SCHEDULE “A” – JOB
Reference No:
Position Titles:
Accounts Payable and Accounts Receivable Clerk
Department:
Finance & Administration
Position Status:
DESCRIPTION
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AP_AR_CLRK
Revision date:
April 9, 2015
Permanent Full Time
Temporary Position
Permanent Part Time
Casual / On Call (event driven)
Position Description
Reports & responsible
to:
Position summary:
Controller
Detailed
Responsibilities:
Accounts Payable for AHL Hockey and Winnipeg Jets True North
Foundation;
A position within True North Finance & Administration, a department
providing service to all True North entities and their related functions, that
will establish and administer procurement and accounts payable/payment
processes. This primary function will be supplemented with both routine
and non-routine Finance & Administration assignments.
Process Invoices:
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Arrange for and manage credit accounts with vendors.
Ensure appropriate authorization from relevant department head.
Properly code invoices and allocate expenses for data-entry.
Enter invoices into accounting software.
Properly administer GST/PST requirements.
Prepare disbursements:
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Preparation of cheque disbursements, on a time appropriate basis.
Prepare wire transfers as required.
Process online payments as required.
Ensure proper signatures are available for timely distribution of
payments.
Assist in cash management:
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Coordinate with Controller, advising timing and amounts of upcoming
disbursements.
In consultation with Controller:
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Coordinate/monitor credit card usage.
Adjust payroll or create invoices, where personal expenditures have
been made with True North funds.
Month end journal entries, account reconciliations, contra balancing,
and road trip recaps.
Gain an understanding of Accounts Payable-Arena, Jets, and Iceplex
functions, providing partial support/relief in vacation/sick day
circumstances.
Accounts Receivable;
Payment Collection:
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Prepare on as need basis, cash/cheque/credit card/money order
deposits, for the various True North Hockey accounts
This will require routine (often daily) visit to the bank and monitoring
Brinks pickups.
Safeguard un-deposited True North funds.
Ensure that cash controls, established by the Controller, are adhered
to.
Create entries into accounting software, for all invoices and payment
receipts/deposits for True North Hockey.
Prepare Invoices:
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Based upon captured sales, prepare and distribute invoices to
customers on a timely basis (including charge-backs, and various
hockey related invoices)
Prepare and distribute Accounts Receivable Reports, including
monitoring aged receivables.
Gain an understanding of Accounts Receivable-Arena, Jets, and
Iceplex functions, providing partial support/relief in vacation/sick day
circumstances.
Bank Reconciliations:
 Prepare bank reconciliations for AHL Hockey, MTS Iceplex, and
Winnipeg Jets True North Foundation bank accounts.
 Perform reconciliation of credit card clearing accounts for MTS Iceplex.
In addition to Accounts Payable and Accounts Receivable, this position
will be supplemented with additional routine and non-routine task.
Qualifications:
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Understanding of accounting cycle and debits/credits.
Proven experience and/or training in the use of pc-based tools
(accounting software and the Microsoft Office suite of products).
Position ideally suited to one with a commitment to accuracy, detail
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and prudent financial management.
Responsible team member, with capacity to meet objectives and
required timelines.
Interest & willingness to become part of a Finance & Admin Team
seeking to provide superior service to the other functional areas of
True North.
Compensation/Benefits: To be discussed during the interview process.
Application Details:
To apply for this position, please send a resume and cover letter (including
salary expectations) by Sunday, May 10, 2015 to [email protected]. Please
use the position title in the subject line.
Email submissions to: [email protected]