1. No category

NATIONAL INSTITUTE OF URBAN AFFAIRS
INVITATION FOR EXPRESSION OF INTEREST
FOR
SELECTION OF AGENCIES
AS
HRIDAY CITY ANCHORS
FOR 12 CITIES UNDER SCHEME “HRIDAY” OF
MINISTRY OF URBAN DEVELOPMENT, GOVERNMENT OF
INDIA
Dated: April 17, 2015
EOI No: HRIDAY-01-2015
1
NATIONAL INSTITUTE OF URBAN AFFAIRS
1st/2nd Floor, Core 4B, India Habitat Centre, Lodhi Road, New Delhi-03, India
Tel: (+91 11) 24643284/24617517
Email: [email protected] | Web: www.niua.org
EOI Notice Number: HRIDAY-01/NIUA/2015
Dated April 17, 2015
Notice Inviting Expression of Interest
The National Heritage City Development and Augmentation Yojana (HRIDAY) Scheme
was launched by the Ministry of Urban Development (MoUD) on January 21, 2015.
HRIDAY aims at preserving and revitalizing the soul and unique character of the Heritage
Cities in India.
In this regard, National Institute of Urban Affairs invites Expression of Interest from bona
fide, experienced & reputed agencies meeting the pre-qualifying requirement, for the
selection of HRIDAY City Anchors, for the scope of work mentioned in Section 2.
Name of Work
Selection of Agencies as HRIDAY City Anchors for
12 Cities Under Scheme “HRIDAY” of Ministry of
Urban Development, Government Of India
EOI Number
HRIDAY-01-2015
Contract Period
The period of engagement shall be from the date of
appointment till the completion of services for a
period ending on or before March 31, 2017
Issue of Tender
The
tender
can
www.hridayindia.in,
eprocure.gov.in
Pre-bid queries
Agencies must submit their pre-bid queries by email
to [email protected] latest by 3pm on April 23, 2015,
with the following subject line in the email: PRE-BID
QUERY FOR HRIDAY EOI
Reply to Pre-bid queries
Only those pre-bid queries received by 5:30pm on
April 23, 2015 shall be compiled and appropriate
responses will be posted online by April 24, 2015
Submission of Proposal
Bid documents can be submitted up to 3:00 pm on
May 1, 2015 at the below mentioned address:
be
downloaded
www.niua.org,
from
and
Office of the Director,
2
National Institute of Urban Affairs
1st Floor, Core 4B, India Habitat Centre
Lodhi Road, New Delhi 110 003
Opening of Proposal
The Proposal will be opened on May 1, 2015 at 3:30
pm in the presence of authorized representatives of
agencies attending the bid opening.
Proposal of only pre-qualified agencies would
be evaluated
Contact Person
clarification)
(For
any Contact Details:
Sanando Bhattacharjee
HRIDAY National Project Management
Email address: [email protected]
NIUA may, at its own discretion, extend the date for submission of proposals. In such
event, all rights and obligations of NIUA and Applicants previously subject to the deadline
will thereafter be subject to the deadline as extended.
Director
National Institute of Urban Affairs
3
Table of Contents
Content
Section 1: Engagement Overview
Page No.
5
1.1. Background to the Scheme
5
1.2. Heritage Cities Profile
5
1.3. Key Stakeholders
1.4. Objective of Engagement
Section 2: Terms of Reference
9
10
11
2.1 Scope of Work
11
2.2 Key Milestones
12
2.3 Engagement Duration
13
2.4 Consultation Fee and Payment Terms
13
Section 3: Instruction to Agencies
17
3.1 Generation Instructions
17
3.2 Pre-Qualification Criteria
18
3.3 Preparation of Proposal
18
3.4 Submission, Receipt and Opening of Proposals
19
Section 4: Evaluation Process
4.1 Eligibility Criteria
Section 5: Proposal Formats
21
21
23
F-1 Proposal Submission Form
23
F-2 Agency’s Organization and Pre-Qualification Criteria
25
F-3 Proposed Approach and Work Plan
27
F-4 Format for Experience / Credentials
28
F-5 Format for Preference of Cities for the Role of HRIDAY City Anchors
29
Section 6: Annexure
Annexure I: Detailed Scope of Work
30
30
4
1 ENGAGEMENT OVERVIEW
1.1. Introduction to the Scheme
The National Heritage City Development and Augmentation Yojana (HRIDAY) Scheme
was launched on January 21, 2015 with the aim of bringing together urban planning,
economic growth and heritage conservation in an inclusive manner with the objective of
restoring, reviving and strengthening the soul and heritage of the city.
The HRIDAY Scheme focuses on development of civic infrastructure development
projects around heritage sites, leading to revitalization of the City as a heritage and
cultural destination. The Scheme differs from past Schemes as it aims at keeping heritage
at the center of urban development.
With a duration of 27 months and a total outlay of Rs. 500 Crores, the Scheme is set to
be implemented in the following 12 identified Cities viz. Ajmer, Amaravati, Amritsar,
Badami, Dwaraka, Gaya, Kanchipuram, Mathura, Puri, Varanasi, Velankanni and
Warangal.
1.2. Heritage Cities Profile:
The following cities have been selected under HRIDAY.
Sl No
1
2
3
4
5
6
7
8
9
10
11
12
City
Ajmer
Amaravati
Amritsar
Badami
Dwaraka
Gaya
Kanchipuram
Mathura
Puri
Varanasi
Velankanni
Warangal
State
Rajasthan
Andhra Pradesh
Punjab
Karnataka
Gujarat
Bihar
Tamil Nadu
Uttar Pradesh
Odisha
Uttar Pradesh
Tamil Nadu
Telangana
5
Ajmer
State: Rajasthan
Population: 5,42,580 (2011)
Tangible Heritage: Ajmer Sharif Dargah, Anasagar Lake, Akbari Fort, Lake Foy Sagar,
Pushkar Temple, Nareli Jain Temple
Intangible Heritage: Sufi Music, Craft, Classical musical instruments, Pushkar Mela,
Ajmer Sharif Urs Festival
Significance: Ajmer is a center of culture and education. It is famous for its rich IndoIslamic, Indo-Saracenic and Jain styles of architecture. The city is home to the
prestigious Mayo College, a school exclusively for Indian nobility, and King George
Military School, both setup by the British. Ajmer is also the base for visiting Pushkar,
the abode of Lord Brahma, which lies to its west with a temple and a picturesque lake.
Ajmer, the city where the Dargah of the Great Sufi Saint Khwaja Moinuddin Chishti
stands, has earned the epithet of ‘Madinatul Hind’ or the ‘Medina of India’.
Amaravati
State: Andhra Pradesh
Population: 67,481 (2011)
Tangible Heritage: Dhyan Buddha statue, Ashokan Pillar, Amareswar Temple,
Undavalli Caves
Intangible Heritage: North Karnataka Folk Music, 7-day Holi Celebrations, Religious
processions
Significance: Amaravati is considered sacred because of three things: the Krishna
River; ‘Sthalamahatyam’, an important ‘Kshetra'; and the ‘Sri Mahalinga Murthy’.
According to Vajrayana traditional sources, the Buddha preached at
Dharanikota/Dhanyakatakam and conducted Kalachakra ceremony. This makes it one
of the most important Buddhist sites in India.
Amritsar
State: Punjab
Population: 11,32,761(2011)
Tangible Heritage: Golden Temple, Durgiana Temple, Wagah Border, Jallian Wala
Bagh
Intangible Heritage: Phulkari work, Papad Wariyan, Wood & Sandal Craft, Copper
Utensils
Significance: Sikhism originated in the holy city of Amritsar. The city also stands
