Request for Quotes - Apartments Rehab The Hoh Indian Tribe wishes to engage a General Contractor to rehabilitate four residential apartments located on the Hoh Indian Reservation. Summary of Work The apartments have been in use for many years and the Hoh Tribe desires to have them returned to good living condition. All require some work; one requires extensive rehabilitation. The apartments are located on a cul-de-sac on the south side of Lower Hoh Road as shown below, 2.2 miles off Highway 101. Lower Hoh Road is at MP 167.59 of Highway 101, about a half hour south of Forks. 03/04/15 Hoh Indian Tribe - Request for Quotes - Apartments Rehab Page 1 of 10 General Description of Work The work generally consists of the rehabilitation of apartment 2213-1, a new metal roof on apartment building 2213, underground roof drainage piping for apartment building 2213, smaller items of work on the remaining three apartments, and miscellaneous work, all as described below. The intention of this work is to return the apartments to good living conditions. To this end the quality of the contractor's work shall conform to regular practices of the trades or better for work on existing residential units, unless otherwise specified. Where the type and quality of a particular item of work can be determined from the existing item, or from the same item in another apartment unit, the work shall be the same or better than that existing item. The following lists are intended to describe finished items of work, complete and operable in all respects, except for portions which may be clearly described as not included. To this end the Contractor shall determine if any unlisted work is necessary for each item and shall determine the labor, materials, tools, equipment, supervision, etc. necessary for the unlisted work and shall include the full cost of thereof in his quote, and shall complete all such work the same as if it were fully described. In the case of uncertainty, the Contractor may list specific items of work which are not included in his quote. Apartment Building 2213 New metal roof. Remove and dispose of existing asphaltic roofing material down to the roof sheathing. Replace with new metal roofing of the same type, gauge, and color as on building 2215. Flash and/or caulk or use jacks for all roof penetrations. Protect or replace existing gutters and downspouts. Remove (2) unused satellite dishes. Verify the (1) active dish with the resident of apartment 2213-2. Reset active dish after installing new roof. Underground roof drainage piping. Bury new 3" or 4" diameter HDPE flex pipe or rigid PVC pipe from downspouts of the building at 1/4 in to 1 ft (2%) slope or steeper to daylight. Route pipe from southern corners and northeast corner to behind (east of) the building. Route pipe from northwest corner to roadside ditch. Provide a minimum of one foot of cover over pipe. Provide appropriate connections at downspouts. Locate and avoid sewer pipes. Pull grass and sod away from building foundation at north and south ends of building. Install building number. Install building number (2213) on north end of the building (facing Lower Hoh Road) offset to the west side (towards the cul-de-sac). Digits size and color to be easily read from the Road. 03/04/15 Hoh Indian Tribe - Request for Quotes - Apartments Rehab Page 2 of 10 Apartment 2213-1: (This unit had previously been numbered 1) 1. Remove and dispose of all interior drywall, including in the exterior storage area located near the front door. 2. Replace attic access hatch. Match existing type and quality. 3. Install new drywall, including ceilings. 4. Replace all door and window trim. 5. Replace all baseboard trim. 6. Replace all window sills. Match existing style and quality. 7. Paint interior of house and associated storage area with one coat of Kilz sealing paint and one coat of semi-gloss latex interior paint. Paint or otherwise finish all door, window, and other trim. Coordinate colors with Housing Director. 8. Remove and dispose of all flooring. Install new vinyl flooring. Coordinate pattern and colors with Housing Director. Quality per existing. 9. Replace tiling assembly under wood stove. 10. Replace all interior light fixtures. Match existing type and quality. 11. Replace front and back entrance lights. Match type with existing on apartment 2215-1. 12. Repair doorbell system, to include a new button at front door. 13. Install new GFI outlets, kitchen and bathrooms. 14. New wall mounted heaters of same wattage as existing baseboard heaters. Heaters to be Cadet, Pic-a-watt or equivalent quality. Replace existing thermostats if necessary. 15. New range hood. Connect to existing ductwork. 16. New kitchen cabinets, counter tops, and overhead cabinets. Match existing configuration, type, and location. Include new sink and faucet assembly. 17. New bathroom vanity and medicine cabinet. Include new sink and faucet assembly. Match existing type and quality. 18. New shower curtain and rod. 19. New towel racks (2) in bathroom. 20. New bathroom fan. 21. Replace all closet doors and tracks. Match existing style and quality. 22. Replace all closet shelving and rods. Match existing style and quality. 23. Replace all electrical outlet and light switch covers. 24. Repair/replace non functional electrical outlet outside of front door. 25. Repair/replace non functional electrical outlet near living room window. 