LPRD Board Agenda
April 21, 2015 6PM
La Pine Community Center Admin Offices
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Work Session: Take a few minutes to go over the packet
1.
Discussion of the evening’s business:
a.
Look over packet for evening
b.
Questions about the Thursday afternoon meeting on April 23 Steering Committee?
General Session:
1.
Call to Order
2.
Establish Quorum: Roll Call
a.
Arlo Fertig
b.
John Wurst
c.
Joel Brader
d.
Robert Ray
e.
Sharon Walling
f.
3.
Staff:
Karen Miller, General Manager of Parks and Recreation
Mary Thorson, Bookkeeper
Carol O’Casey, Adult Ed
Teri Myers, Recorder Tricia Tompkins will fill in?
Pledge of Allegiance
4.
Acknowledgement of the agenda/Public comments
5.
Approval of the minutes from March 10, 2015
6.
Financial Report, Mary Thorson
7.
Executive Director’s Report: Karen Miller
8.
Committee liaison reports:
9.
a.
Gary, Chamber
b.
John, Events Grounds
c.
Sharon, Skate Park
d.
Adult Ed/GED
e.
Budget Committee
Old Business:
LPRD Special Board Meeting Minutes
April 1, 2015 4:30 PM
Harvest Depot
1. Call to order at 4:30 by Robert Ray
2. Quorum was established with Robert Ray, John Wurst, and Joel Brader present. Arlo Fertig
and Sharon Walling absent. Teri Myers, Karen Miller and Mary Thorson were present.
3. Business:
a. Approval of Ashley Williams to this year’s Budget committee. John moved and Joel
seconded the motion to approve and it was unanimous three votes in favor. She was
approved.
b. The disclosure agreement was offered for signatures and all members signed the
document.
c. The board went into Executive Session to consider a personnel matter.
d. The executive session was closed and Robert Ray reported that the board is of one
opinion to stand behind Mrs. Miller re: recent personnel development and questions.
e. Board decided to stay with the April 21st date for the Board meeting although Ms.
Myers has a conflict with the time of the meeting on that date, as well due to going
to Habitat meeting.
4. Meeting was adjourned at 4:40 PM. Next regular board meeting is at 6 PM on April 21st.
LPRD Board Meeting Minutes
March 10, 2015
Admin Offices, LPCC
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Work Session:
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1. Call to Order at 6:02 PM by Robert Ray.
2. Roll Call: Quorum established. Sharon Walling absent
3. Dan Richer, La Pine Resident and Businessman, came in to propose that LPRD
holds a meeting with Community partners to discuss the concept of identifying
our brand:
a. What vision does everybody have of La Pine?
b. People here are energetic participants with highly developed skill sets but
they have no common vision of what La Pine is.
c. They do (speaking of organizations like Frontier Days, LP Rodeo, the
City, etc.) have a common goal: All really care about the community and
they want to advance their purpose and the town.
d. The trouble is that everyone is walking their own path- not working
together.
e. When Richer looked at the receipt of the 141 acres, he made comments
about different goals for the property, too. (The city envisions new rooms
and the possibility of more employment in the community, the rodeo sees
new grounds, Frontier Days wants a place to hold their summer festivities,
the community still wants more recreation amenities and tourists want
more things to see and do in La Pine.
f. Richer discussed the fact that the community needs a large, multi-purpose
facility that is a durable and long lasting addition to the community
g. He addressed the fact that the bulk of the residents live on retirement
income (consumers- not producing work force). We also do not have
agreements with other cities in the area and we are only sustaining what
we have- not growing what we can.
h. We need external sources of income/funding to grow
i. We depend on the HWY 97 to bring us our income (tourists and other)
j. We have many small factions that do not work together.
k. He posed the question: What are our strengths?
l. He noted that we seem to have a frontier motif in our thought process
(Frontier Days, Rodeo, Mountain Men, Outpost Store, etc.)
m. Richer suggests that the first thing we do is get one representative from
each of the major organizations and agencies that would want to have an
opinion about how we would ultimately present ourselves to the outside.
By targeting these organizations and agencies, we could come together
around a table and work to form a common vision that all of the factions
could back/get behind
n. He added that in larger cities collaborations between many organizations
have power to raise money and fund changes. They can get funding
because with everyone working together, they can approach foundations
that willingly back collaborations and community partners. They can even
benefit from backing/funding a community where community partners are
on the same page
o. Richer told about what he sees when he approached La Pine: Signs that
say slow down followed by signs that say slow down more and then stay
slow until you pass all of the HWY businesses until you reach the other
end of town where you can speed up and leave. He said that we need to
become a destination instead of a pass through town. He wants people to
come and visit and stay here.
p. He returned to the idea of the Frontier concept and a themed park on the
event grounds. (Like Fort Juniper was in Bend years ago) He suggests the
development of a frontier type theme park with artisans and vendors that
are there year round.
q. It will take using the different talents, polling them about their visions and
getting everyone on the same page. He proposes a Steering committee to
get the vision in place.
4. The consensus of the board is to pursue a round table meeting with the 11-12
community partners.
5. The Student applicants were interviewed next: Destiny Cruse, Franchesca
Toscano, Morgan Davis and Victoria McDaniel answered board questions about
why they would like to serve the board as youth representatives.