testimony to one of the most tragic events that shaped modern Indian history – the
Jallian Wala Bagh massacre. The essential spirit of the city is found not only in its
gurudwaras, temples, mosques, churches and takias but also in its theatres, galleries,
parks, gardens, archives, libraries, art, architecture, museums, memorials, havelis,
forts, fairs, festivals, vibrant folk dances, narrow lanes, parlors, boutiques, clubs, pubs,
bustling markets and cuisine.
6
Badami
State: Karnataka
Population: 30,943 (2001)
Tangible Heritage: Cave Temples, Agasthya Lake, Pattadakal, Durga Temple, Lad
Khan Temple
Intangible Heritage: Paintings, Sculpture, Architecture, Music, Dance, Drama,
Literature
Significance: Steeped in rich history, the picturesque town of Badami is world-famous
for its magnificent cave complex. Badami derived its name from the legend of Batapi,
the demon who was devoured by Agastya the sage. It houses the oldest cave temples
and structural temples in South India.
Dwaraka
State: Gujarat
Population: 38,873 (2011)
Tangible Heritage: Dwarakadhish Temple, Nageshwar Temple, Gomati Ghat, Bet
Dwaraka
Intangible Heritage: Mirror work, Folk dance, Music
Significance: The city is one of the four sacred Hindu pilgrimage sites (Chardham),
and is one of the seven most ancient religious cities in the country. Dwaraka is often
identified with the Dwaraka Kingdom, the ancient kingdom of Lord Krishna and is
believed to have been the first capital of Gujarat. The city is centered on Dwarakadhish
Temple (dedicated to Lord Krishna), which was built around 200 BCE and was enlarged
in the 17th century. The city finds mention in the Mahabharata and the Skanda Purana
and also on copper inscriptions dated to 574 AD.
Gaya
State: Bihar
Population: 43,91,418 (2011)
Tangible Heritage: Vishnupad Temple, Mangla Gauri Temple, Pretshila Temple, Ram
Kund, Brahma Sarovar
Significance: The town is of ancient historical significance and finds mention in great
epics of Ramayana and Mahabharat. Gaya is an important place of Hindu tourism for
‘pind-dan’ and sees a huge influx of visitors for the month long ‘Pitra Paksh’ mela
annually. It is in close proximity to famous Buddhist destination of Bodhgaya and the
Brahmayoni Hill, located in Gaya, is an important pilgrimage for Buddhists.
Kanchipuram
State: Tamil Nadu
Population: 39,98,252 (2011)
Tangible Heritage: Varadharaja Perumal Temple, Ekambareswarar Temple Kamakshi
Amman Temple
Intangible Heritage: Silk Sarees, Kovil Idli
7
Significance: Kanchipuram is known as the ‘city of thousand temples’. It is one of the
seven sacred cities (as per Hindu mythology). It is the headquarters of the Kanchi Math,
founded by the Hindu saint Adi Sankaracharya, and is popular as one of the four dhams
of Hinduism. The city was also a religious center of advanced education for Jainism
and Buddhism between the 1st and 5th centuries.
Mathura
State: Uttar Pradesh
Population: 25,47,184 (2011)
Tangible Heritage: Shri Krishna Janma Bhoomi, Vishram, Shri Jagannath Temple,
Prem Mandir, Naam Yog Sadhna Mandir
Intangible Heritage: Music, Folk art, Braj Bhaasha, Fairs, Parikramas, Festivals
Significance: Widely known as the birth place of Lord Krishna, Mathura is located on
the western bank of river Yamuna and is revered by Hindus. For about 3000 years, it
was the hub of culture, civilization and economic activities. It became a center for three
cultures: Indian, Indo-Scythian and Hellenistic. For nine months in the year, festival
upon festival follow in rapid succession and the ghats and temples are daily thronged
by thousands of pilgrims.
Puri
State: Odisha
Population: 16,98,730 (2011)
Tangible Heritage: Lord Jagannath Temple, Pancha Tirtha
Intangible Heritage: Martial arts practiced in Akharas, tie-and-die textile, sand art,
brassware, palm-leaf paintings
Significance: Puri is the epicentre of Hinduism and revolves around the Hindu deity
‘Lord Jagannath’, enshrined in a grand Kalingan temple. Adi Sankaracharya sanctified
this place by establishing the Gobardhan Math, as one of the four dhams of Hinduism.
Puri comes into prominence every year during the Rath Yatra, when three chariots carry
Lord Jagannath, his sister Subhadra and brother Balabhadra, from their great temple
through the Grand Road to the Gundicha Temple for about 9 days. Puri is also known
for its tanks which are believed to contain the water of immortality.
Varanasi
State: Uttar Pradesh
Population: 14,35,113 (2011)
Tangible Heritage: Kashi Vishwanath temple, Assi Ghat, Ramnagar Fort, Buddhist
Stupas
Intangible Heritage: Classical Music, Ayurveda, Banarasi Silk, Ivory sculptures, glass
bangles
Significance: Varanasi is one of the oldest living cities of the world. According to Indian
mythology, the city was founded by Lord Shiva. Varanasi has been a center of learning,
enlightenment, culture, civilization and religious significance for Hindus, Buddhists and
8
Jains. The city was the birth-place of the famous Benares Gharana of Indian classical
music and was a home to many prominent Indian philosophers, poets, writers and
musicians. Tulsidas wrote his Ramacharitamanas here, while Gautam Buddha gave
his first sermon at Sarnath. Ayurveda is also said to have originated here.
Velankanni
State: Tamil Nadu
Population: 11,108 (2011)
Tangible Heritage: St. Sebastian Church, Madha Church, Roman Catholic Church
Intangible Heritage: 10-day grand festival commemorating the Feast of Our Lady
Significance: The town is home to one of the biggest Catholic pilgrimage centers in
India, dedicated to Our Lady of Good Health. Its origins can be traced back to the 16th
century. Knowing the importance of this town the Pope of Vatican city has declared
Vellankani as a ‘Holy city’.
Warangal
State: Telangana
Population: 35,12,576 (2011)
Tangible Heritage: Warangal Fort, Thousand Pillar Temple, Siddeshwara temple,
Kazipet Darga
Intangible Heritage: Perinishivatandvam/ Dance form, Sammakka sarlamma Jatra,
Batukkamma, Bonallu
Significance: Tourists from all across the world travel to this city to marvel at the
heritage structures erected by the Kakatiyas. The capital city of the Kakatiyas has also
been referred in the travel journals of Marco Polo for its cultural richness.
1.3. Key Stakeholders
The key stakeholders for the HRIDAY Scheme are:-, National Advisory Committee (NAC),
HRIDAY National Empowered Committee (HNEC), National Technical Committee and
National Mission Directorate at the National level and the City Level Advisory & Monitoring
Committee (CLAMC) and City Mission Directorate at the City level. The HRIDAY City
Anchors will be working closely with all these stakeholders for successful implementation
of the scheme.
National Level

