Legalisation and Property Completion (PM5.4)
This process details the steps required for the legalisation of land, being the land consumed
by the project (Road Reserve) and any property not required by the project.
Process flow diagram
The process flow is shown below.
LEGALISATION & PROPERTY COMPLETION PROCESS
ACQUISITION AGENT
NZTA PROPERTY MANAGER
start
Any land not
required?
NO
end
(004)
Construction near
completion
YES
(001)
Refer to Disposal
Post Survey and
Legalisation
process
Perform surveys
and legalisation
steps
Update properties
fully consumed by
Road
(002)
(003)
Process steps
The steps for this process are detailed below.
Step
Action
1.
The NZTA Property Manager is notified when the project is nearing completion and
in turn notifies the Acquisition Agent for legal surveying and legalisation to take
place.
2.
The Acquisition Agent performs all the actions required in conjunction with
external parties such as LINZ and including instructing Surveyors to legalise the
land into appropriate land types (e.g. Road Reserve, Segregation strips etc.).
3.
The Acquisition Agent ensures that the Property Manager is aware of the property
activity and assigns the status of ‘legalised as road’ to the property fully consumed
as road using transaction RE80. Refer to the RE80 (Maintain Property Legalised as
Road) transaction guide for more detail.
Note: If a property has been partially used for road and there is a balance of
property left over, it will be updated as being consumed by road and new property
records created for the new properties. this is so that a clear record is retained of
the property converted to road.
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PM5.4: Legalisation and Property Completion
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Step
4.
Action
The Acquisition Agent, in conjunction with the NZTA Property Manager, determines
whether any land left over is not required by NZTA. If:
No, the process ends.
yes, then complete the PM9.5 Disposal Post Survey and Legalisation process.
Business rules
The following business rules apply:
The NZTA Property Manager and Property Manager will monitor progress of the project
and inform the Acquisition Agent when project is substantially complete.
The original property is expected to have it’s areas and status changed to ‘Road’ or
‘Road Reserve’.
The new property entries are created for all severances, segregation strips and any
additional land. These will be created using the ‘from template’ option, so that the
information from the original property is transferred.
When the Property object status is changed to ‘Disposal’ a mandatory requirement is to
have a business partner type of Property Disposal Consultant.
The diagram below provides an overview of a severance situation:
Severance 1
Original property entry:
- area reduced
- title details changed
- status changed to ‘Legalised as Road’
Severance 2
PM5.4: Legalisation and Property Completion
Severance 1 and 2
- created as separate new property entries
- new areas
- new Title details
- Management and disposal status updated
- linked to the original property entry
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