Information Package DCON 2015
68th ANNUAL DISTRICT CONVENTION TORONTO MARCH 27-29, 2015 TORONTO, ONTARIO AGENTS OF SERVICE Table of Contents ! ! ! ! Greeting ! from District Governor……………………………………………………. 3 Greetings from District Administrator …………………………………………..4 ! Discover: ! Toronto ……………………….…………………….……………………. 5 Introduction .……………….…………………….……………….…………………. 6 ! Registration Checklist …………….…………………….…………………………. 8 ! Health ! Form ……….…………………….……………………….…………………..11 Code ! of Conduct Form ……….……………………….…………………………12 Club ! Election Form ……….……………………….………………………………. 13 Annual ! Achievement Report ……….……………………….………………… 15 Workshop Proposals ……….……………………….…………………………….. 19 ! Dress ! Code ……….……………………….………………………….…………….. 20 Packing List ……….……………………….………………………….…………….. 21 ! ! ! ! ! Key Clubbers Assemble! ! This year, the ECD Key Club Board is ! excited to welcome Superheroes ! (Key Clubbers) from all over Eastern ! Canada to the 2015 DCON! Everyone ! is encouraged to participate by ! dressing up and acting the part. ! Clubs may even consider coming as ! a team of superheroes. We can’t wait ! to see Turtles who happen to be ninjas, contemplating Bats, colourful ! tights and your best Superhero poses! ! ! Every Superhero has a story, what’s yours? Page 2 TORONTO DISTRICT CONVENTION 2015 TORONTO EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 ! ! Greetings from District Governor ! ! ! Dear Key Clubbers, Kiwanians and Advisors, ! Over the past few months, the Eastern Canada District Board and I have been working hard to plan the 2015 District Convention in Toronto, Canada. The Key Club District Convention is an annual event where over 300 Key Clubbers from Eastern Canada come together to celebrate a wonderful year of service and to learn new ways to change our homes, schools and communities. Over the span of the three days, Key Clubbers will be given opportunities to meet others, share ideas, participate in workshops and recognize the accomplishments of members within the District. There will be a variety of different workshops ranging from Key Club 101, executive-focused workshops and the Eliminate Project. I am positive that there will be something new for everyone. You can take what you learned at DCON and bring positive changes back to your club. ! DCON isn't just business. From my own experience, I can definitely say that District Convention is epitome of fun. You don’t just meet Key Clubbers, but rather you meet your future best-friends. You are able to participate in ice-breakers, games, a dance and free time to explore the diverse city of Toronto. ! This year’s District Convention theme is “Agents of Service”. As we already know, Key Clubbers are very similar to super-heroes; we are risk-takers striving to improve our communities through acts of service. Additionally, from time to time, we enjoy running around with bright tights, capes and masks. The ECD Board and I would like all attendees to bring their best super-hero poses, and to dress-up for the Opening Ceremony and Eliminate Dance (you can definitely expect the Board to go all out). Feel free to dress up as your favourite super-hero or to create your own (e.g. Captain Key Club). ! It’s also important to note that a crucial aspect of District Convention is the election of the next year’s District Board of Trustees. This involves the election of the District Secretary-Treasurer and the District Governor, as well as the appointment of the District Webmaster and District Editor. Electing the future leaders of the Eastern Canada District is vital, and that is why it is so important that each club sends at least two representatives for voting in the House of Delegates. ! Please ensure that you have looked through the Information Package, as it will help you in planning for District Convention. As well, if you have any questions, feel free to contact me by email ([email protected]) or by phone (416-527-1848). ! I welcome you to my home-town, Toronto, and I look forward to meeting all of you and seeing your inner super-heroes! ! Yours in Service, Mona Adib Mona Adib District Governor Eastern Canada District - Key Club International Page 3 EASTERN CANADA CANADA DISTRICT DISTRICT EASTERN DISTRICT CONVENTION CONVENTION 2015 2015 DISTRICT ! ! ! ! ! ! TORONTO TORONTO Greetings from District Administrator Dear Advisors, Our convention hotel is the Delta East, located at 401 and Kennedy in Scarborough. The hotel rate will be $139/room/night plus taxes. This year Convention registration will be done the same as last year. We will be using online registration for ALL attendees. You will be responsible for registering all of the students in your Key Club, as well as yourselves and any other chaperones from your club. Please be aware that you and all chaperones are required to have a valid background check. Your