Highland Parent Council
Meeting Minutes
Meeting Info:
Regular Council Meeting
April 1, 2015 6:45 pm
Highland P.S. Staff Room
Chair: John Lind
In Attendance:
John Lind
Jeff Collins
Marcie Schwindt
Absent:
Susan Marchiori
Gayle Horyn
Gerry McLennan
Agenda:
See Appendix A for full agenda
•
•
Next Meeting:
Paula Ouellet
Corinne Kaufman
Tara Pederson
Randy Martin
Laura Down
Jessica Johnston
Called to Order 6:50; Adjourned 8:20
April Agenda
Regular Council Meeting
May 6th 6:45 pm
Highland P.S. Staff Room
Chair: John Lind
Decisions:
#
Decision
1.
Action Items:
Carry-Over Items for Next Meeting:
1. Approval of March 2015 Minutes
Page 1! of 6!
Prepared By: [Your name]
Highland Parent Council
Meeting Minutes
Notes [ordered based on agenda]:
1. Lunch Box Orders presentation by Melissa Roberts:
• Program Priorities
➢ Healthy for kids
•
All meals are compliant with School Food & Beverage Policy PPM-150
•
Allergy information is collected during online signup and vendors are
notified
➢ Easy for Parents
•
Online ordering and payment (payment info will NOT be stored online)
•
Phone ordering is an option but payment must be by Credit Card
➢ Beneficial for schools
•
Fundraising opportunity (paid out monthly)
•
Easy financial reporting
•
No minimum order required
•
Customized to meet our needs
a. pick fundraising amounts
b. days lunch program is offered
c. restaurants to use
• Getting Started
➢ Lunch Box will provide all info to parents
➢ 24/7 Call Centre
➢ 3-4 weeks trail is recommended
➢ after the initial launch post cards will be sent out to parent to maintain interest
➢ newsletter is available
Page 2! of 6!
Prepared By: [Your name]
Highland Parent Council
Meeting Minutes
• Cons
➢ School must organize the classroom delivery
➢ Pizza orders will not be sorted, volunteers will be required
• Randy’s Concerns
➢ Impact on front office
➢ Clean-up
➢ Equality for all students
2. Administration Report
•
EQAO - Grade 3 testing
➢ June 1-5
➢ Parents info night April 30th
•
Parent Involvement Committee
➢ running a workshop April 18, 2015 - wrdsb.ca/pic
•
Barrday Teacher of Excellent Award
➢ Nominations are due April 10, 2015
➢ Anyone (ie: parents, students, grandparents) can nominate a teacher
•
Volunteer assembly June 11th 12:00
•
Grade 3 swimming program
➢ Takes place at Dolson Community Centre
➢ Final stages of planning
➢ Will run May 1, 8 and 15
➢ 3 in-class lessons
➢ Some students may elect out of participating
➢ Volunteers needed (5 parents are needed for each season)
Page 3! of 6!
Prepared By: [Your name]
Highland Parent Council
Meeting Minutes
3. Treasurer’s Update:
•
See Appendix B
•
Reserve fund needs to be updated - Michelle has the details
•
Budget from beginning of the year
➢ we should have $15K to carry over into next year (excluding minimum balance
requirement of $1,500
4. Coordinator Updates [Order based on agenda]
• Marcie - Fundraising
➢ School Greening Committee
➢ Donna Bertrand would like us to take over the ECO Club
➢ Marcie has agreed to help her make the plan
➢ We need a green coordinator
➢ Pepperettes - made $1,258, down approx. $400 profit from previous
➢ Pro-Grant - Science night
• No record of us being paid back $1,000
• Marcie will ask Michelle
• Michelle can call Nancy to find our $1,000
➢ Pro-Grant - This year is focusing on math - can we do a math night?
•
Marcie/Tara - Fling Update
➢ Moving on track
➢ Going a little over budget but going to sell advance tickets to cover it
➢ Pre-ticket sales begin in May
➢ Tara’s “Back of the Napkin” - 300 families @ $10 should produce $1,500 net
profit
➢ Movie Screen - same amount as last year
➢ Could we scale it down next year to make it a yearly event?
➢ Next Fling meeting April 7th
•
Paula - Volunteer
➢ People are coming
➢ We should have enough money to purchase a popcorn maker by the fling
Page 4! of 6!
Prepared By: [Your name]
Highland Parent Council
Meeting Minutes
Appendix A – Full Agenda
Highland School Advisory Council
Agenda
Date: April 1, 2015
Time: 6:45pm-8:15pm
Location Highland PS Library
Mission Statement: “To support the Highland School community in its dedication to the encouragement of lifelong learning, the pursuit of personal best, and the fostering of respect for self and others, through the nurturing
of responsible behaviour and cooperation in a secure, motivating atmosphere for all.”
