TENDER DOCUMENT
For
“Establishment of Herbal Garden in School and Ayurvedic
dispensaries/hospitals of Gujarat.”
Through online E-Tendering
Tendering process only
Gujarat Medicinal Plants Board (GMPB)
Block No. 19th, 3rd Floor,
Dr. Jivraj Mehta Bhavan, Gandhinagar (Gujarat), [email protected]
April-2015
1
DISCLAIMER
1. This Tender document is neither an agreement and is neither an offer nor invitation by the
Gujarat Medicinal Plants Board (GMPB) to the prospective Applicants or any other person.
The purpose of this Tender Document is to provide information to the agencies that may
be useful to them in the formulation of their proposals, both Technical and Financial, pursuant
to this Tender Document.
2. GMPB does not make any representation or warranty as to the accuracy, reliability or
completeness of the information in this tender document and it is not possible for GMPB to
consider particular needs of each Agency who reads or uses this Tender Document. This
Tender Document includes statements, which reflect various assumptions and assessments
arrived at by GMPB in relation to the MEL&D/Concurrent Monitoring of projects. Such
assumptions, assessments and statements do not purport to contain all the information that
each Applicant may require. Each prospective Applicant should conduct its own
investigations and analysis and check the accuracy, reliability and completeness of the
information provided in this Tender document and obtains independent advice from
appropriate sources.
3. GMPB will not have any liability to any prospective Government/Private/Non-Government
Organization/Consortium/Joint Venture or any other person under any laws (including
without limitation, the law of contract, tort), the principles of equity, restitution or
unjust enrichment or otherwise for any loss, expense or damage which may arise from
or be incurred or suffered in connection with anything contained in this Tender
document, any matter deemed to form part of this Tender document, the award of the
Assignment, the information and any other information supplied by or on behalf of GMPB
or their employees, any consultants or otherwise arising in any way from the selection
process for the Assignment. GMPB shall also not be liable in any manner whether
resulting from negligence or otherwise however caused arising from reliance of any
Applicant upon any statements contained in this Tender Document.
4. GMPB will not be responsible for any delay in receiving the proposals, either online or
offline. The issue of this Tender Document does not imply that GMPB is bound to select
an Applicant or to appoint the Selected Applicant, as the case may be and GMPB reserves the
right to accept/reject any or all of proposals submitted in response to this Tender
Document at any stage without assigning any reasons whatsoever. GMPB also reserves the
right to withhold or withdraw the process at any stage with intimation to all who submitted the
Proposals.
5. The information given is not an exhaustive account of statutory requirements and should not
be regarded as a complete or authoritative statement of law. GMPB accepts no
responsibility for the accuracy or otherwise for any interpretation or opinion on the law
2
expressed herein, if any.
6. GMPB reserves the right to change/modify/amend any or all provisions of this Tender
Document. Such revisions to the RFP/amended RFP shall be made available on the website of
GMPB (www.gmpb.gujarat.gov.in).
7. In case of dispute arising upon or in relation to or in connection with the contract between
the Client and the consultant, who has not been settled amicably, any party can refer the
dispute for Arbitration. Such disputes shall be referred to the sole Arbitrator who shall be
mutually appointed by the parties. Such arbitration shall be held at Gandhinagar as per
Arbitration and Conciliation Act 1996 rules. The decision of the arbitrator shall be final and
binding upon the parties. The expenses of the arbitration shall be shared equally by the
Client and the consultant. The Laws of India shall govern this Agreement for all purposes.
8. GMPB will not be responsible for procurement and attestation using the digital signature,
for details regarding procurement of digital signature certificate and its related training, the
below mentioned entity should be contacted:
Help Desk :In case bidders need any clarifications or if training required to participate
in online tenders,
they can contact (n)Procure Support team:(n)Code Solutions-A division of GNFC Ltd.,
(n)Procure Cell
403, GNFC Infotower, S.G. Road,
Bodakdev, Ahmedabad – 380054 (Gujarat)
Contact Details
Phone
Airtel
: +91-79-40007501, 40007512, 40007516,40007517,40007525
Reliance : +91-79-30181689
Fax
E-mail
: +91-79-40007533
: [email protected]
TOLL FREE NUMBER: 1-800-233-7944 (EXT: 501, 512, 516,517, 525)
3
Table of Contents
Sr.No.
