Exhibit Manual
Berlin, Germany, 4-5 June 2015
Berlin, Germany, 4-5 June 2015
Table of Contents
Types of Exhibits and Pricing
3
General Booth Information
Exhibitor guest passes
4
AV Equipment Rental
4
Furniture rental
4
Shipping Exhibit Materials
5
Official Exhibit Company
6
Important Contacts
6
Exhibit Schedule
7
Exhibition Rules
7
Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone).
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Berlin, Germany, 4-5 June 2015
Types of Exhibits
2m x 3m Octanorm
2m x 4m Octanorm
Custom
Description
What is included
Cost
2m x 3m exhibit space
with ready-built booth
with three walls and ceiling (height 2.5 m)
n
2m x 3m space
Octanorm booth
n 2 halogen spotlights (150 W)
n 1 rectangular table, 2 chairs
n Wireless internet access
n Conference registration for one person
n One additional attendee at reduced rate
of €600
n Electrical connection
n Company listing with link on website
n Description in LocWorld mobile app and
Pathable
€3.750
2m x 4m exhibit space
with ready-built booth
with three walls and ceiling (height 2.5 m)
n
2m x 4m space
Octanorm booth
n 2 halogen spotlights (150 W)
n 1 rectangular table, 2 chairs
n Wireless internet access
n Conference registration for one person
n One additional attendee at reduced rate
of €600
n Electrical connection
n Company listing with link on website
n Description in LocWorld mobile app and
Pathable
€4.250
Space for professionally designed and
custom-built trade-show
exhibits.
n
10 m2 / 15 m2 / 20 m2 / 30 m2 / or more
for custom exhibits
n Premium placement on show floor
n Wireless internet access
n Electrical connection
n Company listing with link on website
n Description in printed program
Per 10 m2 (or prorated)
n 1 rectangular table, 2 chairs
n Conference registration for one person
n One additional attendee at reduced rate
of €600
(please
contact for
pricing)
n
n
Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone).
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Berlin, Germany, 4-5 June 2015
General Booth
Information
Exhibitor Guest Passes
LocWorld recognizes that some companies wish to invite clients or potential clients to visit
them while they are exhibiting at LocWorld. We have created a special yellow badge for these
visitors. A “yellow badge” attendee will be allowed to visit the LocWorld exhibit hall for a maximum of two hours on one day only. These visitors will not be allowed to attend any of the
conference sessions or conference networking events.
The yellow badges are not to be used by exhibitors to admit their company representatives or
employees to work at or represent the exhibit booth.
If you would like a link to register an exhibit hall guest, contact Bernie Nova at
[email protected]
Audio Visual Equipment Rental
Additional audio-visual equipment can be rented through the AV department at the Maritim
Hotel Berlin. Contact Markolf Greger at the Maritim Hotel:
Mr. Markolf Greger
Telefon: +49 30 2065-1424
Telefax: +49 30 2065-1003
E-Mail: [email protected]
LED-LCD Pricing
32“ with table stand - 180,00 Euro per day
42“ with table stand - 230,00 Euro per day
52“ with table stand - 400,00 Euro per day
60“ with high stand - 620,00 Euro per day
80“ with high stand - 1.300,00 Euro per day + transport 120,00 Euro
high stand 180cm for 42“ - 52“ screens - 80,00 Euro per day
connection standard is HDMI
Apple user need to bring in his own adapters
For VGA - connection please ask us before booking
Furniture Rental
Each exhibit booth includes one rectangular table and two chairs. Additional booth furnishings such as brochure holders, presentation counters and electronic monitors can be
rented directly from Funke Design GmbH, the conference‘s official exhibit company.
Additional booth furnishings must be ordered by May 12 to ensure proper delivery and exhibit setup on 3 June 2015.
ExhibitBoothFurniture.pdf
GraphicsOrder.pdf
Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone).
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Berlin, Germany, 4-5 June 2015
Shipping Exhibit
Materials
Due to limited storage space at the conference site, we have contracted with Schenker AG to
receive your exhibit material shipments and bring them to the exhibition area of the conference site on the setup day. Your shipments will be waiting for you at your booth so long as you
follow the instructions below. If you require additional services (return shipments, customs
clearance, the removal of empty packaging and so on), please contact Schenker directly.
Exhibit Material Shipments
Exhibit material shipments must be shipped to the following address:
Schenker Deutschland AG
c/o LocWorld/ “Exhibitor Name”
Servicegebäude Süd
Jafféstraße 2
DE-14055 Berlin
Germany
To identify shipments as LocWorld shipments, all items should have be labeled as follows:
“Localization World 2015“
Name of Exhibitor
“Bag Inserts“ or “Exhibtion Goods“
Stand Number
On site contact with cell phone
• All exhibit material shipments from outside Germany must at the Schenker warehouses by
Monday, May 25, in order to complete the necessary customs paperwork. Otherwise, we
cannot guarantee delivery of the goods to the event.
• All exhibit material shipments from within Germany must arrive at the Schenker
warehouses by Thursday, May 28.
