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Satisfactory Academic Progress Appeals Procedures
1. Determine eligibility for SAP Appeal by visiting
http://bitly.com/frscsapappeal and page 2 of this guide
2. Begin gathering documentation (see page 2 of this guide for
suggested documentation) to support your appeal.
3. Print a copy of your unofficial transcripts from eServices.
4. Write a letter explaining your request using the instructions found
on page 3 of this guide.
5. Schedule an appointment with Lyndsay Durham by visiting
http://go.vcu.edu/ucme to discuss your appeal and letter. (Please
bring at least a draft letter with you to your initial appointment)
6. Following your initial advising appointment, you will be provided
with further instructions.
SAP Appeals require 2 appointments minimally: an initial consultation
and a follow up appointment. Since a statement from the Academic
Advisor is required, a follow up appointment is required. The more
prepared you are for your initial appointment, the more successful your
appeal will be.
The SAP Appeal Deadline for the Fall Semester is October 1
The SAP Appeal Deadline for the Spring Semester is March 1
Therefore: you should make your appointments to meet with Lyndsay WELL
PRIOR to these deadlines.
Appointments less than 1 week prior to SAP Appeal Deadlines of October 1 or
March 15 may result in delay of SAP Appeal to the next semester.
FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS APPEAL
ACADEMIC YEAR ______________
Federal regulations require students to maintain Satisfactory Academic Progress (SAP) in three areas — cumulative GPA, hours earned
or completion rate, and maximum timeframe — to be eligible for financial aid. It is the student’s responsibility to stay informed of the
university’s SAP standards and to monitor their own progress. A complete description of VCU’s SAP policy for financial aid purposes
(including the treatment of W, I, RF, RD, CO, D, and F grades as well as audited, ELP, repeat courses and remedial courses) can be found
on the Office of Financial Aid website at http://www.enrollment.vcu.edu/finaid (click on “Satisfactory Academic Progress”).
Extenuating or Mitigating Circumstances:
An appeal can be submitted if a student’s failure to be in compliance with one or more areas of SAP is due to events beyond the
student’s control. If such mitigating circumstances can be documented for the specific semester(s) when the deficiencies occurred, the
student may submit this completed SAP Appeal, along with all required documentation. Submission of the appeal does not guarantee
approval, and students are responsible for dropping all classes by the add/drop deadline if they are unable to pay for classes on their
own.
Supporting Documentation:
To confirm your extenuating circumstance(s), you must attach documentation from an objective third party (e.g. physician, counselor
lawyer, social worker, teacher, religious leader, academic advisor, VCU Counseling or Health Center). Documentation must be on official
letterhead and verify that extenuating circumstances occurred during the timeframe referenced in your appeal. In cases of death of an
immediate family member, provide a copy of the death certificate or obituary. Appeals without supporting documentation will not be
reviewed.
Reinstatement of Aid:
A financial aid staff member will notify you of the decision by email to your official VCU email account. If your appeal is approved your
financial aid is reinstated for the current semester. Eligibility is not retroactive to a prior term. If your appeal is denied, you may choose
to apply for an alternative loan. All decisions of the Financial Aid SAP Appeal Committee are final and not subject to further appeal.
Appeal Deadline:
SAP appeals and supporting documentation must be received by the VCU Office of Financial Aid by October 1 for the Fall semester
and March 1 for the Spring semester. Appeals received after these dates will be considered for the following semester. It is the
responsibility of the student to initiate an appeal before the specified deadline.
Name __________________________________________
Last
First
MI
VCU Student Number:
V
Current Mailing Address
___________________________________________________________________________________________
Street
City
State
Zip
(
)
___________________________
(
)
____________________________
@mymail.vcu.edu
__________________________
Day Phone
Evening Phone
VCU Email Address
Monroe Park Campus
School of Allied Health Professions, Nursing, or Parmacy
Please check the term for which you are submitting a SAP appeal.
Office of Financial Aid
•
Fall _____
School of Dentistry
Spring _____
Grace E. Harris Hall Student Service Center • 1015 Floyd Ave., 1st Floor • P.O. Box 843026
(804) 828-6669 • Fax (804) 827-0060 • www.finaid.vcu.edu
•
School of Medicine
Summer_____
Richmond, VA 23284-2520
VCU is an EEO/AA institution. ENR1314-121
Name __________________________________________
Last
First
MI
VCU Student Number:
V
1. Provide a detailed explanation of the circumstances that led to the SAP violation and why those circumstances are no longer
affecting your academic performance. In addition, indicate what you have done to address the problems that have prevented you from
maintaining SAP and what you will do in the future to ensure that you will meet the SAP requirements. Please print legibly or type,
using black ink. Attach additional sheets if necessary.
