RESOLUTION RESOLUTION T O APPROVE AND AWARD BID F O R K I T C H E N DISHWASHER FOR T H E MCMINN COUNTY J U S T I C E C E N T E R WHEREAS, i n order t o properly p e r f o r m t h e essential operations o f c o u n t y g o v e r n m e n t , goods a n d services m u s t often b elet for bid; a n d WHEREAS, M c M i n n C o u n t y Sheriff, Joe G u y , has requested t h e replacement o f the k i t c h e n dishwasher f o rt h e M c M i n n C o u n t y Justice Center i n order t o properly carry out t h e functions o f the department; a n d W H E R E A S , M c M i n n C o u n t y has followed the proper procedures i n securing t h e bids; and W H E R E A S , L t . Tobias Parsons, Jail A d m i n i s t r a t o r , recommends B i d I t e m I a n d B i d I t e m I I I b e awarded t o t h e l o w bidder m e e tin g specifications, K a t o m o f K o d a k , T N f o r $29,281.02. NOW, THEREFORE, BE IT RESOLVED BY T H E BOARD OF COMMISSIONERS O F MCMINN COUNTY, TENNESSEE, MEETING IN R E G U L A R S E S S I O N T H I S T H E 15* D A Y O F J U N E , 2015, that this Commission does hereby approve the recommendation of L t . Tobias Parsons. John M . Gentry McMinn County Mayor Attest: Evonne Hoback, County Clerk SuejECI T O A P P R O V A L B Y Lc/kl±ill ^COMMITTEE R E S O L U T I O N NO. A R E S O L U T I O N T O APPROVE T H E BID TO SOUTHERN CONSTRUCTION GROUP, L L C FOR PUMPING AND HAULING O F L A N D F I L L L E A C H A T E W H E R E A S , i n order t o prcqjerly p e r f o r m the essential operations o f c o u n t y g o v e r n m e n t as p r e s c r i b e d b y l a w , g o o d s a n d s e r v i c e s m u s t o f t e n b e l e t f o r b i d ; a n d W H E R E A S , Charles D o n a l d s o n , I n t e r i m M c M i n n C o u n t y L a n d f i l l Supervisor, requests to b i d p u m p m g a n d h a u l i n g o f landfill leachatc for t h e period o f July 1, 2 0 1 5 t h r o u g h June 3 0 , 2016, i n order t o p r o p e r l y carr\ o u t the flinctions o f this department; a n d W H E R E A S , M c M i n n C o i m t y h a s followed t h e proper procedures i n securing t h e bids; and W H E R E A S , M c M i n n County Landfill Interim Supervisor, Charles Donaldson, has recommended t h e b i d be awarded t o t h e lowest bidder meeting a l l specifications. Southern Construction Group, L L C o f Athens, T N ; and W H E R E A S , M c M i n n Count>- desires t o enter into contract w i t h S o u t h e r n C o n s t r u c t i o n G r o u p , L L C t o p e r f o r m p u m p i n g a n d h a u l i n g o f landfill leachate at a price o f . 0 4 8 9 per gallon. N O W , T H E R E F O R E , B ET T R E S O L V E D B Y T H E B O A R D O F C O M M I S S I O N E R S O F M C M I N N COUNTY, TENNTSSEEE, M E E T I N G I N REGULAR SESSION O N THIS T H E IS"" D A Y O FJ U N E , 2015 T H A T T H E C O M M I S S I O N D O E S H E R E B Y A P P R O V E T H I S BID W I T H SOUTHERN CONSTRUCTION G R O U P , L L C , based u p o n t h e recommendation of the M c M i n n County Landfill Interim Supervisor. A N D F U R T H E R M O R E R E S O L V E S t o grant, authority t o t h e C o u n t y M a y o r o r his designee t o c a r r y o u t the duties o f said contract. John M . Gentry McMinn County Mayor Attest: E v o n n e Hobactc, C o u n t y C l e r k :T,TQ A P P R O V A L B Y \df:n COMMtTTEE R E S O L U T I O N NO. A R E S O L U T I O N TO A P P R O V E EXTENSION O F T H E ANNUAL WASTE T I R E PROCESSING BID W H E R E A S , i n order t o p r o p e r l y p e r f o r m t h e essential operations o f c o m i t y g o v e r n m e n t goods and services m u s t often be let f o r bid; a n d W H E R E A S , the currait b i d a l l o w s for extension o f A e contract upon agreement o f b o t h parties; a n d W H E R E A S . John Gentry, M c M i n n C o u n t y M a y o r , has requested t o extend the current agreement for bidding the annual requirements o f waste tire processing for the period o f July 1 , 2015 through June 30, 2016; and