Event Coordinator Job Posting
Spring Lake Country Club
17496 Fruitport Road
Spring Lake, MI 49456
www.springlakecc.com
Spring Lake Country Club is a 100-year-old private, member-owned club located in Spring Lake, MI, 25 miles west
of Grand Rapids, near beautiful Lake Michigan. The club is family-oriented and has two member dining facilities
seating 200 members and guests along with a very active Ballroom that hosts events up to 350 guests. Annual
food and beverage sales are $1.73 million with about 37% of those being private events. The club also boasts a
beautiful outdoor Wedding Ceremony Site, an intimate Bridal Room, a Boardroom fully equipped with audio/video
capabilities, an open Patio overlooking the exceptional championship 18 hole Golf Course, a Youth Activities
Center, and several small dining rooms in which to customize small private dining and business events.
The ideal candidate for the Event Coordinator position will have or desire to have a career in the private club field
and will possess a strong background in event management and training, with the ability to take initiative. Other
traits desirable for this position include:
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Positive attitude and great work ethic
Exceptional leadership skills
Attention to detail and standards
Self-Motivator
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Financial accounting
Hands on leader
Creative mind
Outstanding interpersonal skills
The Event Coordinator’s responsibilities will include, but are not limited to, the following:
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Assist in hiring, training, and supervision of all staff needed to service private events
Communicate with individuals wishing to plan events (including weddings, parties, and corporate events
or meetings) at SLCC from initial contact through final billing and follow up thank you
Oversee and manage event set ups, tear downs, operations, and occasional closing of events
Communicate effectively with the Clubhouse Manager, Chef, Banquet Supervisors, and any other
Department Heads involved in the event planning
Work closely with the Marketing Director to create new leads for private events
The inventorying, protecting, and ordering of all banquet supplies
Assist with ideas to improve the financial operation of all aspects of the Club
Understand the Club’s POS system (Jonas) and ensure proper billing for all private events
Work to improve the caliber of private events through budgeting, pricing, and quality service
Oversee and manage the laundry and linen department
Qualifications for the ideal candidate include a four year degree (preferably in hospitality management), 3-5 years’
experience coordinating and planning events (preferably within a private club) and a desire to advance SLCC’s
brand and event caliber.
Compensation will be commensurate with experience and qualifications. Health insurance, retirement plan,
flexible spending plan, and vacation pay are also offered.
Please send Resumes to:
Kevin Green, General Manager
Spring Lake Country Club
17496 N. Fruitport Road
Spring Lake, MI 49456
[email protected]
SPRING LAKE COUNTRY CLUB
17496 North Fruitport Road
Spring Lake, Michigan 49456
(616) 842-4200
Company Name:
Location:
Spring Lake Country Club
Spring Lake, MI
Position Title:
Position Reports To:
Event Coordinator
General Manager/Clubhouse Manager
Positions Supervised:
Exemption Status:
Banquet Supervisor and banquet staff
Exempt
Position Purpose:
Coordinates all private events including prior planning with host/hostess, set-up and follow through of
events. The Event Coordinator should be well organized and detail oriented with a pleasant, upbeat
demeanor. Strong communication skills are needed to work with individuals planning events, staff and
the management team. This position does require working evenings, weekends and holidays.
Activities:*
Competencies:
% of Time:**
(1 = Most Important, 5 = Least Important)
(1) Event Planning
(2) Communication with staff about events
(3) Staff Management
(4) Event Supervision
(5) Budgeting
Total:
Attention to Detail
Organizational Skills
Interpersonal Skills
Communication Skills
(Oral and Written)
Attention to Detail
Communication Skills
(Oral and Written)
Coaching
Communication Skills
(Oral)
Delegation
Leadership
Team Player
Adaptability
Attention to Detail
Decision Making
Handling Stressful
Situations
Planning and Execution
Business Acumen
Budget/Fiscal
Management
40-50%
10-15%
20-25%
20-25%
5%
95-120%
1. Accountability
2. Ambitious
3. Computer Skills
(1) Other Success Factors:
4. Conflict Management
5. Flexible
6. Negotiating
(2) Minimum Educational Qualifications:
College Course work
(3) Preferred Educational Qualifications:
Bachelor’s Degree in Event Planning or
similar
(4) Minimum Experience:
Customer Relations experience
(5) Preferred Experience:
Food and Beverage background with some
event planning experience
(6) Equipment and Tools Used:
PC: Microsoft Office, Jonas Software,
Networked Printer/Copier/Scanner
(7) Physical Demands:
(8) Working Environment:
Office Setting
Ball Room and other event space
Some lifting for set up of events
(9) Other Requirements:
Available to work scheduled hours and
available to attend networking events in the
evenings
Reasonable accommodations may be made to enable an individual with disabilities to perform the essential activities.
*Disclaimer: The list of activities, qualifications and equipment is not exhaustive but is merely an example of the list for the
current position. Management reserves the right to revise the position description and to require that other tasks be performed
when the circumstances of the position warrants (i.e. emergencies, changes in personnel, workload or technical development).
**The percentage of time is an average of the position activities and can vary from location to location and shift to shift.
I have read and understand this position description. I also understand these are the criteria against which I will be evaluated.
Employee Name:
Employee Signature:
Date:
Supervisor Name:
Supervisor Signature:
Date:
Revision Date: January 1
TASKS TO SUPPORT POSITION ACTIVITIES
1. Position Activity #1— Event Planning
Tasks:
 Communicate with individuals inquiring about events at SLCC from initial
contact through final billing and follow up thank you
 Maintains a high level of service for members and guests hosting events
 Using the club’s POS system, ensure that all private events are properly billed
leading up to and at the conclusion of event.
2. Position Activity #2— Communication with staff about events
Tasks:
 Create BEO (event sheet) for all events providing necessary information to
execute event as planned
 Communicates effectively with the Chef and other Department Heads/staff
involved in event planning and execution
3. Position Activity #3— Staff Management
Tasks:
 Work with Clubhouse Manager and Banquet Manager in Hiring, Firing and
Training of banquet team members
 Considering SLCC’s policies and procedures, direct staff as needed to execute
all private events
4. Position Activity #4— Event Supervision
Tasks:
 Closely monitor events to ensure the highest quality service and standards are
being delivered
 Ensure that all rooms are set up and everything needed for the events is in place
as requested by host/hostess of event
5. Position Activity #5— Budgeting
Tasks:
 Works with the Chef and Clubhouse Manager to write annual budget
 Monitors budget goals throughout year