1. art and entertainment

Events Coordinator
REPORTS TO:
General Manager
DIRECT REPORTS:
N/A
OVERSEES:
Casual Events Staff including technicians, bar staff and duty managers.
Key Relationships
INTERNAL:
EXTERNAL:
Director and CEO, General Manager, Executive Producer, Cultural Facilities
Team, FCAC Creative Programming Team, FCAC Marketing team
Venue Hire clients, FCAC’s partner organisations, local businesses and
community stakeholders
Summary
The Events Coordinator is responsible for event planning and delivery, which includes taking initial
enquiries, conducting site visits and liaising with internal and external service providers to make all
necessary arrangements to deliver Footscray Community Arts Centre’s (FCAC) external hires in a
smooth, timely and high quality manner.
The Events Coordinator works within the complexities of a multi-venue site. The Event Coordinator
generates revenue for the organisation which directly contributes to the programming goals and
opportunities provided at and by FCAC.
FCAC is an exciting and dynamic place to work, the pace can be exhilarating and our people have the
ability to think, act and learn with speed and agility.
Position Description: Events Coordinator
Qualifications and Experience:

Exceptional customer service skills and high level presentation

Demonstrated skills and confidence in sales; specifically in relation to events and venues

Demonstrated skills in successful delivery of events including contracting, invoicing, event builds,
staffing and scheduling

A demonstrated ability to problem solve and take initiative

Strong written and verbal communication skills

Experience in developing and maintaining professional relationships with internal and external
stakeholders

Demonstrated ability to work under pressure and within tight deadlines

Good understanding of MS Office Suite and experience with event management software
Attributes:
The successful applicant will be a driven, persistent, goal-oriented, delivery focused person who
has the ability to establish rapport quickly and easily with a diverse range of stakeholders. They will have
great listening skills with a genuine willingness to deliver all aspects of an event to the highest standards.
The Events Coordinator is able to easily manage multiple tasks, conflicting priorities and a high level of
enquiries with great time management and problem solving skills. .
The Events Coordinator is committed to ensuring that FCAC is a culturally and creatively safe space for
external stakeholders, communities and service providers to experience an environment, which is
culturally diverse, creatively, dynamic and aesthetically impressive.
Position Accountabilities:

Prepare quotes and innovative and appropriate client proposals

Proactive and reactive sales via general inquiries, face to face meetings and client engagement

Develop FCAC venue packages in conjunction with the General Manager

Conduct site inspections and client meetings

Coordinate all aspects of events in consultation with the Facility and Resources Manager and
FCAC suppliers

Provide event requirements to the Duty Manager and Event Staff

Attend client functions as required to develop understanding of event delivery

Coordinate all Bar activity and ensure its profitability
Terms and Conditions:

Remuneration Scale: $45,000 - $50,000 plus superannuation

This is a full-time position based at 45 Moreland St, Footscray (centrally located 10 mins from
Melbourne’s CBD) and is a Tuesday to Saturday role. It is expected that the Events Coordinator
will work the hours required to successfully deliver the responsibilities of the position. This will, at
times, include evening and weekend work for which overtime will not be paid.

The incumbent will be appointed for a fixed-term of twelve (12) months, with the possibility of
extension subject to performance and funding. A three (3) month probation period applies.

The Events Coordinator will enter into an employment contract, which sets out all terms and
conditions of employment including remuneration, superannuation and leave loading.

Flexible working arrangements are available and encouraged as long as workloads are being
met and all negotiations and arrangements are made with the General Manager.

