•
Results Based Management (RBM) for
Development Cooperation Projects
– How to use and combine different RBM Methods
Brochure
Practical Seminar
23rd – 24th April 2015, Berlin
With experts from:
• United Nations Educational, Scientific and Cultural Organisation (UNESCO),
Evaluation Section
• Belgian Technical Cooperation (BTC), Niamey Office (Niger), Organisational Development
• Swedish International Development Cooperation Agency (SIDA),
Organisational Development
• ESF Agency Flanders, Strategy, Innovation, Evaluation and Methodology, Belgium
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PRACTICAL SEMINAR
Results Based Management (RBM) for
Development Cooperation Projects
Focus on results in the management of your programmes and
projects!
Managers of organisations, programmes and projects funded by multinational, international,
European and national funds need to ensure that they achieve the highest results. On an
international level, the call for results in development cooperation is represented by the Aid
Effectiveness agenda, culminating into the high level conference in Busan. This trend is
supported on a European level through the latest rules for EU Funds in the programming
period 2014-2020 which emphasise the principle of managing for results throughout the
whole project lifespan.
Results orientation in programme and project management means the introduction
of a new management approach on the organisational and intervention level: Results
Based Management (RBM). However, the practical implementation of RBM creates many
difficulties and raises questions:
• How to implement a Results Based Management System in practice?
• What are the advantages of Theory of Change?
• Is it possible to link finance and results directly?
• What are the most suitable tools for achieving results and under what conditions?
Learn about key organisational and interventional aspects which arise when implementing
Results Based Management for programmes and projects at this two-day Practical
Seminar.
Who is this seminar for?
Programme managers, project
managers, experts and
professionals responsible
for managing international,
multinational, European and bilateral
programmes and projects from
• Public and private beneficiaries
• National and regional ministries
and subordinate bodies
• Central and regional business and
development agencies
• Local authorities, municipalities and
City Councils
• Universities, research and
education authorities, technology
clusters
• International, multinational and
national agencies for development
aid
• International, European and
national organisations and NGOs
• All other international, national
and regional public institutions and
organisations
Dealing with
• Project and programme
development, planning and
implementation
• Project management/Project Cycle
Management (PCM)
• Results Based Management (RBM)
• Coordination and deployment of
development programmes and aid
• Evaluation
As well as
• Consultancies advising public
authorithies, agencies and
beneficiaries on programme and
project management
“A mix of a practical knowledge with the fundamental theory.”
Liubovi Prodan-Sestacova, Specialist on professional development,
Academy of Public Administration, Moldova
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What will you learn at this seminar?
Your benefits
• Learn how to meet the requirements towards a more results oriented use of
•
development aid
• How to manage practical challenges of introducing Result Based Management as a
donor and as a recipient of aid
Ensure financing of development
programmes and projects in the
context of an enhanced demand for
results
• Be up-to-date on approved result
delivery methods
• How to report and classify results correctly and comprehensible
• How can you use tools such as Logical Frameworks, Theory of Change (ToC), Output
Based Financing and Outcome Mapping to shape your interventions?
• How closely is the project implementation linked with evaluation of project results?
• What are the differences in the use of core sector indicators in bi- and multilateral
donor organisations?
• What are the key features of measuring to improve results?
• Learn how to tailor them to the
needs of your organisation
• Become aware of possible errors
and pitfalls
• Benefit from the international and
hands-on experience of the
qualified speakers
• Exchange with your peers facing
similar issues
• How can you use a comprehensive Results Based Management System to improve
the results orientation of your organisation?
“Inspiring, entertaining and a very relevant content.“
“Excellent! Great speakers with lots of practical knowledge!“
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PROGRAMME DAY 1
Results Based Management (RBM) for
Development Cooperation Projects
8.30-9.00
Registration and Handout of Seminar Material
9.00-9.05
Opening Remarks from the European Academy for Taxes, Economics
& Law
9.05-9.30
Welcome Note from the Chair and Round of
Introductions
Myriam Van Parijs, Programme Officer, Organisational
Development, BTC – Belgian Technical Cooperation,
Niamey Office, Niger
9.30-10.15
Use of the Theory of Change Approach (ToC)
for Results Oriented Planning and Monitoring
•Key elements of theory of change
•Embedding theory of change in planning and monitoring
– a pragmatic approach
•Benefits of theory of change to integrate results oriented planning
and monitoring in complex environments
Myriam Van Parijs, Programme Officer, Organisational
Development, BTC – Belgian Technical Cooperation,
Niamey Office, Niger
10.15-10.30
Discussion Round
10.30-11.00
Coffee Break and Networking Opportunity
11.00-11.45
Monitoring Outcome in a Complex
Environment
• What is monitoring in complexity?