National Advisory Committee (NAC): The National Advisory Committee shall be the
apex advisory body for the HRIDAY Scheme. The NAC shall assist in creating the
implementation and governance framework under which heritage development shall
take place along with providing advice and guidance on all components of the
Scheme.
9

HRIDAY National Empowered Committee (HNEC): The HNEC shall be co-chaired
by Secretary, MoUD and Chief Secretary of the respective state. It shall provide overall
sanction, approval, guidance and advice to the Scheme.

National Mission Directorate: The National Mission Directorate is headed by the
Mission Director and supported by the National Project Management Unit. The
National Mission Directorate shall be responsible for overseeing implementation of the
HRIDAY Scheme.

National Technical Committee: The National Technical Committee shall be
convened by the Director, NIUA and shall technically review and evaluate
implementation frameworks, Detailed Project Reports, City HRIDAY Plans.
City Level

City Level Advisory and Monitoring Committee (CLAMC): The CLAMC is
convened by District Magistrate, and shall be constituted of City Officials along with
Elected Members of the city and eminent local citizens. The CLAMC shall provide
approval for the City HRIDAY Plans and Detailed Project Reports at the City level.

City Mission Directorate: A City Mission Directorate shall be constituted and situated
at the City level nodal agency. The City Mission Directorate shall be supported by a
City PMU and shall be responsible for overall coordination, execution and monitoring
of the HRIDAY Scheme at City level starting from preparation of DPRs to execution of
works.
1.4. Objective of Engagement
Since successful implementation of the Scheme shall be driven at the City Level, a
HRIDAY City Anchor shall be assigned for each City with the objective of providing
heritage linked expertise for infrastructure development. The HRIDAY City Anchor shall
be responsible for supporting the City Mission Directorate in heritage related guidance, in
addition to preparation of the City HRIDAY Plan and evaluation of projects executed
under the Scheme.
10
2 TERMS OF REFERENCE
2.1 Scope of Work
The HRIDAY City Anchor shall be responsible for planning, advising, and supporting the
City Mission Directorate at the City level for successful implementation of Scheme
HRIDAY. The primary scope of work will be as follows:
i.
Preparation of the City HRIDAY Plan (CHP):
The HRIDAY City Anchors shall prepare the City Specific HRIDAY Plan (CHP) based
on the following:
a) A sustainable Civic Infrastructure Development Plan for areas around tangible
heritage assets identified / approved by the Ministry of Culture, Government of
India and State Governments, by identifying gaps through infrastructure need
assessment for water supply, sanitation, drainage, waste management, approach
roads, footpaths, street lights, tourist conveniences, electricity wiring, landscaping
etc. as per locally applicable standards.
b) City specific DPR Toolkits with urban design specifications for color palate,
materials used and other architectural features, which shall ensure heritage based
aesthetic development of infrastructure, in support from the City Mission
Directorate.
ii.
Prepare Concept Plan for development/ renovation of the City Museum/ Cultural
Park:
The HRIDAY City Anchors shall prepare a Concept Plan for renovation of an existing
City Museum/ Cultural Park or development of a new City Museum/ Cultural Park
which shall highlight the history, art, music, dance, culture, cuisine, literature etc.
indigenous to the City.
iii. Review and evaluation of DPRs:
The HRIDAY City Anchors shall review heritage linked aspects of one existing
Detailed Project Report (DPR) available with the City Authorities to ensure immediate
implementation of the Project.
In addition, for the projects identified in the CHP, DPRs shall be prepared by a third
party agency/agencies selected by the City Mission Directorate from the HRIDAY
Empanelled List for DPR preparation. The HRIDAY City Anchors shall also evaluate
and review heritage linked aspects all the DPRs prepared to ensure alignment with
the CHP and DPR toolkits. The endeavor shall be to dovetail HRIDAY with other
ongoing Programs/Scheme of the Local Government, State Government and
Government of India.
11
iv. HRIDAY linked Evaluation of Project Execution:
The HRIDAY City Anchors shall monitor and evaluate the execution of the project
with respect to heritage focused and heritage-sensitive design, construction
methodology and architectural intent for the entire Project life cycle. Evaluation shall
be done on the basis of heritage guidelines/instructions, as per the CHP and DPRs.
(Project execution shall be done by third party agencies selected by the City Mission
Directorate from the HRIDAY Empanelled List of Agencies for execution of work).
A minimum of one person should be deployed by the HRIDAY City Anchor at the City
throughout the engagement period for continuous support and delivery. Further detailing
of the scope of work is listed in Annexure I.
2.2 Key Milestones
For the aforementioned scope of work, the following are the proposed milestones for the
activities:
#
Milestone
Days
(from start of
engagement)
1
City HRIDAY Plan
D+90 Days
A
Existing Situation Assessment & Infrastructure Gap
Analysis
D+ 20 Days
B
Finalization of Infrastructure Development Plan
(Milestone 1) for 5 Priority Heritage Areas and
creation of Prioritized Shelf of Projects
D+ 50 Days
C
City Specific Toolkits (Milestone 1) preparation along
with Evaluation checklists (for DPR preparation and
project implementation)
D+ 50 Days
D
Submission and Approval of Final City HRIDAY
including Civic Infrastructure Development Plan for
all heritage areas in the City (Milestone 2)
D+ 90 Days
2
Preparation of Concept Plan for establishment/
renovation of City Museum/Cultural Park
3
Review and evaluation of DPRs
A
Review and evaluation of one Existing DPRs
D+ 30 Days
D+ 15 Days
12
B
4
Review and evaluation of new DPRs
HRIDAY linked Evaluation of Project Execution
DX* + 15 Days
Throughout project
duration at key
milestones
D = Date of Start of engagement, DX = Date of receipt of new DPR
2.3 Engagement Duration
This engagement shall commence from the date of awarding of Contract till the
completion of services for a period ending on or before March 31, 2017
2.4 Engagement Fee and Payment Schedule
Engagement Fees
For the scope of services mentioned in Section 2.1, the HRIDAY City Anchors shall be
provided a fixed fee for each of the four broad categories of scope of work for the HRIDAY
City Anchors. The details are as follows:
i.
Fees for the Preparation of City HRIDAY Plan: The following table lists down the fees
for preparation of CHPs for each of the 12 Cities. The fees are ascertained based on
the size of the City and initial assessment of existing heritage assets in the City.
City
Ajmer
Amaravati
Amritsar
Badami
Dwaraka
Gaya
Kanchipuram
Mathura
Puri
Varanasi
Velankanni
Warangal
Fee for Preparation
of City HRIDAY Plan
(In Rs.)
12 lakhs
8 lakhs
15 Lakhs
8 lakhs
8 lakhs
12 lakhs
8 lakhs
12 lakhs
8 lakhs
25 Lakhs
8 lakhs
12 lakhs
13
ii. Fees for Preparation of Concept Plan for Heritage Museum / Cultural Park: The fees
for preparation of the Heritage Museum / Cultural Park Concept Plan shall be Rs. 1
lakh for each Concept Plan. This fee shall remain constant throughout the 12 Cities.
iii. Fees for Evaluation of Detailed Project Reports: For every DPR evaluated by the
HRIDAY City Anchor, a fixed percentage fee of 0.15% of the allocated budget under
the ‘Project Implementation’ head for each City, shall be charged as the fee for the
evaluation.
iv. Fees for HRIDAY linked Evaluation of Execution of Works: The HRIDAY City Anchor
shall conduct a thorough HRIDAY linked evaluation of the works executed, for which
a fixed percentage fee of 0.4% of the total cost of execution of works shall be charged
as the fee.
v. Retainership Fees for Overall Coordination and Advisory: The HRIDAY City Anchor
shall be paid a monthly retainership fee throughout the engagement period for
continuous heritage related support and advisory services. The details of the
retainership fees are as follows:
City
Ajmer
Amaravati
Amritsar
Badami
Dwaraka
Gaya
Kanchipuram
Mathura
Puri
Varanasi
Velankanni
Warangal
Per Month
Retainership Fee
(In Rs.)
1,00,000
60,000
1,20,000
60,000
60,000
1,00,000
60,000
1,00,000
60,000
2,40,000
60,000
1,00,000
14
Payment Schedule
The aforementioned fees shall be payable to the Agency in the following manner:

Retainership Fees: Retainership fees shall be paid on a monthly basis at the end of
every month. Such fees shall be paid upon approval of the Monthly Activity Report by
the City Mission Directorate.