Kiwanis Club will need to certify that your chaperones have had a valid background check. A valid background check is whatever your local school board or Kiwanis Club has decided is required to work with the youth in your community. ! The Eastern Canada District Board will not be responsible for transportation to and from District Convention. The location is relatively easy to get to using public transportation. However, if you wish to book buses so that your division can travel together, that is up to you to arrange. The hotel will have parking available for our buses. ! If your club will be flying to Toronto, please indicate this in the online registration form. Be sure to mention the date and time you will be arriving and departing. On the online registration form, you will find a spot to include how many Key Clubbers are attending the Eliminate Dance and how many are not. Our Eliminate Dance will be $10 ($15 at the door), and will go directly towards the Eliminate Project, our District Service Project. Please encourage all of your Key Clubbers to attend the dance, as we only have one dance this year. ! Registration will be $190 per person ($210 after January 30th, 2015) and will cover the costs of the following meals: Friday’s pizza dinner, Saturday breakfast, Saturday evening dinner and Sunday breakfast. We will not be providing lunch on Saturday or Sunday. Any additional meals/snacks may be purchased at the discretion of the individual Key Clubbers. ! The online registration form is available at: http://kiwanisregistration.org/. Registration deadline is February 20th. We have to give numbers to the hotel by March 1. There will be no refunds issued after February 20th. 50% refund will be available for cancellation requests received before February 20th. ! ! ! If you have any questions feel free to contact me, Shelley Des Cotes, at any time via email ([email protected]) or phone (519-743-8198). Thank you for all that you do for Key Club! Sincerely, Shelley Des Cotes !! !! District Administrator Eastern Canada District of Key Club International ! Page 4 ! ! ! Discover: Toronto ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! TORONTO TORONTO TORONTO EASTERN CANADA DISTRICT EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 DISTRICT CONVENTION 2015 The 2015 Eastern Canada District Convention will be taking place in the vibrant and diverse city of Toronto. Not only is Toronto the capital of Ontario, but it is the largest city in Canada. With a million places to explore from the picture perfect parks to the skyscrapers and museums, Toronto is a city for everyone (superheroes included!) Overlook the city at the top of the CN Tower, buy your fashionable cape and mask at the Eaton Centre, experience the incredible cuisine or explore the Hockey Hall of Fame, you’ll find excitement anywhere you go. Make Toronto your destination from March 27 to 29, 2015! Page 5 TORONTO ! TORONTO EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 Introduction Calling all Superheroes! The 68th Annual Eastern Canada District is coming soon! The District Key Club Board and District Convention Planning Committee have been working hard to make the Convention out of this world! We hope to see all clubs within the District represented at DCON, as this is an excellent opportunity to learn about the organization, servant leadership and volunteerism. ! The 2015 District Convention will be held in the Delta East Hotel in Toronto, Ontario from March 27 to 29, 2015. The Delta East hotel is a beautiful hotel and we are excited to be able to use its wonderful facilities. We can’t wait to celebrate a wonderful service year with you! For informational purposes, we would like to emphasize the following points: ! 1. In order to attend District Convention, membership dues must be paid by February 1st, 2015. ! 2. REGISTER EARLY! Each club is encouraged to register prior to January 30, 2015 in order to achieve early-bird registration status. On January 31, 2015, the cost will increase by $20 per member. The final registration date is February 20, 2015. ! 3. The Delta Toronto East’s contact information is: Delta Toronto East 2035 Kennedy Road Toronto, Ontario M1T 3G2 Phone: 416-299-1500 Website: https://www.deltahotels.com/Hotels/Delta-Toronto-East ! 4. REMINDER: Saturday’s lunch will not be provided by the District. There will be a time slot for free time, where Key Clubbers will have the opportunity to visit and explore downtown Toronto. There are a wide range of restaurants near the hotel and in downtown Toronto. Page 6 TORONTO TORONTO ! ! ! 5. ! 6. ! 7. ! 8. ! ! EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 Introduction Registration will be from 12 pm to 4 pm on Friday, March 27, 2014. Once you arrive, the Board will assist your club in handing in paperwork and awards. Club Presidents: Please ensure that your club has filled out the Annual Achievement Report and Club Elections Form (either online or in paper). The Annual Achievement Report and Elections Form can be found in this package. If you require assistance filling out these forms, please contact your Lieutenant Governor. These forms are mandatory! Each attendee is required to bring a completed copy of the Medical Form and a signed copy of the Code of Conduct form found in this package. Advisors may want to collect these forms prior to departure for Convention, as they will be needed for registration purposes. Advisors: You are responsible for the individuals from you club. We look forward to seeing you at District Convention! If you have any questions, feel free to contact District Governor Mona Adib at [email protected] or District Administrator Shelley Des Cotes at [email protected]. ! ! ! ! ! ! ! ! Page 7 TORONTO TORONTO ! ! EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 Registration Checklist Pay Dues! • Dues must be paid by February 1, 2015 in order to attend DCON Select a method of travel • The District is not responsible for transportation of Key Clubbers to and from Convention. It is advised that you coordinate with clubs in your division. Fundraise for Convention • Hold fundraisers to reduce your club’s cost for District Convention. Hold a bake sale, car wash or any other event! As well, be sure to contact your Kiwanis Club to seek financial support and ideas for fundraisers. Complete out of province travel forms • If your province requires paperwork to be filled out for travel out of province please make sure you have the papers filed well in advance! Get copies of passports • ADVISORS: If your club will be flying, get a copy of government issued documents from your club members. Confirm your attendance • In order to confirm commitment of attendance, please submit your forms and money to your club. The faculty advisor should then fill out the online registration form • If you are flying, be sure to look out for seat sales (usually occur in January) • Create budget for Convention, and determine a registration cost for your members. Depending on the circumstances of the club, each club will have a different cost for DCON (e.g. transportation costs will be different). Ask Kiwanis for financial support if necessary. • Register online! • Early Bird Deadline - January 30, 2015 • Final Deadline - February 20 , 2015 Get Ready for District Convention 2015! • 3 months prior to DCON • Prepare and send workshop proposal (optional) • Work on Contest & Awards - select the ones that you would like to enter • 2 months prior to DCON Page 8 ! ! ! TORONTO TORONTO EASTERN CANADA CANADA DISTRICT DISTRICT EASTERN DISTRICT CONVENTION CONVENTION 2015 2015 DISTRICT Registration Checklist • Hold Club Elections - incoming executive boards should be elected towards the beginning of February • Continue working on Contests & Awards • 1 month prior to DCON • Finalize Contests & Awards. Work on Annual Achievement Report • ADVISORS: Ensure that all Medical Forms and Code of Conduct forms are collected • Fill out Club Elections Report Form (online/paper; online form will be sent to presidents closer to the DCON) • 1 week prior to DCON • Finalize Annual Achievement Report • Pack your suitcase! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! Page 9 ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! Forms In this section, you will find the: - Health Form - Code of Conduct Form - Annual Achievement Report (filled out by President + Secretary) - Elections Form (filled out by club executives) Superheroes always remember their forms! Page 10 Eastern Canada District Convention – 2015 2013 Emergency Medical Treatment Authorization Form Please clearly print all information. This form is required for all Key Club members attending designated Key Club International events or activities. This form must be completed by the parent, legal guardian, or person in loco parentis for the member. Member # __________ Chaperone Name ___________________________________ Last First Middle Initial Mailing Address___________________________ Street Address ________________________________________ City Province Postal Code Sex (circle one) F M Height ____Weight____ Birth Date: Month_____ Day_____ Year ________ Who is the designated chaperone for your Key Club member? _____________________________________________ Relationship to member Note: An adult chaperone for Key Club shall be a Kiwanis member, faculty member, parent, legal guardian or person who is in the loco parentis, over the age of 21, approved by school, and registered with and accompanying the Key Club member at the event. Emergency Information In case of emergency, please contact: _____________________ Relation to member: ____________ Day-time