Contents
Page No.
1
Instruction to Agencies
4
2
Important Information
7
3
Scope of Work
9
4
Monitoring Mechanism
11
6
Section -1 Technical Proposals- Standard Form
12
7
Section -2 Financial Proposals- Standard Form
21
4
Instructions to Agencies
1. Definitions
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
“Client” means the ‘Gujarat Medicinal Plants Board’ and with which the selected Agency
signs the Contract for the Services.
“Agency” means any entity including Government/Non- Government
Organization/Private firm or a Joint Venture/Consortium that is willing to provide the
Services to the Client under the Contract and submits proposal in response to this Tender
Document.
“Contract” means the Contract signed by the Agency and Client and all the attached
documents and Appendices.
“Data Sheet” means such part of the Instructions to Agencies used to reflect specific
location and assignment conditions.
“Day” means calendar day.
"Government” means the Government of Gujarat.
"Instructions to Agencies” (Section 1 of the Tender Document) means the document
which provides interested Agencies with all information needed to prepare their Proposals
“Joint Venture” means Agencies which comprises two or more Partners each of whom
will be jointly and severally liable to the Client for all the Agencies obligations under the
Contract.
Partner” means any of the entities which make up the Joint Venture, provided that each
of them substantially performs the Services and/or has experience contributing to the
enhancement of the expertise of the Joint Venture; and “Partners” means all those
entities.
“Personnel” means qualified persons provided by the Agency and assigned to perform the
Services or any part thereof.
“Proposal” means a technical proposal or a financial proposal, or both.
“TCCC” means Technical Capability Cum Cost-Based selection.
“TD” means this Tender Document.
“Services” means the work to be performed pursuant to the Contract.
“Standard Electronic Means” includes facsimile and email t r a n s m i s s i o n .
5
INTRODUCTION:-
•
The Applicants are invited to submit a Technical Proposal and a Financial Proposal, for
the services required for the assignment named in the Data Sheet. The Proposal will be
the basis for contract negotiations and ultimately for allotment of a Contract with the
selected Agency.
•
Agencies should familiarize themselves with local conditions relevant to the Services
and take them into account in preparing their Proposals. To obtain first-hand
information on the assignment and local conditions, Agencies are encouraged to visit the
Client before submitting a proposal and to attend a pre-proposal conference as specified
in the Data Sheet. Attending the pre-bid conference is optional. Agencies should
contact the Client’s representative named in the Data Sheet to arrange for their visit or to
obtain additional information on the pre-bid conference. Agencies should ensure that
these officials are advised of the visit in adequate time to allow them to make appropriate
arrangements.
•
Agencies shall bear all costs associated with the preparation and submission of their
proposals and contract negotiation. The Client is not bound to accept any proposal, and
reserves the right to annul the selection process at any time prior to Contract award,
without thereby incurring any liability to the agency.
Fraud & Corruption
•
The client requires that Agencies observe the highest standard of ethics during the
procurement and execution of such contracts. In pursuance of this policy, the client;
will reject the result of evaluation of proposals if it determines that the Agency being
evaluated has engaged in corrupt or fraudulent practices in competing for the contract in
the client: Will recognize an Agency as ineligible, for period determined by the
Government of Gujarat.
•
The Client will be entitled to forfeit and appropriate the bid security without prejudice
to Client‘s any other right or remedy under the above condition.
6
Eligibility Criteria
The applicants may apply to create Herbal Garden in Schools and Ayurvedic
dispensaries/ hospitals of Gujarat. Schools and Ayurvedic dispensaries/ hospitals should
have minimum 500 to 1000 square meters area. Applicants where they are applying there
should not developed herbal or dispensary garden before.
