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Presented by Fell’s Point Main Street for the benefit of the Preservation Society
49TH Annual
Celebrating the Fabric
of a Great American Neighborhood!
Friday — 5:30 p.m. Opening Ceremony with Continued Festivities 6 to 9 p.m.
Saturday & Sunday — 11:00 a.m. to 7 p.m.
Historic Fell’s Point, Maryland, USA
TM
VENDOR CONTRACT
Application Instructions:
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• Complete attached Application in FULL (Incomplete applications will be returned.)
• Vendors must attend both days — otherwise they are in jeopardy of losing their prime location for the following year.
• Send your signed Application and required materials to:
Mail: FELL’S POINT FUN FESTIVAL — 1632 Aliceanna, Baltimore, MD 21231
E-mail: [email protected]
Fax: 410-558-6658
• Be sure you have included your one time non-refundable Application Fee Check or Money Order in the amount of $20.00 made
payable to: Fell’s Point Main Street (ONLY MONEY ORDERS ACCEPTED AFTER SEPTEMBER 1, 2015)
• ANY CHECKS RETURNED AS UNPAID WILL BE CHARGED A $35.00 FEE.
• Color photos of items you wish to sell/exhibit (Photos will be returned only if you include a self-addressed stamped envelope.)
Application Process:
• You will be notified of your application decision via e-mail within 5 business days of its receipt.
• If your application is accepted, an invoice for the balance due will be attached to your acceptance via email.
• This invoice will need to be paid in FULL prior to September 1, 2015 to avoid a late fee assessment.
• Applications accepted after September 1, 2015 must pay in FULL prior to September 15, 2015.
• Applications WILL NOT be accepted after September 15, 2015.
• If your application is denied, you will be notified via email.
• Space(s) will be assigned by the Festival Coordinator only after completed applications and FULL payment of fees are received.
• Spaces are non-transferrable and cannot be resold. All fees are non-refundable.
• All items sold at the Fell’s Point Fun Festival must be legal and within the family oriented nature of the event. Should you be
caught with counterfeit items, the police will confiscate your inventory and eject you from the Festival. You will be banned from
attending future festivals.
Prohibited items include:
• Counterfeit Products of ANY kind such as designer clothing, handbags, t-shirts or sunglasses.
• Weapons of ANY kind — including knives
• Items which infringe on a registered trademark. This includes the Fell’s Point Fun Festival’s trademark; you may not sell products
bearing the Festival’s name or logo without prior written permission — this includes selling previous year’s t-shirts.
• Snap-Pops, Fireworks or Silly String
MARYLAND SALES TAX
• All exhibitors eligible to pay Maryland Sales Tax are required to take care of their obligations.
• For specific information please contact:
• Maryland Sales & Use Tax Division, Special Events Section — Room 201, 301 W. Preston Street, Baltimore, MD 21201, 410-767-6961
After receipt of your application information and ALL fees, the Festival committee will send information confirming your attendance.
In September 2015, we will send directions, assignments and other pertinent information. Looking forward to seeing you!
Go to our website at www.fellspointmainstreet.org for information about local hotel reservations.
Mail applications early!
All placements are on a first come, first serve basis.
Contact Information:
About You:
49TH Annual
Last Name: _____________________________________________________________________________________
First Name: _____________________________________________________________________________________
Company Name: _________________________________________ D/B/A Name (if applicable): ___________________________________
Mailing Address: _____________________________________________________________________________________________________
City: __________________________________________________ State: __________Zip: _______________________________________
Physical Store Address (if applicable): ___________________________________________________________________________________
City: __________________________________________________ State: __________Zip: _______________________________________
Day Phone: _____________________________________________ Cell Phone: _________________________________________________
Email: _________________________________________________ Website: ___________________________________________________
Maryland Retail Sales Tax # (if applicable): ___________________ Non- Profit # (if applicable)*: __________________________________
About Your Business:
Did you participate in last year’s Fell’s Point Fun Festival? q YES q NO
If yes, what was your booth space number? ____________
Where did you hear about us? q Website q Email q Facebook q Friend q Postcard q Other: _________________________
Which category best describes your business? q Arts & Crafts q Photography q Antiques/Collectibles q Non-Profit
q Commercial / General Retail q No sales — just marketing the business
Will your booth contain? q Arts / Crafts / Photography 100% made by you / Antiques q Reselling others goods or services (retail products, etc.)
Please describe ALL items that you will be selling and/or exhibiting. You MUST attach photos of your products and an example of a previously
exhibited booth if available. Applications will not be accepted without photos of products. You may not sell food or beverages.