26. New, pre-hung front door and frame. Match style and quality of existing doors on building 2215. 27. Remove front and back screen doors. 28. Install Door knobs (with locks) and deadbolt locks, front and back doors with hardware (KwikSet SmartKey) supplied by Tribe. 29. New blinds on all windows. 30. New window screens on all windows 03/04/15 Hoh Indian Tribe - Request for Quotes - Apartments Rehab Page 3 of 10 31. Earthquake strap for water heater 32. Install new smoke alarm in hallway near kitchen. Install new smoke alarms in all rooms which are separated from living room/kitchen by doors, not including closets. Install new batteries in all smoke alarms. 33. Install carbon monoxide alarm in hallway. 34. Caulk all around outside of duplex between bottom of siding and flashing at foundation wall. 35. Install apartment number (#1) near front door where it will be illuminated by the porch light and visible from the cul-de-sac. 03/04/15 Hoh Indian Tribe - Request for Quotes - Apartments Rehab Page 4 of 10 Apartment 2213-2 (This unit had previously been numbered 2) 1. Install new GFI outlets, kitchen and bathrooms 2. Earthquake strap for water heater 3. Caulk all around outside of duplex between bottom of siding and flashing at foundation wall. 4. Replace any missing or damaged smoke alarms in hallway near kitchen and in any rooms which are separated from living room/kitchen by doors, not including closets. Install new batteries in all smoke alarms. 5. Repair front door so it opens, closes and locks easily 6. Replace bathroom fan timer switch. 7. Repair closet door so it opens and closes smoothly. 8. Replace front and back entrance lights. Match type with existing on front of apartments 2215-1 or 2215-2 9. New window screens on all windows 10. Install apartment number (#2) near front door where it will be illuminated by the porch light and visible from the cul-de-sac. Apartment Building 2215 Sewer Pump Station Electric Service Boxes. This assembly is mounted on a post to the northwest of apartment 2215-1. Repair or replace the electric service box (facing road) as necessary to allow the electric shutoff to be locked (locking lug is broken off handle). Repair or replace sewer control box (facing away from road) so access panel can be locked. Install building number. Install building number (2215) on north end of the building (facing Lower Hoh Road) offset to the east side (towards the cul-de-sac). Digits size and color to be easily read from the Road. 03/04/15 Hoh Indian Tribe - Request for Quotes - Apartments Rehab Page 5 of 10 Apartment 2215-1 (This unit had previously been numbered 3) 1. 2. 3. 4. Replace GFI outlets, kitchen and bathrooms. New blinds for both kitchen windows. Earthquake straps for water heater Caulk all around outside of duplex between bottom of siding and flashing at foundation wall. 5. Replace light fixture at back door. Match existing at front door. 6. Replace any missing or damaged smoke alarms in hallway near kitchen and in any rooms which are separated from living room/kitchen by doors, not including closets. Install new batteries in all smoke alarms. 7. Repair or replace dryer vent. 8. Replace weatherstripping on bottom of back door. 9. Install Door knobs (with locks) and deadbolt locks, front and back doors with hardware (KwikSet SmartKey) supplied by Tribe. 10. Re-anchor baseboard heater in bathroom. 11. Patch and paint hole at base of wall behind toilet in bathroom. 12. Replace baseboard trim in bathroom. 13. Install and caulk trim or metal strip (L-metal) where bathroom tub meets floor. 14. Replace stopper assembly in bathroom sink. 15. New shower curtain and rod. 16. Patch and paint drywall in entrance closet. 17. Replace wood trim around tile assembly under wood stove. 18. New window screens on all windows 19. Install apartment number (#1) near front door where it will be illuminated by the porch light and visible from the cul-de-sac. 03/04/15 Hoh Indian Tribe - Request for Quotes - Apartments Rehab Page 6 of 10 Apartment 2215-2 (This unit had previously been numbered 4) 1. Replace GFI outlets, kitchen and bathrooms 2. Replace bathroom fan timer switch 3. Caulk all around outside of duplex between bottom of siding and flashing at foundation wall. 4. Install new batteries in all smoke alarms. 5. Reset laundry room and associated storage room doors so they operate easily and lock securely. 6. Replace front and back entrance lights. Match type with existing on apartment 2215-1. 7. Replace or repair bedroom door knob which does not function. 8. Install new threshold/moulding on bottom of bedroom closet door. 9. New window screens on all windows 10. Install apartment number (#2) near front door where it will be illuminated by the porch light and visible from the cul-de-sac. Quotes Provide a single quote for performing all of the work described. Mail or deliver three hard copies to the attention of Cynthia Wallace at: 2269 Lower Hoh Rd, PO Box 2196, Forks, WA 98331. Alternately, sent quotes in .pdf format via email to: [email protected] with cc. to: [email protected] and [email protected]. Quotes should be received no later than 12:00 noon on Monday, May 29, 2015. Timing of the Work It is anticipated that the successful contractor will be notified by one calendar week. and will obtain approval to proceed by one more week. The contractor will then diligently pursue the work and substantially complete it within 28 working days (calendar days less weekends, Tribal holidays, and approved shut downs such as for weather, power outages, etc.). The Tribe requests two working days notice when the Contractor anticipates working outside of normal working hours (8:00 AM - 5:00 PM) or other than normal working days so it can schedule Tribal personnel accordingly. 