W H E R E A S , John Gentr\', M c M i n n Count\ M a y o r , recommends t h e b i d contract be renewed f o r another year t o L i b e r t y T i r e Recyclers at the same rate o f last year. N O W , T H E R E F O R E , B EI TR E S O L V E D B Y T H E B O A R D O F C O M M I S S I O N E R S O F MCMINN COUNTY, TENNESSEE, MEETING I NREGULAR SESSION THIS T H E 1 5 * D A Y O F J U N E , 2015, that this C o m m i s s i o n does hereby approve t h e r e c o m m e n d a t i o n of the M c M i n n County M a y o r . John M . Gentry McMinn County Mayor Attest: Evonne Hoback, County Clerk R E S O L U T I O N NO. A R E S O L U T I O N TO APPROVE AND AWARD ANNUAL PIPE BID W H E R E A S , i n order t o properly p e r f o r m t h e essential operations o f c o u n t y g o v e r n m e n t goods a n d services m u s t often b e let for bid; a n d W H E R E A S , D a n Evans, M c M i n n C o u n t y H i g h w a y C o m m i s s i o n e r , request t o b i d t h e a n n u a l pipe purchase f o r t h e p e r i o d o f J u l y 1, 2 0 1 5 t h r o u g h June 3 0 , 2 0 1 6 ; a n d W H E R E A S , M c M i n n C o u n t y h a s f o l l o w e d t h e proper procedvues i n securing t h e bids; and W H E R E A S , D a n Evans the M c M i n n County H i g h w a y Commissioner recommends a w a r d i n g t h e b i d o f steel pipe t o C o n t e c h o f E n g l e w o o d , T N ; a n d corrugated p o l y pipe t o Contech o f E n g l e w o o d , T N . Each recommendation is f o r the lowest bid meeting specifications, see a t t a c h e d r e c o m m e n d a t i o n l e t t e r . N O W , T H E R E F O R E , B E I TR E S O L V E D B Y T H E B O A R D O FC O M M I S S I O N E R S O F M C M I N N COUNTY, TENNESSEE, MEETING I NREGULAR SESSION THIS T H E 15*^ D A Y O F J U N E , 2 0 1 5 , t h a t t h i s C o m m i s s i o n d o e s h e r e b y a p p r o v e t h e r e c o m m e n d a t i o n of the H i g h w a y Commissioner. John M . Gentry McMinn County Mayor Attest: Evonne Hoback, County Clerk R E S O L U T I O N NO. A R E S O L U T I O N TO A P P R O V E AND AWARD ANNUAL JANITORIAL PRODUCTS BID W H E R E A S , i n order t o p r o p e r l y p e r f o r m the essential operations o f count>' g o v e r n m e n t , goods a n d services m u s t often be let for bid; a n d W H E R E A S , M c M i n n Count>- h a s requested t h e purdiase o f Janitorial Products from J u l y 1 , 2 0 1 5 t h r o u g h J u n e 3 0 , 2 0 1 6 , t o p r o p e r l y c a r r y o u t t h e ftmctions o f t h e d e p a r t m e n t ; a n d W H E R E A S , M c M i i m C o u n t y h a s followed t h e proper procedures i n seeming t h e bids; and W H E R E A S , Scott M c D o w e l l Courthouse Maintenance Supervisor, recommends the b i d be awarded t o the vendor w i t h the lowest bid price per i t e m meeting specifications; a n d W H E R E A S , S h e r i f f Joe Gruy, r e c o m m e n d s t h e b i d b e a w a r d e d t o t h e v e n d o r w i t h t h e lowest b i d price per i t e m meeting specifications. N O W , T H E R E F O R E , B EI TR E S O L V E D B YT H E B O A R D O FC O M M I S S I O N E R S O F M C M I N N COUNTY, TENNESSEE, MEETING I NREGULAR SESSION THIS T H E 15**" D A Y O F jnONE, 2 0 1 5 , t h a t t h i s C o m m i s s i o n d o e s h e r e b y a p p r o v e t h e r e c o m m e n d a t i o n of the Maintenance Supervisor a n dt h eSheriff concerning the janitorial bid. John M . Gentry McMinn County Mayor Attest: Evonne Hoback, County Clerk R E S O L U T I O N NO. A R E S O L U T I O N TO APPROVE AND AWARD SEMI-ANNUAL R E Q U I R E M E N T S BID F O R PAPER-PLASTICS PRODUCTS W H E R E A S , i n order t o p r o p e r l y p e r f o r m the essential q j e r a t i o n s o f count>' g o v e r n m e n t , goods a n dservices must often be let for bid; a n d W H E R E A S , the Courthouse Maintenance Department a n d Sheriff's Departmem requests t h e purchase o f l a p e r a n d Plastic Products f r o m J u l y 1, 2 0 1 5 , t o December 3 1 , 2015, t