FY 2016
POSTSECONDARY PERKINS
GUIDELINES WEBINAR - 3.24.15
Amanda Corso, Director for Career & Technical Education
AGENDA
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FY16 Grant Guidelines
Programmatic Monitoring
Reporting Requirements
Regional Network
Additional Resources
Questions
CTE Legislative & Policy Update
State Funding
Federal Funding
President Obama’s FY 2016 Budget
Proposal:
• additional $200 million for Perkins
upon other proposals supporting
CTE
• Congress has yet to start the
appropriations process.
Last month, Governor Rauner
announced his budget which
flat funded the community
colleges. The General
Assembly will convene and
pass a budget in late April or
May.
• Federal Perkins requires a
maintenance of effort (MOE)
by the state.
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FY16 Postsecondary Perkins Allocations
New allocation table to be released soon.
For now, develop your FY 2016 plan using your allocation
amounts from FY 2015.
ANNUAL PLAN SUBMISSION AND
REVIEW PROCESS
Annual Plan Submission Process
Due Date:
• May 29, 2015, by 4:30 p.m.
Submission:
• Submit Cover Page and Forms 1-6
• To Natasha Piper at
[email protected]
• With the subject line “COLLEGE
NAME, FY 16 Perkins Annual Plan”
Upon
Receipt:
• ICCB will send a confirmation
email to the Perkins contact
Extension Requests
Extension requests will be considered on a case-by-case
basis.
To be considered:
 Submit a written request to Natasha Piper
([email protected]) by the end of business, May 22, 2015
 The request must include:
Reason for extension; and
Amount of time needed to complete the plan
Annual plans received after the deadline, without an
approved extension, will not be guaranteed approval by
July 1, 2015.
Annual Plan Review Process
Plans will be reviewed by a team of ICCB staff.
ICCB Staff will then contact the college to:
 Request more specific information, clarification and/or supporting
data; or
 Approve the Annual Plan.
FY 2016 GUIDELINES AND FORMS
Sections and Forms
SECTIONS
REQUIRED FORMS
Section 1: Annual Plan Cover Page
• Annual Plan Cover Page
Section 2: Accountability
• Form 1 – Accountability Data Snapshot
Worksheet
• Form 2 - Performance Improvement Plan
Section 3: Community College
Perkins Staff
• Form 3 - Perkins Salary Information
Sheet
Section 4: Program Narrative
• Form 4 - Program Narrative Worksheet
Section 5: Annual Budget
• Form 5 - Budget Worksheet
Section 6: Programs of Study
• Form 6 - Programs of Study Inventory
Section 1: Annual Plan Cover Page
Basic Contact Information (name, title, phone number, email)
 Primary Perkins contact- Perkins lead contact; responsible for all
communications and reporting to the ICCB
 Secondary Perkins contact(s)- Any person(s) that have responsibilities
concerning the grant development or process
 Fiscal Contact
Number of students served
 Total number served through Perkins dollars in FY 15.
 Estimated and duplicated counts are acceptable.
NOTE: If there any changes to the Perkins contacts during
the fiscal year, notify Natasha Piper.
Annual Plan Cover Page
Section 2: Accountability
Plans should be responsive to gaps in student success.
Colleges should:
 Examine the performance of ALL sub groups
 Look for those groups whose Actual Level of Performance (ALP) is
below:
The State Goal
Your College’s ALP
 Develop activities to increase student performance of the
subpopulations identified. (These activities can be incorporated into
the Performance Improvement Plan.)
FORM 1
Accountability Data Snapshot Worksheet
 To complete FORM 1:
 Review local college data using PODS (Overview of College
Results table).
 Identify the Accountability Measures that did not meet or exceed
the State Goal.
Postsecondary Perkins State Goals
Indicators
FY 2015 State
Goals
FY 2016 State
Goals
1P1: Technical Skill Attainment
74.00%
76.00%
2P1: Credential, Certificate, or
Degree
58.60%
60.00%
3P1: Student Retention or Transfer
48.10%
47.00%
4P1: Student Placement (FY 11/12
only)
67.25%
67.25%
5P1: Nontraditional Participation
19.70%
19.60%
5P2: Nontraditional Completers
14.85%
15.00%
Form 1- Accountability Data Snapshot Worksheet
FORM 2
Performance Improvement Plan (PIP)
You must submit a PIP if any accountability measure falls below the State
Goal.
The following information is required:
 DEFICIENT MEASURES -- Address ALL deficient accountability measures.