phone:(____)_____________ Night Phone (_____)_________________ Alternate contact:_____________________________________ Relation to member: ____________ Day-time phone:(____)_____________ Night Phone (_____)_________________ Medical Information Doctor: Name ____________________________ Address: _______________________________ Phone: (_____)_________________ Street Address 1. Will your Key Club member be taking medication? _______________________________ ________________________________________ City Province Postal Code 2. Are there limitations in physical activities? Y N If you have answered yes to any of 3. Any allergies? ___________________________ these questions, please attach a 4. Is there any other medical information the District statement explaining the situation. Administrator should know about? ___________ ________________________________________ Health Card Number _______________________ Name of Insurance Company (Optional) ________________________________________ s c h o o l , a n d r e g i s t e r e d w i t h Health Insurance Policy Number (Optional) ________________________________________ In signing this form, I hereby certify that this information is correct. In case of medical emergency, I understand that every effort will be made to contact the named person or backup person named above. In the event that neither person can be reached, I herby give permission to the District Administrator his designate to notify a physician and to that physician to hospitalize, secure proper treatment for, and to order injection anesthesia or surgery for the participant above. Name of Parent (Please print) Signature of Parent Section A – Registration and General Information t h e Date Page 9 a n d a c c o m p Page a 11 Eastern Canada District ! Convention Rules and Code of Conduct The District Board of Trustees and the Sergeant-at-Arms Committee hopes every delegate and visitor enjoys the convention. To insure the comfort and pleasure of everyone, the following “Convention Rules and Code of Conduct” has been established in which each individual is expected to follow. Every member will respect the authority of the Sergeant-at-Arms committee, Key Club Administrator and designated staff. 1. District and International dues for the current year (2014-15) must be paid for each Key Clubber attending the convention. 2. One adult chaperone for every 10 Key Clubbers in attendance is the mandatory ratio of supervision. Every club that registers for the convention must have adult supervision. 3. Only advisors or chaperones may pick up their club’s registration materials upon arrival. 4. Every member of a club’s delegation will respect the authority of the Sergeant-at-Arms, or other persons so designated by the District Board or District Administrator. 5. No female Key Clubber shall be allowed in the room of any male Key Clubber and no male Key Clubber shall be in the room of any female Key Clubber. 6. A retiring hour of 12:00 Midnight will be observed and enforced. Key Clubbers are expected to be in their own room at this retiring hour and they are expected to remain there. An unnecessary noise at any hour is a violation. All chaperones shall make sure that those Key Clubbers for whom they have assumed responsibility are in their rooms at curfew. 7. No alcoholic beverages or drugs of any nature with the exception of prescribed medication will be permitted in the possession of ANYONE attending this convention. 8. No smoking will be permitted by any Key Clubber at any time during convention. 9. Gambling, use of fire crackers, fireworks, in brief, any action unbecoming a Key Clubber will not be tolerated 10. Care shall be taken not to deface or destroy property, or throw objects from windows or balconies. Balconies are off-limits during the convention. Furniture shall not be removed from any room. Any damages are the responsibility of the person(s) occupying that room. Any misuse of hotel property and other disruptive and distracting behavior will not be tolerated. 11. No Key Clubber may change his/her room assignment without the express consent of the District Administrator. 12. No poster or campaign material is permitted on any cloth or other surface that could be damaged by the tape or other material used to affix it. Only masking tape is allowed when putting materials up in areas approved by the hotel. 13. You must wear your convention name badge at all times in a visible position. 