• How to deal with indicators in a complex environment?
• What approach to use for monitoring outcome results in a complex
environment?
Myriam Van Parijs, Programme Officer, Organisational
Development, BTC – Belgian Technical Cooperation,
Niamey Office, Niger
11.45-12.00
Discussion Round
12.00-13.30
Lunch Break and Networking Opportunity
“Interesting and very practical.“
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MYRIAM VAN PARIJS
Programme Officer,
Organisational Development,
BTC – Belgian Technical
Cooperation, Niamey Office,
Niger
Myriam Van Parijs is BTC’s senior
monitoring & evaluation (M&E) expert.
In this position she has been coordinating the development
of a results oriented M&E system, addressing the system
as such, the development of organisational capacities in
M&E and the quality assurance of the system. In this
process, monitoring results in a complex environment has
been a major focus. Between 2007-2009 she has trained
and coached several organisations in implementing
results oriented planning and monitoring systems, making
as such the Management for Development Results
(MfDR) agenda operational. Before that, she has been
managing development interventions in the field for GIZ.
From January 2015 onwards, she has returned to a field
position in order to contribute as a Programme Officer to
implementing the results agenda in the field.
SUSANNE WADSTEIN
Director of Organisational Development,
Swedish International Development
Cooperation Agency (SIDA)
Susanne Wadstein is Director of organisational
Development of the Swedish International Development
Cooperation Agency (SIDA) and manages SIDA resultbased and contribution management, coordination of
methods development as well as country strategies and
control and quality assurance. Prior to this, she was Head
of the Gender Equality unit from 2008 to 2010, and also
Advisor/Coordinator on Gender Equality at the Urban
Secretariat of the UN-Habitat in Nairobi 2000.
BÉNÉDICT WAUTERS
International Expert on
Results Based Management,
Deputy Director for Strategy,
Innovation, Evaluation and
Methodology, ESF Agency
Flanders, Belgium
Case Study
13.30-14.15
Measuring Results in Development
Projects: The SIDA Experience
As a consultant, Bénédict Wauters
has worked with a variety of clients from many sectors
such as multilateral institutions (e.g. United Nations,
OECD, European Commission – Directorate-General
Research and Innovation), government departments
(e.g. ministries, cities and regions in the Netherlands,
Poland, France, Belgium). Furthermore, he cooperated
with NGOs as well as public and private corporations
(e.g. the Flemish harbour of Ghent, the Dutch National
Railway Company). He also coordinates the EU-wide
community of practice on results based management.
Bénédict Wauters is an expert in project/programme/
strategy/policy development and evaluation as well as
organisational development. In addition, he is a lecturer
at several universities and business schools in various
European cities. He has acquired his considerable
expertise through more than fifteen years of experience
in the public sector (European Commission – DirectorateGeneral Employment, Social Affairs & Inclusion and the
Flemish government) as well as the business sector.
How to choose between all the results and
measurement project tools available
How to measure long-term goals (and effects) in
cooperation projects?
Indicators – as a tool for measurement – how do
we best use them
Susanne Wadstein, Director of Organisational
Development, Swedish International Development
Cooperation Agency (SIDA)
14.15-14.30
Discussion Round
14.30-15.00
Coffee Break and Networking Opportunity
Case Study
Workshop
15.00-15.45
16.30-17.15
How to Evolve towards a “Results
Oriented” M&E System – Insights
drawn from a Change Process
The Logical Framework Approach
– An Approved Delivery Method
Results agenda – overview of evolution
How to create a results oriented M&E system
in an organisation
Experience of an implementing agency with
implementing a results oriented approach
Myriam Van Parijs, Programme Officer, Organisational
Development, BTC – Belgian Technical Cooperation,
Niamey Office, Niger
15.45-16.00
Discussion Round
16.00-16.30
Coffee Break and Networking Opportunity
The participants will work on a practical exercise. The workshop
facilitator will be available to answer individual questions and
give guidance and suggestions in case of any uncertainties.
How to measure long-term goals (and effects)
in development?
How to use the Logical Framework Approach
(LFA)
Problems and pitfalls of LFA
Case study
Bénédict Wauters, International Expert on Results
Based Management, Deputy Director for Strategy,
Innovation, Evaluation and Methodology, ESF Agency
Flanders, Belgium
17.15-17.30
Discussion Round
17.30
End of Day One
5
PROGRAMME DAY 2
Results Based Management (RBM) for
Development Cooperation Projects
BÉNÉDICT WAUTERS
9.00-9.05
Welcome Note from the Chair
Bénédict Wauters, International Expert on Results
Based Management, Deputy Director for Strategy,
Innovation, Evaluation and Methodology,
ESF Agency Flanders, Belgium
9.05-9.50
Theories of Change (ToC):
How to Build Them, How to Use Them?
