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Mary Tavy Parish Council
Minutes of the Parish Council Meeting
Date
10 March 2015
Location
Reading Rooms, Mary Tavy
Those present
Cllr A. Prosser, Cllr J. Tarrant-Boyce, Cllr T. Pearce (WDBC), Cllr L.Beeley and Cllr
P. Williams (5). Mrs J Temple (Clerk).
Others present
4 members of the public.
Proceedings
Parishioners’ Time
Mr Matthew Crossey spoke about the current situation with regard to the playground and
asked the Council to consider supporting the grant request in order that the facility can be
reopened to the children of the village.
The Chairman declared the meeting open at 7.30 pm.
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Apologies for absence
None
10/03/2015/2
2.1
Declarations of Interest
Disclosure of pecuniary & other interests that may affect items on this agenda
Agreed to declare interests as they arise during the course of the meeting.
10/03/2015/3
3.1
Police Report
Report from PCSO Chapple
No report had been received from PCSO Chapple for this meeting although Cllr Prosser
had spoken to him about the accident on the A386 on 7th February but he was unable to
provide her with any further information
10/03/2015/4
4.1
Decision
Approval of Meeting Minutes
Parish Council Meeting on 10 February 2015
The minutes were approved as presented:
Proposed Cllr Williams; seconded Cllr Tarrant-Boyce; Cllr Prosser and Cllr Pearce in favour,
Cllr Beeley abstained as she was not present at the meeting.
Planning Committee Meeting on 27 February 2015
The minutes were approved as presented subject to minor alterations:
Proposed Cllr Tarrant-Boyce; seconded Cllr Beeley; all in favour.
Decision
10/03/2015/5
Matters Arising
Actions arising from 10 February 2015
5.1
Planning meeting minutes to be put on the website. Ongoing
5.2
Mr Hill had used 7 bags of grit prior to last month’s meeting gritting Horndon Road
5.3
Clerk to order Purchased Plot Register. Completed.
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Mary Tavy Parish Council
5.4
Standing Orders
This is an agenda item for this meeting.
5.5
Annual Meeting 2015
This is an agenda item for this meeting.
5.6
Cemetery Tidy Up
Burial Clerk to write to families regarding the large amount of pots and jars on graves.
Ongoing.
5.7
Updated Regulations to be put on Notice Board. Ongoing.
5.8
Clerk to inform the undertakers of names of key holders. Completed.
5.9
Clerk to write to Mr Hill for a breakdown of MTVMRGT grant request. This is an agenda
item.
5.10
Cllr Williams to request an extension to the submission deadline for the Downs Garage
development proposal. Completed.
5.11
Clerk to write to Jill Skelton for the thoughts of WDBC on the proposal for granite
demarcation posts in the cemetery. Awaiting reply – ongoing.
5.12
5.13
5.14
5.15
5.16
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6.1
Discussion
Decision
6.2
Decision
6.3
Discussion
Decision
Cllr Williams to put chain on the cemetery gate. Ongoing.
Clerk to purchase 2 replacement bins for the cemetery. Completed and delivered.
Clerk to seek quotes for woodchips for the playground. This is an agenda item.
Cllr Pearce to ask Cllr Kevin Ball to attend the Annual Parish Meeting. Completed.
Clerk to check the contract for the emptying of the dog waste bins with WDBC. Ongoing.
Finance
Review & approve monthly Financial Report (March 2015)
Cllr Pearce questioned why the payments for the cemetery bins and the Purchased Plots
Register were being taken from the Cemetery Account rather than the General Account as
historically it had been agreed that all cemetery purchases would come from the General
Account to allow cemetery income monies to accrue for future cemetery land purchase
and associated works. There was discussion regarding the lack of a budget within the
General Account to pay for these items and it was agreed that on this occasion they would
be paid for out of the Cemetery Account, although for future reference the original minute
relating to the historic decision would be found.
The Financial Report (v2) for March 2015 was approved:
Proposed Cllr Tarrant-Boyce; seconded Cllr Williams; all in favour.
Authorisation of payments for February 2015
The payments were authorised:
Proposed Cllr Pearce; seconded Cllr Tarrant-Boyce; all in favour.
Review and Approve Monthly Budget Management Report
The Report was approved:
Proposed Cllr Williams; seconded Cllr Beeley; all in favour.
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Mary Tavy Parish Council
10/03/2015/7
7.1
10/03/2015/8
8.1
8.2
8.3
Discussion
8.4
10/03/2015/9
9.1
Discussion
9.2
Discussion
Correspondence
The Clerk has received nomination forms for the Parish Council Elections and a notice is
to be put up on the notice board to that effect.
Following a complaint by a parishioner, the Clerk had written to the Highways Agency
stating that since the road works in the village the lines on the zebra crossing had virtually
disappeared and one of the beacons was out of action. Although no response has so far
been received, the lines have since been repainted. Cllr Pearce advised that this work
had been scheduled to take place.
