Nebraska Municipal Clerks Newsletter April 2015 MESSAGE FROM THE PRESIDENT Kellie Crowell, Ravenna Clerk/Treasurer, NMCA President IIMC 2015 is only a few weeks away and the excitement is building…I think my husband is ready for me to go and I’m sure it has nothing to do with me singing “Leaving on a Jet Plane” pretty much on a daily basis. I am beyond honored to represent Nebraska as your President during the events! I am also excited to share with all the other clerks from around the world what an amazing place we live in and invite them to see it for themselves during IIMC 2016 in Omaha. We will have a booth with our “Investing in Education” logo and information about Nebraska and Omaha along with the beautiful quilt that was made by Linda Jensen from Central City for which we will draw a winner. Speaking of IIMC 2016, I would like to extend a huge thank you to all the amazing clerks who have stepped up to the challenge to help us raise the extra funds needed for us to host this conference! When we found out we were chosen to host this event it seemed so far off and now it’s only 13 months away. The task of raising the funds also seemed like it would be impossible. However, with everyone pitching in with different fundraisers and getting financial support from vendors, I know we will reach our goal. Next month, I would like to publish a “thermometer” type artwork in our newsletter to show the financial progress toward our goal. Thinkstock.com “All my bags are packed I’m ready to go…” oh sorry, where was I? Since Municipal Clerks Week is May 3–9, 2015, I thought I would look up some history of the Municipal Clerk. 1. The Municipal Clerk is the oldest of public servants in local government, along with the tax collector. 2. Modern Hebrew translation of Town Clerk is “Mazkir Ha’ir,” which means city or town “Reminder.” 3. Early keepers of archives were often called “Remembrancers” and before writing, their memories served as public record. 4. In Ancient Greece at the opening of a meeting, the city secretary was to decree a curse upon anyone who should seek to deceive the people. Municipal Clerks are truly the heart of their communi League of Nebraska Municipalities 1335 L Street Lincoln, NE 68508 Phone: 402-476-2829 • Fax: 402-476-7052 • Website: www.lonm.org Continued on next page MESSAGE FROM THE PRESIDENT Continued from previous page ties, our jobs are so diverse on any given day you could ask a Municipal Clerk what he or she does and their answers wouldn’t be the same. I am so proud to be a part of this remarkable group! Enjoy “your” week and treat yourself. You deserve it! Before I say goodbye for now, I wanted to share that I am officially a GRANDMA! Faith Victoria Zoerb came into this world with a full head of hair on 4/15/15 at 1:09 a.m. She weighed in at 7 lbs. 10 oz. and was 20.5” long. Mommy, daddy Quotable Quotes Wise advice “The reason a dog has so many friends is that he wags his tail instead of his tongue.” – Author Unknown Tick tock “Time is free, but it’s priceless. You can’t own it, but you can use it. You can’t keep it, but you can spend it. Once you’ve lost it, you can never get it back.” – Harvey Mackay and baby are doing great! If you’d like to see pictures just ask me…I have a few (hundred). ‘Cause I’m leaving on a jet plane, don’t know when I’ll be back again… Kellie Crowell, CMC NMCA President City Clerk/Treasurer City of Ravenna 416 Grand Avenue Ravenna, NE 68869-1324 308-452-3273 [email protected] THANK YOU SO MUCH! What a wonderful surprise to receive the Clerk of the Year Award for 2015 in the Village category! I cannot express how honored and humbled I feel to receive this recognition in a group of such hard-working and dedicated people. I’m very proud to be a part of such a great organization where the members are so helpful and supportive of each other. I especially want to thank everyone who was a part of the nomination and selection process for this award. Having my family, friends and board members celebrate the evening with me made it all that much more special! Thank you so very much! Lanette Doane, Village Clerk/Treasurer CMC Village of Ansley Northeast Nebraska Clerk’s Association Meeting April 16, 2015 Minutes A meeting of the Northeast Nebraska Clerk’s Association was held Thursday, April 16, 2015, at the Norfolk City Council Chambers located at 309 N. 5th St., Norfolk, Nebraska. President Michael Fleer, Battle Creek called the meeting to order at 1:05 p.m. Clerks introduced themselves and clerks from the following communities were present: Plainview, Coleridge, Battle Creek, Columbus, Newman Grove, Wayne, Norfolk, Genoa, Madison, Lindsay, Emerson, Tilden, Wisner, South Sioux City, Ponca, Creighton, Neligh and Cedar Rapids. Minutes of the Jan. 15, 2015 meeting had been emailed to the group. Motion by Dana Klabenes of Neligh, second by Betty McGuire of Wayne to