•The difference between a logframe, a results chain and a
Theory of Change
•Steps in building the ToC
•Reviews of the use of ToC and evolution of the tool
•Case study
Bénédict Wauters, International Expert on Results
Based Management, Deputy Director for Strategy,
Innovation, Evaluation and Methodology,
ESF Agency Flanders, Belgium
9.50-10.00
Discussion Round
10.00-10.30
Coffee Break and Networking Opportunity
10.30-11.15
Linking Finance to Performance with Output
Based Financing (OBF)
•Stages in OBF
•Issues with this method
•Case study
Bénédict Wauters, International Expert on Results
Based Management, Deputy Director for Strategy,
Innovation, Evaluation and Methodology,
ESF Agency Flanders, Belgium
11.15-11.30
Discussion Round
11.30-12.15
Dealing with Complexity:
Outcome Mapping as a Tool
•Outcome mapping in five steps
•Limitations of this delivery method
•Case studies
Bénédict Wauters, International Expert on Results
Based Management, Deputy Director for Strategy,
Innovation, Evaluation and Methodology,
ESF Agency Flanders, Belgium
12.15-12.30
Discussion Round
12.30-13.45
Coffee Break and Networking Opportunity
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International Expert on
Results Based Management,
Deputy Director for Strategy,
Innovation, Evaluation and
Methodology, ESF Agency
Flanders, Belgium
As a consultant, Bénédict Wauters
has worked with a variety of clients from many sectors
such as multilateral institutions (e.g. United Nations,
OECD, European Commission – Directorate-General
Research and Innovation), government departments
(e.g. ministries, cities and regions in the Netherlands,
Poland, France, Belgium). Furthermore, he cooperated
with NGOs as well as public and private corporations
(e.g. the Flemish harbour of Ghent, the Dutch National
Railway Company). He also coordinates the EU-wide
community of practice on results based management.
Bénédict Wauters is an expert in project/programme/
strategy/policy development and evaluation as well as
organisational development. In addition, he is a lecturer
at several universities and business schools in various
European cities. He has acquired his considerable
expertise through more than fifteen years of experience
in the public sector (European Commission – DirectorateGeneral Employment, Social Affairs & Inclusion and the
Flemish government) as well as the business sector.
Workshop
13.45-14.45
Fitting the Different RBM Methods
Together – Which Methods to Choose
For Your Project/Programme?
Choosing the right mix of methods for the individual needs of your
organisation and projects is crucial for the achievement of substantial
results. Therefore, this practical exercise offers participants the
chance to compare and contrast the methods presented during
the seminar. This gives you the opportunity to tailor the methods
specifically to your projects/programmes and equips you with the
practical knowledge to apply them to your daily work.
JOS VAESSEN
Principal Evaluation Specialist,
Evaluation Section, UNESCO
Jos Vaessen is Principal Evaluation
Specialist at the Internal Oversight
Service of UNESCO. Over the
last fifteen years he has been
working mostly on evaluationrelated assignments for several
multilateral and bilateral international organisations like
the Global Environment Facility, the World Bank and
the Dutch Ministry of Foreign Affairs. Prior to starting
his current position at UNESCO, he was involved in
research, teaching and evaluation activities in the field
of international development at Antwerp University and,
since recently, as a lecturer at the Maastricht University.
Our expert will present the practical workshop to the participants to
ensure a sound foundation before dividing you into small working
groups. The groups will then each work on finding their ideal
combination of RBM methods. The session is rounded off with the
presentation of the group work results.
Bénédict Wauters, International Expert on Results
Based Management, Deputy Director for Strategy,
Innovation, Evaluation and Methodology,
ESF Agency Flanders, Belgium
14.45-15.00
Discussion Round
15.00-15.30
Coffee Break and Networking Opportunity
15.30-16.15
The Role of Impact Evaluation in RBM
•Impact evaluation in a nutshell
•Different approaches
•Synthesising evaluative knowledge
Jos Vaessen, Principal Evaluation Specialist,
Evaluation Section, UNESCO
16.15-16.45
Using Evaluation Evidence in Strategic
Decision Making Processes
•Brief recapitulation: A framework for understanding the use of
evaluative evidence in decision-making
•Concluding discussion on the basis of a number of overall
statements: How to strengthen the use of evaluation in the
context of international development?
Jos Vaessen, Principal Evaluation Specialist,
Evaluation Section, UNESCO
16.45-17.00
Discussion Round
17.00
End of the Seminar and Handout of Certificates
7
ORGANISATIONAL MATTERS
Results Based Management (RBM) for
Development Cooperation Projects
Date of Event
23 – 24 April 2015
rd
th
Booking Number
S-940
Event Language
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