 ACTIVITIES-- Include a minimum of one improvement activity for each deficient
measure. (Additional rows may be added to the table.)
 Target demographics and special populations that are negatively impacted overall
performance in a given area.
 RESOURCES-- Specify the amount of Perkins and/or non-Perkins resources that
will be expended on the activity.
 EXPECTED OUTCOME
 Include one expected outcome for each measure (not each activity). The outcome should
relate to one or more of the proposed activities, and it must be measureable.
 The Expected Outcome MUST reflect change in the deficient measure
NOTE: PIP activities must be included within the Program Narrative Worksheet
(Form 4).
Form 2- Performance Improvement Plan (PIP)
Section 3: Community College Perkins Staff
FORM 3 – Perkins Salary Information Sheet
 Provide information for all staff supported in full or part from the
Perkins grant.
 Additional staff such as tutors, student workers, etc. may be
aggregated and listed in the OTHER category on Form 3.
 Staff that fall under a different expenditure category other than
“salary” should not be listed on Form 3 or Form 5 (i.e.
Contractual Services).
 Should match the Program Narrative Worksheet (i.e. principles
and salaries and benefits).
 The total on Form 3 should match the total salary and benefits
on the Budget worksheet (Form 5).
NOTE: Salary related activities must be included and clearly identified
within the Program Narrative Worksheet (Form 4).
Form 3- Perkins Salary Information Sheet
Section 4: Program Narrative
Describes the activities that will be undertaken to support the
grant goals.
Addresses federally required Uses of Funds.
Designed around the Six Guiding Principles:
Leadership, Organization and Support
Access, Equity and Opportunity
Alignment and Transition
Enhanced Curriculum and Instruction
Professional Preparation and Development
Program Improvement and Accountability
All elements within each principle must be addressed.
NOTE: The total proposed Perkins resources included for each principle on Form
4 will equal the sub-total on the Budget worksheet (Form 5).
FORM 4
Program Narrative Worksheet
The following information is required:
 ACTIVITIES – Must address each element.
 Describe a minimum of one activity to address each element. (Additional rows
may be added to the tables.)
 Include all PIP activities from Form 2.
 Include salary related activities that correspond to information listed on Form 3.
 RESOURCES – Specify the amount of Perkins and non-Perkins resources that will
be expended on the activity.
 PIP – Only completed for PIP activities from Form 2.
 Indicate the specific measure the PIP activity will impact (i.e. 1P1, 2P1, 3P1,
4P1, 5P1 or 5P2).
 Do not mark with an X or .
 EXPECTED OUTCOME (SEE NEXT SLIDE FOR FURTHER DETAIL)
 One expected outcome is required for each element (not each activity).
 The expected outcome must relate to one or more of the proposed activities.
 The expected outcome must be measurable.
Expected Outcomes
Expected outcomes must:
 Be directly influenced or caused to happen by the
activity.
 Reflect results, not processes.
 Be written as change statements - increase, decrease,
remain the same.
 Describe what will be different for the students,
teachers, business partners, college, school, etc.
 Be realistic and achievable.
 Be measureable – include measures of quantity.
Form 4- Program Narrative Worksheet
Salary Related Activities
Include salary related activities that correspond to
information listed on Form 3.
For individuals working across multiple principles:
 Colleges must split and report the individual’s salary (including
benefits) accordingly across each appropriate principle.
For individuals responsible for multiple activities within
each principle:
 Colleges can report this one of two ways:
Example 1
Jon Smith is a Perkins coordinator working across Principles 1, 2 and 3.
His total Perkins salary, including benefits, is $60,000, and it is split evenly
between each principle ($20,000 for each). Jon is responsible for multiple
activities within each principle.
Option A: Jon’s salary can be listed once for each related principle and
then referenced throughout the remaining activities.
Example 2
Option B: His salary can be split appropriately between each activity.
Section 5: Annual Budget
Form 5 - Budget Worksheet
Contains 7 Expenditure Account categories
 The first 6 relate directly to the Program Narrative
Worksheet – Guiding Principles
The 7th is General Administration
 No more than 5% of the college’s local allocation may be
spent on General Administration.
FORM 5
Budget Worksheet
Complete the Budget Worksheet
Cross check the budget with the Program Narrative
Worksheet (Form 4).
 The total proposed Perkins expenditures for each principle listed in
Form 4 should be the same as the total for each expenditure
account listed on the budget.