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
2. Statement from your academic advisor. This statement must be provided from an advisor discussing strategies to improve your
academic standing. The advisor should provide his or her opinion of your ability to improve academic performance and the number
of credit hours in which you have been advised to enroll during the upcoming semester. The statement must be on VCU letterhead or
sent from the advisor’s VCU email account. In addition, it is strongly recommended that you obtain and review a copy of your unofficial
academic transcript before you submit your a ppeal (an unofficial copy is available through VCU eServices at https://iserver.adm.vcu.
edu/students).
3. VCU Degree Audit Form. If you are not completing at least 67 of the coursework attempted and/or have violated the 150 percent
maximum timeframe component of SAP, you must provide a completed VCU Degree Audit Form with this appeal. The form is available
online at http://www.enrollment.vcu.edu/finaid/forms.html.
4. Certifications and signature. I am requesting to have my financial aid eligibility reinstated. I understand that the VCU Office of
Financial Aid may deny without question any SAP appeal that is incomplete or lacks documentation. I am, therefore, submitting my
SAP appeal with appropriate documentation. By signing this form, I certify that the information on this form is truthful and accurate.
I understand that any false statement or misrepresentation may be cause for reduction and/or repayment of federal, state, or
institutional financial aid.
Student Signature (Required)____________________________________
Office of Financial Aid
•
Date ________________________________
Grace E. Harris Hall Student Service Center • 1015 Floyd Ave., 1st Floor • P.O. Box 843026
(804) 828-6669 • Fax (804) 827-0060 • www.finaid.vcu.edu
•
Richmond, VA 23284-2520
VCU is an EEO/AA institution. ENR1314-121
Financial Aid
Satisfactory Academic Progress Degree Audit Form
A completed Degree Audit form is required of all students who have attempted more than 150 percent of the credit hours necessary to complete their
program of study. It is also required for students who are not completing at least 67 percent of the course work that they have attempted. A complete
description of VCU’s Satisfactory Academic Progress policy for financial aid purposes (including the treatment of W, I, RF, RD, CO, D, and F grades as
well as audited, ELP and remedial courses) can be found on the Office of Financial Aid website at
http://www.enrollment.vcu.edu/finaid/progress.htm. Incomplete forms will not be considered.
Name
Last
VC U St u d ent Nu m ber
First
D a y phone
(
)
Evening phone
(
Monroe Park Campus
MI
V
VCU Email address
)
@mymail.vcu.edu
School of Allied Health Professions, Nursing, or Pharmacy
School of Dentistry
School of Medicine
Student: Please take this form and a copy of your academic transcript to your academic advisor in your major department.
Have your academic advisor complete the remainder of this form. Note that you may be asked by the department to complete a graduation
checkout worksheet to assist in determining the remaining courses required for graduation.
Advisor: Please complete the remainder of this form for the student indicated above. List all of the courses that the student must
complete for his or her program. Sign and date form.
List the student’s degree and major, required GPA for degree, total remaining credits needed to complete program, anticipated date of graduation,
and the course requirements needed for graduation.
Degree and major:
Required GPA:
Total remaining credits needed to complete program:
Anticipated date of graduation:
Courses not yet completed that are required for graduation
Advisor’s Name
Course #
Date
Semester
Year
Credits
Title
Department
Telephone Number
Virginia Commonwealth University • Division of Strategic Enrollment Management
Office of Financial Aid, Harris Hall Student Services Center
1015 Floyd Avenue, P.O. Box 843026 Richmond, VA 23284-3026
(804) 828-6669 • Fax (804) 827-0060
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Name
VC U St u d ent Nu m ber
Last
First
MI
Courses not yet completed that are required for graduation
Course #
V
Semester
Year
Transfer hours that count toward degree requirements
Advisor’s Name
Date
Department
Title
Telephone Number
Virginia Commonwealth University • Division of Strategic Enrollment Management
Office of Financial Aid, Harris Hall Student Services Center
1015 Floyd Avenue, P.O. Box 843026 Richmond, VA 23284-3026
(804) 828-6669 • Fax (804) 827-0060
Page 2 of 2
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Credits