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POSITION DESCRIPTION
Title: Commercial Assistant
POSITION DETAILS
Employee:
Reports to: Business Development Executive
Location: 81 Jack Hinton Drive, Christchurch
or any replacement premises
Liaises with:
Liaises with:
Internal:
Sponsorship Relationship Manager
General Manager Commercial
Business Development Executives
Communications Manager
Marketing Manager
Fan Engagement Manager
CFO & Accounts team
Chief Executive
Other CRFU personnel
External:
Sponsors
Event Managers
Visitors
Printers
Designers
Caterers
Contractors
Licensees
Purpose of the Position:
To actively support the Business Development Executives, Sponsorship Relationship Manager
and General Manager Commercial and to provide administrative support to the wider Commercial
teams outcomes.
The Commercial Assistant is an integral member of the CRFU Team and is expected to develop
a working knowledge of the CRFU’s goals and objectives and contribute to the achievement of
these to the best of his/her ability.
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Accountabilities
Support the Business Development
Executives, Sponsor Relationship Manager
and GM Commercial
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Co-ordination of Commercial and Marketing
Initiatives
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Organisation and co-ordination of regular
tasks
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Sponsors Benefits
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Expected Outcomes
Provide daily support to the Business
Development Executives in the execution
of their sponsorship relationship delivery
obligations.
Provide support to the GM Commercial
and the Sponsorship Relationship
Manager in the delivery and execution of
all commercial and sponsorship
responsibilities
Ensure co-ordination of Commercial and
Marketing teams activities with the wider
business
Support the ‘Events’ team with agreed
administration tasks for CRFU and
Crusaders Events.
Collate information for all Sponsors’
Directories
Assist with all CRFU and Crusaders
general commercial administration tasks
Co-ordination of all sponsorship requests
and written responses to sponsors.
Preparation of any presentation briefs,
proposals and contracts for our Agency
and the commercial team.
Proactively address day-to-day
requirements, e.g. inwards mail, printing,
photocopying, etc.
Preparation and circulation of meeting
agenda’s, recording minutes and key
actions when necessary.
Arrange travel for Commercial team with
Experience Group and Qantas
Monitoring CRFU and Crusaders catering
budgets and all contracted hospitality
requirements for sponsors groups
resulting in all budgets being under spent.
Liaising with the Ticketing Coordinator to
ensure all Sponsors contracted match
ticket requirements are met.
Co –ordination and distribution of all
additional ticketing requests from
Sponsors.
Support Steve with the co-ordination of all
sponsors signage match day delivery
requirements.
Assist with non-match day sponsors event
and sponsors promotions organisation.
Coordination of Signing Sessions with
Sponsorship Relationship Manager, and
Logistics Manager
Coordination of all apparel orders for
sponsors and staff in conjunction with the
Commercial & Marketing Executive
Support Commercial team and
Experience Group with Sponsors Trips
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Health and Safety
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Other
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Key Skills
Functional Excellence
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Communication Skills
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People Skills
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Energy and Commitment
Qualification
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Ensure all CRFU occupational safety and
health obligations are met and your place
of work is safe.
Comply with all health and safety
obligations ensuring the safety of yourself
and team, as well as others within the
organisation, reporting all accidents and
incidents immediately, participating in any
applicable training, and communicating
any health and safety issues or concerns
to your Manager or the health and safety
committee.
Assist the Sponsorship Relationship
Manager and the General Manager
Commercial on any other project as
required from time to time.
Key Competencies
Advanced computer literacy – Word, Excel,
PowerPoint).
Understanding of all elements of Commercial
and Marketing.
Ability to multi-task.
Ability to prioritize workload to ensure all
commitments and objectives are met.
Excellent written and verbal communication
skills.
Friendly, positive and constructive manner when
dealing with customers and suppliers.
Consultative and outcome focused style.
Ability to build working relationships based on
trust and respect.
Ability to effectively handle customer enquiries.
Interpersonal sensitivity – ability to relate to
people at all levels.
High level of personal energy and positivity.
High personal standards of professionalism and
delivery on commitments.
Committed team player.
A University degree is required