Payment for preparation of Concept Plan for City Museum / Cultural Center:
Payments for the preparation of the Concept Plan shall be made upon submission
and approval of the Final Concept Plan. Approval from the CLAMC at the City level,
and the HNEC at the National level is mandatory before release of payments.

Payment for the preparation of City HRIDAY Plan: Payments for the preparation of
City HRIDAY Plan shall be made in two milestones.
o The first Milestone shall be completed upon submission and approval of 5 Civic
Infrastructure Development Plans along with Project Prioritization of Shelf of
Projects and City Specific Toolkits for DPR preparation. Approval from the CLAMC
at the City Level, and HNEC at the National Level is mandatory before release of
payments.
o The second Milestone shall be completed upon final submission and approval of
the City HRIDAY Plan including Civic Infrastructure Plan for all heritage areas.
Approval from the CLAMC at the City Level, and HNEC at the National Level is
mandatory before release of payments.

Payment for preparation of Concept Plan for City Museum / Cultural Center:
Payments for the preparation of the Concept Plan shall be made upon submission
and approval of the Final Concept Plan. Approval from the CLAMC at the City level,
and the HNEC at the national level is mandatory before release of payments.

Payment for Evaluation of DPRs: For evaluation of DPRs, payments shall be
released upon submission and approval of the specific DPR Evaluation Report for
each of the DPRs evaluated by the HRIDAY City Anchors. The National Mission
Directorate and National Technical Committee shall review and approve the
Evaluation Reports before release of payments.
15