SchenkerServicesOrderForm.pdf
TarifEventsBerlin2015.pdf
Additional Services
Additional services such as return shipments, customs clearance or the removal of empty
packaging will be charged separately. In order to receive these services, you must contact
Schenker directly for rate information:
Contact:
SchenkerContact:
Deutschland AG
[email protected]
DB SCHENKER Fairs
or [email protected]
Servicegebaeude Süd / Einfart Tor 25
Tel.: +49 / 30 / 301 2995 441
Jafféstraße 2
Fax: +49 / 30 / 301 2995 8441
DE-14055 Berlin
www.dbschenker.com/de
Germany
Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone).
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Berlin, Germany, 4-5 June 2015
Official Exhibit Company
For LocWorld Berlin 2015 we are pleased to be working again with Funke Design GmbH who
provided excellent service for the past LocWorlds in Germany. Our relationship
with Funke Design is a non-exclusive one, which means that you are free to hire another
exhibit supplier to design, build and install your booth. To make the setup at the conference
as smooth as possible, your exhibit company needs to coordinate the setup with Funke Design.
Dirk Funke
Funke Design GmbH
Siebenmorgenweg 10c
53229 Bonn, Germany
Tel. +49 (0)228-5389960
Mobile +49 (0)170-8184900
[email protected]
http://www.funkedesign.de
ExhibitBoothFurniture.pdf
GraphicsOrder.pdf
Important Contacts
LocWorld Exhibit Coordinator
Chris Luxton
Localization World, Ltd.
7601 Ganser Way
Madison, Wisconsin 53719 USA
Tel. +1 (608) 826 5001
Fax +1 (608) 826 5004
[email protected]
http://www.locworld.com
Official Exhibit Company
Dirk Funke
Funke Design GmbH
Siebenmorgenweg 10c
53229 Bonn, Germany
Tel. +49 (0)228-5389960
Mobile +49 (0)170-8184900
[email protected]
http://www.funkedesign.de
LocWorld Registration Coordinator
Bernie Nova
Localization World, Ltd.
319 North First Avenue, Suite 2
Sandpoint, Idaho 83864 USA
Tel. +1 (208) 263 8178
Fax +1 (208) 263 6310
[email protected]
http://www.locworld.com
Maritim Hotel Berlin
Stauffenbergstrasse 26
10785 Berlin, Germany
Tel.+49 (0) 30 2065-0
[email protected]
http://www.maritim.de
Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone).
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Berlin, Germany, 4-5 June 2015
Exhibition Rules
A.
B.
C.
Exhibit rental. The exhibit space rental is for the sole
use of the contracting organization that appears on the
Exhibit Application Form. No portion of the booth shall
be sublet or assigned to another organization without
the consent of the conference organizers.
Space assignment. Assignments will be made after the
receipt of the application on a first-come, first-served
basis. The conference organizers reserve the right to
reassign exhibit spaces at any time in the interest of
creating a cohesive exhibit.
Signs and advertising. LocWorld will provide a sign for
each exhibit space. No signs or advertising devices shall
be displayed outside the exhibit space.
D.
Exhibit hours. Displays must be staffed during all regular
exhibit hours. Adherence to setup and take-down schedule is
required. LocWorld reserves the right to curtail exhibits
or parts of exhibits that reflect against the character of
the conference.
E.
Loss, damage. Neither LocWorld, its sponsors, their
employees or agents will be responsible for any
injury, loss or damage that may occur to the exhibitor or the exhibitor’s property. By signing the exhibit
space application, the exhibitor releases LocWorld,
its sponsors, their employees and agents from any
agreement to indemnify them against any and all
claims for loss, damage or injury. Exhibitors are advised
to carry insurance.
F.
Sales. Any on-site selling must comply with all laws
regarding taxes.
G.
Printed materials. Printed materials may only be
distributed within the exhibitor’s assigned booth and
may not be placed in other areas of the conference
venue without the consent of the conference organizers.
H.
Storage of empty containers. Exhibitors must make
separate arrangements for the storage of their empty
containers and shipping materials during the conference.
These accommodations should be made through the
official exhibition company referenced herein.
I.
Termination. If the conference is terminated due to
picketing, strike, embargo, injunction, act of war, act of
terrorism, act of God, or a state of emergency declared
by a government agency, the exhibitor waives any and
all damages. LocWorld may, after deducting all costs and
expenses including a reserve for claims, refund to the
exhibitor the prorated amount of all funds paid by the
exhibitor.
J.
Cancellation. No refund will be given for the cancellation
of space after the assignment of space has been made.
The space may be resold, reassigned or used by
LocWorld without benefit or refund to the exhibitor.
K.
Events. Any function, event or meeting sponsored by
an exhibitor must be scheduled in advance through
LocWorld and must not conflict with the
conference schedule.
Exhibit Schedule
Exhibit Hall Schedule for LW Berlin 2015
3 June 2015
14:00–17:00 Setup for exhibits
4 June 2015
8:30–17:00
Exhibit Hall open
5 June 2015
8:30–15:30 Exhibit Hall open
5 June 2015
15:30–16:30
Take-down for exhibits
Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone).
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