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Feering Neighbourhood Plan Steering Group
Notes from the meeting of:
Monday 16 March 2015
Parish Office, Feering Community Centre
Present:
Lee Blackburn
Alison Diggins
Paul Less
Katherine Evans
Jan Cole
Sue Tuckfield
Paul Tuckfield
Ian Standingford
Hazel Eldridge
Gaynor Oldroyd
John Inglis
Neil Henry
Chair
Secretary
Finance Officer
1
Apologies: Kevin Diggins, Michelle Lakin
2
Appointment of Chair
2.1
Lee Blackburn was appointed as Chair
3
Braintree District Council’s Issues & Scoping Consultation
3.1
Braintree District Council’s (BDC) consultation had ended 6 March.
Note
3.2
KE had submitted the response from Feering Parish Council (FPC).
Note
3.3
PT reported that BDC’s website had crashed as the deadline for
comments had approached, however BDC had advised that they had
been monitoring the website and hadn’t lost any responses.
Note
3.4
Comments were made about the complexity of the method of response
and also to the fact that the deadline was on a Friday rather than after
the weekend. In addition no emphasis had been made on the benefit
and importance of residents making their views known. JC said that she
would pass on these comments to BDC.
3.5
The village’s current Braintree district councillors were as below,
however district and parish councillors would shortly be entering the
pre-election period (Purdah) when although ordinary functions of
councils should continue, some restrictions apply, by law, to all
councillors and officers.
•
Kelvedon and South Feering Ward - Robert Mitchell, Tom Foster
Actions
Note
JC
Note
•
Coggeshall and North Feering Ward - Lady Patricia Newton, Sue
Wilson
4
Project Plan
4.1
An outline time had been circulated for comment.
4.2
It was believed that sites previously agreed for development (e.g. the
small site on London Road) would still stand and could therefore be put
in for planning by developers, KE would check this with BDC.
KE
4.3
JC advised that she believed that the time plan fitted well with BDC’s
programme. BDC were hoping to have their plan through by mid-2016
and ready to accept applications – the time frame had been shortened
on this occasion.
Note
4.4
The Project Plan was agreed.
Note
5
Budget
5.1
PL reported that he had spoken to Feering Parish Council who had
allocated £1500 for the Neighbourhood Plan from April 1st 2015.
Note
5.2
There was a proposal that a small sum of money (to be agreed by
Feering Parish Council) could be spent without going back to FPC but
larger sums would need approval.
Note
5.3
A budget would need to be pulled together with a cost against each
task line on the Project Plan so that an application could be made for
funding.
Note
5.4
The Government had agreed a stream of funding to support
neighbourhood plans of £8000 per parish, this should be available from
April 2015 to March 2017 but would need to be applied for.
Note
6
Evidence gathering
6.1
The Parish Plan had been produced from evidence from the Factual
Report and the results from the Survey.
Note
6.2
It was agreed that many of the results from the Survey were valid and
could be used in the Neighbourhood Plan, however the traffic survey
would need to be run again - the results could then be compared to the
previous one.
Note
6.3
Evidence from workshops could also be used.
Note
6.4
LB, PL, NH, and JI would meet to look at what evidence was already
available and to begin listing what other evidence was likely to be
needed. KE advised that she would also be happy to be involved in
research once it was known what was needed.
Note
LB/PL/NH/JI
6.5
“Dropbox” would be used for storing any documentation – AD would
set up a folder and send members a link so that they could access.
6.6
Some key questions would be pulled together in a brief questionnaire –
NH and JI would use relevant questions from the survey. This
document could be handed out to residents at the May Fayre for
completion.
NH/JI
6.7
It was agreed that the group would purchase an updated Demographic
Profile from RCCE at a cost of £36 plus VAT – JC to progress.
JC
7
Publicity & Communication
7.1
Parish Magazine
7.1.1
It was agreed that a brief piece asking for volunteers and advising of the
date of the next meeting should be published in the April Parish
Magazine (deadline 20 March) – LB’s telephone number and a generic
email address would be included. AD to take forward.
7.2
Flyers – no action points
7.3
Postcards – no action points
7.5
Website and Facebook
7.5.1
There were currently issues with the Feering Parish Council website
however it was hoped they would be resolved shortly.
7.6
May Fayre
7.6.1
LB to progress banners. Any printing for the May Fayre would be
needed by the last week in April. Planning for the banners would need
to be applied for retrospectively if the banners were going to be
installed for an extended period, planning would not be required for
advertisements the size of an Estate Agent’s board.
7.6.2
Volunteers were needed to attend the May Fayre, hand out
questionnaires and talk to people. A box for the completed
questionnaires would be required.
8
Consultation / community involvement – this had been covered under
6. Evidence Gathering
9
Planning constraints and opportunities – this had been covered under
6. Evidence Gathering
10
Distribution and collection – this would be covered in a future meeting
AD
AD
Note
LB
Note
11
Training and support
11.1
Some members would be attending the Heritage Society meeting in
Kelvedon on 17 March and would feed back.
Note
11.2
LB would be attending training on Neighbourhood Plans on 21 March.
Note
12
Any Other Business – no action points
13
Date of next meeting – Monday 13 April 7.30 pm.
Note