Tender for Radiation Instruments
Hemwati Nandan Bahuguna Garhwal University (A Central University) Srinagar (Garhwal) - 246 174, Uttarakhand Phone: 01346 – 252143, 252167, 252170 Fax : 01346 – 252174, 252247 Ref: HNBGU/SRT/PHYS/MoU/2015/01 Dated: 12-05-2015 TENDER NOTICE Sealed tender bids are invited from reputed manufacturers/agencies, having a minimum experience of two years in the field of radiation instruments, for the following equipments/items:- Radiation Instruments HNBGU/SRT/ PHYS/ MoU/ 2015/01 Tender No. Item(s) (i) Calibration Chamber - Radon (ii) Calibration Chamber - Thoron (iii) Aerosol Impactor (iv) Lucas Cell & Its Counting Unit (v) Etching Unit & Spark Counter EMD (Rs.) Rs. 20,000/Rs. 10,000/Rs. 10,000/Rs. 10,000/Rs. 10,000/- Tender document(s) containing terms and conditions and technical specifications are available and can be downloaded from the university website www.hnbgu.ac.in. The tender documents fee is Rs. 1,000/(Rupees One Thousand only) for each tender (non-refundable). The tender documents fee and Earnest Money Deposit (EMD) have to be deposited through separate Demand Drafts (DD), in favor of the “Finance Officer, HNB Garhwal University, Srinagar (Garhwal)”, payable at Srinagar (Garhwal), and have to be enclosed with the duly filled Technical Bid. All the instructions, terms and conditions, specifications, bid formats, etc. are available with the Tender Document(s). The suppliers/agencies, registered with university, are exempted from furnishing EMD along with their bids. The tender document fee is payable to all. The sealed tender bids duly completed in all respects, along with necessary documents, should reach to The Coordinator, Nodal Centre, Department of Physics, HNB Garhwal University, Badshahi Thaul Campus, Tehri Garhwal, Uttarakhand - 249199, latest by the date 24-08-2015 till 17.00 hrs. The Technical Bids so received, shall be opened on the date 25-08-2015, at 15.00 hrs, in the Department of Physics, HNB Garhwal University, Badshahi Thaul Campus, Tehri (Garhwal), Uttarakhand, in the presence of the representatives of the suppliers those wish to be present. Subsequently, only the financial bids of eligible tenderers shall be opened on the same date. Purchase Committee for the purpose has the right to reject any or all tenders, without assigning any reason thereof. Important Dates: Last date of receiving sealed Bids Date of Opening of Technical Bids, if minimum three vendors participate Date of Opening of Financial Bids 24-08-2015, till 17.00 hrs, to The Coordinator, Nodal Centre, Department of Physics, HNB Garhwal University, Badshahi Thaul Campus, Tehri Garhwal, Uttarakhand - 249199 25-08-2015, at 15.00 hrs, in the Department of Physics, HNB Garhwal University, Badshahi Thaul Campus, Tehri (Garhwal), Uttarakhand 25-08-2015, subsequently after the opening and scrutinizing the technical bids. For latest information or updates, please visit university website <www.hnbgu.ac.in>. Attached Document: Tender Documents for Radiation Instruments Registrar Hemwati Nandan Bahuguna Garhwal University (A Central University) Srinagar (Garhwal) - 246 174, Uttarakhand Phone: 01346 – 252143, 252167, 252170 Fax : 01346 – 252174, 252247 Department of Physics, Badshahi Thaul Campus, Tehri Garhwal Phone: 01376-254056 Fax: 01376-254088 E-mail: [email protected] Document fee: Rs. 1,000/- (non-refundable) Tender No.: HNBGU/SRT/PHYS/MoU/2015/01 Dated: 12 May 2015 Radiation Instruments Tender Document Part- A: Terms and Conditions Part- B: Technical Bid (Format) Part- C: Financial Bid (Format) Part- D: Specifications Hemwati Nandan Bahuguna Garhwal University (A Central University) Srinagar (Garhwal) - 246 174, Uttarakhand Phone: 01346 – 252143, 252167, 252170 Fax : 01346 – 252174, 252247 Tender No.: SRT/PHYS/MoU/2015/01 Dated: 12 May 2015 Tender Document Part- A : Terms & Conditions General: 1. The Purchase Committee for the purpose reserves the right to reject any or all the tenders without assigning any reason thereof. Conditional tenders shall not be accepted. 2. Duly filled tender documents in sealed covers super-scribed “Tender for Radiation Instruments” should reach to The Coordinator, Nodal Centre, Department of Physics, HNB Garhwal University, Badshahi Thaul Campus, Tehri Garhwal - 249199 on or before the last date. Tender documents that do not provide complete information and that are received after the specified date and time will not be considered and will be summarily rejected. The department will not be responsible for any postal delay. 