The applicants may apply to create Schools and Ayurvedic dispensaries/ hospitals in the
categories as shown below as table:1
Table:1
Sr
no
Type
of
garden
(School or
Dispensary/
Hospital)
Name
of
School or
Dispensary/
Hospital
Area
in
which the
garden
established
Name
of
taluka
Name
of
district
7
IMPORTANT INFORMATION
1.
Name Of Project
:
Establishment of Herbal Garden in School and Ayurvedic
dispensaries/hospitals of Gujarat
2.
Name Of Service
Requirement
:
3.
Name Of The Client
:
4.
5.
Department Name
Office Name
:
:
6.
7.
8.
9.
10.
Period Of Contract
Bidding Type
Method Of Selection
Selection Weights
Formula For Determining
The Technical Scores
Formula For Determining
The Financial Scores
:
:
:
:
:
Procurement of seedlings at centralized place, transport, digging,
ploughing, manuring,Complete planting in prescribed layout, actual
planting, kyara preparing, watering, Maintenance upto June 2017.
Gujarat Medicinal Plants Board, Block-19, 3rd Floor, Dr. Jivraj
Mehta Bhavan, Gandhinagar
Health And Family Welfare Department
Gujarat Medicinal Plants Board, Block-19, 3rd Floor, Dr. Jivraj
Mehta Bhavan, Gandhinagar
2 years
Open, two stage bidding
Technical Capacity Cum Cost Based (TCCC)
80(Technical Capacity):20 (Cost Base)
ST=(Technical Score Under Consideration)*80%
Total Score
Tender Currency Type
Consortium/ Joint
Venture
Bid Document Fee (Non
Refundable) (in form of
Demand Draft)
Bid Document Fee
Payable To
Bid Security (in form of
Demand Draft)
Bid Security In Favour Of
Proposal Shall Be
Submitted In The
Following Language
Proposal Validity Period
Important Dates:
Last Date For Receiving
Queries and pre-bid
conference
Tender Document
Downloading Start Date
Tender Document
Downloading End Date
:
:
:
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
:
:
:
SF= (100xfm/F)*20%, In Which SF Is The Financial Score, Fm Is
The Lowest Price And F The Price Of The Proposal Under
Consideration
ST+SF
Indian Rupee
Yes, Consortium Of Eligible Firms or individuals Allowed To
Apply
Rs.1000/-
:
Chief Executive Officer, Gujarat Medicinal Plants Board,
Gandhinagar, Gujarat.
Rs.600 / garden
:
:
Chief Executive Officer, Gujarat Medicinal Plants Board
English
:
180 Days From The Date Of Submission
:
30 / 4 /2015 at 15.00 hrs.
:
System Generate date
:
15 /5 /2015 up to 18.00 hrs
8
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
Last Date Of Submission
(Online)
Last Date & Time For
Receipt Of Technical
Proposals And Bid
Document Fee in physical
form
Date Of Technical Bid
Opening
Declaration Of Merit List
After Technical
Evaluation
Date Of Presentation
Date Of Financial Bid
Opening
Number Of Copies To Be
Submitted
Remarks
Contact No:
Email
Other Detail
Officer Inviting Bids
Tender Opening
Authority
Address For Any
Technical Support
Related To Online
Bidding Process
:
15 / 5 /2015
:
19 /5 /2015 up to 18.00 hrs.
:
20 /5 /2015 up to 15.00 hrs.
:
Will Be Conveyed Further (To Select Parties)
:
:
Will Be Conveyed Further (On Website)
25/05/2015
:
:
:
Submission Of 1 Hard Copy Of Technical Bid Along With
Mandatory Documents And Bid Document Fee And Bid Security
Agencies and individuals Shall Submit Their Technical And
Financial Bid In Given Format Electronically On The Website, After
Digitally Signing The Same. Bids Which Are Not Digitally Signed
Will Not Be Accepted. Bids Submitted Only In Physical Form Will
Not Be Accepted And Any Such Offer Will Be Summarily Rejected.