Reports from Members elected to outside bodies
Dartmoor National Park Authority (DNPA)
There was no report for this meeting.
Southern Parishes Link Committee (SPLC)
There was no report for this meeting.
Coronation Hall (CH)
Cllr Beeley reported that the WiFi is now up and running although the router is to be
moved to a more secure location.
The Hall is on a waiting list to receive the burnings from road works to fill in the potholes in
the car park.
Plans for the Village Fair are ongoing.
There are plans for a big spring clean of the Hall both inside and outside
Reports from members attending other outside bodies
None.
Planning
To receive notification of new planning applications received
Cllr Williams had received no new notifications.
To receive notification of decisions on previous applications
Cllr Williams had received the following notifications:

0722/14 – extension to form a garage, conservatory and garden room
alterations at The Mount – approved with conditions

0003/15 – sand school at Holditch Farm - refused
10/03/2015/10
10.1
Discussion
Cemetery
Report from Burial Clerk
10.2
Discussion
Cemetery Fencing
The Clerk had received no response from Jill Skelton at WDBC with regards to the
position of WDBC on the use of granite demarcation markers. Cllr Williams had spoken
with Rev’d Higman about the proposal who in turn is to talk to the Archdeacon. Rob
Taylor, DNPA Ranger has informed Cllr Williams that he would be able to provide and
install the required granite posts at minimal cost, subject to the approval of DNPA. It
was agreed that approval in writing needs to be received from all interested parties
before a final decision can be made.
There was no report from the Burial Clerk.
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Mary Tavy Parish Council
10/03/2015/11
11.1
Discussion
Decision
Grants & Donations
Grants
PTA – The Council were informed of the names of the new Officers and it was then
agreed to award the grant.
Proposed Cllr Pearce; seconded Cllr Tarrant-Boyce; all in favour.
MTVMRGT – Cllr Prosser drew attention to an email sent to all Cllrs by Cllr Beeley
expressing support for awarding the requested grant in full. After much discussion, and
as an exception to policy as there was a surplus in the grants budget, it was agreed the
grant be awarded subject to the equipment meeting the required ROSPA regulations, it
being duly insured and there being a plaque erected acknowledging the date the grant
by the Council was made.
Proposed Cllr Tarrant-Boyce; seconded Cllr Beeley; all in favour.
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12.1
Discussion
Decision
12.2
Discussion
Decision
Standing Orders and Financial Regulations
Further to a Working Group on 9th March the Standing Orders v10 as read are to be
tabled for approval in April
Proposed Cllr Tarrant-Boyce; seconded Cllr Beeley; all in favour
Further to a Working Group on 9th March the Financial Regulations v6 as read are to
be tabled for approval in April
Proposed Cllr Tarrant-Boyce; seconded Cllr Beeley; all in favour
10/03/2015/13
Discussion
Annual Parish Meeting
The Clerk informed the Council that the Annual Parish Meeting cannot be used as an
opportunity to invite potential Councillors to speak as the meeting is being funded by
public money.
The prepared poster v2 was approved to be laminated and put on the notice board w/e
24th March along with an advert to go in the Tavistock Times.
Proposed Cllr Pearce; seconded Cllr Tarrant-Boyce; all in favour
Decision
Discussion
Decision
10/03/2015/14
Discussion
10/03/2015/15
10/03/2015/16
Bus Shelter
Cllr Williams reported that he had cleaned the bus shelter and wondered whether a
notice asking parishioners to keep it clean and tidy might be helpful. After discussion it
was agreed to monitor the situation for the time being.
Proposed Cllr Tarrant-Boyce; seconded Cllr Pearce; all in favour
Clerks Email
The Clerk reported that she has had two occasions recently where she has been
unable to send any emails. It was suggested that any future problems should be
logged to allow for further investigation.
Other Matters for Discussion
Cllr Williams reported that some of the grave markers are damaged or missing and
requested that an updated map be prepared.
Cllr Pearce informed the Council of some of the legal implications of transferring a
grave to a family member once the owner has been buried.
With regard to the Cemetery Regulations, the Clerk is to update the contact details in
order that the current ones can be put back on the board.
Cllr Williams reported that he had assisted in the clearing of the bus stop on Station
Road and he produced a news article about a timber shelter purchased for Lifton. It
was suggested that the Clerk write to DNPA to request their support in erecting
something similar on Station Road.
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Mary Tavy Parish Council
10/03/2015/17
10/03/2015/18
Discussion
Items Brought Forward for Inclusion on April 2015 Agenda
Cemetery Issues
Approve Standing Orders and Financial Regulations
To confirm date of the next Meeting
The date of Tuesday 14th April 2015 was confirmed as the date of the next full meeting of
the Parish Council in the Reading Rooms at 7.30pm.
There being no further business the Meeting closed at 9.40pm.
Jo Temple
Clerk to the Parish Council
Date: 14th March 2015
Signed:
Cllr A Prosser
Chair of the Parish Council
Date:
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