14. Key Clubbers will not leave the hotel un-chaperoned at any time. All Key Clubbers are expected to conduct themselves as responsible young adults and are expected to attend all sessions and activities. Pending a decision by the District Board, gross misconduct on the part of an individual or group of individuals could possibly result in disciplinary action leading to the suspension of that club’s rights to function as a Key Club. Violations involving destruction of property, possession, consumption or use of alcoholic beverages or controlled substances, vandalism, theft, gross insubordination, violence or sleeping room violations (boys in girls room/girls in boys room) will result in immediate dismissal from the event. Infractions of the Convention Rules will be reported by the Sergeant-At-Arms Committee to the District Board and Adult Advisors. Appropriate action will be taken for any infraction including the immediate dismissal of any delegate or visitor. Anyone dismissed from the convention should understand that they must pay their own expense home and a letter will be sent to his/her parents, school authorities, and the President of their sponsoring Kiwanis Club detailing the reason(s) for dismissal. By signing below, you indicate that you understand and will abide by the Code of Conduct. ! ! Parent Signature ! Key Clubber Signature Page 12 Club Elections Form Please bring this form to the Convention. Complete as much as possible at this time. Every Club must submit this form. Print clearly Name of Key Club: ________________________ Division: _____________________ School address: _________________________________ City/Town: _____________ Province: __________ Postal Code_______________ School Phone Number: _________________ School Fax Number: _______________ Name of sponsoring Kiwanis Club: ________________________________________ *********************** President’s Name: ________________________________________ Phone Number: ________________________________________ E-mail: ________________________________________ Vice-President’s Name: ________________________________________ Phone Number: E-mail: ________________________________________ ________________________________________ Secretary’s Name: ________________________________________ Phone Number: ________________________________________ E-mail: ________________________________________ Treasurer’s Name: ________________________________________ Phone Number: ________________________________________ E-mail: ________________________________________ Bulletin Editor’s Name: ________________________________________ Phone Number: E-mail: ________________________________________ ________________________________________ Section A – Registration and General Information Page 10 Page 13 Faculty Advisor’s Name: ________________________________________ Address: ________________________________________ Phone Number: ________________________________________ E-mail: ________________________________________ Kiwanis Advisor’s Name: ________________________________________ Address: ________________________________________ Phone Number: ________________________________________ E-mail: ________________________________________ Section A – Registration and General Information Page 11 Page 14 *Only one copy required per club. Key Club Annual Achievement Report 2014-15 Each Key Club is required to complete and submit this report prior to its district convention, according to the guidelines set by its own district. PLEASE READ THE RULES BEFORE COMPLETING THIS FORM. KEY CLUB INTERNATIONAL DISTINGUISHED CLUB RULES 1. The filing of the Annual Achievement Report is required for every Key Club, per Key Club International Board policies. Part One and Part Two of the report must be printed in black or blue ink, or typed. 2. Part Two report attachments must be produced as computer-printed documents. 3. Follow the instructions as indicated on this form. Failure to comply with any rule may result in disqualification from the contest. 4. The Annual Club Report should contain club activities occurring between the 2014 and 2015 district conventions. 5. Upon completion of the report, the club may score its own report according to the scoring directions shown in the righthand column on each page; tabulate the scores from each section in Part Three. 6. This report should be submitted to the Key Club district prior to its convention, as directed by the proper Key Club district official(s). 7. The district may recognize clubs achieving predetermined scores as "Distinguished Club" or "Distinguished Club-Diamond Level." Key Club: __________________________________________________ ___ Club ID Number: ________________ District: _______________________________________ Faculty advisor: __________________________________ School address: ______________________________________________ City: ______________________________ State/province: _________________________ Country: _____________________ Postal Code: ________________ Telephone: Business (_______) _______________________ Home (________) __________________________ CLUB MEMBERSHIP 1. Enter the total number of actual club members as of (a) December 1, 2014 _______ (b) February 1, 2015 _______ 