3. Sealed Tenders should be submitted in two-bid system consisting of Technical Bid (Part-B of the tender document), and Financial Bid (Part-C of the tender document). Duly filled Technical Bid and Financial Bid should be submitted separately in two different sealed envelopes kept within one sealed envelope. The “Technical Bid” or “Financial Bid” should be clearly written on the corresponding sealed envelops, both kept within the sealed single envelop, super-scribed “Tender for Radiation Instruments”. 4. The amount of total earnest money should be equal to the sum of the amounts of earnest money of the items for which tender has been placed. The DD of EMD has to be enclosed with the duly filled Technical Bid. 5. The purchase committee reserves the right to change any item or quantity of item(s) without prior intimation to the tenderer. 6. Rates should indicate all taxes and installation charges F.O.R. the Department of Physics, H.N.B. Garhwal University, Badshahi Thaul Campus, Tehri Garhwal, Uttarakhand, India. University will not supply “C” or “D” form. 7. Tenderer should produce authorization certificate of the Manufacturing Company/Firm represented by him/her. 8. It is essential to enclose make/company name/model No. and other specifications/product catalogue/manual, etc. of the items tendered. 9. After finalization of the purchase order to the successful tenderer, the EMD will be refunded, preferably within two months, to the unsuccessful tenderers without any interest. However, the EMD of the successful tenderer will be kept as Security deposit. 10. Successful bidder shall have to deposit Performance Security of Rs. 50,000/- (Rupees Fifty Thousand only) in the form of Bank Guaranty or a Demand draft drawn from any nationalized bank in the favor of ‘Finance Officer, HNB Garhwal University, Srinagar (Garhwal), payable at Srinagar (Garhwal), on submission of which the Security money of the successful bidder will be refunded. In case different tenderers qualify for different items, the Performance Security will be 5% of the quoted price (Maximum upto Rs. 50,000/-) for each item. Purchase order will be issued only after the Performance Security is received from the successful tenderer. The Performance Security will be refunded, without interest, after successful completion of the warranty period. The Performance Security has to be deposited within two week from the date on which tender is approved, otherwise the approval will shift in the favor of the second lowest tenderer and so on, up to the tenderer who otherwise fulfills all conditions. 11. The supplier, ordered to supply the equipment(s)/item(s), has to supply, install and demonstrate the equipment(s) within three months from the date of issue of purchase order, failing which the Performance Security will be forfeited; and the purchase committee may cancel the purchase order in full, or part, and re-allot the same to next lowest tenderer who otherwise fulfills all conditions. 12. The bills of the suppliers shall be paid by the University after all the materials/articles/ equipments have been received, installed, inspected and verified by the departmental purchase committee. 13. The equipments should be of said specifications and have at least one year warrantee. The tenderer shall specify after sales service facilities within the Guarantee/Warrantee period. The warrantee period will be extended for the period by which the equipment(s)/instrument(s) remain out of order during warrantee period. 14. Non-compliance of the terms and conditions or breach of contract will result in forfeit of deposited EMD/Security deposit/Performance security. Term & Conditions of Supply: 1. 2. 3. 4. 5. 