Payment for HRIDAY linked Evaluation of Project Execution: For the purpose of
evaluating project execution, payments shall be released as follows:
o 15% in pre-construction phase: 15% of payment shall be released to the Agency
upon receipt of final documents required for starting the Execution of the project.
The City Mission Directorate shall approve the final documents before release of
the payment.
o 60% during construction phase: 20% of payments shall be released in each cycle
of receiving 3 consecutive invoices from project execution agency. (3 cycles =
60%). The city mission directorate shall approve the invoices submitted by Project
execution agency before release of payment.
o 25% on Completion of the project execution: 25% of the payment shall be released
after receiving the completion certificate from City Mission Directorate.
Payments will be made within 30 working days upon submission of the invoices. A brief
report of the work carried out during the billing period should be submitted along with the
invoices. No reimbursements would be made with regard to any domestic and foreign
travel, any other out of pocket undertaken by the agency and or its representatives.
16
3 INSTRUCTIONS TO AGENCIES
3.1 General Instructions
1. Individual agencies or a consortium of agencies are invited to submit their proposals
to undertake the role of HRIDAY City Anchor.
2. Selection of the appropriate agency for this engagement shall be as per the selection
process described in Section 4 of this document.
3. Agencies must fully acquaint themselves with the assignment and the local conditions
and practices before submitting the proposal. They may visit the cities at their own
expense, for better understanding of the existing situation. Special preferences will be
provided to those agencies with local presence.
4. A single Agency can apply for more than one City. Detailed format for preference of
Cities is enclosed in Section 5. A separate Proposal shall be submitted for each City
applied for.
5. Agencies applying for more than one city will require to provide city-specific documents
supporting the eligibility criteria.
6. Agencies are expected to provide the Proposal as specified in Section 4 of this
document. Material deficiencies in providing the information requested may result in
rejection of a proposal.
7. The proposals must reach before the stipulated last date and time of submission. Late
submissions will be rejected.
8. The issue of an EOI detailed document does not give any right whatsoever for
awarding of work and the final decision of the EOI process. The decision of NIUA in
this regard will be final.
9. NIUA reserves the right to reject any Proposal, at any time, if a material
misrepresentation is made or discovered, or the Agency does not provide the
responses sought within the stipulated period.
10.An Agency is ineligible to submit a proposal, if it or any of its constituents has been
barred/Black listed by any Central and/or State Govt. in India during the last three
years.
11.In case of a consortium or Joint Venture there should be an agreement or MoU
executed by all the members constituting the consortium / joint venture mentioning
inter alia the following:
 That they agree to work jointly for the assignment.
 That they agree to be jointly and severally responsible for the assignment.
 That the Lead Agency shall be the sole representative of the consortium and is
authorized to sign all the agreement and correspondence for the said assignment.
 Once submitted, the proposal, including the composition of the consulting team,
cannot be altered without prior written consent of Authority. The proposal should
be submitted in two sets (one original and one copy) in the prescribed formats.
17
3.2 Pre- Qualification Criteria
Given the strategic nature of this engagement to ensure the success of the Scheme
strategy, it is essential that Agencies with the relevant credentials and expertise are
engaged. Hence, Agencies bidding for this EOI are required to meet certain prequalification criteria. Relevant documents in support of these pre-qualification criteria
should be submitted by the Agencies in a separate sealed cover, along with the Proposal.
Proposals from only those agencies/consortia who meet the pre-qualification criteria will
be further evaluated.
#
Pre-Qualification Criteria
1
The Agency must be incorporated & registered as
one of the following:
 NGO or International NGO
 Foundation or Trust
 Specialized Agency
 Any other Not for Profit and Voluntary
Organizations
The Agency should have been in operation in India
for minimum of 3 years
The Agency shall not be blacklisted by any Central /
State Government (Central/State Government and
Public Sector) or under a declaration of ineligibility for
corrupt or fraudulent practices
2
3
The Agency should have experience in Heritage
Linked Projects (Redevelopment of Heritage Sites,
Conservation of heritage area, Heritage Area
Management etc.)
Supporting
Documents
Certificate of
Registration
A self-certified
letter by the
authorized
representative of
the entity
Work Orders,
Contract or any
other Supporting
Documents
3.3 Preparation of Proposal
The Proposal to be submitted shall provide the following information,
 A brief description of the Agency’s organization and details of relevant experience on
assignments of a similar nature.
 A description of the approach and methodology to be adopted to execute the work and
work plan for performing the engagement.
 Activity scheduling giving details of commencement and completion of activities.
