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Sponsorship Prospectus
Congress Secretariat
Contact Person: Vili Kostaki
e-mail:
[email protected]
tel. +30 210 9880032 (int: 42),
mob. +30 6948402956
Welcome Message
Elucidating the mechanisms of brain function constitutes Science’s last frontier. Within the last
decades, neuroscientists produced an enormous volume of data using numerous technologies. At the
same time, the emerging new questions frequently acted as a driver for technology improvement or
even for the development of novel, more potent ones. In such a dynamically developing field,
international, multidisciplinary congresses constitute a cradle for scientists to meet, educate,
exchange ideas, creatively conflict and contact with the commercial institutions supporting their
research.
In the odd years the European Federation for Neurosciences (FENS) supports the FENS Featured
Regional Meeting (FFRM), one of its two major conferences. The “FENS Featured Regional Meeting
2015” will take place on October 7-10th in Thessaloniki, Greece. The conference is organized jointly by
the Hellenic, Serbian and Israel Neuroscience Societies. The three Neuroscience Societies will have the
opportunity to come together for the first time, enhance their relationships and represent themselves
to an international audience. We have worked closely together to prepare a highly attractive
scientific program, creating an international environment which will enable students, young
investigators and renowned scientists around the globe to share their research and exchange ideas.
The selected plenary and symposia speakers represent the world-wide cutting edge of today’s
neuroscience research covering the full spectrum of this exciting scientific field. The scientific program
will be enriched with social events in the European Youth Capital for 2014. It will be a first class
opportunity for exhibitors to demonstrate their products to a wide and eager scientific audience.
We cordially welcome you all in Thessaloniki in October 7-10th 2015 for a stimulating, innovative and
educational meeting.
In our effort to organize this Conference with the best possible standards, we would like to ask for your
active support, participating in one of the proposed Sponsorship ways.
Furthermore, we would like to inform you that the official PCO (Professional Congress Organizer) of the
Conference is the company ETS Events & Travel Solutions S.A. The sponsorships and services for your
company regarding the above Scientific Congress will be followed by an official invoice from the
company E.T.S. Events & Travel Solutions S.A., which will be referred to extensively and in detail the
services rendered and the relative cost per service.
Hoping that you will support our effort and will contribute to the success of the Conference, we thank
you in advance for your positive response.
President of the Organizing Committee
Efstratios Kosmidis
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SPONSORSHIP OPPORTUNITIES
The sponsors will have the opportunity to participate in one or more of the following ways of
sponsorships.
1. SATELLITE SYMPOSIUM
Satellite Symposium (parallel) in specific place and time during the Conference in collaboration with
the Scientific and Organizing Committee of the Conference.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Inserts in the conference bag - upto 3 items
Sponsorship Cost: 5.000 € + VAT 23%
2. OPENING CEREMONY – WELCOME RECEPTION
The Opening Ceremony Reception (standing Cocktail) will take place for all the delegates, as well as
for official guests (approximately 500 people).
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement of the Sponsor on the official invitation of the Opening Ceremony
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 1.000 € + VAT 23%.
3. LUNCH
Standing buffet (with finger food, desserts, coffee and soft drinks) will be offered to the participants
(approximately 500 people).
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Sponsor’s logo will be placed at the buffet
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 700 € + VAT 23% .
4. GALA DINNER
The Gala Dinner will take place for all the delegates, as well as for official guests (approximately 500
people).
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement of the Sponsor on the official invitation of the Opening Ceremony
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 2.000 € + VAT 23%.
5. COFFEE BREAKS
Coffee, tea, juices and cookies will be offered to the delegates during the coffee breaks.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Sponsor’s logo will be placed at the coffee stations
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost: 1.000 € per coffee break + VAT 23%
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6. EXHIBITION AREA
The exhibition will be hosted throughout the conference, from the 7th to the 10th of October 2015.
Rental space up to 6m² is available for Stands and Booths. Sponsor will construct the Stands and
Booths. The exhibition area will be available from Tuesday, October 6th, 2015 for the installation of the
stands. The dismantling of the stands will start after the closure of the scientific program.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 500 € + VAT 23% per m².
The rate includes:
Exhibition area, power supply to 500 WATT, In case you need to provide more power, please contact
us. The cost of extras is 80 € per extra 500 WATT.
The above price does not include the structure of the stand. In case you want prefabricated stand,
contact the Congress Secretariat for a detailed offer.
7. ROLL-UP BANNER AT THE EXHIBITION AREA
Rental space for Sponsor’s Roll-up banner with commercial posters at the Exhibition Area.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 500 € + VAT 23%
8. CONFERENCE MATERIAL – DELEGATES’ BAGS
Sponsor will supply the conference bags that will be distributed to participants (approximately 500
items). The bags with the imprinted conference title and logo of the sponsoring company.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Printed logo of the sponsor at the delegates’ bags
Free Brochure of the sponsor will be placed in the conference bags of delegates.
Sponsorship Cost : 3.500 € + VAT 23%.
