Ministry for Home Affairs and National Security
Detention Service
DEPT. REF: MHAS 192/2014
SALE ‘TALE QUALE’ OF UNSERVICEABLE
ITEMS AT THE DETENTION SERVICE
(2ND CALL)
Date Published:
Friday 27 March 2015
Closing Date:
Friday 17 April 2015
at 10:00am CEST
This document is free of charge
Ministry for Home Affairs and National Security
201, Strait Street, Valletta, Malta. Tel: (+356) 25689000. Email: [email protected]
MINISTERU GĦALL-INTERN U
S-SIGURTA' NAZZJONALI
MINISTRY FOR HOME AFFAIRS
AND NATIONAL SECURITY
MALTA
27 March 2015
MHAS 192/2014 - Sale ‘tale quale’ of Unserviceable Items at the Detention Service
Dear Sir/Madam,
You are cordially invited to submit a bid, for the sale 'tale quale' of Unserviceable Items marked
for scrap lying at the Detention Service, Safi.
Sealed bids, clearly marked as per above title, are to be deposited in the Tender Box situated at
the Ministry for Home Affairs and National Security, 201, Strait Street, Valletta, up till 10:00am
(CEST) of Friday 17 April 2015.
Bids received after the closing date and time will NOT be considered.
In this document, words importing one gender shall also include the other gender.
Robert Grixti
Director (Corporate Services)
Ministry for Home Affairs and National Security
Conditions for sale ‘tale quale’ of Unserviceable Items at the Detention Service
1. Scope
This quotation calls for the sale ‘tale quale’, without any warranty, of Unserviceable Items at the
Detention Service, Safi, by authority of Article 4.3.4 (Disposal of unserviceable and surplus stock) of
Treasury Circular 6/2004 in terms of the General Financial Regulations (Cap. 174.01). Public officers
shall not be allowed to quote or to tender for the acquisition of any of the lots both in a direct or in
an indirect manner.
2. Lots
All items are comprised in one single lot. Bidders are to collect all items located in the two yards as
shown during the site visit at their own expense. The items include:
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Water Heaters
Fire extinguishers
Filing cabinets
Hot Plates
Air Conditioners
Cooker
Kettles
Telephones
Hair Clippers
Tea Urns
TV Set
Fridges
Photo Copier
Chairs
Printers
Drillers
Power Washers
Ceiling Fans
Grinders
Bunk Beds
Inverters
Tables
Dust Bins
Steel Lockers
Table Soccer
Monitors
Emergency Lights
Fax machine
Camping Beds
Detention Service officers’ Clothes
3. Tendered Price
Bidders are to submit a lump price for all items. The quoted price shall be inclusive of Value Added
Tax and all other charges applicable. Tenders must be for the whole of quantities indicated for the
lot. Tenders will not be accepted for incomplete quantities.
All taxes, fees and expenses, permits, etc, associated with the removal and transfer of the scrap
shall be borne by the buyer.
4. Inspection
An inspection meeting shall be convened at Safi on Wednesday 8 April 2015 at 10:00a.m.
Prospective bidders are to register their attendance to this meeting by sending an email on
[email protected] by not later than Monday 6 April 2015.
5. Interpretation or correction of bid documents
Bidders shall promptly notify the Ministry for Home Affairs and National Security of any ambiguity in
or discrepancy between any of the bid documents which they may discover upon examination of
the bid documents.
Bidders requiring clarification or interpretation of the bid documents shall make a written request
that shall reach the Director (Corporate Services) MHAS on email [email protected] at least
five (5) working days prior to the date of receipt of bids. Any request after this date will not be taken
into consideration.
Any interpretations, corrections or changes to the bid documents by the Ministry for Home Affairs
and National Security will be made by an official addendum. Interpretations, corrections or
changes made in any other manner will not be valid, and bidders shall not rely upon such
interpretation, corrections and changes.
The Ministry for Home Affairs and National Security may, at its own discretion, as necessary, extend
the deadline for submission of bids to give bidders sufficient time to take clarification notes into
account when preparing their bids.
6. Bid preparation costs
Applicants shall bear all costs associated with the preparation and submission of the bid
documents. The Ministry for Home Affairs and National Security shall not reimburse any fee
associated with the preparation of bid documents in the event that any or all offer/s is/are
rejected.
7. Submission of Bid
(a)
All bids must be submitted in one original containing the duly filled-in and signed Forms A, B
and C annexed to this document. The bid must also include documentary evidence that the
bidder(s) possess the relevant waste, consignment and/or Trans-frontier Shipment of Waste
(TSF) permits in terms of Legal Notice 184 of 2011.