18
The Agency is required to prepare a separate Proposal with all the aforementioned
information for each City that the Agency applies for.
The Proposal shall be prepared in indelible ink. It shall contain no inter-lineation or
overwriting, except as necessary to correct errors made by the Agency itself. Any such
corrections must be initialed by the person or persons who sign(s) the Proposal. Every
page of the documents submitted by the Applicant must be duly signed by the authorized
signatory of the Agency along with the Agency’s seal.
3.4 Submission, Receipt and Opening of Proposals
The Agencies must submit the Pre-Qualification documents and the Proposal for each
city in separate envelopes in the following manner:
Envelop A shall contain all documents relating to the pre-qualification criteria set in
Section 3. This Envelop shall be marked ‘Envelope A - Pre-Qualification Documents’
Envelope B shall contain the City Specific Proposal and supporting documents for
each city applied for, clearly marked ‘Envelope B - Proposal for ‘Name of City’”. There
can be multiple Envelope B (one envelope for each city applied for by the Agency).
Envelopes A and B containing the Pre-Qualification Document and the Proposal for cities
respectively, shall be placed in an outer Envelope clearly marked “Proposal for
Selection of Agency as HRIDAY City Anchors for 12 Cities under Scheme
“HRIDAY” Of Ministry of Urban Development, Government of India”. This outer
envelope shall also contain the Proposal Submission Form (F-1) and Form with
Preference of Cities for the Role of HRIDAY City Anchors (F-5). The outer envelope shall
bear the submission address, address and contact details of the Agency.
Agencies shall submit their Proposals at the office address on or before the Proposed
Due Date (PDD)/ last date and time for receipt of proposals mentioned in the Notice
Sheet.
The proposal shall be bound with no loose sheets. Each page of all parts should be page
numbered and in conformance to the eligibility qualifications should be clearly indicated
using an index page. The proposals should not contain any irrelevant or superfluous
documents.
Agencies must submit 2 hard copies (1 Original + 1 Duplicate) of the complete proposal,
along with the soft copy on DVD.
19
Last date of Submission: On or before 3:00 pm of 1st May, 2015
Submission Address:
Office of the Director
National Institute of Urban Affairs
1st Floor, Core 4B, India Habitat Centre,
Lodhi Road, New Delhi-110 003
Opening of the Proposal: Proposals shall be opened at 3.30 pm on 1th May, 2015
20
4 EVALUATION PROCESS
The selection process for the HRIDAY City Anchors will be a Quality based Selection
process. Proposals will be evaluated, applying the following evaluation criteria and marks
system.
# Eligibility Criteria
I
Total
Marks
Documents
Required
15
Contract or
Other
Supporting
Document
10
Contract or
Other
Supporting
Document
15
Contract or
Other
Supporting
Document
15
Contract or
Other
Supporting
Document
15
Contract or
Other
Agency Experience
1 Experience in consultancy/ designing/advisory services for
preparation of City Development Plan/City Master Plan/Heritage
Development Plan/ Tourism Development Plan for cities.
Engagements should be on-going or completed within the last 5
years of issue of this EOI,
 3 projects at specific City applied for
: 9 Marks
 2 projects in any City in India
: 4 Marks
 1 international project
: 2 Marks
2 Experience of Heritage Area Redevelopment projects during the
last 5 years from the date of issue of the EOI. The scope of work
must include, urban design, Designing of street-scapes,
landscaping etc. and should be different from the engagements
mentioned in criteria #1
 1 projects at specific City applied for
: 04 Marks
 2 project in the State of the City applied
: 04 Marks
 1 project in any City in India
: 02 Marks
3 Experience in preparing Project Reports/ Development Plans for
establishment / renovation of Cultural Centre / Heritage Park /
Heritage Museum showcasing tangible and intangible heritage.
Engagements should be on-going or completed within the last 5
years of issue of the EOI,
 1 project at specific City or State applied for
: 10 Marks
 1 project at any City in India
: 05Marks
4 Experience in preparing / evaluating Detailed Project Reports for
urban infrastructure projects during the last 3 years from the issue
of the EOI,
 3 projects at specific City applied for
: 10 Marks
 3 projects at any City in India
: 05 Marks
5 Experience in successful implementation of M&E framework for
project execution during the last 3 years from the issue of the EOI,
21
 3 projects at specific City applied by Agency
 3 projects at any City in India
Total Marks for Agency Experience
II Proposed Approach and Methodology
1 Understanding of HRIDAY Mission and Scope
2 Approach & Methodology for:
 Preparation of City HRIDAY Plan
 Development of Heritage Museum / Cultural Centre
 Evaluation and Revision of Existing DPRs
 Monitoring & Evaluation of DPRs and
Execution of Work
3 Recommendations on Heritage rejuvenation
Total Marks for Approach and Methodology
Total Maximum Marks
: 10 Marks
: 05 Marks
Supporting
Document
70
: 6 marks
6
Proposal
19
: 10 Marks
: 3 Marks
: 3 Marks
: 3 Marks
: 5 Marks
5
30
100
22
5 PROPOSAL FORMATS
F-1 Proposal Submission Form
F-2 Agency’s Organization and Pre-Qualification Criteria
A. Agency’s Organization
B. Details about fulfilling Pre-Qualification Criteria
F-3 Proposed Approach and Methodology
F-4 Format for Experience / Credentials
F-5 Format for Preference of Cities for the Role of HRIDAY City Anchors