079-232-55816
[email protected]
:
:
Chief Executive Officer, Gujarat Medicinal Plants Board
Chief Executive Officer, Gujarat Medicinal Plants Board
:
(N) Code Solution- A Division Of GNFC, 301, GNFC Info Tower,
Bodakdev, Ahmedabad- 380054 (India)
:
9
Request for Proposal
Project Details
Scope of Work
Title of the project:
Establishment of Herbal Gardens in Schools and Ayurved dispensaries / hospitals of Gujarat.
Status of board:
Conservation and Development of rare, endangered and highly utilized medicinal plants is
very much needed due to the over-exploitation of natural resources. For the development of
this sector, Govt. of India vide its Notification No. Z. 18020/19/97- MP Cell dated 24.11.2000
established National Medicinal Plants Board (NMPB) with the Department of Ayurveda,
Yoga & Naturopathy, Unani, Sidhha and Homoeopathy (AYUSH). As per the guidelines of
NMPB, Govt. of Gujarat has also established Gujarat Medicinal Plants Board (GMPB) vide
its Notification No. F.No. 18020/9/2001 MP Board dated 27.11.2001.
The office of Gujarat Medicinal Plants Board has been made independent and being headed
by Chief Executive Officer an officer of Chief Conservator of Forest cadre. He is being
assisted by two technical officer in preparation of new projects as well as implementation and
monitoring of ongoing projects.
Brief Introduction of Concept and Justification of the Project
As Ayurveda mainly dependent upon plant based products, the dravyaguna or materiamedica plays
an important role in the Ayurveda practice. There are many fresh preparations which can be given
to patients to get maximum benefit.
The authentic concept of swaras, kalk, kwath, etc. is very rare in recent Ayurveda practices. As
these procedures require less efforts an preparations, even these medications are harmless to use
also, moreover these preparations can be explained to patients and they can use it without many
contra-indications. If we start using the traditional form of treatment– fresh preparations of Swaras,
kalk etc. this will give immediate results as well as will be economically rational in comparison to
resent medications.
The medicinal plants required for fresh medications are easily available in the villages but in urban
and suburban areas the availability of medicinal plants becomes difficult. If herbal gardens are
created in ayurvedic dispensaries / hospitals owned by the State Government, the availability of
medicinal plants will be eased out. Further efficacious use of these plants for treatment of common
illness and that too as per the guidance of professional doctors will be ensured. Patient may collect
the plant for their usage from dispensary itself.
The destruction and loss of medicinal plants resource have resulted due denudation and
deforestation.
Natural regeneration of medicinal plants has been hampered due to unregulated grazing and forest
fire.
The majority of traders resort to collection of wild medicinal plants through untrained and
unskilled laborers. Sometime these laborers employ improper/ destructive harvesting methods such
10
as extraction of entire plants, roots, rhizome, tubers and bulbs of the species and hampering
regeneration.
Overexploitation of these species, as well as trampling at particular places during collection have
destroyed many fragile habitats and caused irreparable damage to many species.
Therefore it has been proposed for creating awareness and capacity building of local people
involving school going children, for raising medicinal plants and thereby reducing pressure on
natural resource.
Objectives of the project.
• To create medicinal plant resource in dispensaries so that it can be available to the patients.
• To create awareness about traditional uses of medicinal plants in the masses.
• To create medicinal plant resource in schools so that it can be replicated in the nearby areas
and also become available to the needy persons.
• To create awareness about traditional uses of medicinal plants for better health of school going
children and teachers
Work Plan
•
Sr.
no
Month
Activities
1
April-June, 2015
Selection of Dispensary and schools
2
April-June, 2015
Procurement of seedlings
3
July-August2015
Creating Herbal garden in the Dispensary and schools
4
August Onwards,
2015
- Maintenance of Herbal Gardens
- Awareness Programme/ Training on home remedial
use of medicinal plants.
Target to be allocated to PIA : 200 gardens
11
Basic estimate for establishment of Herbal Gardens in Schools and Ayurved
dispensaries / hospitals for raising 100 plants
Cost Norms for 1 unit (100 plants)
S.N.
