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WONDERLAND AT CITY PARK SOUTH
BOARD OF DIR-ECTORS MEETING
MaY 5' 2009
CALL TO ORDER
The meeting was called to order at 6:35 pm. Anna Navarro and Linda Rogers were thc
Board members present. Representing Association and Community Management \lere
Melissa Keithly and Ruth Smith. Melissa announced that Kat Middleton has resigned
ftom the Board.
MINUTES
The minutes from the Febmary 3, 2009 mccting were reviewed by the Board. Anna
moved to approve the minutcs. Linda seconded the motion. The motion passcd
unanimously.
FINANCIAI REPORT
Melissa rcvicwed the financial statements through May 2, 2009. She explained a feu' of
the line items and what they covcrcd. Melissa announced the money from the CD is
being held and the Board agreed to deposit the funds into a money market account to eam
at least a sn'lall amount of interest. The insurance claim was paid for the sp nkler break
and thc homeowner responsible will be billed for thc deductible. The operating budget
did not include funds to repair the gates, however the hydraulic boxes continuc to fail and
are expensivc. lhe Board agreed to look into the cost to install locks on the gates that
will bc rekeyed to match the other HOA locks. Melissa covered ilems both undcr and
over budget. There have been no transfers to Reserves to date.
Melissa pointcd out a $17.000 budget eror due to a faulty formula calculation was
discovercd by ACM in March. Anna reminded Melissato be sure to communicatc crrors
like this one to the Board as soon as possible. Arma requestcd the outside lights not be on
during the day so tllat electricity bill can be reduced. The Board requested posting thc
utility costs in the newsletter to remind owners to reduce usage. Linda suggcstcd the
owners be advised to expect a 25 percent increase in dues next ycar.
MEMBERSHIP REPORT
Melissa announced thrcc homeowners received past due notices for dues.
OLD BUSINESS
Dlevator Maintcnance
-
The elevator maintenancc will be watched closely in the future
will be meeting rith Melissa when the next rcpairs are
and the lead maintenance person
neeoeo,
Roof ReprirVMaintetrance Proposal Revicw A roofleak was discovcred in 1560.
Melissa stressed thc need for a roofmaintenance program. CRW was recommended to
do prevention measures but Anna questioned the wording in their bid about disposal of
the removed n1aterial, Mclissa agreed to check on this point u,i1h the contractor.
Linda moved to approve the CRW contract in the amount of $1250 Annually, pending
the information about the removal of the material to the HOA dumpsters. Anna secondcd
the motion. The rnotion passed unanimously,
Cleaning Comprtry
-
The Board expressed satisfaction with the present clcaning
comP:rny.
NEW BUSINESS
Landscapc Proposal lleYiew - The Board discussed existing problems with the prcscnt
contractor, Tree Hill. New bids wcre $1,000 less for maintenance but Tree Flill will be
asked to reduce his price to be competitive and continue service. Mclissa will get a bid
for lake grass in thc back courlyard. The Board permitted Melissa to spend up to $500
for more mulch in the flor,r.er beds. Thc Board agreed to tablc a decision about thc
courtyard and only redistribute thc cxisting mulch instcad ofadding more.
Pigeon Proposal Rcvicw fermin-x submitted a proposal inthe amount of$695.00+
$75.00 per month to put out bait, install spikes and put down sticky tape to dcter the
pigeons, l,inda moved to hirc Tcrmirl-x for pigeon removal. Anna scconded the motion.
Thc motion passed unanimously.
PNinting Proposal Revicw
-
The bid submirted *,as for repainting the individual deck
will be placed in the newslctter to
doors at the homeowncr's expense. An announcement
see ifany homeowners are interestcd.
Vendor:
Refinish Wooden Entry
Doors
Stellar
$5,000.00
$500,00 Per Door
Homestead Precision
s2,000.00
$290.00 Per Dool
$2,300.00
$230.00 Por Door
Cost To Refinish
French Doors Off the
Decks and Balcony's
I'
$400.00
Repaint Exhaust Pipe
behind 1560
Touch up Railing,
Stairs, Gates
EstimatEd Material
Costs
$310.00
$150.00
This company bid one
pric€ to repaint allmeta
6irig ground level. slairs
$50.00
$75.00
il,2oo.oo
3 Gallona
Paint
$t,6oo.oo
$250.00
2
p€r
This price is based on
This pn@ is based on rime
guys 2 days prep prm€ a.d mate.ialal S40 O0 per
and painl al $45 00
hour nol to exceed 40
Repaint All Railing,
Gate, Stairway Ground
Level and Exhaust
behind 1560
Paint Balcony Railings
03,800.00
$45o.Oo Each
Unit
9265.00 Each
Unat
$i4O.OO Each Unir
Fire Sprinkler Proposal 2010 Review - Melissa will send the rccommcnded changes to
Wonderland to see ifthey will pay this expensc. The changes involve annual
preventative mailltenancc to the fire sprinkler system so another leak docs not occur.
Srvingle Tree Care Proposal Review
- Linda volunteered to water the trees that don't
Melissau'ill find out where the outside water sourcc is. The contract
isforaphidsoil injcction for the trees in liont ofthe buildings. Anna moved to accept the
S*'ingle contract. Linda seconded the motion. l hc motior passed unnimously
have a drip syslem.
FiDc Schcdule - Thc Board agreed fines should be asscsscd for the remaining propane
tanks kept by o$ncrs. The fines lvill be $25 for the first finc and $50 for the second fine.
It was also agreed to fine owners whose dogs continue to use the courtyard. Mclissawill
see ifthe lock can be changed on the store room door.
ADJOURNMI]N1'
'l'he meeti[g was adjourned at 8:03 pm.
OPEN FORIJM
There
rere
no homcormers present for Open Forum.
tA
',/