23
F-1: Proposal Submission Form*
To,
[Location, Date]
The Director,
National Institute of Urban Affairs
1st Floor, Core 4B, India Habitat Centre
Lodhi Road
New Delhi-03
Dear Sir,
We, the undersigned, offer to provide our Expression of Interest for Selection of
Agencies as HRIDAY City Anchors for 12 Cities under Scheme “HRIDAY” Of
Ministry of Urban Development, Government of India, in accordance with EOI
document dated April 17, 2015 and our Proposal. We are hereby submitting our Proposal,
which includes the Pre-Qualification Documents and Proposal in a sealed envelope.
We confirm that we are qualified as per the Pre-Qualification Criteria specified in the EOI.
We hereby declare that all the information and statements made in this Proposal are true
and accept that any misinterpretation contained in it would lead to our disqualification.
The Validity of the Proposal submitted shall be for 90 days. Our Proposal is binding upon
us and subject to the modifications resulting from Contract negotiations.
We undertake, if our Proposal is accepted, to initiate the services related to the
assignment not later than two weeks from the date of issue of letter of award. We
understand you are not bound to accept any Proposal you receive.
Thanking You,
Yours Sincerely,
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Agency:
Address:
* Proposal Form should be submitted on the official letter head of the agency
24
F-2: Agency’s Organization & Pre-Qualification Criteria
A – Agency’s Organization
[Provide here a brief (two pages) description of the organization, activities and profile of
your agency for this assignment.]
B – Details about fulfilling Pre-Qualification Criteria
1.
Name and Address of Agency:
Telephone No.:
Fax No :
Website:
2.
Registered Address in India
3.
Authorized Contact Person Name, Contact and E-mail
ID:
3a
Contact and E-mail ID of Authorized Contact Person
Year of Establishment :
4.
(Attach Proof of Registration)
Details of Agency’s presence across India:
6.
Details of most relevant / closely related projects of type of this assignment for which you
have provided services
7.
Sr.No
Client
Region
Focus Area of
engagement
Duration of
Appointment
1.
2.
25
3.
4.
5.
(Attach detailed supporting documents)
Total No. of Employees:
9.
(Attach a signed letter confirming Employee
Strength)
PAN Number of the Firm
10.
(Attach PAN Card details)
11.
Service Tax Registration Number (Proof may be
attached Separately)
Litigation history
12.
Attach affidavit
[Agencies can attach their experiences in PPT format or in MS-Word Format covering the recent
similar assignments executed in relevance to this assignment.
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
26
F-3 Proposed Approach and Methodology
[Provide here a description of your proposed solution, approach and methodology,
following the below structure – Agency is free to use their own structure ensuring the key
aspects of the approach and methodology are detailed out]
1)
2)
3)
4)
5)
6)
Context
Understanding of HRIDAY Scheme
Understanding of Scope of Work
Proposed Approach and Methodology
High level Recommendations on Heritage rejuvenation of the selected City
Proposed Engagement Work Plan and Milestones
27
F-4 Format for Experience / Credentials
Assignment name:
Approx. value of the contract (in INR):
Country: Location within country:
Name of Client :
Address:
Duration of assignment (months):
Start date (month/year):
Completion date (month/year):
Narrative description of Project:
Description of actual services provided by your staff within the assignment:
Deliverables
28
F-5 Format for Preference of Cities for the Role of HRIDAY City Anchors
#
City
Willing to participate as
“HRIDAY City Anchor”
Yes / No
1
Ajmer
2
Amaravati
3
Amritsar
4
Badami
5
Dwaraka
6
Gaya
7
Kanchipuram
8
Mathura
9
Puri
10
Varanasi
11
Velankanni
12
Warangal
Ranking based on
preference for Cities
applied for
29
6 ANNEXURE
ANNEXURE I: DETAILED SCOPE OF WORK
The engagement shall be carried out in the following four main stages:
1. City HRIDAY Plan
1.1. Existing Situation Assessment & Infrastructure Gap Analysis
1.2. Identification of 5 priority Heritage Area for preparation of Infrastructure
Development Plan
1.3. Finalization of Infrastructure Development Plan (Milestone 1) for 5 Priority
Heritage Area and creation of Prioritized Shelf of Projects
1.4. City Specific Toolkits preparation along with Evaluation checklists (for DPR
preparation and project implementation) (Milestone 1)
1.5. Infrastructure Development Plan (Milestone 2) of the reaming Heritage Areas
and creation of Prioritized Project Shelf
2. Preparation of Concept Plan for establishment/ renovation of City Museum/Cultural
Park
3. Review and evaluation of DPRs
4. Monitoring & Evaluation for work executed at site
5. Continuous support and advisory to City Mission Directorate
1. City HRIDAY Plan
1.1. Existing Situation Assessment & Infrastructure Gap Assessment
Situational analysis of the region would have to undertake by the Agency which
will include existing socio-economic, demographic, tourism and heritage profile of
the city and the region.
i. Delineation of Heritage Areas around the heritage assets:
The selected agency shall collate the lists of Tangible Heritage Assets identified
by ASI, State Archaeological Department, ULBs etc. The agency shall also
identify the influence zones around all the listed tangible heritage assets, which
will be termed as Heritage Area. Depth of such Heritage Area shall depend
upon (but not limiting to) the following factors:







Historical evidence
Local livelihood dependency on the assets
Social importance (direct impact)
Settlement pattern
Architecture
Topology
Contiguity
30

Environment etc.
In some situations, the delineated Heritage Area of two or more heritage assets
may overlap, in such cases, a single and combined Heritage Area shall be
taken into consideration.
Identification of Heritage Area requires vigorous public consultation (organised
or isolated) with the locals, city officials, and other stakeholders.
ii. Preparation of Heritage Map:
Identification of heritage properties and areas, marked on the updated land-use
map / base map / town map of the city and through ground verification.
iii. Assessment of Existing Urban Infrastructure and Tourism Infrastructure:
Data must be collected on the existing Tourism and Urban Infrastructure to
evaluate the current Infrastructure Gap. This section will contain (but not
limiting to) the following information:

Water Supply

Sewerage & Drainage

Roads & Transportation

Solid Waste Management

Health

Hospitality and Tourist Facilities

Electricity and Wiring
iv. Stakeholders’ Consultation:
The Agency is expected to carryout series of stakeholders’ consultation to
identify the issues and problems at the grass root level.
v. Review of Existing Initiatives of Policies, Investment and Projects
The agency shall carry out a detailed study and analysis of all the existing
initiatives (investment and projects) that has been carried out by the District
and City officials to rejuvenate the heritage and to promote tourism, culture and
heritage of the city. The existing policies, guidelines and building by-laws shall
also be included within the study.
1.2. Identification of 5 priority Heritage Area for preparation of Infrastructure
Development Plan (Phase 1)
After successful delineation of heritage Area and assessment of infrastructure
gaps, the agency shall identify 5 heritage areas for preparation of first phase of
Draft Civic Infrastructure Development Plan. The selection of these areas will
31
initiate early launching of DPRs to boost the development of the city, promoting
and showcasing the Heritage.
1.3. Finalization of Infrastructure Development Plan (Phase 1) for 5 Priority
Heritage Area and creation of Prioritized Shelf of Projects
The Draft infrastructure Development Plan submitted, shall be vetted by city
officials as well as by Technical Committee. Comments and suggestions received
on the report shall be incorporated by the agency and the final document will be
prepared. The document shall also include shelf of projects, funding pattern and
phasing.
1.4. City Specific Toolkits preparation along with Evaluation checklists (for
DPR preparation and project implementation)
The Agency will create city specific DPR toolkits which will include:








Architectural guidelines for Building Roof Profile,
Balcony Lines,
External Doors & Window Profile,
External Finishes of Building,
Colour Pallet,
Signage for Commercial properties,
Height and finishes for Boundary Wall,
Envelope for Public Buildings anshubd places (Govt. Offices, Railway Station,
Bus Stand, Bus Stop, Taxi & Auto Stand),
 Identification of Pallet for Soft Landscaping,
 Conceptual Plantation Plan etc.
1.5. Infrastructure Development Plan (Phase 2) of the reaming Heritage Areas
and creation of Prioritized Project Shelf
Draft infrastructure development plan (2nd phase) for rest of the areas shall be
taken up after completion of the previous task.
2. Preparation of Concept Plan for establishment/ renovation of City
Museum/Cultural Park
Every HRIDAY city needs a location or space to showcase its intangible heritages,
such as arts and crafts, music, local dance forms, cuisines, languages etc. The
concept of the City Museum / Cultural Park has derived to create such space within
the city, which will not only showcase its heritage, but also provide a space for the
local artesian and performer to showcase their talent and also to create a vibrant public
place for social.
The cities may have such a space already developed, but may not be serving its
purpose to its fullest. The Heritage City Anchor has to provide some innovative
32
solution for this City Museum / Cultural Park to achieve its glory as conceived. On the
other hand, where the cities have not developed such place, the Heritage City Anchor
should assist them to identify a suitable place to develop such park. Following
activities are expected from the Heritage City Anchor in the form of Concept Note for
City Museum / Cultural Park:







Site Study: site identification (for new site), site locational analysis, accessibility,
orientation, present condition and usage (for existing site) etc.
Illustrative case study of similar project (national and/or international)
Product / Activity Mix modelling suitable for the specific city (for new project);
Additional activities to be proposed to rejuvenate the existing City Museum /
Cultural Park
Concept Development: Illustrative drawings/plans for with all the components
identified
Approximate project costing
Phasing
3. Review and Evaluation of DPRs
Review and evaluation of DPR shall be based on (but not limiting to) the following
factors:
 Compliance with the City HRIDAY Plan and main objective of HRIDAY
scheme.
 Information and Data Collected and their authenticity
 Base line analysis
 Projection Techniques and Methodology
 Norms and Standards adopted
 Compliance with the City Master Plan
 Adherence to building bye-laws
 Sustainability of the Project
The HRIDAY City Anchors are required to submit DPR evaluation report for each DPR
reviewed which should facilitate decision making and approval.
4. HRIDAY linked Evaluation of Project Execution
HRIDAY City Anchors shall be required to review and assess the execution
progress of projects in line with the design intent of the City HRIDAY Plan and
respective DPRs for each ongoing project.


Provide constant feedback through periodic project performance report
consisting the project progress in terms of Quality and Time.
Identification and reporting of lagging areas which required timely attention
and actions.
33






Support in clarification of scope, methodologies, materials and design etc. to
the executing agencies.
Evaluation of efficiency of techniques and skills employed.
Recommendations on corrective measures, methodologies and mitigation
plans.
Provide Support on Change management system and its control.
Ensuring the adopted Approach and Methodology are in sync with Scheme
guidelines.
Documentation of analysis and synthesis of the information as lesson learned
for future references.
34