Item of Work
Cost (Rs.)
Payment to be made to
1
2
Procurement of seedlings at centralized place
Complete Planting
Transport
Digiing/ ploughing
Manuring (1/2 kg vermicompost )
actual planting
Kyara preparing
watering
Maintenance
upto March 31,2016 (if survival is or than
80%, otherwise at the rate of percentage of
survival)
At the end of June 2016 (if survival is more
than 60% otherwise at the rate of percentage
of survival)
Total
200
1000
In advance.
I.A. (Payment after
verification by GMPB, in
Oct 2015)
500
I.A. . (Payment after
verification by GMPB, in
April 2016)
I.A. . (Payment after
verification by GMPB, in
July 2016)
3
500
2200 per unit
NB: Minimum 400 and Maximum 600 Plants may be planted
Species to be planted: 80% perrenial herbs, Shrubs and climbers- Tulsi, Ardusi, Alovera, Brahmi,
Jivanti, Shatavari, Panfuti, Ajmo, Galo, Lemon grass and Nagod. 20% trees- Saragava and Amla
I.A.- Implementing agency. It may be an individual or an NGO.
12
Monitoring Mechanism
Type
Process
Monitoring
Reports
Evaluation
Reports
Documentation
Deliverable/s
Process Monitoring
Reports
Path-way Impact
analysis reports
Internal Audit Reports
Any other report sought by
GMPB pertaining to real
time monitoring.
Inception Report
Frequency
Quarterly/ Batch-wise,
Annually
District-wise
Annually
Batch-wise,
District-wise
Quarterly/ Consolidate
Annually
d Batchwise,
District-wise
Ad hoc
Ad hoc
Once
Time-frame
On or before the 12th of the
month following the quarter
Within one month of
completion of annual period.
On or before the 3rd week of
the following month in next
quarter
Ad hoc
Batch-wise,
District-wise
Batch-wise,
District-wise
Projectwise,
District-wise
Batch-wise,
District-wise
Not later than 45 days of signing
of Agreement
Within 3 months of signing
of Agreement
Within 6 months of agreement
Batch-wise,
District-wise
Batch-wise,
District-wise
-
After notification by GMPB
As
required
by
GMPB
Quarterly/
Annually
Quarterly/
Annually
Batch-wise,
State/Zonewise
Within one month of
completion of annual period
-
Case studies/Success
stories
Biannually
-
On or before the 3rd week of the
following month in next quarter
End-to-end video
documentation: At the end of
each phase, a video
documentation will be presented
to GMPB, after the completion
of all the projects; a consolidated
documentary should be
submitted.
-
Best Practices
Biannually
Baseline Survey Report
Once
Validation of Baseline /
DPR details in SWARSys
Once
Preparatory Phase
Evaluation Report
Once
Works Phase
Evaluation Report
Final Impact Evaluation
Report
Any other report sought by
GMPB
Thematic reports
Once
Photo Documentation
Video Documentation
Once
-
-
One month after completion of
preparatory phase
Within two month of the
completion of all the projects
-
-
13
Section -1 Technical Proposals – Standard Forms
14
Table of Technical Forms
Tech Form-1
Check List
15
Tech Form-2
Individuals Details of Experts in the organization
18
Tech Form-3
Details of previous works of organization
19
Tech Form -4
Methodology to execute the work
20
Tech Form-5
Work Schedule
21
15
Tech Form No.1
Sr.No.
*1.
2
3
*4
5
Check List
Copy of the Registration Certificate (Organization Minimum 3 years old)
Copy of the Registration Renewal Certificate in case of societies for the past 3 years
Copy of the Memorandum and Byelaws
Copy of the Annual report for the past 3 years As per form no.3
Copy of the Audit Accounts for the past 3 years (Income and Expenditure, Receipts
and payments and Balance Sheet),
Sr.No. Name of
2011-12
Project
1.