approve the minutes. All in favor, none opposed, motion carried. Treasurer’s report has been emailed to the group and shows the following: $1,781.59 in checking account as of 3/31/15; $736 in savings account as of 3/24/15. Motion by Sue Murray-Lee of South Sioux City, second by Sharon Anderson of Coleridge to approve the treasurer’s report. All in favor, none opposed, motion carried. Gina Ainsworth of Madison presented a claim for $23.27 for greeting cards. Motion by Betty McGuire of Wayne, second by Joan Sokol of Newman Grove to approve the claim. All in favor, none opposed, motion carried. Sunshine Committee Activity: Gina Ainsworth reported that she has sent three cards. Thinkstock.com Old business: Treasurer Dana Klabenes, Neligh, reported that a check for $200 was sent to the NMCA for scholarships for the Clerks Institute and Academy. New business: Dana Klabenes, Neligh, reminded everyone about the verbal judo workshop to be held in Neligh on April 29. There is still room for a few more people to attend. The next meeting will be held on July 15, 2015 at 1 p.m. at the same location. Meeting adjourned at 2 p.m. Following the meeting, the 2015 Clerks Institute and Academy was discussed. Submitted by Rita M. Robinson, Cedar Rapids, Secretary Nebraska Municipal Clerk Institute and Academy Highlights Photos provided by Kellie Crowell, CMC NMCA President, City Clerk/Treasurer City of Ravenna Nebraska Municipal Clerk’s Association General Membership Meeting RAMADA INN, KEARNEY, NEBRASKA MARCH 26, 2015 President Kellie Crowell called the Nebraska Municipal Clerks' Association (NMCA) GeneraI membership meeting to order at 4:40 p.m. with one hundred fifty-eight (158) members present. Members of the NMCA Board of Directors present were: President Kellie Crowell of Ravenna. 1st Vice President Lea Ann Doak of McCook, 2nd Vice-President RaNae Edwards of Grand Island, Secretary Treasurer Tammy Cooley of Morrill, District 1 Director Rosie Russell of Kimball, District 2 Director Wendy McKain of Trenton, District 3 Director Linda Jensen of Central City, District 4 Director Sue Murray Lee of South Sioux City, and District 5 Director Kathleen Gottsch of Springfield. The sign-in sheets are attached to the original minutes and are kept with the Secretary's records. President Kellie Crowell thanked everyone for attending, and for attending the Clerks Academy and Institute. 2. Secretary-Treasurer Tammy Cooley read the minutes of the Feb. 23, 2015 General membership meeting. Motion by Connie Jo Beck of St. Paul, seconded by Vanee Holtmeier of McCool Junction to approve the minutes of the Feb. 23, 2015 General Membership meeting. Upon roll call vote, all voted aye. Motion carried. 3. Report of Officers: a. Treasurer's report and consideration of claims. No claims were presented. However, it was mentioned to everyone that if they did have any to please get them to Tammy Cooley so that they could be considered at the Executive Board meeting on March 27. Balance as of Feb. 28, 2015 $55,380.74 and $50,000 in C.D.'s. Thinkstock.com 4. Election of Officers and Board Members. Discussion took place as to whether the members would be in agreement if the current officers would retain their offices for an additional year. President Kellie Crowell explained to everyone that with the International Conference being held in Omaha in 2016, and all of the extra activities and events that will be going on, it may be easier and less confusing for everyone to retain their offices for an additional year. Linda Carroll of Fairmont commented that she thinks it is a good idea, as she mentioned how much time and effort goes into the planning of such an event and that it may be too much stress on new officers. No further discussion. Motion by Linda Carroll of Fairmont to have the current officers along with the educational committee members retain their offices for an additional year, seconded by Shannon Chesnut of Beaver Crossing. Upon roll call vote, all voted aye. Motion carried. 5. Reports of Standing Committees for 2014-2015: a. Celebration of Clerks-Susan Kloepping, Cozad, thanked everyone for all of their help and encouraged everyone to get ready for next year. b. Clerk of the Year - Jane Skinner, Ogallala, congratulated all of the nominees and said get ready for the big surprise tonight. c. Clerks' Directory/History - Cathie Walker, Phillips. Continued on next page Nebraska Municipal Clerk’s Association General Membership Meeting Minutes Continued from previous page Linda Jensen spoke for Cathie and encouraged everyone to get them new pictures for the new sheets. d. Clerks' Education - Beth Deck, Norfolk, reported that with there being no Clerk Institute and Academy next year that Ellen will be putting on four small separate mini sessions. Ellen would like suggestions from everyone on what they would like them to be on. e. Certification/Membership - Kathleen Gottsch, Springfield, congratulated everyone who had received their new certifications of CMC and MMC. f. Clerks' Newsletter - Andrew Devine, Albion, encouraged everyone to submit articles for the newsletter, and Beth Deck thanked Andrew for the great job he is doing on the newsletter. g. Honorary Membership - Lea Ann Doak, McCook, reported that she had three nominations and asked if there were any others. The audience gave approximately 10 other names and Lea Ann will get them all submitted. h. Legislative Committee - Mary Peschel, Schuyler, no report. i. Monday Night President's Reception Kellie Crowell, Ravenna, reported that it was a very fun evening with great food and about 85 in attendance. j. Nominating Committee - Susan Kloepping, Cozad, no report. k. Scholarship Fund - Lea Ann Doak, McCook, reported that there had been 42 applications, 40 scholarships were given with 12 of them being first-year clerks. I. Silent Auction -RaNae Edwards, Grand Island thanked her committee for all of their help, and thanked everyone for donating items. RaNae reported that there were 155 items donated. m. Thursday Night Banquet - Heartland Clerk's encouraged everyone to dress up for the banquet and reminded everyone that it was Zen Garden theme. n. Vendor Sponsorship Committee - Wendy McKain, Trenton, announced that there were 29 vendors this year and that some voiced an interest in being a vendor at the 2016 conference. o. Wednesday Night Hospitality - Val Killinger, St. Paul thanked everyone for attending. 6. Communications: None 7. Unfinished Business: None 8. New Business: Mitzi Grahm of Calaway read Resolution No. 2015-001. Motion by Lanette Doane, Ansley, seconded by Val Killinger, St. Paul, to approve Resolution 2015- 001 thanking the Nebraska Department of Economic Development for s $5,000 donation to the Clerks' Scholarship Fund. Upon roll call vote, all voted aye. Motion carried. 9. General Discussion: a. llMC Annual Conference in Hartford, Connecticut May 17-20, 2015. Eight Clerks present indicated they were planning on attending. b. llMC Annual Conference in Omaha, Nebraska May 22-25, 2016. Buster Brown, Omaha gave a brief update and announced the main objective right now is to continue to raise money. 10. Adjourn: There being no further business to come before the membership the meeting was adjourned. President Kellie Crowell declared the meeting adjourned at 5:20 p.m. On My Agenda – May 2015 May is a month filled with tremendous transition. Days are stretching longer, sunshine is shining a bit brighter, grass is growing greener and taller – meaning the seasonal hiring cycle – mainly parks and pool employees, but also volunteer coaches and youth organizers – is in full swing, adding a certain combination of anxiousness and excitement for the summer ahead. But, the early birds are also singing – have you heard them? They remind us that despite the pressures to prepare our parks, pools, and public spaces for others to enjoy that this too is a time of preparation and transition for us as well! On my Agenda for this month is to prioritize some transition time for myself: dust off those golf clubs, chase kids from soccer to baseball, attend several graduation and commencement celebrations, clean up the grill, and clean off the front porch so I have a place to sit and wave to friends and neighbors out for their evening strolls. I recommend that you do the same. Prepare now for the summer activities that you truly enjoy, Andrew Devine Albion City Administrator whatever they may be, with the same zeal and effort you give when helping your communities prepare for theirs. “If April showers bring May flowers, what do May flowers bring?” Andrew L. Devine, CPM, CMC, Adminstrator/Clerk/Treasurer, City of Albion, May Monthly Observations Foster Care Month Older Americans Month National Barbecue Month National Bike Month National Blood Pressure Month National Egg Month National Get Caught Reading Month National Hamburger Month National Lyme Disease Awareness Month National Photograph Month National Recommitment Month National Salad Month National Salsa Month The following Day designations are recognized in May: May 1 o o o o o May 2 o o May Day National Loyalty Day National Mother Goose Day National Space Day Silver Star Service Banner Day National Scrapbook Day National Homebrew Day Final Sales Before Drawing Getting ready for 2016 IIMC Conference in Omaha! In an effort to raise awareness and funds for the 2016 IIMC Conference in Omaha, the Nebraska Clerks Association will be raffling off this quilt. Tickets can be sold to anyone (Family, friends, coworkers, citizens, etc.) The tickets are: one chance for $3 or two chances for $5. I will have tickets at the Municipal Accounting and Finance conference in June. Any advance ticket sales can be brought to the conference or mailed to Linda Jensen, PO Box 418, Central City, NE 68826. I can fill out the information on the tickets as I get them. The drawing for the quilt will be held at the Finance Conference in June. Andrew L. Devine, CPM, CMC, Adminstrator/Clerk/Treasurer, City of Albion, MAY BIRTHDAYS Raquel Felzien ........................ Frankln ..................... 5/1 Dawn Gall ............................... Howells .................... 5/1 Carol Arent............................. Aurora ..................... 5/2 Tamela Stephens .................... Pawnee City............ 5/3 Jessie Faber ............................. Grant ........................ 5/4 Pamela Baruth ........................ Lexington ................ 5/4 Darla McCleary ..................... Merna ....................... 5/4 Lisa Beaudette........................ Walthill .................... 5/9 Crystal Vavra........................... Milligan ..................... 5/10 Kelly Havlovic ......................... Prague ...................... 5/10 Cindy Dickinson .................... Scottsbluff ............... 5/12 Myrna Mulligan....................... Haigler ..................... 5/13 Vanee Holtmeier ................... McCool Junction .... 5/15 Loretta McCoy ...................... McGrew................... 5/16 Melissa Harrell ....................... Wahoo ..................... 5/20 Roxanne Meyer...................... Hooper .................... 5/21 Al Vacanti ................................. Wisner ..................... 5/21 Sherrie Bartell ........................ Sutton....................... 5/21 Ann Trickler-Wessel .............. Hemingford ............. 5/24 Melissa Waggoner.................. Potter ....................... 5/26 Heidi Blomenkamp ............... Royal......................... 5/27 Municipal Legal Calendar (All statute citations to Revised Statutes of Nebraska) MAY 2015 CITIES OF THE FIRST CLASS Within 10 days following meeting or before next meeting (whichever is sooner) ..........................Clerk to have minutes available for public inspection. (84-1413) Within 15 days of Passage ....................Clerk publishes ordinances passed. (16-405) Within 30 days following Council meeting ....................................Clerk publishes official proceedings of meeting, including claims. .................................................................... (19-1102) First Day ...................................................Automatic renewal of beer and liquor licenses (except Class C). .................................................................... (53-124, 53-135) At end of month ...................................Clerk files monthly report. (16-317) Within 20 days after end of month ..Treasurer files monthly financial report. (16-318) * * .............................................................Clerk must prepare agenda prior to next Council meeting. (84-1411) CITIES OF THE SECOND CLASS Within 10 days following meeting or before next meeting (whichever is sooner) ..........................Clerk to have minutes available for public inspection. (84-1413) Within 15 days of Passage ..................Clerk publishes or posts ordinances passed. (17-613) Within 30 days following Council meeting .....................................Clerk publishes official proceedings of meeting, including claims. .................................................................... (19-1102) First Day ..................................................Automatic renewal of beer and liquor licenses (except Class C). .................................................................... (53-124,53-135) Within 20 days after end of month....Treasurer files monthly financial report. (17-606) * * .............................................................Clerk must prepare agenda prior to next Council meeting. (84-1411) VILLAGES Within 10 days following meeting or before next meeting (whichever is sooner) ..........................Clerk to have minutes available for public inspection. (84-1413) Within 15 days of Passage ..................Clerk publishes or posts ordinances passed. (17-613) Within 30 days following Board meeting.........................................Clerk publishes official proceedings of meeting, including claims .................................................................... (19-1102) First Day ..................................................Automatic renewal of beer and liquor licenses (except Class C). .................................................................... (53-124, 53-135) Within 20 days after end of month....Treasurer files monthly financial report. (17-606) * * ..............................................................Clerk must prepare agenda prior to next Board meeting. (84-1411) LEAGUE OF NEBRASKA MUNICIPALITIES 1335 L STREET LINCOLN, NE 68508 402-476-2829 www.lonm.com
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