Role
Requisition #
Hiring Manager
Hiring Manager
Intake Questionnaire
Effective communications with your hiring managers are critical
to both sourcing the right talent and then preparing the hiring
manager to have focused conversations with candidates.
However, you probably don’t get to spend as much time with
your hiring managers as you would like. So we have to make
our communications as efficient as our sourcing techniques.
At Dice, we interviewed a number of recruiters about
how they get their hiring managers fully engaged in
the recruiting process, from scoping a role to selling
candidates on the opportunity. From those interviews, we
developed a two piece tool kit for you to use as the basis
for your communications with your hiring managers.
Here you’ll find the Tech Recruiting Intake Questionnaire,
a guide for your initial meeting with your hiring manager
on a specific requisition. Some recruiters will email
over sections 1 and 2 of this Questionnaire before the
Intake Meeting. The rest of the Questionnaire guides
the conversation during the Intake Meeting. This
Questionnaire covers both the technical and nontechnical requirements for candidates, as well as helps
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narrow down the types of proof points you are going to
look for in resumes and social data.
Once you’ve found one or more compelling
candidates, you can use our Interview Brief template
to brief hiring managers and provide a framework for
their conversations with candidates. This guide allows
you to easily cut and paste from Dice and Open Web
profiles and highlight the technical and cultural fit
for a candidate.
If you currently are using templates over your own, feel
free to take parts of these templates and incorporate
them into yours. We’ve highlighted a number of best
practices throughout.
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Hiring Manager Intake Questionnaire
Background on Role
Part 1:
Background on Role
1.1 How will this role contribute to the company’s primary objectives?
1.2 Is this a new role or a back fill of an existing one?
New Role
Existing Role
1.3 How will this role be evaluated?
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Hiring Manager Intake Questionnaire
Job Responsibilities
Part 2:
Job Responsibilities
2.1 What are the top responsibilities for this role?
Best Practice
2.2 Which programming languages or tools will they be working with?
It is important to use this conversation on languages and tools to understand both what the
candidate will be working with and what skills might be transferable if the exact languages and tools
match can not be found.
2.3 What are the primary teams that this person will work with?
Sales
Marketing
Product
Operations
Other
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Hiring Manager Intake Questionnaire
Requirements
Part 3:
Requirements
Best Practice
3.1 Which skills are must-haves?
3.2 What types of projects would be evidence of these skills?
The answers to the two questions above will form the basis for your search strings on Dice
and other platforms. Always be sure to rank your technical requirements based on importance.
An example string for a “python developer” with specific skills and projects under their belt would be:
(programmer or developer or engineer) and python and (mysql or “my sql” or “my-sql”or postgresql)
and (django or flask or pyramid or bottle) and (virtualenv or chef or puppet or sentry or raven or
“project management” or “project manager” or implement or deploy or design)
3.3 Which skills are preferred, but not necessary?
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Hiring Manager Intake Questionnaire
Requirements (continued)
3.4 Are you looking for a specific number of years of experience
in different areas of expertise?
3.5 What non-technical skills will someone need to perform the
aforementioned job responsibilities?
Project Management
Budgeting
Team Management
Other
Communications
Writing
3.6 Should a candidate for this position be contributing
to a specific tech site?
For example, if you’re looking for a developer, you should consider making StackOverflow
or GitHub a requirement. Or if you’re looking for a designer, you might want to consider
making Dribbble a requirement.
3.7 Is it critical to have industry experience for this role?
Yes
No
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Hiring Manager Intake Questionnaire
Education
Part 4:
Education
4.1 Is there a specific certification needed for this role?
If yes, describe the certification.
Yes
No
4.2 Is a graduate degree required? If yes, describe the graduate degree.
Yes
No
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Hiring Manager Intake Questionnaire
Fit
Part 5:
Fit
5.1 What is the ideal personality for someone in this role?
Best Practice
5.2 Is there someone at the company who would be a good example of
someone that could fill this role? If so, who and what is it about them
that makes them a good example?
Ask the hiring manager about current employees at their company and how they would
hypothetically fare in the role. Use this to gain an understanding of a client’s managerial style
and preferred personality types.
5.3 What types of technologies and trends, beyond the requirements,
should someone in this role be passionate about?
Mobile
Cloud
ERP
Collaboration
Design
Other
5.4 Does the person need prior
managerial experience?
Yes
No
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Social Media
5.5 Any target companies we
should source from?
Yes
No
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Hiring Manager Intake Questionnaire
Location
Part 6:
Location
6.1 Where will this position be located?
6.2 Are you open to this position being located elsewhere?
6.3 Are you open to this being a remote position?
6.4 Can we pay for relocation for this role?
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Hiring Manager Intake Questionnaire
Compensation
Part 7:
Compensation
7.1 What is the budget for salary for this role?
7.2 Are there any team specific perks that I should know about when
talking with candidates?
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Hiring Manager Intake Questionnaire
Expectations
Part 8:
Expectations
8.1 When do you expect to see a first slate of resumes?
8.2 When are critical milestones for getting this role filled?
Interview Brief
Once you’ve come to agreement with the hiring manager on a slate
of candidates, use the Interview Brief to adequately prepare the hiring
manager for conversations with the candidates.
View the Interview Brief
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About Dice
Technology powers companies. Professionals power technology. Dice quickly delivers the opportunities, insights
and connections technology professionals and employers need to move forward. Learn how to effectively move
forward at dice.com.
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