Income
Exp
6
7
8
9
10
11
*12
13
14
*15
*16
Submitted
(Y/N)
2012-13
Income
Exp
2013-14
Income
Exp
The audited annual accounts should have the signature and seal by the Auditor along
with the ICAI (The Institute of Chartered Accountants of India) Registration number
of the auditor his/her address/ Phone numbers, all clearly readable
Copy of the FCRA(Foreign Contribution Regulation Act.) in originals (if they are in
receipt of foreign funds), if applicable
Copy of Electricity Bill/ Property tax Bill/Landline bill for the infrastructure
availability i.r.t of office.
Copy of the Staff acquaintance/attendance register the existing staff for the proposed
project
Details of Resource persons as per form no. 2
Copy of the Past funds receipt from GMPB and its utilization
Applicant must sign all forms Certificate of authorization in favour of person signing
the documents for the proposal.
Copy of the latest year in which IT returns has been field along with PAN number
have to be furnished
Details of Names of Directors/Trustee/Officer bearers of the organization.
Supporting documents for the ownership of land
Security deposit of Rs. 2000/- must be deposited by Demand Draft in favour of Chief
Executive Officer, Gujarat Medicinal Plants Board, Gandhinagar.
Bid document fee of Rs. 600/garden must be deposited by Demand Draft in favour of
Chief Executive Officer, Gujarat Medicinal Plants Board, Gandhinagar.
The Hard copies of the documents together with the technical bids should also be sending through registered
post. Applicant should not send financial bids by the registered post. Financial bid should only be sent
through online system.
*fields are mandatory. Bids received without the mandatory field information would be disqualified.
16
Format for covering letter for submission of Technical Bid by the Parties
Name of the Party
Name of Organization
Address Of the organization
[Location, Date]
To:
The Chief Executive Officer,
Gujarat Medicinal Plants Board,
Block No. 19th, 3rd Floor,
Dr. Jivraj Mehta Bhavan, Gandhinagar (Gujarat) -382010
Dear Sir:
We, the undersigned, offer to provide the consulting services for Establishment of Herbal Garden
in School and Ayurvedic dispensaries/hospitals of Gujarat for Gujarat Medicinal Plants Board in
accordance with your Tender Document dated [Insert Date] and our Proposal. We are hereby
submitting our Proposal, which includes this Technical Proposal and a Financial Proposal
uploaded at https://www.gmpb.gujarat.gov.in
[If the Agency is a joint venture, insert the following: We are submitting our Proposal as a joint
venture with: [Insert a list with full name and the legal address of each member, and indicate the
lead member]. We have attached a copy the JV agreement”] signed by every participating member,
which details the likely legal structure of and the confirmation of joint and severable liability of the
members of the said joint venture.
We hereby declare that:
a. We have submitted necessary information and forms as per the checklist shown in form no1.
b. All the information provided and statements made in this Proposal are true and we accept that
any misinterpretation or misrepresentation contained in this Proposal may lead to our
disqualification by the Client.
c. We undertake to negotiate a Contract on the basis of the proposed Key Experts.
d. Our Proposal is binding upon us and subject to any modifications resulting from the Contract
negotiations.
We understand that the Client is not bound to accept any Proposal that the client receives.
We remain,
Yours sincerely,
Authorized Signature [in full and initials]: Name
and Title of Signatory:
Name of Agency[company’s name or JV’s name]: In
the capacity of:
Address:
Contact information [phone and e-mail]:
[For a joint venture, either all members shall sign or only the lead member, in which case the power of
attorney to sign on behalf of all members shall be attached]
17
Tech Form No.2
Details resume in the prescribed format of Medicinal Plants Experts in the
organization (if the NGO Submitting the Tender )
(separate sheet of each experts)
1
Name
2
Present post
3
Education qualification
4
Years of experience
Experience In the organization
Total experience
5
Name of current assignment
6
Clint of current assignment
7
Nature of Work of current
assignment
Summary of Professional /
Experience
Highlights of Assignments
handled and significant
accomplishment.
8
9
Details resume in the prescribed format of Individual (if the Individual
Submitting the Tender )
(separate sheet of each experts)
1
2
3
4
5
6
7
8
Name
Education qualification
Years of experience
Name of current assignment
Clint of current assignment
Nature of Work of current
assignment
Summary of Professional /
Experience
Highlights of Assignments
handled and significant
accomplishment.