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
Rental Fees (10 x 10 space):
Quantity
Antiques*
________
Commercial — General Retail
________
(Commercial Products: Commercial made crafts & jewelry must apply under this category.
The category also includes all other commercial products & services. Items made in foreign
countries, even if they are handmade are considered commercial. Make your own food? Check
out the Food Vendor Application and save money by incorporating a food tasting in your booth!)
Handmade — Arts / Crafts / Photography ________
(HANDMADE PRODUCTS: 100% made by you. This includes paintings, sculpture, photography,
Handmade clothing, jewelry and other accessories.)
Non-Profit*
________
Political Parties
________
Discounts:
Fells Point Main Street Medallion Member
Price per Space
x $300.00
x $600.00
Total
$ __________
$ __________
x $325.00
$ __________
x $275.00
x $500.00
$ __________
$ __________
-20%
$ __________
Optional:
Electricity (Please specify what you need it for) ______________________________________________
Festival location listing in printed Festival Guide & Map and Name and/or web link on fellspointfest.com
Friday Night Space Premium (Limited Availability)
Late Fee (If submitted after 9/1/2015)
Subtotal
$ __________
$250.00
$100.00
$ __________
$ __________
$200.00
Optional Subtotal
$100.00
Total Amount
$ __________
$ __________
$ __________
$ __________
Please do not send your total invoice amount until you receive an acceptance email. Application decisions will be sent within 5 business
days. Late fees will be charged if payments are not made prior to the September 1, 2015 deadline.
After application is completed in FULL, please be sure to include:
• Your non-refundable one time Application Fee Check or Money Order in the amount of $20.00 made payable to:
FELL’S POINT MAIN STREET (ONLY MONEY ORDERS ACCEPTED AFTER SEPTEMBER 1, 2015)
• Color photos of items you wish to sell/exhibit. (Photos will be returned only if you include a self-addressed stamped envelope.)
*Discounts not applicable. NON-PROFIT: Only 501(c)(3) are considered for Charitable Rates
49TH Annual
FELL’S POINT FUN FESTIVAL
2015 VENDOR CONTRACT
Acceptance of Terms:
SPONSORSHIP: Should the festival secure a food/beverage sponsor, Food
Vendors may be required to sell an official festival soda/bottled water at a fixed
price point.
BEVERAGES: Food Vendors may not sell alcoholic beverages of any kind.
WATER: The festival has limited access to water. The festival does not provide
direct hookups. Specific fire hydrants will be dedicated for water use but it is
recommended that you bring your own water source. The festival will turn the
hydrant on/off each day. Vendors should come prepared with equipment such
as hoses and hydrant adapters to “tap” the hydrants.
TENTS: Vendors must provide 10x10 tents with a back rear wall to cover their
spaces. Tents must be properly secured to minimize damage to other vendor’s
property in the event of a windy day.
TRASH REMOVAL: Grounds must be kept clean and free from debris. There will be
designated trash dumpsters provided for Vendors to use during the weekend. At the
end of each night, you may neatly leave bags of trash directly in front of location for
pickup. Vendors are expected to provide their own trash bins and trash bags.
GREASE: Vendors are responsible for the disposal of their own grease. There will
be no grease bins available on site for Vendor use. All grease must remain with
Vendor and be taken off site for disposal after the festival. All food Vendors
using fry oil are to provide ground cover inside their designated area for the
absorption of grease where applicable. No food Vendor will be allowed to open
for business (or stay in business during the weekend) if this ground cover is
not in place. Grease absorbent mats work the best. Absolutely no grease or grey
matter is to be disposed of on the grounds, in portable restrooms or down any
drains. Anyone found doing this will be fined $1,000, immediately be ordered to
leave the event site, and could potentially face criminal charges.
ICE: Ice will be placed in strategic areas. Ice may be purchased for $7.50
(40lb.) bag, and Vendors must provide own transportation of ice from trucks
to their location (i.e. hand truck, cart, wagon, etc.). Vendors must use the
festival’s official ice Vendor.
FIRE MARSHAL: Vendors must meet all requirements set forth by the Baltimore
City Fire Marshal. This includes, but is not limited to, having all labelled fire
retardant structures (tents/sidewalls, etc.) when applicable. All fire extinguishers
must have a valid recharged tag. If you are operating with fryers or grease, you
must have a special K silver extinguisher. If you have any additional questions,
please contact Baltimore City Fire Department, Office of the Fire Marshal, 410 E.
Lexington Street, Baltimore, Maryland 21202, (410) 396-5752.