9. CONFERENCE MATERIAL – DELEGATES’ PENS
Sponsor will supply the conference pens with the imprinted logo of the sponsoring company, that will
be distributed to participants (approximately 500 items of each).
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 1.000 € + VAT 23%.
10. CONFERENCE MATERIAL – DELEGATES’ NOTEPADS
Sponsor will supply the conference blocks with the imprinted logo of the sponsoring company that will
be distributed to participants (approximately 500 items of each).
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 1.000 € + VAT 23%.
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11. ADVERTISING INSERT BROCHURE
Brochure of the sponsor will be placed in the conference bags of delegates.
The congress material should be sent to the Conference Centre for the attention of Conference
Secretariat by Tuesday, 6th of October 2015
Vellidis Conference Centre
Stratou Av. & 3is Septemvriou str.,
ZIP 54636 - Thessaloniki
Τel.: ++30 2310-291178
For the attention of the Secretariat of the
FENS Feature Regional Meeting 2015
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost: 500 € + VAT 23%.
12. COMPANY LOGO IN PLASMA SCREENS
Display of Sponsor’s logo in Plasma screens, which are located at the Exhibition Area.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost: 500 € + VAT 23%
13. PROGRAM AT-A-GLANCE
Program at-a-glance will be distributed to all the participants.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Full page advertisement at the back cover of the program at-a-glance.
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost: 1.500€ + VAT 23%
14. ADVERTISING
Limited space of the preliminary and final program will be used for advertisements.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost per advertisement
Back cover
1.500 € + VAT
Internal pages of back cover
1.000 € + VAT
Internal pages of front cover
1.000 € + VAT
Internal pages
500 € + VAT
SPECIFICATIONS
Preliminary program
The ads that will be placed at the preliminary program should be 4C in TIF format with 300 dpi resolution. The
dimension is 16,5 X 24. If you trimmed the issue of the ad should be unplugged trimming 0.5 cm all around. If not
available in electronic form, then sent films 4C with the above dimensions.
Send ads for the preliminary program until July 18th, 2015.
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Final Program
The ads that will be placed at the preliminary program should be 4C in TIF format with 300 dpi resolution. The
dimension is 16,5 X 24. If you trimmed the issue of the ad should be unplugged trimming 0.5 cm all around. If not
available in electronic form, then sent films 4C with the above dimensions.
Send ads for the final program until 1st of September 2015.
15. PARTICIPANTS’ BADGES
Sponsorship for the badges of delegates (lanyards & plastic case) and labels with the logo of the
Congress.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Printed logo at the lanyards
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 1.000 € + VAT 23%.
16. CERTIFICATE OF ATTENDANCE
Sponsorship of the Certificate of attendance, that will be given to participants at the end of the
Scientific Program.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Sponsor’s logo at the back side of the Certificate of attendance
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost: 1.000 € + VAT 23%
17. CONGRESS INTERNET SITE
Sponsorship of the Congress Internet Site
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Sponsor’s logo at a privileged place at the Homepage of the official website.
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 500 € + VAT 23%.
18. ABSTRACTS’ CD
Sponsorship of the Abstracts’ CD, that will be distributed to all the delegates.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Printing of sponsor’s logo at the Abstracts’ CD case
Sponsor’s logo at the main menu of Abstracts’ CD
Distribution of Abstracts’ CD from the sponsoring company's booth
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 1.000 € + VAT 23%
19. QR CODE
QR code (or Quick Response code) is a bar code that can be scanned using a smart phone or mobile
device and leads to information regarding the Conference and the Scientific Program.
Sponsors' logo will be added in these information.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Printed logo will be printed and placed on a Sign Holder at the Congress Secretariat.
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 700 € + VAT 23%.
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20. BRANDING COST
Sponsorship of the Congress Branding and direction signs.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Sponsor’s logo will be placed at the bottom of all the Congress Roll-up banners and signals.
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 700 € + VAT 23%.
21. MAIN CONFERENCE ROOM
Sponsorship of the main conference room will be covered by a sponsor.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Projection of company’s logo in the session hall during the breaks between scientific sessions
during the breaks
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 1.500 € + VAT 23%.
22. AUDIOVISUAL EQUIPMENT
Sponsorship of the Audiovisual Equipment will be covered by a sponsor.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsor’s Roll-up banner will be placed next to the Technical Secretariat.(The Roll-up banner
construction will be made by the sponsor)
Sponsorship Cost : 1.500 € + VAT 23%.
23. SECRETARIAT COST
Sponsorship of the Congress Secretariat will be covered by a sponsor.
Sponsor’s Benefits:
Acknowledgement on Sponsors’ List in the Final Program
Sponsor’s Logo, Roll-up banner or advertising brochure will be placed at the Secretariat. (The Rollup banner construction will be made by the sponsor)
Acknowledgement on Sponsors’ Roll-up banner, where all the Sponsors’ logos will be mentioned
Sponsorship Cost : 500 € + VAT 23%.
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