RESOLUTION
RESOLUTION T O APPROVE AND AWARD BID F O R
K I T C H E N DISHWASHER FOR T H E
MCMINN COUNTY J U S T I C E C E N T E R
WHEREAS, i n order t o properly p e r f o r m t h e essential operations o f c o u n t y
g o v e r n m e n t , goods a n d services m u s t often b elet for bid; a n d
WHEREAS, M c M i n n C o u n t y Sheriff, Joe G u y , has requested t h e replacement o f
the k i t c h e n dishwasher f o rt h e M c M i n n C o u n t y Justice Center i n order t o properly carry
out t h e functions o f the department; a n d
W H E R E A S , M c M i n n C o u n t y has followed the proper procedures i n securing t h e bids;
and
W H E R E A S , L t . Tobias Parsons, Jail A d m i n i s t r a t o r , recommends B i d I t e m I a n d B i d
I t e m I I I b e awarded t o t h e l o w bidder m e e tin g specifications, K a t o m o f K o d a k , T N f o r
$29,281.02.
NOW,
THEREFORE, BE
IT
RESOLVED
BY
T H E BOARD
OF
COMMISSIONERS
O F MCMINN COUNTY, TENNESSEE, MEETING IN
R E G U L A R S E S S I O N T H I S T H E 15* D A Y O F J U N E , 2015, that this Commission
does hereby approve the recommendation of L t . Tobias Parsons.
John M . Gentry
McMinn County Mayor
Attest:
Evonne Hoback, County Clerk
SuejECI T O A P P R O V A L B Y
Lc/kl±ill
^COMMITTEE
R E S O L U T I O N NO.
A R E S O L U T I O N T O APPROVE T H E BID TO
SOUTHERN CONSTRUCTION GROUP, L L C
FOR PUMPING AND HAULING O F L A N D F I L L L E A C H A T E
W H E R E A S , i n order t o prcqjerly p e r f o r m the essential operations o f c o u n t y g o v e r n m e n t
as p r e s c r i b e d b y l a w , g o o d s a n d s e r v i c e s m u s t o f t e n b e l e t f o r b i d ; a n d
W H E R E A S , Charles D o n a l d s o n , I n t e r i m M c M i n n C o u n t y L a n d f i l l Supervisor, requests
to b i d p u m p m g a n d h a u l i n g o f landfill leachatc for t h e period o f July 1, 2 0 1 5 t h r o u g h June 3 0 ,
2016, i n order t o p r o p e r l y carr\ o u t the flinctions o f this department; a n d
W H E R E A S , M c M i n n C o i m t y h a s followed t h e proper procedures i n securing t h e bids;
and
W H E R E A S , M c M i n n County Landfill Interim Supervisor, Charles Donaldson, has
recommended t h e b i d be awarded t o t h e lowest bidder meeting a l l specifications. Southern
Construction Group, L L C o f Athens, T N ; and
W H E R E A S , M c M i n n Count>- desires t o enter into contract w i t h S o u t h e r n C o n s t r u c t i o n
G r o u p , L L C t o p e r f o r m p u m p i n g a n d h a u l i n g o f landfill leachate at a price o f . 0 4 8 9 per gallon.
N O W , T H E R E F O R E , B ET T R E S O L V E D B Y T H E B O A R D O F C O M M I S S I O N E R S O F
M C M I N N COUNTY, TENNTSSEEE, M E E T I N G I N REGULAR SESSION O N THIS T H E
IS"" D A Y O FJ U N E , 2015 T H A T T H E C O M M I S S I O N D O E S H E R E B Y A P P R O V E T H I S
BID W I T H
SOUTHERN
CONSTRUCTION
G R O U P , L L C , based u p o n t h e
recommendation of the M c M i n n County Landfill Interim Supervisor.
A N D F U R T H E R M O R E R E S O L V E S t o grant, authority t o t h e C o u n t y M a y o r o r
his designee t o c a r r y o u t the duties o f said contract.
