Estates Newsletter No.10 May 2015 Welcome to the May 2015 newsletter We welcome the following staff: Liz Griffiths, Transition Manager Charlotte Lewis, Strategic Space Manager Agnes Nowak, Cleaning Assistant Rachel Sallis, Temporary Administrator David Sheppard, Cleaning Assistant We say ‘congratulations’ to: Sally Cronshaw, promoted to Park Campus Services Administrator and for completing her NVQ Business Administration course Steve Falconer, Securitas Security Manager for passing his IOSH „Managing Safely‟ qualification Gary Norris, for completing a tandem sky dive to celebrate his 60th birthday and raising money for charity in the process! We say ‘good luck’ to: Major projects scheduled for this Summer include: Pittville Campus Kelvin Abbott, Maintenance Operative, who will be getting married to Sarah in the Summer holidays Major Projects Jonathan Wye, Health, Safety, Environment and Quality Manager Summer Projects the Caretaking Team for being shortlisted as the „Outstanding Team of the Year‟ at the forthcoming annual Staff Awards Sally Cronshaw Graham Crowie Chris Holyhead Joan Thorndell ….who are all awaiting the results of their recent Institute of Leadership & Management training course assessment. Completion of the Performing Arts extension at Oxstalls. Conversion of the Waterworth Building at The Park to create a new computing and cyber-security teaching centre. Conversion of TC015 at The Park into a dedicated film production lab for the Media Department. Reorganisation of space at FCH to create subject-specific teaching hubs. Reorganisation of space on the first floor of the Bedford Building at The Park to create a subject community for the Business School The formation of a new tarmac road linking Maidenhorn with Hardwick main buildings. Various improvements and upgrades to the fire and security systems at FCH. Improvements to the heating system at Quad East, FCH, to improve controllability. Replacement of the heating boiler at Broadlands Villa, The Park, with a new energy efficient condensing boiler. Improvements to food serveries at The Park, FCH and Oxstalls - in conjunction with BaxterStorey caterers. The provision of automatic fire suppression systems in the main catering kitchens at The Park, FCH and Oxstalls. Earlier in the year, you may have seen reports in the local press about the University‟s planning application to redevelop the Pittville Campus into a student village. Unfortunately, at that time, the application was deferred by Cheltenham Borough Council. In an effort to address concerns raised by the Council and local residents, a new firm of architects was appointed and a revised scheme has very recently been resubmitted to the Borough Council for consideration. Alongside this work, the existing teaching buildings at Pittville are being demolished. It is hoped that in July, the Council will give consideration and approval to the revised redevelopment scheme, after which time the campus will be handed over to ULiving, a specialist student accommodation provider to construct a new student village, housing 791 residents. The residences will be constructed over an 18 month period. As part of the scheme, the existing residential blocks will also be refurbished with the site ready for full occupation from September 2017. Once completed, this development should allow us to offer University accommodation to most first year students - in line with most of our competitors. Estates Newsletter No.10 May 2015 Maintenance & Service contract tenders Delta Place Over the past few months, Kevin Farmer, Head of Maintenance and Steve Davies, Anticipated Maintenance Manager, have been working with an external consultant to tender new contracts for the routine repair and on-going planned preventative maintenance of a diverse range of equipment across all University sites. This includes equipment such as fire alarms, emergency lighting, refrigeration, fire extinguishers, lifts, catering appliances, water, gas and electrical systems. In total, some 10 new contracts were tendered and quotations sought from specialist contractors in each sector. These are currently being st evaluated with the intention of new contracts going live from 1 August 2015. Mobilisation of the new contracts will be a major logistical exercise over the summer holidays. To facilitate the redevelopment of the Waterworth Building at The Park into a new computing and cyber security teaching centre, over 100 F&P, HR & Communications and Marketing staff have recently been temporarily relocated to offices at Delta Place in the centre of Cheltenham. This was a large logistical exercise involving cross-discipline working from several members of the Estates Department. During Autumn 2017, staff at Delta Place will move to new offices at the Pittville Campus. Sustainability Service contract tenders Professor Daniella Tilbury, Dean of Sustainability recently announced her resignation and will be leaving UoG in the next few weeks. Daniella is taking up a new & exciting position as the inaugural Dean of Sustainability at the University of Gibraltar. Daniella leaves us with a very strong legacy and commitment to sustainability in it‟s widest sense across the University. One of Daniella‟s final actions before leaving will be to formally review the Promising Futures sustainability strategy 2009-2015 with a team of global experts and propose a new direction going forwards. Andy Simpson, Head of Facilities, is currently in the process of re-tendering Catering and Security Services contracts. Currently these are held by BaxterStorey and Securitas Security Services respectively. This process happens periodically to ensure that we are obtaining best value from our long-term contractors, both in terms of price and also quality & delivery of service. In addition to the submission of a detailed tender document, each contractor has been required to provide examples of other organisations where they offer similar services to those that we require. Andy has been carrying out verification visits Estates Newsletter No.10 May 2015 to these premises across the south of the UK. Dr Alex Ryan will take up the role of Acting Dean after Daniella‟s departure. We make the difference conference th th On 16 & 17 April, Professional Services staff were invited to reflect on the achievements of the past year at the annual „We make the difference‟ conference. A keynote speech by Richard O‟Doherty, Deputy Vice Chancellor, set the scene for the conference and strongly acknowledged the essential part that professional services staff have in supporting the academic process and ensuring that our University continues to encourage high quality students and develop them to become employable graduates.. The conference continued with input from key academic staff and then split into a number of workshops, focusing on Estates, Library Information Services & IT and Communications & Marketing. Lively presentations were then delivered by a number of students on „My Future Plan‟ and the conference culminated in action planning with Departmental colleagues. Did you know? In 2013/14, falls from height were the most common cause of fatalities in the workplace accounting for 29% of all workplace deaths. There is a commonly held myth that most of these deaths are caused by falling from a significant height – this is untrue and most fatalities occur from relatively low height working. Before working at height you must follow these simple steps: avoid work at height where it is reasonably practicable to do so. where work at height cannot be easily avoided, prevent falls using either an existing place of work that is already safe or the right type of equipment . minimise the distance and consequences of a fall, by using the right type of equipment where the risk cannot be eliminated. Estates Newsletter No.10 May 2015 Staff Survey The Staff Survey 2015, will be launching in the week commencing 1 June and is your opportunity to share your views on what it is like to work for the University of Gloucestershire. The process is being organised independently from the University by „Capita‟, a specialist market research company. They will be circulating a questionnaire to each member of staff. If you have a University e-mail account, you will automatically be sent an invitation to participate and those who do not have an e-mail account will be invited to complete a paper copy of the questionnaire. The questionnaire is entirely confidential and at no time, will individual results be disclosed to the University. There will be a 3 week window for completing the questionnaire. Please take time to complete the questionnaire and have your say – it is very important that all corners of the University are represented, not only those who have direct access to the University e-mail system! The survey was last completed in 2013 and one of the key conclusions arising said: “Leadership and management needed to improve”. In response, the University has: Revised Academic Subject Leader (ASL) and Academic Course Leader (ACL) roles to focus on teaching quality enhancement, and designed a development programme for ASLs Run four Higher Education Leadership and Management (HELM) postgraduate programmes. 26 people have completed the programme and 11 people are participating in this year‟s programme Supported 58 managers to achieve the Institute of Leadership and Management (ILM) First Line Manager programme accreditation. 11 people are participating in this year‟s redesigned programme Run three programmes of five subject specific individual workshops, 126 places have been taken up Rolled out SRD Reviewer training focussing on the quality of SRD conversations to 95% of reviewers Rolled out Coaching skills for managers workshops Facilitated leadership team development, for example Library and Information Services and Pro-Vice Chancellor (Operations) leadership teams Jonathan Wye, represents the Estates Department on the „Improving our Working Lives‟ cross-University group which is seeking to co-ordinate the questionnaire roll-out and then interpret the results .Should you have any questions or queries about the forthcoming survey, please do not to hesitate to contact him, either on x5051, or in person in room DHB11, Park. ….and finally, we say goodbye to: Matt Bailey, Groundsman – off to pastures new! Jeffery Burton, Cleaning Assistant Barbara Foulkes, Cleaning Assistant Mo Kinsmann, Park Campus Services Manager Geoff Lorton, Cleaning Services Supervisor – FCH
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