(b)
All bids must be received by the date and time indicated hereunder and deposited in the
tender box at the Ministry for Home Affairs and National Security, 201, Strait Street, Valletta.
(c)
All bids’ envelopes must bear only:
(i)
the above address;
(ii)
the reference of the invitation to bid concerned;
(iii)
the name of the bidder.
8. Deadline of Submission of Bids
Selaed bids are to be deposited in the Quotation Box situated at the Ministry for Home Affairs and
National Security, 201, Strait Street, Valletta (Malta) up till 10:00am (CEST) of Friday 17 April 2015.
Quotations received after the closing date and time will NOT be considered.
9. Opening of Bids
The Ministry for Home Affairs and National Security will open all bids in public session, soon after the
deadline for submission of bids has expired. Any bidders or representatives who are present may be
asked to sign a register evidencing their attendance.
10. Award notification
Prior to the expiration of the period of validity of bids, the Ministry for Home Affairs and National
Security shall notify the successful bidder, in writing, that his bid has been recommended for award.
Unsuccessful bidders shall be notified with the outcome of the evaluation process, and will be
provided the following information:
(i) the name of the successful bidder;
(ii) the recommended price of the successful bidder;
(iii) notification that the offer was not the highest.
11. Criteria for Award
The sole award criterion will be the price. The contract will be awarded to the highest priced tender
submitted as long as the price submitted is considered to be reasonable.
12. Payment to the Civil Protection Department
The successful contractor/s shall pay to the Accounts Department, Ministry for Home Affairs and
National Security, 201, Strait Street, Valletta, the sum he has offered to pay and that shall be
accepted by the Director (Corporate Services) MHAS prior to the withdrawal of the scrap.
13. Removal of Vehicles
The successful contractor shall remove all items from the two yards of the Detention Service at Safi
at his own expense within 10 working days from the day of notification in writing by the Ministry for
Home Affairs and National Security. If it is not removed within the above stipulated time, the
contractor shall become liable to a penalty of €10 per day from the date of expiry of such a period
to the last day on which the removal shall be completed.
14. Contractor's Responsibility
The successful contractor shall be responsible for any damage that may be caused to the
Detention Service’s property during the removal of the items. He is also to make good of any civil
works that he may propose to carry out (at his own cost, and subject to the prior approval of the
Detention Service), to facilitate the removal of the items.
15. Occupational Health and Safety
The contractor shall assume full responsibility and accountability regarding the health and safety of
his/her employees and/or sub-contractors including any third parties involved in the execution of
this contract.
The contractor shall be bound to conform with Act XXVII of 2000 (Occupational Health and Safety,
Authority Act 2000), as well as any other national legislation, regulations, standards, and/or codes
of practice in effect during the execution of the contract, regarding health and safety issues, as
they apply for the contractor’s particular operating situation and nature of work activities.
16. Arbitration
Any dispute, controversy or claim arising out of or relating to this contract, or the breach,
termination or invalidity thereof shall be settled by arbitration in accordance with the rules of the
Malta Arbitration Centre as at present in force.
17. Labour Law
Particular attention is drawn to the conditions concerning the employment of labour in Malta and
the obligation to comply with all regulations, rules or instructions concerning the conditions of
employment of any class of employee.
18. General Conditions for Work Contracts
The General Conditions for Works Contracts - Version 1.05 (20 January 2015), available to view from
http://contracts.gov.mt/en/Resources/Pages/Resources.aspx, insofar as they are not inconsistent
with the above, shall also apply.
19. Right of Refusal
The Ministry for Home Affairs and National Security reserves the right to refuse any offer, even the
most advantageous one.
Form A – Quotation Form
Sale ‘tale quale’ of Unserviceable Items at the Detention Service
With reference to this request for quotation by the Ministry for Home Affairs and National Security
(MHAS), and in terms of the conditions therein mentioned and those thereto,
I/We: ....................................................... (MEPA Permit Number ................................) confirm that:
1.
I/We have examined, and accept in full and in its entirety, the content of this quotation
document (including any subsequent Clarifications Notes issued by MHAS). I/We hereby
accept the contents thereto in their entirety, without reservation or restriction and, in
submitting my/our offer, I/We subject myself to all the conditions involved and, in the
eventuality my/our offer is accepted, bind myself/ourselves to the prevailing conditions of
contract. I/We also understand that any disagreement, contradiction, alteration or
deviation shall lead to my/our quotation offer not being considered any further.
2.
I/We shall pay the sum/s indicated in the Financial Form within the stipulated timeframes,
and remove the scrap in conformity with the attached specifications and conditions.