2. Average the numbers entered in (a) and (b) above. Round to the nearest whole number and enter the average in the box. This is the number that will be used for calculations elsewhere in this report. ____ ___ These signatures certify the validity and accuracy of the information contained herein. The school and Kiwanis club signatures cannot be by the same person. ___ __________________________ __________________________ __________________________ CERTIFICATION Key Club president Kiwanis club president or advisor Principal or faculty advisor Part One: Club Information A. KEY CLUB ADMINISTRATION - 25 Points Possible SCORING CLUB MEETINGS CLUB MEETINGS 1a. How many club meetings were held: 1a. 1 point for every five meetings, to a maximum 5 points. b. 6 or more is 1 point. a. During the school year that were attended by faculty advisor? __________ b. During the school year that had a speaker or program? __________ c. During the summer (or other break period)? __________ d. As special meetings (banquet, etc.)? __________ d. 1 or more is 1 point. e. As board meetings? __________ e. 10 or more is 2 points, 5-9 is 1 point. 1b. 80% or more is 4 points, 60-79% is 3 points, 40-59% is 1 point. 1b. Average club meeting attendance percentage: (Include all regular club meetings, round to nearest whole number) __________% CLUB REPORTS 2. Reports completed and submitted on time: c. 1 or more is 1 point. CLUB REPORTS a. Monthly Activity (submitted monthly to district) ___YES ___NO 2a. If YES, 1 point. b. Club Election (submitted to district) ___YES ___NO b. If YES, 1 point. c. Key Club Magazine Report Form (Submitted at least one) ___YES ___NO c. If YES, 1 point. DUES PAYMENT DUES PAYMENT 3. Dues payment date: ___________ 3. By Nov 15th, 3 points; by Dec 1st, 2 points. DIVISION INVOLVEMENT 4. Activities in which the club participated: a. Division or Region/Zone training conference DIVISION INVOLVEMENT ___YES ___NO 4a. If YES, 1 point. b. Presidents or Divisional Council Meeting(s) ___YES ___NO c. Division-wide rally or service project ___YES ___NO b. If YES, 1 point. c. If YES, 1 point. CLUB COMMUNICATIONS CLUB COMMUNICATIONS 5. Did the club utilize either of these forms of communications for members? 5a. If YES, 1 point. b. If YES, 1 point. a. Club newsletter with a minimum of six (6) issues ___YES ___NO b. Club Web site (address:___________________________) ___YES ___NO Total for Section A. B. CLUB MEMBERSHIP - 16 Points Possible EDUCATION AND DEVELOPMENT PROGRAMS 1. Did the club provide a special program for new-member induction, including a ceremony, and pin presentation? 2. Did the club provide a formal program for member orientation and education including the new-member handbook, Key Club magazine, videos, etc? EDUCATION & DEVELOPMENT 1. If YES, 2 points. ___YES ___NO 2. If YES, 2 points. CONVENTION ATTENDANCE 3. 1 point per voting ___YES ___NO delegate (2 points CONVENTION ATTENDANCE 3. How many attended the 2014 district convention? Voting delegates: ________Advisors: ________ 4. How many attended the 2014 International convention in Washington DC? Voting delegates: ________ Advisors: ________ Write Point Total Here maximum). 3. An advisor is 1 point (maximum). 4. 1 point per voting delegate (2 points maximum). 4. An advisor is 1 point (maximum). MEMBERSHIP ACTIVITIES SCORING 5. How many club social activities were held for all club members? ________ 6. How many inter‐clubs were held with other Key Clubs? ________ MEMBERSHIP GROWTH 7. What is the increase (decrease) of dues‐paid members over the previous year? ________ C. LEADERSHIP DEVELOPMENT - 15 Points Possible 2. Did the faculty and/or Kiwanis advisor participate in the club officer training? 3. Did the president and secretary attend a division or district club officer training workshop or conference? Write Point Total Here MEMBERSHIP ACTIVITIES 5. 3 or more is 2 points. 1‐2 is 1 point. 6. 5 or more is 2 points. 3‐4 is 1 point. MEMBERSHIP GROWTH 7. The greater of: 10 ___YES ___NO Total for Section B. KEY CLUB OFFICER TRAINING ___YES ___NO 1. If YES, 1 point. 2. If YES, 1 point. 4. Has your club conducted or participated in: 3. If YES, 1 point. a. District or division leadership conference or retreat? ___YES ___NO b. Key Leader event? ___YES ___NO AND DEVELOPMENT ___YES ___NO 4. if YES to one of a), b), ___YES ___NO KEY CLUB LEADERSHIP TRAINING AND DEVELOPMENT members or 10% is 2 pts; 5 members or 5% is 1 pt. KEY CLUB OFFICER TRAINING 1. Did your club participate in a formal officer training? KEY CLUB LEADERSHIP TRAINING c. A club officer/member leadership retreat? or c), 2 points; 5. What percentage of members have served in leadership positions if YES to two of a), b), or including officers, board members, committee and project chairpersons?_________% c), 4 points. 5. 