International Emergency and Development Aid (IEDA Relief, Inc.)
10101 Fondren Rd, Suite # 550
Houston, TX, 77096
Phone: 713-774-2522 • Fax: 713-774-2529
Email: [email protected]
JOB ANNOUNCEMENT
Job Title:
Duty Station:
Start Date:
Application Deadline:
Employment Type:
Salary:
Director of Accounting and Administration
Washington D.C. and Houston, TX, USA
May 1, 2015
April 21, 2015
Full Time
Commensurate with qualifications and experience.
SUMMARY
International Emergency and Development Aid (IEDA Relief) seeks a bilingual (English/French)
Director of Accounting and Administration, to be based in the USA. IEDA Relief is undergoing a
wide-scale growth and important strategic changes, advancing the development of new programs and
grants both overseas and domestically in the USA. This individual will oversees IEDA Relief’s overall
accounting policies and procedures, work to ensure that the organization meets audit requirements
(GAAP standards & IFRS), and ensure that the organization meets donors’ requirements. Additionally,
this individual will be involved in day to day Administration/Human Resources duties. The Director of
Accounting and Administration will serve as a critical member of IEDA Relief’s senior management
team.
IEDA Relief is an international Non-Governmental Organization (iNGO) whose mission is to
alleviate the suffering of vulnerable people by tackling the underlying causes of poverty so that people
can become self-sufficient and achieve their full potential.
Internationally, IEDA Relief works to empower communities in conflict torn and disaster affected areas
to save lives, sustain human dignity and restore healthy communities. In the United States, IEDA Relief
works with refugees, new immigrants and other indigent communities with an emphasis on establishing a
path towards self-sufficiency. IEDA Relief has been providing humanitarian assistance and serving
communities since 2008.
IEDA is headquartered in Houston, Texas, with programs in the Democratic Republic of Congo, Haiti,
Burkina Faso, Mali, Niger, Central African Republic, Cameroon, the Philippines and the United States.
SPECIFIC RESPONSIBILITIES
ACCOUNTING:
 Oversee the overall financial structure, integrating global operations.
 Coordinate and facilitate the annual financial audit and audit schedules; liaise with external
auditors, accounting service provider and the Finance Committee of the Board of Directors.
 Organize and prepare budget reports for Board of Directors meetings.
 Prepare financial reports and closeout for all countries field operations, including the preparation
of BS schedules and checking the financial reports against the grants.
WWW.IEDARELIEF.ORG
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Ensure that IEDA Relief business and accounting policies, procedures and controls meet
established GAAP standards and legal compliance requirements.
Review and revamp IEDA Relief’s accounting/financial policies and procedures manual, as well
as the procurement policies and procedures manual.
Administer and review all financial plans and budgets; monitor progress and keep the senior
leadership team abreast of the organization’s financial status.
Forecasts income and expenditures; maintain monthly statements of accounts to allow the CEO
and other senior management staff to easily monitor work in progress and availability of funds.
Analyze and present financial reports in an accurate manner, as required by the President,
members of the senior management team and donors
In coordination with the project managers and directors, track all project and administrative
budgets and expenses.
Assist in developing budgets for grant applications and final grant reports in collaboration with
and field offices.
Ensure that field offices prepare and submit monthly reports, closing of accounts and bank
reconciliations to the HQ by set deadlines; using QuickBooks Enterprise or other predetermined
software.
Supervise work performed by other accountants and assign tasks.
In collaboration with supervised accountants, ensure that the following tasks are completed:
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Reconciliation of balance sheet accounts; review monthly journal entries and the general ledger.
Manage all accounts receivable and payable, and perform monthly account and bank
reconciliations.
Review employee expense reimbursements, including approved travel.
Data entry of approved financial transactions in QuickBooks.
Photocopy, mail and file maintenance of accounts payable checks and documents.
Record fund transfers.
Record bank fees and other charges.
General ledger cash account activities (receipts/disbursements, transfers, etc.) against bank
accounts.
Generate invoices and special reports in QuickBooks.
Other duties as assigned by the senior management team.
ADMINISTRATION / HUMAN RESOURCES:
 Revamp IEDA Relief’s global HR policies and procedures manual both in French and English.
 Further IEDA Relief human resources and administration, enhancing professional development,
compensation, benefits, performance evaluation, training, and recruiting.
 Ensure that recruiting processes are consistent and streamlined.
 Establish and manage a comprehensive training program to educate employees regarding staff
tools, policies and procedures.
 Organize and manage access to training courses and workshops to enhance staff development.
 Oversee U.S. offices’ management and facilities functions to ensure efficient and consistent
operations.
 Work closely and transparently with external parties including vendors and consultants.
Job Announcement, Director of Accounting and Administration, 2015
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Oversee all payroll procedures and liaise with external payroll service.
Organize and update employee files, documentations, and staff handbooks.
Keep track of employee vacation leave.
Process paperwork for new employees as well as exiting employees.
Conduct salary verification, reference checks and background checks for potential
employees/consultants.
JOB QUALIFICATIONS
Required:
 Must have professional-level proficiency in both French and English
 Must be legally authorized to work in the USA.
 Clean criminal record
 Experience working with international humanitarian/development NGO at the HQ and field level
is a must.
 Grant writing and budgeting experience is required.
 If based in Arlington, VA, must be open to travel to the Houston, TX office up to 40% of time.
 Ready to travel internationally up to 30% of the time in countries experiencing some instability.
 Advanced university degree (Master’s or equivalent) in Finance and Accounting, Business
Administration or a related field.
 A professional accounting qualification such as Certified Public Accountant (CPA), Chartered
Accountant (CA) or other Professional Accounting Certification are highly desirable, but not a
requirement.
 At least five (5) years of progressively responsible professional HQ and field experience, with a
minimum of two (2) years of field work in general administration, financial accounting, human
resources or procurement, both in the USA and overseas (preferably in French speaking
countries).
 Previous experience in carrying out financial administration, reporting and budgeting for
international projects funded by United Nations agencies.
 Previous experience in carrying out financial administration, reporting and budgeting for projects
funded by U.S. Government agencies.
 Mission driven individuals with a strong ability to establish priorities, work within tight timelines
and multi-task.
 Able to work under minimal supervision, take initiative, and maintain a high level of resilience.
 Team player with strong interpersonal skills and the ability to work in a fast-paced multicultural,
multi-ethnic environment, with sensitivity and respect for diversity.
 Highly organized, detail oriented, creative thinker, able to solve problems, and able to multitask/prioritize and meet deadlines.
 Excellent organizational, written and oral communication skills.
 Excellent analytical skills and meticulous attention to detail.
 Proficiency in the use of MS Office applications, particularly advanced level in MS Excel.
 Proficiency in QuickBooks or other accounting software.
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COMPENSATION
Compensation is commensurate with qualifications and experience. IEDA Relief offers a full
compensation package and benefits which include health care (medical, dental and vision), and life
insurance. IEDA Relief is an equal-opportunity employer.
TO APPLY: Please send (via e-mail) a resume, cover letter and contact information for three references
to: [email protected]. Please indicate in the email and cover letter that you are applying for
the Director of Accounting and Administration position. No phone calls please. IEDA Relief will
contact applicants for an interview or to request additional information. Short listed candidates must be
able to travel to Houston for an interview at their own cost. Travel expenses will not be reimbursed.
Position will remain open until application process has completed.
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