6. The last date and time for the acceptance of the bids is on 24-08-2015, till 17.00 hrs. Tenderers shall submit the following documents along with the Technical bid. a) Income Tax/Sales Tax clearance certificate from the office concerned, certifying that the tenderer has cleared all the tax dues. b) Suppliers should be either manufacturer or authorized dealer of the said equipment(s) and should submit the proof for the same. Also, the suppliers should state whether they are a Proprietary Firm, Partnership Firm or Private/Public Limited Company and furnish the proof of the same. c) The names of the organizations and laboratories, if any, to which similar equipment(s) have been supplied. d) Certificate of registration of firm (Registration No.). e) Technical specifications offered by the Supplier. f) Proprietary certificate, if any. The rates should be mentioned in the Part C - Financial bid attached with the Tender Document. Each page of the tender shall be signed in full and stamped with the seal by the supplier. The supplier must clearly state in what capacity he or she is signing the tender. The Technical Bid shall be opened first to ensure that supplier(s) has (have) submitted all the requisite documents. If the Technical Bid is not in order or is deficient in some respect, the Financial Bid of such tenderer shall not be opened. Tender bids, not accompanied by the requisite amount of tender document fee and Earnest Money Deposit, are liable to be rejected. Supplier should read carefully all the instructions and terms and conditions, etc., before registering rates in prescribed schedule of the tender. Taxes and duties etc. should be shown separately and clearly. 7. The Technical Documents shall be opened only if at least three Vendors have participated. The tenderers or their authorized representatives shall be allowed to be present at the time of opening of the tenders. Subsequently, only the financial bids of qualified tenderers shall be opened. 8. In case of imported items/equipments/components, the rates should be quoted in the light of exemptions enjoyed by educational institutions, as per the Department of Scientific & Industrial Research (DSIR), Govt. of India norms. Certificate for that effect shall be provided. 9. The university is entitled for availing Excise Duty exemption at present. Excise Duty Exemption Certificate (DSIR Certificate), wherever applicable, and as per rules will be issued at the appropriate time. Hence Excise Duty should not be included in the BID. 10. Technical Specifications of the instruments/equipments are given in Part D - Specifications of the tender document. 11. The delivery, installation and operational training of the instruments/equipment should be completed within three months from the date of placing the order. No extension shall be granted to the contractors/suppliers for the period of delivery. 12. If the supplier fails to deliver the article(s) as per the delivery schedule, the University shall be free to procure the balance/undelivered supply, at the risk and cost of the supplier, from other such suppliers. 13. The goods, articles, material supplied by the supplier shall be accepted after inspection. No articles/materials, which do not confirm to the specifications laid down in the terms & conditions or damaged in transit, are acceptable. 14. Supplier(s) shall be responsible for the supply and installation of equipment(s) at the destination. The cost towards insurance, etc., until destination, shall be borne by the supplier(s). 15. The basic operator training should be provided by the competent Engineer during the time of installation. 15. Charges for AMC after warranty period for next three years (minimum 2 visits per year) should be clearly mentioned separately as optional item. A list of all the necessary accessories required to make the unit(s) functional should be provided. Names and phone numbers of the persons responsible for Sales and Service for this territory should be mentioned. 16. Printed Terms and Conditions on letter heads or Quotation form of tenderers shall not be applicable. 17. The contract/Purchase order shall be governed by the Laws of India for the time being in force. All disputes or differences arising out of this contract shall be subject to the exclusive jurisdiction of court of Pauri Garhwal only. Registrar PART- B : Technical Bid (Format) Tender No.: HNBGU/SRT/PHYS/MoU/2015/01 Dated: 12 May 2015 (Note: 1. Tenderers are advised to read carefully the Terms and Conditions of supply before recording the rates in this schedule. 2. No erasures or over writing shall be allowed, unless they are authenticated under the full signature and the seal of the tenderer. 3. The rates shall be F.O.R. destination). Technical Bid (should consist of) 1. Name of the Firm ………………………………………………… 2. Address of the Firm with phone number, fax No., E-mail, etc . ……………… ………………………………… ………………………………… 3. Certificate of Registration of firm (Mention number) …………………………… 4. Technical specifications/make/model of the items being offered by the firms along with Brochures and literature giving all features of the items. 