50% is 5 pts, 40% is 4 6. During the past year, has the club included: pts, 30% is 3 pts, 20% is a. A candidate for district or International office? ___YES ___NO 2 pts, 10% is 1 point. 6a. If YES, 1 point. b. A district officer or committee member? ___YES ___NO c. An International officer or committee member? ___YES ___NO D. KIWANIS-FAMILY INVOLVEMENT - 14 Points Possible c. If YES, 1 point. Total for Section C. SPONSORING KIWANIS CLUB INTERACTION 1. Have sponsoring Kiwanis club members attended a minimum of 15 Key Club meetings? ___YES ___NO 2. Have Key Club members attended a minimum of 15 meetings of the sponsoring Kiwanis club? ___YES ___NO 3. Has the Key Club participated in joint service projects with the sponsoring Kiwanis club? b. If YES, 1 point. SPONSORING KIWANIS CLUB INTERACTION 1. If YES, 2 points. ___YES ___NO 2. If YES, 2 points. 3. If YES, 3 points. 4. Has the Key Club jointly sponsored a Builders Club or K‐Kids with its sponsoring Kiwanis club? (Club name __________________) ___YES ___NO 4. If YES, 1 point. 5. Has the Key Club participated in at least one service project with a Kiwanis club (other than its sponsor), CKI, Builders Club, K‐Kids or other Kiwanis‐family organization? 5. If YES, 2 points. KIWANIS‐FAMILY INTERACTION ___YES ___NO 6. If YES, 2 points. KIWANIS‐FAMILY INTERACTION 6. Has the Key Club presented a program at a Builders Club or K‐Kids meeting? 7. If YES, 2 points ___YES ___NO Total for Section D. 7. Has the Key Club participated in at least one interclub with a Kiwanis club (other than its sponsoring Kiwanis club), CKI, Builders Club, K‐Kids, or other Kiwanis‐family organization? ___YES ___NO Part Two: Club Service A. SERVICE PROJECTS - 50 Points Possible List all service projects and activities the Key Club has completed during the administrative year. The projects should be organized by month. If more than 50 projects have been undertaken, list the 50 projects involving the greatest number of members and producing the greatest number of service hours first. Then, list the remaining projects. For a recurring project (for example, daily raising and lowering of school flags) treat the project as a single project for each month. Use separate sheets of paper, allowing only one line for each project. Provide the month, brief project description, number of members participating, and number of service hours produced by Key Club members during the month. The list must be a) typed or b)completed as a computer printed document. An example is provided. Total the number of projects and enter the number in the scoring box below. Attach the list to this report. Project Description 1. Read at primary school 2. School trash pick-up 3. Bake sale for UNICEF 4. Easter egg hunt 5. Set up for carnival Example Month # Members April 12 April 17 April 18 April 15 May 12 SCORING Service Hours 10 44 36 60 24 Write Point Total Here SERVICE PROJECTS A. Each project is 1 point, With 50 points maximum. Total for Section A. B. SERVICE HOURS - 60 Points Possible Total the number of service hours for the 50 best projects of the Key Club which have been listed on attached sheets (see section A. above). Divide the service hour total by the number of members (listed in the membership box on the front page of this form). Round to the nearest whole number. Enter that number in the scoring box to the right. C. SERVICE FUNDRAISING - 20 Points Possible Total the money raised by the Key Club for nonprofit, educational, and other charitable purposes. Convert the funds raised to $US. Enter that figure on the blank to the right. $US _________ Divide the $US figure by the number of members (listed in the membership box on the front page of this form). Enter that figure on the blank below. $US/member________ Round to the nearest whole number. Enter that number (maximum 20) in the scoring box to the right. SERVICE HOURS B. Each average service hour is 1 point, with 60 points maximum. Total for Section B. SERVICE FUNDRAISING C. 1 point for every $US per member, with 20 points maximum. Total for Section C. Part Three: Scoring Transfer the total score for each Section to the proper box below. Add the six Section totals to determine the report score. Enter this total in the REPORT SCORE box to the right of the chart below. PART ONE Section: Points possible: A. 25 points PART TWO B. 16 points C. 15 points D. 14 points A. 50 points B. 60 points C. 20 points FINAL SCORE 200 points possible SCORE: Judging and Certification:_____________________________________________________________________________ TORONTO TORONTO ! ! ! EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 Workshop Proposals Key Club members attending District Convention can run their own workshops at District Convention! If you have an idea that you want to share, or think you would run an interactive workshop, please consider sending the District Board a proposal. If approved, you will have the opportunity to run a workshop during one of our workshop blocks on Saturday! ! This is an excellent way to share some of your ideas with a group of motivated leaders and to practice public speaking skills. We want this convention to be about you: the members. ! Steps to running a workshop at DCON 2015 1. Think of an idea! Be creative! What do YOU want to tell over 300 Key Clubbers from all around Eastern Canada? What would YOU want to learn? How can you help Key Clubbers? ! 