Event Coordinator Job Posting Spring Lake Country Club 17496 Fruitport Road Spring Lake, MI 49456 www.springlakecc.com Spring Lake Country Club is a 100-year-old private, member-owned club located in Spring Lake, MI, 25 miles west of Grand Rapids, near beautiful Lake Michigan. The club is family-oriented and has two member dining facilities seating 200 members and guests along with a very active Ballroom that hosts events up to 350 guests. Annual food and beverage sales are $1.73 million with about 37% of those being private events. The club also boasts a beautiful outdoor Wedding Ceremony Site, an intimate Bridal Room, a Boardroom fully equipped with audio/video capabilities, an open Patio overlooking the exceptional championship 18 hole Golf Course, a Youth Activities Center, and several small dining rooms in which to customize small private dining and business events. The ideal candidate for the Event Coordinator position will have or desire to have a career in the private club field and will possess a strong background in event management and training, with the ability to take initiative. Other traits desirable for this position include: Positive attitude and great work ethic Exceptional leadership skills Attention to detail and standards Self-Motivator Financial accounting Hands on leader Creative mind Outstanding interpersonal skills The Event Coordinator’s responsibilities will include, but are not limited to, the following: Assist in hiring, training, and supervision of all staff needed to service private events Communicate with individuals wishing to plan events (including weddings, parties, and corporate events or meetings) at SLCC from initial contact through final billing and follow up thank you Oversee and manage event set ups, tear downs, operations, and occasional closing of events Communicate effectively with the Clubhouse Manager, Chef, Banquet Supervisors, and any other Department Heads involved in the event planning Work closely with the Marketing Director to create new leads for private events The inventorying, protecting, and ordering of all banquet supplies Assist with ideas to improve the financial operation of all aspects of the Club Understand the Club’s POS system (Jonas) and ensure proper billing for all private events Work to improve the caliber of private events through budgeting, pricing, and quality service Oversee and manage the laundry and linen department Qualifications for the ideal candidate include a four year degree (preferably in hospitality management), 3-5 years’ experience coordinating and planning events (preferably within a private club) and a desire to advance SLCC’s brand and event caliber. Compensation will be commensurate with experience and qualifications. Health insurance, retirement plan, flexible spending plan, and vacation pay are also offered. Please send Resumes to: Kevin Green, General Manager Spring Lake Country Club 17496 N. Fruitport Road Spring Lake, MI 49456 [email protected] SPRING LAKE COUNTRY CLUB 17496 North Fruitport Road Spring Lake, Michigan 49456 (616) 842-4200 Company Name: Location: Spring Lake Country Club Spring Lake, MI Position Title: Position Reports To: Event Coordinator General Manager/Clubhouse Manager Positions Supervised: Exemption Status: Banquet Supervisor and banquet staff Exempt Position Purpose: Coordinates all private events including prior planning with host/hostess, set-up and follow through of events. The Event Coordinator should be well organized and detail oriented with a pleasant, upbeat demeanor. Strong communication skills are needed to work with individuals planning events, staff and the management team. This position does require working evenings, weekends and holidays. Activities:* Competencies: % of Time:** (1 = Most Important, 5 = Least Important) (1) Event Planning (2) Communication with staff about events (3) Staff Management (4) Event Supervision (5) Budgeting Total: Attention to Detail Organizational Skills Interpersonal Skills Communication Skills (Oral and Written) Attention to Detail Communication Skills (Oral and Written) Coaching Communication Skills (Oral) Delegation Leadership Team Player Adaptability Attention to Detail Decision Making Handling Stressful Situations Planning and Execution Business Acumen Budget/Fiscal Management 40-50% 10-15% 20-25% 20-25% 5% 95-120% 1. Accountability 2. Ambitious 3. Computer Skills (1) Other Success Factors: 4. Conflict Management 5. Flexible 6. Negotiating (2) Minimum Educational Qualifications: College Course work (3) Preferred Educational Qualifications: Bachelor’s Degree in Event Planning or similar (4) Minimum Experience: Customer Relations experience (5) Preferred Experience: Food and Beverage background with some event planning experience (6) Equipment and Tools Used: PC: Microsoft Office, Jonas Software, Networked Printer/Copier/Scanner (7) Physical Demands: (8) Working Environment: Office Setting Ball Room and other event space Some lifting for set up of events (9) Other Requirements: Available to work scheduled hours and available to attend networking events in the evenings Reasonable accommodations may be made to enable an individual with disabilities to perform the essential activities. *Disclaimer: The list of activities, qualifications and equipment is not exhaustive but is merely an example of the list for the current position. Management reserves the right to revise the position description and to require that other tasks be performed when the circumstances of the position warrants (i.e. emergencies, changes in personnel, workload or technical development). **The percentage of time is an average of the position activities and can vary from location to location and shift to shift. I have read and understand this position description. I also understand these are the criteria against which I will be evaluated. Employee Name: Employee Signature: Date: Supervisor Name: Supervisor Signature: Date: Revision Date: January 1 TASKS TO SUPPORT POSITION ACTIVITIES 1. Position Activity #1— Event Planning Tasks: Communicate with individuals inquiring about events at SLCC from initial contact through final billing and follow up thank you Maintains a high level of service for members and guests hosting events Using the club’s POS system, ensure that all private events are properly billed leading up to and at the conclusion of event. 2. Position Activity #2— Communication with staff about events Tasks: Create BEO (event sheet) for all events providing necessary information to execute event as planned Communicates effectively with the Chef and other Department Heads/staff involved in event planning and execution 3. Position Activity #3— Staff Management Tasks: Work with Clubhouse Manager and Banquet Manager in Hiring, Firing and Training of banquet team members Considering SLCC’s policies and procedures, direct staff as needed to execute all private events 4. Position Activity #4— Event Supervision Tasks: Closely monitor events to ensure the highest quality service and standards are being delivered Ensure that all rooms are set up and everything needed for the events is in place as requested by host/hostess of event 5. Position Activity #5— Budgeting Tasks: Works with the Chef and Clubhouse Manager to write annual budget Monitors budget goals throughout year
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