5. Certificate of Authorized Distributorship/Dealership from the Manufacturer. 6. Sales Tax number and clearance certificate (attach proof): 7. PAN/Income Tax Clearance certificate/TIN No. (Attach proof): 8. Delivery Period: 9. Warranty: 10. Discount offered: 11. Post Warranty AMC: 12. List and No. of enclosures: Signature of the Tenderer With Seal of the Firm PART- C : Financial Bid (Format) Tender No.: HNBGU/SRT/PHYS/MoU/2015/01 Dated: 12 May 2015 (Note: 1. Tenderers are advised to read carefully the Terms and Conditions of supply before recording the rates in this schedule. 2. No erasures or over writing shall be allowed, unless they are authenticated under the full signature and the seal of the tenderer. 3. The rates shall be F.O.R. destination). Financial Bid (should consist of) 1. Name of the Firm …………………………………………………… 2. Address of the Firm with phone number, fax No., E-mail, etc. . .. ………… …………………………… ……………………………… 3. Validity period of Tender: 4. Format for submitting the financial bid Item Description of goods No. with details of specifications Quantity Price/Rate per Unit (Rs.) Taxes (Rs.) Total Cost (please (Rs.) specify) 1. Calibration Chamber - 01 Radon 2. Calibration Chamber - 01 Thoron 3. Aerosol Impactor 01 4. Lucas Cell & Its 01 Counting Unit 5. Etching Unit & Spark 01 Counter * Prices quoted should be figures and words. Signature of the Tenderer With Seal of the Firm PART- D : Specifications Tender No.: HNBGU/SRT/PHYS/BRNS/2015/01 Dated: 12 May 2015 1. Specifications for Calibration Chamber - Radon Walk-in-Stability Test Chamber Programmable Logic Control with Safety controller, auto changeover of Touch screen and Ethernet connectivity Alarm Audio Visual Alarm if the temperature deviates from the preset temperature Insulation 80mm Thick CFC free PUF Insulated modular cabinet Observation Door Inside see through unbreakable acrylic door Having state of art By pass system for continues run compressor Insulation to save heat energy. Other MCB, Heavy duty latch with lock & key. 1. Float switch to cutoff the mains supply in case of low water level in the 2. Additional safety thermostat to cut off the boiler system in case of overshoot 3. 180 Sec. compressor ‘ON’ delay timer to safe guard the compressor. Documentations IQ, OQ, PQ documents with Control System Standby systems & other event managements with 3.8” Color HMI with Air Circulation Blowers to have uniformity of Temperature under loaded condition. Lighting Interior illumination for working area. Heating System U shaped S.S. Nichrome wire air heaters. Refrigeration System Hermetically Sealed CFC Free Emerson Compressor with R- 22 refrigerant Humidity System Non condensing type steam injection system with water level arrangement with Power Works on 230/430 V AC single / three phase 50Hz Safety Features Boiler tank. Of temperature. Certifications ISO 9001: 2008 and ISO 13485 : 2012 Certificates And calibration reports material Test Specifications Temperature Range 20° C to 60° C Temperature Uniformity ± 2° C Humidity Accuracy ± 2% RH. Temperature Range 20° C to 60° C Temperature Uniformity ± 2° C Humidity Accuracy ± 2% RH. Temperature Accuracy ± 0.2° C Humidity Range 40% RH to 95% RH. Humidity Uniformity ± 3% RH. Temperature Accuracy ± 0.2° C Humidity Range 40% RH to 95% RH. Humidity Uniformity ± 3% RH. Dimension Capacity 8000 Litres Internal Size (W×D×H) 2m×2m×2m External Size (W×D×H) 2.1 m × 2.1 m × 2.1 m Number of Trays 24 Additional Accessories Ready to use stand by refrigeration system in case of regular system fails. Complete with compressor condenser, evaporator and other Accessories with gas charging. (Above 600 Litres) Ready to use stand by Humidity System in case of regular system fails. 4 channel RH and 4 channel temperature data Scanner for record, store and print the data online and off line with variable print time intervals and Ethernet connectivity 8 channel RH and 8 channel temperature data Scanner for record, store and print the data online and off line with variable print time intervals and Ethernet connectivity Mobile alert via GSM Technology in case of system failure Additional tray suitable for above equipment Windows based Communication software for data management. Complete with multi dropping to monitor multiple chambers to one software Online uninterrupted power supply for PLC Validation charges per day (8 hrs) Radon Source with calibration report 2. Specifications for Calibration Chamber - Thoron Cylindrical Exposure Chamber (Diameter 0.5 m; Heoght 0.5 m) with fans and five adjustable perforated plates Online Temperature, Humidity sensors with electronic display Vacuum Pump with flow rate meter Aerosol generator with required accessories to be attached with chamber Thoron generator system with required accessories to be attached with chamber Three/Four sampling points for gas flow from chamber with required tubing Flow meter/Pump with inbuilt battery and AC operation to be attached as per requirement Data communication software with transfer point for online/offline data communication Data transfer RS-232 cable Operation and application manual Operating conditions Temperature : 0 to 50 degree C Rel. Humidity : 0 to 60% non-condensing Humidity control system for exposure chamber Thoron Source with calibration report 3. Specifications for Aerosol Impactor Basic: Seven stage Particle Aerodynamic Size Separator (PASS) Operating flow rate 45 lpm Cut-off diameters 8.95, 7.91, 6.09, 4.15, 2.94, 1.03, 0.53 μm Dia. Of collection plate holder 82 mm Dia. Of collection substrate 70 mm Dia. Of inlet cone ID 25 mm Dia. Of the unit 96 mm Height of the unit 230 mm Weight of the unit 2.5 kg Accessories: Sampling pump: Air suction pump, flow rate 50-100 lpm, ¼ HP motor, continuous duty, 220 V, 50 Hz operation Rotameter: 0-100 lpm Or flow transducer with digital indication 0-100 lpm and a bleed valve to adjust flow 4. Specifications of Lucas Cell and its Counting Unit Lucas Cell With Auto Shut off Swagelock Union type & Internally coated with Zinc Sulphide Detector along with ‘T’ arrangement & a vacuum guage (small 1.5” dia) to check the vacuum at any time. Counting Unit Complete with Photomulitplier Tube ( 51 mm dia of Thorn EMI), PM Tube Housing, Preamplifier and EHT Auto Cut-off arrangement Microprocessor based Programmable Counting System Counting Time in each Program Cycle : 1 – 999 Min No. of Cycles in each Program Cycle : 1 – 999 Max. No. of counts per Cycle : 9999 / 99999 Display : 32 character LCD Module Memory : 8 K Zero Power RAM Printer : 24 Column Alpha Numeric Power Supply : 230 V ± 10%, 50 Hz. & 6 V DC from Battery with built-in Battery & Charger Accessories RADON GAS BUBBLER Complete with Vacuum Stopcocks, Capillary, Ball & Cup Joints and Sintered Disc Poly Propylene Stand to hold 10 Nos. of Radon Gas Bubblers High Vacuum System for evacuating Lucas Cells, complete with Single Stage High Vacuum Pump of 50 LPM Capacity, Maximum Vacuum – 0.1 Torr 1 Ph AC, Motor 230V, Vacuum Guage, None Return Valve, Pump Oil etc. Swagelock Union (M) for connection to Vacuum System and Bubbler Accessories 5. Specifications for Etching Unit and Spark Counter: Etching Unit Double walled construction inner made of Stainless Steel & exterior made of G.I. sheets powder coated/fully Stainless Steel. The gap between the two walls filled with glass wool insulation. Heating is by immersion type heaters. Temperature Controlled by Electronic Digital Temperature Controller with PT 100 as sensor. A motor with stirrer is mounted on a base & fitted on the side of the bath for uniformity. Lid made of Stainless Steel. Temperature Range: 5 oC above ambient to 95 oC Control Accuracy: ±0.5 oC. Spark Counter Detector Type Count Capacity Count Display Dead Time EHT Range EHT Display EHT Setting Counting Gate/Window time Display Parameters Displayed Operating Keys Data Transfer Downloading Software Power Dimensions Accessories Solid State Nuclear track detector 99999 counts On the LCD display Less than 10 µ for spark registration Sparking Head area = 1 Sq.cm(±0.1% accuracy) 100 Volts to 1000 volts, user settable 4 Digit display on LCD Module Independent setting of Pre-sparking & counting Voltage through keys using two digital potentiometers 1 to 10 sec. User –settable through keys 32 character backlit LCD Module Counts and EHT 5 Nos. Through RS 232 serial port for data transfer to a PC Provided on a CD Mains 230 V AC ± 10% 23 cm x 20 cm x 28 cm Microprocessor based control system (For any further clarification on the design of different components of the system(s) please feel free to contact The Coordinator, MoU at phone Nos.: 09412009567 (M), 01376-254056 (O), or Email: [email protected]).
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