The successful candidate will undertake a police check and working with children check, at own
expense and present this to FCAC upon signing of Employee Contract
HOW TO APPLY
Please send a cover letter of no more than three (3) pages providing solid examples to the
‘Qualifications, Experience and Attributes’ sections of the position description, along with your resume to
[email protected]
Applications close no later than 5pm on Monday 13 April 2015.
ABOUT US
Established in 1974 as a not-for-profit Company Limited by Guarantee, Footscray Community Arts
Centre (FCAC) is Australia’s longest–running, leading centre for community engaged, contemporary arts
practice. Attracting over 50 000 people annually, as audiences and visitors, our work is representative of
political, social and cultural commentary in a contemporary Australian and international context.
Footscray Community Arts Centre delivers:




Over 1800 arts and cultural activities each year
Sixty (60) projects in a local, national and international context
A diverse and dynamic artistic program with over 180 local, national and international
partnerships annually
Strong leadership in community arts and cultural development
Based in Melbourne’s west, FCAC’s multiple venues - including two galleries, two performance spaces, a
digital media studio, recording studio, numerous visual arts studios and rehearsal spaces - are
programmed and managed with the principles of diversity and access in mind. FCAC promotes active
participation in arts, culture and the civic narrative. FCAC’s programs place a particular emphasis on
access for culturally and linguistically diverse communities, Indigenous Australians and people living with
disability.
FCAC strongly supports community-based learning and is a Registered Training Organisation, providing
a range of pre-accredited, accredited and fee-for-service training programs across a variety of arts
practices.
Within the sixty (60) projects delivered annually, FCAC has three (3) core programs:

ArtLife: a curated day service for people with disabilities offering a unique, multi-arts program
for adult artists with intellectual disabilities

Indigenous Cultural Program: In consultation with our Indigenous Advisory Group, a range of
programs and activities are delivered each year to support the development of emerging
Indigenous arts practice and new works by Indigenous artists. Our annual festival, Wominjeka, is
the launch of FCAC’s program each year.

Emerging Cultural Leaders: supporting and developing Australia’s next generation of cultural
leaders, this award winning program engages with artists and community practitioners from
culturally and linguistically diverse backgrounds to build capacity in sector knowledge,
community-engaged arts practice and working with communities
FCAC maintains a broad artists and companies in-residence program, supporting a diverse range of
emerging and established artists and arts organisations through access to facilities, expertise and
producing support. FCAC also provides a venue hire service and acts as landlord for a number of
commercial and non-commercial tenants including Adult Learning Australia, Cohealth Arts Generator,
Brown Cab Productions, Australasian Circus and Physical Theatre Association and Happy River Cafe.
FCAC is funded via general purpose and specific project grants from a range of Federal, State, and
Local Government agencies. The centre also receives funding for specific initiatives through a range of
philanthropic and corporate supporters. FCAC’s annual turnover is approximately $1.8 million.
FCAC has a team of 19 - including full time and part time - in addition to approximately 35 casual tutors,
artists, reception and venue staff, an Indigenous Advisory Group, and 2 Elders in Residence, Uncle Larry
Walsh and Aunty Carolyn Briggs.
FCAC Board
Appendix A: Organisational Structure
* Indicates Executive Management Team (EMT)
General Manager (F/T) *
Corporate
Administration
Cultural Facility
Events Coordinator
(F/T)
Accountant (.2)
Finance Assistant (.8)
Venue and
Services
Coordinator (.6)
Indigenous Advisory Group
Director and CEO (F/T) *
Marketing and
Communications
Manager (F/T) *
Marketing,
Communications
and Development
Digital
Engagement
Officer (.6)
Executive Producer (F/T) *
Learning and
Development
Creative Producer
Learning and Development
(F/T)
Artistic Program
Creative Producer (F/T)
Creative Producer (F/T)
Creative Producer (.8)
Indigenous Cultural Program
Executive
Assistant and
Development
Administrator (F/T)
Creative Producer (F/T)
Receptionist /
Events and Admin
Assistant (F/T)
Creative Producer (F/T)
Facilities and
Resources
Manager (F/T)
Front of House/Bar/Reception and Production (Casual)
ArtLife Coordinator
(F/T)
Creative Producer (F/T)
ArtLife
Associate Producers, Artists, Artist Tutors, Support Workers (Casual)