AN OF EEY YOU ISTC CHEE ASSOCIATION CREEE WOMA JOB O OPPORTUNITY TITLE: ADMINISTR RATIVE ASSISSTANT JOB T LOCA ATION OF WORK: Waswanipii, Qc. (subjecct to changee) ee Association (CWEIA) is a Regionaal entity thatt has been Cree Women of EEeyou Istche blish in 2009 to initiate le eadership in n sustaining hhealthy com mmunities, sttrengtheningg estab family roles and rresponsibilitties, nurturin ng our culturre and tradittional valuess for all Eeyo ouch with the faith, kn nowledge and wisdom of our elders.. Nature of the Wo ork er the supervvision and diirection of th he Regional Coordinatorr, the Admin nistrative Unde Assisttant ensuress the efficien nt day‐to‐day operationss of the officce and mainly supports the B Board of Dire ectors and allso the staff of CWEIA. Prima ary Duties a and Responssibilities Admiinistrative Assistant perfforms a wide e range of d uties includiing some or all of the follow wing: Reception:  Answer gene A ral phone inquiries usingg a professioonal and cou urteous man nner;  Direct phone D inquiries to the appropriate staff m members;  Update and e U ensure the accuracy of th he organizattion's memb bership and d databases;  Reply to gene eral informattion requestts with accurrate informaation;  Greet clients/ G /suppliers/visitors to the e organizatioon in a profeessional and friendly manner. m Office e Administration:  Provide secre etarial and administrativve support too Staff and LLocal Women’s group;  Use compute U er word proccessing, spreadsheet, an d database ssoftware to prepare re eports, mem mos, and doccuments;  So ort incomingg mail, email and faxes aand forward to the apprropriate stafff member o or Board member;  Make travel, M meeting and d other arrangements foor staff;  Prepare and ssend outgoin ng faxes, maail, and cour ier parcels;  Maintain hard M d copy and e electronic filling system;  Coordinate th he maintenaance of office e equipmentt and keep ttrack of its in nventory;  Purchase, rec ceive and sto ore the office supplies ensuring thatt basic suppllies are always available;  Any other tas A sk assigned b by superviso or, executivee committee or boards o of directors. CWEIAJo obOpportunityy P.1of3 Assist with Financial Management:  Use computer software to prepare invoices and financial statements  In charge of the accounts payable (verification of supplier invoices, matching invoices with purchase orders, preparation of purchase orders, preparation of payments to suppliers, correspondence and reconciliation of supplier’s statements) including all travel expenses;  In charge of accounts receivable (preparation of invoices, recording, collection, correspondence with clients);  Will be in charge of the staff payroll, all remittances to various agencies, and all related tasks on the payroll such as issuing of ROE, T4s, etc. Code and file financial material according to established records management procedures;  Assist with budget preparation and financial reports as required;  Administer petty cash according to established procedures;  File accounting correspondence;  Ensure cheques are in numerical sequence for bank reconciliations;  Prepare accurate bank reconciliations and deposits;  Month end duties as required. Provide Board Support  Set up and coordinate meetings and conferences;  Assist in meeting preparation and supporting material for distribution;  Ensure the timely distribution of material to the Board;  Support the Board with meeting, travel and other arrangements;  Draft minutes of Board meetings for review by the Executive Committee. Employment Requirements:  Must meet funding requirements;  Minimum secondary school or certification in secretarial field. Post‐secondary education in business, computers, or office management is an asset;  Knowledge of Microsoft Office, telephone and email protocols;  Abilities and Skills: Good reading, writing and numeracy skills required. Ability to work independently and proven capacity to plan and work efficiently. Interpersonal relationship skills and ability to interact positively with people in general. Ability to NETWORK and collaborate in a friendly MATTER. Ability to communicate in Cree and English languages. Understanding of the French language, both oral and written, is an asset;  Other Characteristics: Must enjoy travelling to planned meetings and be dedicated to the cause of Cree Women;  Must be able to maintain confidentiality. CWEIAJobOpportunity P.2of3  Should equally qualified candidates compete for the position, preference will be given to a Cree candidate. Willing to accept training inside or outside Cree community. Terms of Appointment: This is a permanent position, subject to a probation period and evaluation as described in the CWEIA Employee Manual. Salary for the above position will commensurate with the qualifications and experience of the applicant. CWEIA offers competitive salary and benefits and offers equal opportunities to men and women. Start Date: to be discussed and/or upon confirmation of funding Interested persons who meet the requirements stated in the above description may send their applications for consideration, no later than the date mentioned below. Please note that only candidates selected for an interview will be contacted. Please send your application by mail, fax or e‐mail to: Manon Richmond Regional Coordinator Cree Woman of Eeyou Istchee Association (CWEIA) Fax: 418‐753‐2603 E‐mail: [email protected] Date of Posting: Tuesday November 4, 2014 Closing Date: Monday November 17, 2014 at 4:00 p.m. CWEIAJobOpportunity P.3of3