3.
I/We undertake that this quotation shall not be retracted or withdrawn for a period of
THREE calendar months from the deadline of submission of bid, inclusively but shall remain
binding and may be accepted by the Government at the time during the said period of
THREE calendar months.
4.
I/We note that MHAS is not bound to proceed with this invitation to quote and that it
reserves the right to cancel the call for quotations. It will incur no liability towards me/us
should it do so.
Signature
………………………………………………………
Name
……………………………………………………… (in BLOCK LETTERS)
Date
………………………………………………………
Form B - Bidder’s Details
Sale ‘tale quale’ of Unserviceable Items at the Detention Service
Name and Surname of Bidder
________________________________________________
MEPA Permit Number
________________________________________________
I.D. Card No.
________________________________________________
Name of Company
________________________________________________
Address
________________________________________________
________________________________________________
________________________________________________
Telephone No.
________________________________________________
Mobile No.
________________________________________________
Fax No.
________________________________________________
E-mail
________________________________________________
V.A.T. Registration No.
________________________________________________
Bidder’s Signature
________________________________________________
Date
________________________________________________
Form C - Financial Bid
Sale ‘tale quale’ of Unserviceable Items at the Detention Service
Subject:
Sale ‘tale quale’ of Unserviceable Items at the Detention Service
Reference: MHAS 192/2014
Amount tendered in Euro (€) inclusive of VAT and all other applicable charges:
Amount in figures:
€........................................
Amount in words:
€..........................................................................................
………………………………………….
Signature of Bidder
………………………………………….
MEPA Permit Number
…………………………………………..
Date
ANNEX 1
Pictures of unserviceable items.
Image 1. Water heaters
Image 2. File cabinets, water heaters, refrigerators, fire extinguishers
Image 3. Water heaters
Image 4. Hot plates, refrigerators
Image 5. Water heaters, a cooker, a toilet sink, and a lot of footballs
Image 6. Burned refrigerators
Image 7. Burned refrigerators
Image 8. Water heaters, television sets, chairs and miscellaneous scrap
Image 9. Refrigerators (transferred from Hal Far) and bunk bed components
Image 10. Burned refrigerators, shoes
Image 11. Water urns
Image 12. Water urns
Image 13. Shoes, boots and miscellaneous clothing items
Image 14. Boots
Image 15. Kettles and hot plates
Image 16. Monitors, television sets, miscellaneous scrap
Image 17. Miscellaneous furniture items, television sets
Image 18. Television sets, barbed wire rolls
Image 19. Miscellaneous scrap, plastic chairs, stereo, table soccer
Image 20. Table soccer
Image 21. Kitchen sinks, refrigerator
Image 22. Kettles
Image 23. Refrigerators, bunk bed components, miscellaneous scrap
Image 24. Refrigerators, television sets, partition doors
Image 25. Television sets, barbed wire rolls, toilet seats
Image 26. Television sets (transferred from Hal Far)
Image 27. Photocopier with serial number 02115401
Image 28. Electric heater
Image 29. Mattresses, sofa
Image 30. Aluminium windows, plastic chairs, bunk bed components
Image 31. Chairs
Image 32. Fans
Image 33. Kettles, boots, miscellaneous clothing
Image 34. Paint rollers, miscellaneous scrap
Image 35. Camping beds
Image 36. Bunk bed components
Image 37. Bunk bed components
Image 38. Charred bunk bed components
Image 39. Bunk bed components, miscellaneous scrap
Image 40. Metal beds
Image 41. Metal beds
Image 42. Metal beds
Image 43. Metal bed components
Image 44. More metal beds
Image 45. More metal beds
Image 46. Metal beds
Image 47. Rusting bed components
Image 48. Bed components
Image 49. Rusting metal bed components, wooden doors and frames
Image 50. Wooden doors and frames
Image 51. Lunch tables
Image 52. Boots, kettles
Image 53. Miscellaneous shirts and clothing
Image 54. Hair cutters
Image 55. Fax and telephone sets
Image 56. Miscellaneous clothing items
Image 57. Running shoes
Image 58. Van seats
Image 59. Another view of the van seats
Image 60. Shirts, kettles
Image 61. Drillers, grinders, power wash
Image 62. Miscellaneous clothing items
Image 63. Jackets
Image 64. Telephone sets
Image 65. Photocopier
Image 66. Low cabinet
Image 67. Toilets, barbed wire rolls
Image 68. Toilet sink
Image 69. Toilet sinks, barbed wire rolls
Image 70. Guard booth
Image 71. Aluminium doors