6. The Work Session was adjourned at 6:40PM
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General Session:
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1. Call to order: 6:41 PM by Robert Ray
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2. Quorum was established with roll call: Robert Ray, Arlo Fertig, Joel Brader and John
Wurst were present. Sharon Walling was absent. Staff present: Karen Miller, General
Manager, Mary Thorson, Bookkeeper, Teri Myers, Recorder and Tricia Tompkins were
present. Guests: Tom Brader, Don Greiner, Karen Ward, Dan Richer, Toby Wilson,
Morgan Davis, Franchesca Toscano, Destyny Cruse and Victoria McDaniel were present.
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3. Ray led the pledge of allegiance
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4. Acknowledgement of the agenda: add new business action re: students and Richer
proposal. There were no public comments.
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5. Minutes from February 10, 2015: Arlo moved and Joel seconded that the minutes be
approved as presented. There was no discussion. Motion passed.
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7. The Financial Report: Mary Thorson asked if there were any questions about the
reports. John asked if we are still behind. Karen explained that we are 3% under
spent and will get to the point where there will be a carry over at the end of the
FY. Mary asked if we still want to have the breakdown of different checks paid
and the board wants her to keep the report she has developed and the Bank
statement in the financials. Mary has added a new part of her report that break
down the cost centers into individual reports that show the expenses, income and
wages for each area. Mary finished by saying that she had made a substantial
deposit for soccer and then John asked if Mary could make a graph that shows
how the income and expenses are moving in two lines until they intersect. No.
Joel asked if there was a policy in place for writing checks for employees re
expenses. Mary said the policy is that the employee must turn in their expenses
five days before the end of the pay period or it goes to the next check. Joel would
like to keep Mary’s efforts more in line.
8. ED Report: See attached hand out
a. Karen did an update on the spring dinner and spoke about
b. Go Cart a monthly calendar of events for collaborative partners. These
partners- like Habitat will be able to work together for grant monies.
c. Robert asked if there would be editorial access to the website as we revise
and update it. Yes. COCC will be training the staff to be able to go online
and add and edit the site.
d. The park host is going to be hired early and the park will open early
because of the weather
e. She heard from United Way about the grant. They have asked specific
question about the staffing of the elementary program.
f. She is working with the LP community Kitchen’s Kim Hafermalz to help
do the food service for the after school program. We will be looking into
the funding of that. The students would like to see better and more variety
in the foods after school. Maybe an expansion of the back pack program of
FAN’s.
g. She is interviewing COIC interns to get the Face book, constant contact
and the website up to speed.
h. Carol O’Casey has resigned to take another job.
i. SDAO said there will be no skate board lessons without having a certified
instructor and she will check to see how they get certified.
j. The Ford Cohort will run pipes to connect bathroom to building water.
k. John would like to see something in the ED Report about recreation
programs.
9. Committee Reports:
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a. Gary Gordon discussed the Chamber report and invited the board to the
Tuesday celebration from 3-6 PM when they open the Retail store. They
are trying to get FBLA scholarship applications. He spoke about the
upcoming vitality talks,
b. John Wurst is preparing to meet with Sarah Kelly about the lands and the
wetlands designation.
10. Old Business:
a. We discussed the Board retreat. Teri will draw up an agenda based on the
discussion of what needs to be covered.
b. Karen is asking for silent auction items: Gary, Teri Chamber Frontier
Days, and Auto Parts Mart will all give items.
c. Chamber Breakfast is on March 20th and the Next 5 for 5 will be held at
the LPCC on March 26th Education is the topic.
11. New Business:
a. * Arlo moved and John seconded that the four applicants be appointed to a
youth advisory committee and rotate reporting to the board. No discussion.
Motion _Passed.
b. Budget Committee date was set for first meeting on March 31. Vicki
Russell, Rex Lesueuer, Tony DeBone, Melissa Huck, Mary, Robert, Sam
Ramirez, Mary Thorson and Teri Myers will attend.
c. Karen will place ads for the camp hosts and for the Spring Dinner.
d. There is an official consensus to begin the steering committee for the
Kitchen Table discussions. The invitations will go to EDCO, City of La
Pine, LP Frontier Days, LP Rodeo, St Vincent de Paul, LP Chamber,
Sunriver Chamber, LP Senior Center, LP Community Kitchen, LPRD, Dan
Richer and URD/LED committees. We need to consider: LPRF, unified
churches of La Pine, Library District, Fire District, CAG, The Grange and
High Lakes Car Club and Snowmobilers as well, TAPS, Neighbor Impact
and Fact, Deschutes County, DHS and COIC.)
12. Adjournment: 7:45 PM. The next meeting is on April 21.
a.
Park Annual Dinner Update on May 8th
a. Donations for the silent auction
b. Ticket sales?
c. 5 for 5 update
10. New Business:
a.
Park Host position update? Applications are closed and …
b.
Adult Ed : we have hired Chad Carpenter
c.
Other?
11. Adjournment. Next Board meeting scheduled May 12, 2015.
12. Save the upcoming date for Retreat on Saturday June 6th at Crescent Creek Clubhouse.
District Mission Statement: To promote healthy and active lifestyles by providing educational
and recreational activities in safe and inviting facilities for people of all ages. (*Approved by
the LPRD Board of Directors June 10, 2014)