INSURANCE: Once accepted to the festival, Vendor must furnish a Certificate of
Insurance no later than September 15, 2015. The required coverage shall not be
less than the following:
• Workers Compensation: Statutory Requirements
• State Disability: Statutory Requirements
• General Liability: $1,000,000 occurrence / $2,000,000 aggregate
• Automobile Liability: $1,000,000
Insurance certificates shall name Fell’s Point Main Street, Inc., the Society
for the Preservation of Federal Hill and Fell’s Point, Inc. and the Mayor and
City Council of Baltimore City, and all their respective employees, agents and
representatives as additional insured parties.
LIABILITY: Vendor shall bear sole responsibility for any personal injury, loss of
property or merchandise placed upon or sold at or from the Festival, from set up to
break down. Vendor agrees to indemnify, defend and hold harmless Fell’s Point Main
Street, Inc., The Society for the Preservation of Federal Hill and Fell’s Point Inc.,
their respective employees, agents and volunteers and the Mayor and City Council of
Baltimore, its elected/appointed officials, employees, agents and volunteers, from
any and all claims, demands, suits and actions, including attorney’s fees and court
costs, arising out of this Contract or as a result of Vendor’s activities on the Festival
grounds and/or within its boundaries (the “Festival Grounds”), including selling,
storage or merchandising, and/or Vendor’s occupancy or use of the Festival Grounds
or any portion thereof.
HEALTH DEPARTMENT PERMIT: All approved Food Vendors will be required at
their own expense to carry a Temporary Food Permit from the Baltimore City
Health Department. You can reach the Baltimore City Health Department at
410.396.4424. The deadline for receiving that permit is September 15, 2015.
Vendors will not be permitted to set up at the 49th Annual Fell’s Point Fun
Festival without a copy of this permit.
NON-COMPLIANCE: Fell’s Point Main Street, Inc. has the right to refuse any
Vendor participating at the 49th Annual Fell’s Point Fun Festival if they do not
comply with the rules set forth by Fell’s Point Main Street, Inc. If a Vendor is
found noncompliant, Fell’s Point Main Street, Inc. will not refund Vendor fees.
CANCELLATIONS: No refunds will be given for any cancellation. All fees are
non-refundable.
IMPORTANT: ONCE ACCEPTED BY THE FESTIVAL COMMITTEE, THIS IS A LEGALLY BINDING CONTRACT. AS WITH ALL CONTRACTS, BE CERTAIN THAT YOU READ AND
COMPLETELY UNDERSTAND THIS CONTRACT BEFORE SIGNING IT.
I understand that this application is an offer to participate in the 49th Annual Fell’s Point Fun Festival, and that this offer is not binding on the 49th Annual Fell’s
Point Fun Festival, Fell’s Point Main Street, Inc., the Fell’s Point Fun Festival Committee or The Society for the Preservation of Federal Hill and Fell’s Point, and that I
have no rights hereunder until said Committee has accepted this offer. I recognize that the Festival Committee has the right, at its sole discretion, to accept or reject
any and all such offers.
I accept complete responsibility for the care and safety of my exhibit and materials during the Festival, and I will not hold the 49th Annual Fell’s Point Fun Festival,
Fell’s Point Main Street, Inc., the Festival Committee or Society for the Preservation of Federal Hill and Fell’s Point, responsible for any loss or damage of any kind.
Vendor shall pay all sales and other taxes, fees and assessments required by any applicable federal, state and local laws in connection with Vendor’s participation in
the 49th Annual Fell’s Point Fun Festival. Vendor shall hold Fell’s Point Main Street, Inc., The Society for the Preservation of Federal Hill and Fell’s Point Inc. harmless
from any and all taxes, including fees and penalties, if any, required to be paid in connection with Vendor’s activities under this Contract. Vendor shall provide Fell’s
Point Main Street, Inc. with all requested documentation to evidence Vendor’s compliance with tax laws, tax codes and rules and regulations.
This application, when accepted by the Festival Committee, along with the Rules and Regulations governing the Festival contain the final and entire agreement
between the parties hereto, and neither they, nor their agents shall be bound by any terms, conditions or representations not herein written.
I, the duly authorized participant, or agent of, have read and understand and so hereby expressly acknowledge receipt of and agree to all the terms, conditions and
authorizations contained in the application for exhibit space and the attached Rules and Regulations and Liability Provisions governing the Festival and I expressly
agree to abide by the terms and conditions contained herein.
Signature: Printed Name: Business Name:
Title:
Date: