United Nations Population Fund
Procurement Unit
nd
2 Floor Serena Business Complex
Khyaban e Suharwardy Islamabad Pakistan
E-mail: [email protected]
Web site: www.unfpa.org
Date: [16th May 2015]
REQUEST FOR QUOTATION
RFQ Nº UNFPA/PAK/RFQ/15/S-05
Dear Sir/Madam,
UNFPA hereby solicits a quotation for the following service:
“Hiring of NGO “HIV prevention among young female sex workers community in Lahore and Karachi
Through Awareness Raising ”
UNFPA requires the provision of Hiring of Non-Government Organizations for Project Implementation
through NGO for “HIV prevention among young female sex workers community in Lahore and Karachi
through awareness raising”
This Request for Quotation is open to legally constituted NGOs that can provide the requested services]
and have legal capacity to perform in the country, or through an authorized representative.
I.
About UNFPA
UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to
deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s
potential is fulfilled.
UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy
sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us
II – Service Requirements/Terms of Reference (ToR)
Please find attached as Annex 1
II.
Questions
Questions or requests for further clarifications should be submitted in writing to the contact person below:
Name of contact person at UNFPA:
Tel Nº:
Fax Nº:
Email address of contact person:
Shafiq Qureshi
0518354834
0518355966
[email protected]
The deadline for submission of questions is [insert date, time, and time zone]. Questions will be answered
in writing and shared with all parties as soon as possible after this deadline.
III.
Content of quotations
Quotations should be submitted in a two envelops marked as technical and financial proposals separately,
both envelops should be packed in one single envelop:
Envelop 1 Technical Proposal should contain following;
UNFPA/PAK/RFQ/015/S-05
1 of 6
United Nations Population Fund
Procurement Unit
nd
2 Floor Serena Business Complex
Khyaban e Suharwardy Islamabad Pakistan
E-mail: [email protected]
Web site: www.unfpa.org
a) Technical proposal, in response to the requirements outlined in the service requirements / TORs.
b) Price quotation, to be submitted strictly in accordance with the price quotation form.
c) CV
Both parts of the quotation must be signed by the bidding company’s/Individual consultant relevant
authority and submitted in hard copy.
IV.
Instructions for submission
Proposals should be prepared based on the guidelines set forth in Section IV above, along with a properly
filled out and signed price quotation form, are to be sent by courier to the contact person indicated below
no later than : 1st June 2015 by 1400Hours Islamabad Time]1.
Name of contact person at UNFPA:
address of contact person:
Shafiq Qureshi
UNFPA Pakistan, 2nd Floor Serena Business Complex
Khyaban e Suharwardy Islamabad
Please note the proposals must be sent in sealed envelopes as specified above and RFQ number and title of
consultancy must be mentioned on envelop
 . Proposals that do not contain the correct address may be overlooked by the procurement officer and
therefore not considered.
V.
Overview of Evaluation Process
Quotations will be evaluated based on the technical proposal and the total cost of the services (price
quote).
The evaluation will be carried out in a two-step process by an ad-hoc evaluation panel. Technical proposals
will be evaluated for technical compliance prior to the comparison of price quotes.
VI.
Award Criteria
UNFPA shall award a Professional Services Contract to the lowest-priced most technically acceptable offer.
VII.
Right to Vary Requirements at Time of Award
UNFPA reserves the right at the time of award of contract to increase or decrease by up to 20% the volume
of services specified in this RFQ without any change in unit prices or other terms and conditions.
VIII.
Payment Terms
UNFPA payment terms are net 30 days upon receipt of invoice and delivery/acceptance of the milestone
deliverables linked to payment as specified in the contract.
IX.
Fraud and Corruption
UNFPA is committed to preventing, identifying, and addressing all acts of fraud against UNFPA, as well as
against third parties involved in UNFPA activities. UNFPA’s Policy regarding fraud and corruption is available
here: Fraud Policy. Submission of a proposal implies that the Bidder is aware of this policy.
Suppliers, their subsidiaries, agents, intermediaries and principals must cooperate with the Office of Audit
and Investigation Services of UNFPA as well as with any other oversight entity authorized by the Executive
1
http://www.timeanddate.com/worldclock/city.html?n=69
UNFPA/PAK/RFQ/015/S-05
2 of 6
United Nations Population Fund
Procurement Unit
nd
2 Floor Serena Business Complex
Khyaban e Suharwardy Islamabad Pakistan
E-mail: [email protected]
Web site: www.unfpa.org
Director of UNFPA and with the UNFPA Ethics Advisor as and when required. Such cooperation shall
include, but not be limited to, the following: access to all employees, representatives, agents and assignees
of the vendor; as well as production of all documents requested, including financial records. Failure to fully
cooperate with investigations will be considered sufficient grounds to allow UNFPA to repudiate and
terminate the contract, and to debar and remove the supplier from UNFPA’s list of registered suppliers.
A confidential Anti-Fraud Hotline is available to any Bidder to report suspicious fraudulent activities at
UNFPA Investigation Hotline.
X.
Zero Tolerance
UNFPA has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not
to send gifts or offer hospitality to UNFPA personnel. Further details on this policy are available here: Zero
Tolerance Policy.
XI.
RFQ Protest
Bidder(s) perceiving that they have been unjustly treated in connection with the solicitation or award of a
contract may submit a complaint directly to the Head of Office at [email protected]. Should the supplier
be unsatisfied with the reply provided by the UNFPA Head of the Business Unit, the supplier may contact
the Chief, Procurement Services Branch at [email protected].
XII.
Disclaimer
Should any of the links in this RFQ document be unavailable or inaccessible for any reason, bidders can
contact the Procurement Officer in charge of the procurement to request for them to share a PDF version
of such document(s).
UNFPA/PAK/RFQ/015/S-05
3 of 6
United Nations Population Fund
Procurement Unit
nd
2 Floor Serena Business Complex
Khyaban e Suharwardy Islamabad Pakistan
E-mail: [email protected]
Web site: www.unfpa.org
PRICE QUOTATION FORM
Name of Bidder:
Date of the quotation:
Request for quotation Nº:
Currency of quotation:
Delivery charges based on the
following 2010 Incoterm:
Validity of quotation:
Click here to enter a date.
UNFPA/CCC/RFQ/YY/NNN
USD
Choose an item.
(The quotation shall be valid for a period of
at least 3 months after the submission
deadline.)

Quoted rates must be exclusive of all taxes, since UNFPA is exempt from taxes.
Example Price Schedule below: [Delete after properly completing the Price Schedule, also develop excel
version]
Item
Description
Number &
Description
of Staff by
Level
Hourly
Rate
Hours to
be
Committed
Total
1. Professional Fees
Total Professional Fees
PKR
Total Out of Pocket Expenses
Total Contract Price
(Professional Fees + Out of Pocket Expenses)
PKR
2. Out-of-Pocket expenses
PKR
Vendor’s Comments:
I hereby certify that the company mentioned above, which I am duly authorized to sign for, has reviewed
RFQ UNFPA/CCC/RFQ/YY/NNN including all annexes, amendments to the RFQ document (if applicable) and
the responses provided by UNFPA on clarification questions from the prospective service providers.
Further, the company accepts the General Conditions of Contract for UNFPA and we will abide by this
quotation until it expires.
Click here to enter a
date.
Name and title
UNFPA/PAK/RFQ/015/S-05
Date and place
4 of 6
United Nations Population Fund
Procurement Unit
nd
2 Floor Serena Business Complex
Khyaban e Suharwardy Islamabad Pakistan
E-mail: [email protected]
Web site: www.unfpa.org
ANNEX 1
Request for proposal
HIV prevention among young female sex workers
Background:
In the South Asia region, Pakistan faces a concentrated epidemic of HIV AIDS. The HIV AIDS
Surveillance Project (HASP) rounds in Pakistan, indicated substantial and widespread networks of
young people as key at risk populations. It is apparent that HIV infection is increasing among these
populations. It would, therefore, be important to rapidly implement effective HIV preventive
service delivery programs to reduce sexual transmission of HIV among this group of population,
and to curtail further expansion of HIV infection within this group and the wider population.
Although prevalence is still relatively low among sex workers, evidence suggests that HIV may have
been introduced only recently to sex work networks. This is a matter of concern as, if not addressed,
may have the potential to spread among Female Sex Workers (FSWs) clients and the wider
community. According to HIV Second Generation Round of Surveillance 2011, out 15 cities,
Karachi and Lahore have the highest proportion of estimated FSWs with 28.5 % and 26.7%
respectively. Considering the behavioral risks and large size of sex worker populations in these two
largest cities of Pakistan, there is significant potential and risk for rapid transmission of HIV within
FSW networks and beyond. A recent AIDS Epidemic Modelling (AEM) suggests 25,000 new
infections are likely to occur by 2020. To deal with situation, it requires timely response to address
this growing epidemic in coming years.
Aim of the project:
Considering these facts and possibilities, UNFPA aims to implement a project named, ‘HIV
prevention among young female sex workers’ in Karachi and Lahore cities to support FSWs with
provision of awareness raising and service delivery for prevention and treatment care. The focus of
this project is to employ low-cost targeted interventions through strategic activities such as provision
of condoms for FSWs and use of other modern methods/ approaches to prevent transmissions,
promotion of antenatal care (ANCs) for FSWs at the government health facility for Prevention of
Mother to Child Transmission (PMTCT). Other relevant activities such as organizing awareness
raising sessions to overcome stigma and discrimination among FSWs and promoting attitudinal
change for sexual and reproductive health rights will also be employed. The project will also put
emphasis on advocacy with relevant government and non-government stakeholders to ensure
availability for and access antiretroviral drugs by FSWs.
In this regard, UNFPA Pakistan calls NGOs for submission of innovative, impact oriented, realistic
and low cost project proposal to be implemented in Karachi and Lahore.
Scope of the project:
Select female sex workers communities in Karachi and Lahore.
Project Outcome:
Female Sex Workers (FSWs) sensitized and empowered to make informed choices and exercise their
sexual and reproductive health rights.
Condom use increased among sex workers.
FWS sensitized on Prevention of Mother to Child Transmission and access to ARVs
Project duration:
06 months
Eligibility criteria for NGO selection:
UNFPA/PAK/RFQ/015/S-05
5 of 6
United Nations Population Fund
Procurement Unit
nd
2 Floor Serena Business Complex
Khyaban e Suharwardy Islamabad Pakistan
E-mail: [email protected]
Web site: www.unfpa.org




Non-government organizations possess extensive experience working with key affected
populations on HIV prevention and mitigation especially with female sex workers.
The organization must have its presence in Karachi and Lahore.
Good relations with FSWs networks.
Registered, reputable organization and have well established financial and HR systems in
place.
Deadline for submission of proposal:
25 May 2015
UNFPA/PAK/RFQ/015/S-05
6 of 6