2. Pick your team! Who would you want to run this workshop with? The Avengers? The Justice League? You may decide to run your workshop alone or in a group of up to 5 people. Once again, as it is your workshop, pick people who you feel comfortable with! ! 3. Create an outline for you workshop! You must present a workshop that is approximately 30 minutes long. The outline should be an overview of your workshop. Start off with the 5 Ws (Who, What, When, Where and Why) and include information about the main points of your workshop. This must be submitted to District Governor Mona Adib ([email protected]) no later than February 1st, 2015. If you workshop is approved, you will be notified no later than February 15th, 2014. ! 4. Create your presentation! If your workshop is approved, you must submit a copy of your presentation (PPT, Prezi, PDF, etc.) no later than March 5, 2015. You presentation must be final (minor adjustments are allowed). ! 5. Run a professional workshop at DCON 2015! If you follow the guidelines, you should be able to present a great workshop at District Convention! The ECD Board is here to help you throughout these steps! Page 19 EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 TORONTO EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 TORONTO ! ! ! Dress Code All participants are expected to abide by the designated dress code for the entire event. • All shoes must have a back strap or covering on the heel. • At no time will any clothing with any inappropriate language or graphics, holes or rips, or bare mid-riffs be allowed. • Any shirts, shorts, skirts or dresses deemed to be of inappropriate length will not be allowed. All short, skirt or dress lengths must be at or below the fingertips with arms held straight down against the body and shoulders relaxed. • Clothing with logos other than those of Key Club are not permitted. • All participants are required to wear their convention identification (name badge) at all convention events. ! Casual: • • • • Jeans T-shirts, sweaters, etc. Casual footwear Something you would wear to school !Business Casual: ! Boys: ! • Dress, polo, golf, collared shirts ! .!• Slacks, ! khakis, dress pants, trousers or ! ! • • corduroy pants No neck tie is required Appropriate shoes Girls • Dresses, skirts, slacks, khakis, dress • • pants, trousers or corduroy pants Blouse or collared shirts Appropriate shoes No athletic shoes or sandals of any kind are allowed. No Jeans or tee-shirts will be allowed. Professional: ! !Business Boys: Girls: Business suit, blazer, sport jacket • ! • Dress shirt • Business suit, pant suit or skirted suit • Dress and jacket ! • Slacks, Pants, and Suit Pants • Blouse or dress shirt ! • Neck tie • Appropriate shoes ! • Appropriate shoes ! Inappropriate slacks or pants include jeans, sweatpants, exercise pants, Bermuda shorts, short shorts, shorts, bib overalls, leggings, and any spandex or other form-fitting pants. Page 20 EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 TORONTO EASTERN CANADA DISTRICT DISTRICT CONVENTION 2015 TORONTO ! ! ! ! Packing List Friday: ! Casual • You will be given a Convention T-shirt; you may chose to wear that, your home club’s shirt or your superhero costume! Saturday: ! Business Casual during day Business Professional for candidates during the day Casual during free time Business professional for everyone during evening Casual or superhero costume during night (ELIMINATE dance, free time, etc.) Sunday: ! Business casual for morning Casual for travel home *Attire for Caucusing and House of Delegates will be strictly enforced!* General: ! ! ! ! ! ! ! ! ! ! ! ! ! ! Underclothes Shoes Pyjamas Business Professional Outfit (1) Business Casual Outfit (2) Casual (2-4) Warm Clothing (for exploring Toronto) Paper and Writing Utensil (to take notes during Causing and workshops) Annual Achievement Report (Club President) Contest and Awards Forms Medical Form (Signed) Code of Conduct Form (Signed) Toiletries Money to buy lunch on Saturday Money for souvenirs (optional) Loose change for Miracle Minute Camera (to capture memories and selfie) Snacks Props for Talent Contest Superhero Costume! Page 21 ! ! ! ! Eastern Canada District of Key Club International District Convention 2015
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