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Instant HR – May 1, 2015
TOPIC: Important Time-Sensitive Request – Verify VCU Faculty and Staff Who Provide Patient
Care or Clinical Services to the VCU Health System
To Personnel Administrators:
I write to request your continued assistance in identifying "VCU faculty and staff who provide patient care or clinical
services" to the VCU Health System.
Why We Request This Information
Accurate and complete identification of all university employees who work in health system clinical locations in any
capacity for any length of time is of critical importance to both the health system and the university for many
reasons. These include the following activities:
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perform primary source verification of health care provider licenses and credentials;
ensure that all health care providers working in health system clinical locations receive required professional
education and training on an annual basis;
verify that billing practices of the health system and MCV Physicians (MCVP) are in compliance with
applicable laws, regulations and contractual agreements;
confirm professional liability coverage for university-employed health care professionals who provide services
to or interact with patients at health system locations; and
ensure that only appropriate persons have access to health system physical locations, computer systems and
confidential health information.
Who Should Be Included In This Request
"Faculty and staff who provide patient care or clinical services" are defined* as anyone who provides patient
care/clinical services in the hospital, clinics or from another location. Patient care/clinical services include, but are
not limited to, the following activities:
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assessment;
counseling;
treatment;
registration;
diagnostic testing; or
data collection from a patient used in determination of the patient's plan of care.
*This definition does not include VCU faculty or staff who:
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are also paid through MCVP;
analyze data related to research activity only and which is not used in the determination of patient treatment
at the time collected; or
have no other patient care or patient service role specific to the health system but who may need access to
health system facilities as part of a service agreement or due to department location.
What You Need To Do
Because the list of employees assigned to these roles can fluctuate with the academic semesters, there is a need
to update this information periodically. You can access a list of VCU faculty and staff in your school/area who you
identified previously and who remain active in Banner by going to the VCU Reporting Center and reviewing the
"VCU EEs Providing Health Care" report in the Personnel Administrators folder.
After a careful review of the report, please follow these steps:
1. Verify the individuals currently provide "patient care or clinical services" to the health system. Update the list,
as necessary, with new additions and remove the names of individuals who are no longer working in this
capacity. If you have questions regarding who should be included, please contact Donna Steigleder, VCUHS
Director of Employee Relations, at [email protected].
2. Return to me by Wednesday, June 10, 2015, the names and V#s of the individuals who should be deleted or
added.
I appreciate your assistance with this important compliance requirement.
Thank you.
Cathleen C. Burke
Assistant Vice President for Human Resources
Virginia Commonwealth University
Copies: Maria Curran
Donna Steigleder
Instant HR – May 1, 2015
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VCU Human Resources
http://hr.vcu.edu/