o properly carry out the functions o f the department; a n d W H E R E A S , M c Vlinn C o u n t y has followed t h e proper procedures i n securing t h e bids; and W H E R E A S , Scott M c D o w e l l , Courthouse Maintenance Supervisor, a n d Sheriff J o e G u y , b o t h r e c o m m e n d t h e b i d be awarded t o t h e vendor w i t h t h e lowest b i d price per i t e m m e e t i n g specifications. NOW, THEREFORE, B EIT RESOLVED B Y T H E BOARD O FCOMMISSIONERS O F M C M I N N COUNTY, ENNESSEE, MEETING I N R E G U L A R SESSION THIS T H E 1 5 ^ D A Y O F J U N E 2 0 i 5i, t h a t t h i s C o m m i s s i o n d o e s h e r e b y a p p r o v e t h e r e c o m m e n d a t i o n o f t h e M a i n t e n a n c e S u p e r vi s o r a n d t h e S h e r i f f . John M . Gentry McMinn County Mayor Atte.st: Evonne Hoback, Count' Clerk Q) R E S O L U T I O N NO. A R E S O L U T I O N O A P P R O V E T H E I N C R E A S E O F T H R E S H O L D OF F O R M A L BIDDING R E Q U I R E M E N T S FROM $ 1 0 , 0 0 0 T O $ 2 5 , 0 0 0 W H E R E A S . Tennessee Code A n n o t a t e d a n d M c M i n n Count\ F M C P o l i c y a n d Procedures require that purchases above 3 1 0 , 0 0 0 be p u b l i c l y advertised and sealed c o n ^ j e n t i v e bids b e received; a n d W H E R E A S , e f f e c t i v e M a y 1 8 . 2 0 1 5 . P u b U c C h a p t e r 4 5 7 aiaeads T e n n e s s e e C o d e A n n o t a t e d i t a l l o w l o c a l g o v e r n m e n t s w i t h a foil t i m e p u r c h a s i n g a g e n t , b y r e s o l u t i o n o f i t s g o v e r n i n g b o d y , t o increase this threshold t o $ 2 ^ , 0 0 0 w i t h purchases b e t w e e n $ 1 0 , 0 0 0 a n d $ 2 5 , 0 0 0 requiring three w r i t t e n Quotations: a n d W H E R E A S , Finance Director, Jason I^uallen, recommends $25,000 i n accordance w i t h Public Chapter 4 5 7 , iocxeasing this " B i d L i m i t " to THEREFORE, B E IT RESOLVED B Y T H EMCMINN COUNTY BOARD O F C O M M I S S I O N E R S M E E T I N G T H I S T H E 1 5 * D A Y O F J U N E 2015, t h a t this C o m m i s s i o n does hereby approve the recomruendation of Finance Director Jason L u a l l e n . John M . Gentry, McMinn County Mayor Attest: E v o n n e Hoback, C o u n t y Cierk R E S O L U T I O N NO. A R E S O L U T I O N TO D E C L A R E I T E M S AS SURPLUS P R O P E R T Y W H E R E A S , M c M i m Count\ has a u t h o r i t y t o declare items as surplus that are n o longer deemed necessar\ o r adeqiate t o properly p e r f o r m the duties o f c o u n t y g o v e r n m e n t as prescribed by law; and W H E R E A S , t h e M c M m n C o u n t y H i g h w a y D e p a r t m e n t r e q u e s t s a p p r o v a l t o h a v e mc e q u i p m e n t listed o n t h e attached letters declared as surplus property a n d sell i t ; a n d N O W , T H E R E F O R E , B EI TR E S O L V E D B Y T H E B O A R D O F C O M M I S S I O N E R S O F MCMINN COUNTY, TENNESSEE, MEETING I N REGULAR SESSION THIS T H E 1 5 " " D A Y O F JUNE 2 0 | 5 , t h a t t h i s C o m m i s s i o n d o e s h e r e b y d e c l a r e t h e s e i t e m s a s s u r p l u s property. John M . Gentry McMinn County Mayor Attest; Evonne Hoback, Count Clerk SUBJECT TO APPROVAL BY UMP^IU. ..^ ^ COMMITTEE Resolution N o A R E S O L U T I O N T O A P P R 0 \ T : AN A M E N D M E N T T O T H E McMINN COUNTS' S A N I T A R Y L A N D F I L L ' S " C O N T R A C T IN L I E U O F P E R F O R M A N C E B O N D " WHEREAS, M c M r m Count}- and the Tennessee Department Conservation ( T D E C ) have a Contract i n Lieu o f Performance B o n d f o r the solid waste permits held b y M c M i n n C o u n t y ; a n d WHEREAS, these contracts inflation adjustments; a n d o f Environment and financial a s s u r a n c e s f o r must be amended annually t o accurately reflect annual WHEREAS, t h e State o f Tennessee a n d M c M i n n C o u n t y desire t o a m e n d contracts f o r the f o l l o w i n g solid waste permits: L 2. S N L