•
•
•
•
Approval of the Agenda
Approval of the minutes from March 4, 2015
Melissa Challenger and Amanda Bath to address council regarding lunch/fundraising
Administration Report –Randy Martin / Susan Marchiori
▪ EQAO - grade 3 test
▪ PIC Family Event
▪ Barrday Teacher Award
▪ Volunteer Assembly
▪ Grade 3 Swimming Program Update
•
Treasurer’s update – Jeff Collins
▪ Current account balances
▪ Current Business
School Greening – Let’s recap from last meeting
•
•
Committee Updates
o Fling Update
o Fundraising Coordinator – Marcie Schwindt
▪ Pepperette update
o Volunteer Coordinator – Paula Ouellet
o Pizza Lunch – Paula Ouellet
o Spike Home Reading – Corinne Kaufman
•
Next Meeting: May 6, 2015
Page 5! of 6!
Prepared By: [Your name]
Highland Parent Council
Meeting Minutes
Appendix B – Treasurer’s Report
Highland School Advisory Council • Treasurer's Report • April 1, 2015
#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
DATE
NO. DESCRIPTION
CREDIT
DEBIT
SCHOOL FUNDS ACCOUNT [GENERAL] #850
Transfer of Funds (JE 201507JEN)
Pepperette
Highland P.S. SC100, Class (Donna Bertrand)
GST Rebate (for above)
Highland P.S. Spring Fling (Busy Bee's Parties)
Highland P.S. SC100, Reimb. (Michelle Fisher)
GST Rebate (for above)
Highland P.S. SC100, Reimb. (Leslie Dempsey)
GST Rebate (for above)
Highland P.S. Fling Payment (Little Ray's Reptile Zoo)
GST Rebate (for above)
($2,250.00)
$2,805.00
($27.59)
$0.19
($50.00)
($48.58)
$3.89
($46.55)
$0.45
($305.10)
$29.27
$2,838.80
($2,727.82)
BALANCE
NOTES
$16,330.33
($2,250.00)
$2,805.00
($27.59)
$0.19
($50.00)
($48.58)
$3.89
($46.55)
$0.45
($305.10)
$29.27
$0.00
$16,441.31
Account Balance Forward [4-Mar-15]
Budget Planning (1-Oct): Dunfield Theatre Subsidy ($5 / Student [450])
Account Balance - Reported [27-Mar-15]
Outstanding Transactions (OT) [Approved By HSAC]
No OT this period.
$0.00
$0.00
$0.00
$0.00
$0.00
$16,441.31
Operating Balance (Account Balance - OT)
($750.00)
($3,150.00)
($1,500.00)
($3,000.00)
($1,480.44)
($1,500.00)
$0.00
$5,060.87
Budget Planning (1-Oct)
Budget Planning (1-Oct)
Budget Planning (1-Oct)
Budget Planning (1-Oct)
Highland Spring Fling Expenses (4-Feb) - To Be Returned From Profits.
Reported every statement.
$18,617.05
$1,159.50
$0.00
($1,536.22)
$0.00
($501.72)
$16.26
($210.00)
$0.00
$0.00
$0.00
$0.00
$17,544.87
Account Balance Forward [4-Mar-15]
March (HPS)
Reserved Funds (RF)
Grade 3 (Swim 4 Life)
Fieldtrip ($7 / Student [450])
Movie Night (Expenses)
Teacher/Classroom Allowance ($50/$100)
Highland Spring Fling
Float (for end of year should be $1,500.00)
($750.00)
($3,150.00)
($1,500.00)
($3,000.00)
($1,480.44)
($1,500.00)
SCHOOL FUNDS ACCOUNT [PIZZA] #851
Total Revenue (Pizza, Milk, Cookies)
Total Revenue (Other)
Total Expenses (Pizza)
Total GST Rebate (Pizza)
Total Expenses (Milk)
Total GST Rebate (Milk)
Total Expenses (Cookies)
Total GST Rebate (Cookies)
Total Expenses (Other)
Total GST Rebate (Other)
$1,159.50
$0.00
($1,536.22)
$0.00
($501.72)
$16.26
($210.00)
$0.00
$0.00
$0.00
$1,175.76
SUMMARY
Total Account Balance [#850 + #851]:
Available Funds [#850]:
($2,247.94)
[27-Mar-15]
$33,986.18
$5,060.87
Ending Balance (Operating Balance - RF)
March (Domino's Pizza)
March (SaidCo Dist.)
March (Star Bakery)
Account Balance - Reported [27-Mar-15]
[4-Mar-15]
$34,947.38
$2,699.89
Difference
($961.20)
$2,360.98
HSAC Treasurer: Jeff Collins
!
Page 6! of 6!
Prepared By: [Your name]