03/04/15 Hoh Indian Tribe - Request for Quotes - Apartments Rehab Page 7 of 10 Utility Locates The Hoh Tribe operates water, sewer, and drainage utilities in the vicinity of this project. The Hoh Tribe is not a member of the One Call Center. The contractor shall therefore notify the Tribe (360-374-6090) of any Utility Locate request at the same time as the One Call Center is notified. Disposal of Debris The contractor shall be responsible for disposing of all debris resulting from work under this contract. DO NOT PLACE IN TRIBAL DUMPSTERS. Job Site Safety and Security The Contractor shall be responsible for the safety and security of his work zone(s). To protect the public from harm and to protect his materials and equipment, he may erect security fencing and/gates or otherwise restrict access to all or parts of the site for the duration of his work. Whether the Contractor elects to restrict access or to use other methods, he remains fully responsibility for the safety of the public and for the security of his materials and equipment and work already performed at the site. Units 2213-2 and 2215-2 are occupied. The contractor shall coordinate work on the interior of these units with the residents. The contractor shall not restrict access to occupied units. Permits The project is entirely on lands within the Hoh Indian Reservation. There are no building permits necessary for this project. The Contractor shall be responsible for any other permits and/or fees that may be necessary for his work. Wages This is a federal prevailing wage project. Contractor shall submit Intent to Pay Prevailing Wage and Affidavit of Wages Paid forms along with any other forms required by the federal HUD prevailing wage regulations. Sales Tax This work will be performed on the Hoh Indian Reservation. Washington State sales tax does NOT apply to work performed on the Reservation or materials delivered on the Reservation. 03/04/15 Hoh Indian Tribe - Request for Quotes - Apartments Rehab Page 8 of 10 A Washington State Sales Tax Exemption Certificate will be provided to the contractor at the time the contract is executed. Bonds, License, Insurance, and Absence of Disqualification The contractor shall submit copies of his General Contractor's Bond, General Contractor's License, and Insurance Certificate(s). The Insurance Certificate(s) shall name the Hoh Indian Tribe as a named insured. The contractor must not be disqualified by HUD under the Limited Denial of Participation, HUD Funding Disqualifications and Voluntary Abstentions list. Progress Payments The contractor shall submit his invoice upon substantial completion of the work. If the project completion is delayed more than 45 calendar days beyond the date when approval to begin work is given, the Contractor may submit monthly invoices for progress payments for work performed up through the last calendar day of each month. Substantial Completion and Final Payment Payment may be made at the option of the Tribe, and upon invoice by the Contractor, 30 days after the date that the Tribe confirms in writing that the project is Substantially Complete. Substantially Complete means the work is completed except for minor items remaining as listed in a written Punch List. If payment is made based on Substantial Completion, the Tribe will continue to retain an amount equal to 200% of the cost of completing the Punch List items as estimated by the Tribe. Final payment will be made upon completion of the Punch List work but in no case earlier than 30 days after the date of Substantial Completion. No Waiver of Sovereign Immunity Neither the request for quotes nor any resulting contract shall constitute a waiver of the Hoh Tribe's sovereign immunity from suit and neither shall be construed to imply such a waiver. Any contract resulting from the request for quotes will include the following language upholding the Hoh Tribe's sovereign immunity: "The Hoh Tribe is a sovereign nation and nothing in this contract shall be deemed to have waived sovereign immunity. Any disputes arising out of this contract shall be heard in the Hoh Tribal Court. Any claims of Hoh Tribal liability are limited to and shall not exceed the total contract price, whether in contract, negligence, tort, or howsoever the Tribe's liability for loss or damage in respect of any one occurrence or series of occurrences arising out of one event." 03/04/15 Hoh Indian Tribe - Request for Quotes - Apartments Rehab Page 9 of 10 Form for Quote The request for quotes is not a formal call for bids but rather a request for quotes. The Contractor is free to use whatever format he chooses for his quote and to include such information as he wishes. The quote should reference this document using the title and date at the bottom of this page. 03/04/15 Hoh Indian Tribe - Request for Quotes - Apartments Rehab Page 10 of 10
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