S N L 54-0(f03 54-0003-ext S 369,407.00 52,344.373.00 to to $ 337,619.04 $2,380,710.74 NOW, THEREFfORE BE IT RESOLVED BY THE BOARD OF C O M M I S S I O N E R S O F J M C M I N N C O U N T Y , TENTSfESSEE, M E E T I N G I N R E G U L A R S E S S I O N T H I S T H E 15"" D A Y O F J U N E 2015, t h a t t h i s C o m m i o n d o e s h e r e b y a p p r o v e t h e amendments f o rinflation adjustments t o t h e fmancial assurances f o rsolid waste permits held b y M c M i n n C o i m t y a n d FUR' 'HERMORE, a u t h o r i z e s t h e C o u n t y M a y o r t o e x e c u t e t h e n e c e s s a r y d o c i u n e n t s t o f u l f i l l t h e inte n t i o n s o f t h i s r e s o l u t i o n . Attest: Evonne Hoback, C o u n t y C erk John M . Gentry M c M i n n County Mayor SOBJECT TO APPROVAL BY _£M^a£4j£aL.i£^AaiG.COMMn l b t Resolution No. A RESOLUTION TO APPROVE THE APPLICATION REGARDING Fl"NDING AND P L A C E M E N T O F A R U H A L F I R E H Y D R A N T WHEREAS, in order to properly perform the essential means of fighting fires in McMinn Count>, it is nebessary to provide fire hydrants to rural areas; and WHERE-\S, it i^ the policy of McMinn County to aid i n the funding of the placement of 1 rural fire hydrant per year in each fire district; and W H E R E A S , the following application has been recommended for approval by the R u r a l F i r e Committee: As a service to the citizens of McMinn County, the McMinn County Commission approves a grant for payment toward the installation of ONE fire hydrant per fire district per fiscal year. The grant amount is $3,000 per hydrant, based on available funds and approval of the Budget Committee. _j as the a McMinn County Citizen, wish to request the placement of a fire hydrant at the following localiion subject to approval of the Chief of the primary responding fire district: ( " * * A t t a c h sketch o f l o c a t i o n t o t h i s form) This form stands as a Hold Harmless agreement whereas McMinn County Rural Fire is not responsible for any fees relating to maintsnance of said fire hydrant. The undersigned applicant understands that this hydrant, should its funding be approved by the McMinn County Commission, will be installed by the local utility provider, and may or mpy not be maintained by the utility. Signature: Address: Telephone: Po RO)C IZ^ c^ll^ Date of Request: 0)^Lu^r,J^ ^2'?'7faq C^'^jl^ As Rural Fire District Chief, I approve this r e c o m m e n ^ t i o n ; Fire District: 'T>'.S>^<'>cV' Commissior District. ^ N - ^ t ^ o o ^ ^ ^ f f ^ SUBJECT TO APPROVAL BY gi^gfi-aJC^i^ifi^ ...CO^.TTEE Resolution No. A RESOLUTION TO APPROVE THE APPLICATION REGARDING FUNDING AND P L A C E M E N T O F A R U R A L F I R E H Y D R . \ N T W H E R E A S , in order to properly perform the essential means of fighting fires in M c M i n n Count>-, it is necessary to provide fire hydrants to rural areas; and WTHEREAS, rt is the polic> of McMinn County to aid in the funding of the placement of 1 r u r a l fire hydrant per year in each fire district; and W H E R E A S , the following application has been recommended for approval by the R u r a l Fire Committee: ^ As a service to the citizens of McMinn County, the McMinn County Commission approves a grant for payment toward the installation of ONE fire hydrant per fire district per fiscal year. The grant amount is $3,000 per hydrant, based on available funds and approval of the Budget Committee. _i as the a McMinn County Citizen, wish to request the placement of a fire hydrant at the following location subject to approval of the Chief of the primary responding fire district: (****Attach sketch of location to this form) This form stands as a Hoid Hannless agreement whereas McMinn County Rural Fire is not responsole for any fees relating to maintenance of said fire hydrant. The undersigned applicant understands that this hydrant, should its funding be approved by the McMinn County Commission, will be installed by the local utility provider, and may or may not be maintained by the utility. Signature: Address: Telephone: Date of Request: - Sol-WH 6?