18
Tech Form No.3
Details of previous works of organization (Last 3 years)
Sr
no
Year
Title
of
work
Client of
work
provider
Nature Project
Fund
Fund
Present
of work period provided utilized
status of
done in
the project
the
(Completed
project
/ running)
19
Tech Form No.4
Certificate of Methodologis to execute the work
• Survey and listing of Schools and Ayurved dispensaries/ hospital.
• Take authority letter from Schools and Ayurved dispensaries/ hospital to allow the do
the work in their premises.
• Create awareness in the Schools and Ayurved dispensaries/ hospital.
• Cleaning plantation site.
• Procurement of seedlings required.
• Pits digging at site, transportation of seedling from to plantation site, manuring,
planting and watering (Complete planting)
• Take photographs of the each and every sites with each works.
• Maintain garden till the June 2017
GMPB will provide awareness material to the NGO.
GMPB monitor whenever and wherever the monitoring team wants.
I confirm to have read the above methodologies and would undertake the above activities.
…………………………………………..
Signature of Aplicant
20
Tech Form No.5
Work Schedule
SN.
Activity
1
2
3
4
5
6
Months
7
8
9
10
11
12
n
1
2
3
4
5
n
1 Indicate detailed activities for the first year only
2 Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and annual reports), and other benchmarks such
as Client approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.
3 Duration of activities shall be indicated in the form of a bar chart.
21
Section -2 Financial Proposals – Standard Form
22
Table of Financial Forms
Fin Table -1
Summary of proposed Cost
25
Fin Table- 2
Consolidated Details of the Financial Bid for
combined treatable areas of projects
26
23
Format for covering letter for submission of Financial Bid by the Parties
Name of the Party
Name of Organization
Address Of the organization
[Location, Date]
To:
The Chief Executive Officer,
Gujarat Medicinal Plants Board,
Block No. 19th, 3rd Floor,
Dr. Jivraj Mehta Bhavan,
Gandhinagar, (Gujarat)
Dear Sir:
We, the undersigned, on willing to Establishment of Herbal Garden in School and
Ayurvedic dispensaries/hospitals of Gujarat. in accordance with your Tender Document
dated [insert Date] and our Technical Proposal.
Our Financial Proposal shall be binding upon us subject to the modifications resulting from
Contract negotiations.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature [in full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
24
Fin Table -A: Format for Submission of Financial Bid
Summary of proposed Costs
Total no of gardens
(A)
Sr. No.
Name of Organization
Type. of Garden
(Schools and Ayurvedic
dispensary/hospital)
In multiple of 100
saplings
Eg. 1X100, 2X100,
3X100 etc
1.
Component -wise D e t a i l s of Financial bid for c o m b i n e d treatable Proposed Cost for School
and Ayurvedic dispensary/ hospital herbal garden for raising 100 Medicinal Plants
S. No
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Components
Amount ( in Rs.)
Advance work (Survey for identification of Schools and Ayurvedic
dispensaries/ hospitals , Developing the area plotting, leveling,
Cleaning Making design of Plots, Inspection paths)
Procurement of Medicinal plants seedlings (1 time)
Digging pits
Plantation
Watering & Khamna making
Manuring
Transportation
Weeding
Creation of water facility and Maintenance
Monitoring & Evaluation
Documentation and preparation of awareness literature
Overhead Costs
Sub-Total (B)
All Non-Competitive Components (Indirect Taxes
Estimates) (C)
(B) + (C) Grand Total = D
25
Fin Table-2 Consolidated Details of the Financial Bid for combined treatable areas
of projects (in Rs.
)
D = Cost of 1 schools and Ayurvedic dispensaries or hospitals
A = Total no of gardens
Total Amount E = (D×A)
Comparison with basic estimate (percentage) (Up / down)
Basic estimate - D
× 100 = (whichever applicable)
Basic estimate
26