A short description of “other expenditures” must be
submitted for ICCB approval.
NOTE: The budget subtotal should equal the Perkins resources documented
on the Program Narrative Worksheet (Form 4).
Form 5- Budget Worksheet
Equals the Total
Proposed Perkins
Expenditures for each
principle for Form 4
Equals Form 3
Equals the Total
Proposed Perkins
resources from Form 4,
excluding general admin.
Total Allocation
Budget Modifications
Prior ICCB Approval
Required
No Approval Needed
Funds are moved from one
expenditure account line to another
(i.e., up and down on the worksheet)
AND
Modifications over 20% or $10,000
(whichever is greater) either as an
addition to or subtraction from any
specific expenditure account line.
Funds can be moved freely within any
line (i.e., from left to right)
A project needs to make major
adjustments
Modifications up to 20% or $10,000
(whichever is greater) either as an
addition to or subtraction from any
specific expenditure account line.
Budget Modification Request Form
Illinois Community College Board
FY 2016 Postsecondary Career and Technical Education Plan
Section 6: Programs of Study
 Programs of Study (POS) must meet the State’s
minimum expectations, as well as the Federal programs
of study requirements [section 122 (c)(1)(A)].
 Incorporate secondary and postsecondary education elements
 Contain rigorous academic and CTE content
 Include a coordinated, non-duplicative progressions of courses that
align secondary education with postsecondary education
 May include the opportunity for student to participate in dual credit
 Lead to an industry recognized credential
Illinois Programs of Study Expectations Tool
 Interactive Tool
 Intended to guide a partnership TEAM
 Helps partners ensure they are meeting federal and state requirements
FORM 6
Programs of Study Inventory
 Utilize the POS Expectations Tool
 Identify which POS the college will focus on during FY 2016.
 Indicate whether or not the POS meets the minimum expectations and
quality standards as described in the expectations tool.
 Describe why you chose to focus on the Program of Study including the
objectives and expected outcomes.
 List all other POS that have been developed to date.
 Indicate whether or not the POS meets the minimum expectations and
quality standards as described in the expectations tool.
 Provide an update on the progress and future of each POS. If a previously
developed POS no longer meets the expectations and quality standards,
identify the areas of improvement.
Form 6- Programs of Study Inventory
Section 7: Monitoring
Fiscal – Five year cycle
 Confirms providers are expending funds according to the grant
guidelines
Programmatic – Two year cycle
 Reviews compliance with the Perkins legislation
 Examines the progress, completion, and outcomes of program
activities and services
 Technical assistance is provided for the current fiscal year
 During off years, targeted technical assistance and follow up is
provided to each college
FY 2016 Programmatic Monitoring Schedule
Blackhawk
Richard J. Daley
Kennedy King
Wilbur Wright
College of DuPage
Harper
Illinois Central
Illinois Eastern Community Colleges
Kaskaskia
Lake Land
Lewis and Clark
Lincoln Land
John A. Logan
Morton
Parkland
Prairie State
Rend Lake
Rock Valley
South Suburban
Southeastern
Southwestern
Triton
Direct questions to your ICCB
CTE liaison:
Whitney Hagy
217.558.0318
[email protected]
Mackenzie Montgomery
217.558.4635
[email protected]
Section 8: Reporting Requirements
Quarterly Reporting (Pursuant to Public Act 96-0795)
 Recipients are required to submit quarterly reports
 Report template will be released at a later date
 Reports due 45 days after the end of each quarter and should be
submitted to Natasha Piper
Final Reporting- Due by October 15, 2016
1)
2)
Final Programmatic Narrative Report
Final Fiscal Report (online)
REGIONAL NETWORK
Upcoming Professional Development
EVENT
DATE / LOCATION
Perkins Guidelines Meeting
Webinar
March 24, 2015
Curriculum Integration Summit
April 8, 2015 – ISU, Alumni Center
Accessing and Analyzing Data
for Perkins Accountability
April 16, 2015 – Richard J. Daley
April 17, 2015 – Waubonsee
April 21, 2015 – Heartland
April 28, 2015 – Rend Lake Market Place
Exploring Expectations for
Programs of Study
May 26, 2015 – Joliet
June 3, 2015 – Rend Lake Market Place
June 9, 2015 – ISU, Alumni Center
Forum for Excellence
September 22-23, 2015 – Bloomington/Normal
ADDITIONAL RESOURCES
New CTE Website
Postsecondary Perkins
Grant Manual
QUESTIONS