-S"-l^ As Rural Fire District Chief, I approve this recommendation:^ Fire District: Corrsmisstor District: Resolution No. A R E S O L U T I O N T O D E C L A R E I T E M S AS S U R P L U S P R O P E R T Y AND P L A C E T H E M F O R S A L E A T P U B L I C A U C T I O N WHEREAS, M c M i n n C o u n t y has authority t o declare items as surplus that are n o longer deemed necessary o r adequate t o properh perform t h e duties o f county g o v e r n m e n t as prescribed b y l a w ; a n d W H E R E A S , M c M i n n C o u n t y desires t o declare a 1.01 acre p a r c e l o f l a n d l o c a t e d o n C o u n t \ R o a d 3 1 6 a s s u r p l u s p r o p e r t y a n d p r o v i d e i t f o r s a l e by p u b l i c a u c t i o n . WHEREAS, this property w a s donated b y R . M . C o m p a n y , L L C , as a potential l o c a t i o n f o r a n e w fire s t a t i o n i n M c M i n n C o u n t y ' s 9 ' ' ' F i r e D i s t r i c t ; a n d WHEREAS, the n e w l y established N o r t h M c M i n n Fire Department, w h i c h serves t h e 9'^ F i r e District, is i n t h e process o f securing a separate parcel o f l a n d f o r t h e construction o f its n e w station; a n d WHEREAS, N o r t h M c M i n n F i r e D e p a r t m e n t h a s requested M c M i n n C o u n t y sale the parcel acquired f r o m R . M . C o m p a n y , L L C , a n d donate t h e funds f r o m said sale t o N o r t h M c M i r m t o b e u s e d t o w a r d t h e c o n s t r u c t i o n o f a n e w fire s t a t i o n ; a n d WHEREAS, N o r t h M c M i n n Fire Department understands it m u s t present a deed for t h en e w l y acquired property before t h e 1.01 acre parcel is auctioned; a n d NOW, T H E R E F O R E , B E I T R E S O L V E D B Y T H E B O A R D O F C O M M I S S I O N E R S OF McMINN C O U N T Y , T E N N E S S E E , M E E T I N G IN S P E C I A L S E S S I O N T H I S T H E 15'" D A Y O F J U N E , 2015, t h a t t h i s C o m m i s s i o n h e r e b y a p p r o v e s t h e sale o f the 1.01 acre tract located o n C o u n t y R o a d 3 1 6 , a n d f u r t h e r m o r e authorizes t h e c o u n t y m a y o r t o grant t h e funds attained f r o m t h e sale o f the property t o N o r t h M c M i n n F i r e D e p a r t m e n t after advertised appropriately as a d o n a t i o n to a not-for-profit agency. John M . Gentry McMinn County Mayor Attest: Evonne Hoback. County Clerk 15 Resolution No. A R E S O L U T I O N T O CONFIRM T H E APPOINTMENT O F C H E R Y L INGRAM T O T H E McMINN C O U N T Y R E G I O N A L PLANNING COMMISSION WHEREAS. M c M i n n C o u n t y has a regional planning commission t oprovide for the r e v i e w o f the proposed development o f property i n M c M i n n C o u n t y subject t o t h e rules a n d regulations o f said regional planning commission; and WHEREAS, state l a wgrants authority t o t h e Count>' M a y o r t o appoint m e m b e r s regional planjiing c o m m i s s i o n upon confinnation b y the county legislative body: a n d tothe W H E R E A S , J o h n M . G e n t r y a s M c M i n n C o u n t > ' M a y o r , n o m i n a t e s C h e r y l I n g r a m t o fill t h e unexpired four year t e r m o f J i m Davis t o theM c M i n n County Regional Planning C o m m i s s i o n d u e t o expire July 1,2016. | NOW, T H E R E F O R E , B E I T R E S O L V E D B Y T H E BOARD O F COMMISSIONERS O F M c M I N N C O U N T Y , T E N N E S S E E , M E E T I N G I N R E G U L A R S E S S I O N O N T H I S 15"' D A Y O F J U N E , 2015, t h a t t h i s c o m m i s s i o n d o e s h e r e b y c o n f i r m t h e a p p o i n t m e n t o f C h e r y l I n g r a m to t h eM c M i n n Count\ Regional Planning C o m m i s s i o n . John M . Gentr>' M c M i n n County Mayor Attest: Evonne Hoback, County Clerk
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