John M . Gentry
McMinn County Mayor
Attest:
E v o n n e Hobactc, C o u n t y C l e r k
:T,TQ A P P R O V A L B Y
\df:n
COMMtTTEE
R E S O L U T I O N NO.
A R E S O L U T I O N TO A P P R O V E EXTENSION O F T H E ANNUAL
WASTE T I R E PROCESSING BID
W H E R E A S , i n order t o p r o p e r l y p e r f o r m t h e essential operations o f c o m i t y g o v e r n m e n t
goods and services m u s t often be let f o r bid; a n d
W H E R E A S , the currait b i d a l l o w s for extension o f A e contract upon agreement o f b o t h
parties; a n d
W H E R E A S . John Gentry, M c M i n n C o u n t y M a y o r , has requested t o extend the current
agreement for bidding the annual requirements o f waste tire processing for the period o f July 1 ,
2015 through June 30, 2016; and
W H E R E A S , John Gentr\', M c M i n n Count\ M a y o r , recommends t h e b i d contract be
renewed f o r another year t o L i b e r t y T i r e Recyclers at the same rate o f last year.
N O W , T H E R E F O R E , B EI TR E S O L V E D B Y T H E B O A R D O F C O M M I S S I O N E R S O F
MCMINN COUNTY, TENNESSEE, MEETING I NREGULAR SESSION THIS T H E
1 5 * D A Y O F J U N E , 2015, that this C o m m i s s i o n does hereby approve t h e r e c o m m e n d a t i o n
of the M c M i n n County M a y o r .
John M . Gentry
McMinn County Mayor
Attest:
Evonne Hoback, County Clerk
R E S O L U T I O N NO.
A R E S O L U T I O N TO APPROVE AND AWARD ANNUAL PIPE BID
W H E R E A S , i n order t o properly p e r f o r m t h e essential operations o f c o u n t y g o v e r n m e n t
goods a n d services m u s t often b e let for bid; a n d
W H E R E A S , D a n Evans, M c M i n n C o u n t y H i g h w a y C o m m i s s i o n e r , request t o b i d t h e
a n n u a l pipe purchase f o r t h e p e r i o d o f J u l y 1, 2 0 1 5 t h r o u g h June 3 0 , 2 0 1 6 ; a n d
W H E R E A S , M c M i n n C o u n t y h a s f o l l o w e d t h e proper procedvues i n securing t h e bids;
and
W H E R E A S , D a n Evans the M c M i n n County H i g h w a y Commissioner recommends
a w a r d i n g t h e b i d o f steel pipe t o C o n t e c h o f E n g l e w o o d , T N ; a n d corrugated p o l y pipe t o
Contech o f E n g l e w o o d , T N . Each recommendation is f o r the lowest bid meeting specifications,
see a t t a c h e d r e c o m m e n d a t i o n l e t t e r .
N O W , T H E R E F O R E , B E I TR E S O L V E D B Y T H E B O A R D O FC O M M I S S I O N E R S O F
M C M I N N COUNTY, TENNESSEE, MEETING I NREGULAR SESSION THIS T H E
15*^ D A Y O F J U N E , 2 0 1 5 , t h a t t h i s C o m m i s s i o n d o e s h e r e b y a p p r o v e t h e r e c o m m e n d a t i o n
of the H i g h w a y Commissioner.
John M . Gentry
McMinn County Mayor
Attest:
Evonne Hoback, County Clerk
R E S O L U T I O N NO.
A R E S O L U T I O N TO A P P R O V E AND AWARD ANNUAL
JANITORIAL PRODUCTS BID
W H E R E A S , i n order t o p r o p e r l y p e r f o r m the essential operations o f count>' g o v e r n m e n t ,
goods a n d services m u s t often be let for bid; a n d
W H E R E A S , M c M i n n Count>- h a s requested t h e purdiase o f Janitorial Products
from
J u l y 1 , 2 0 1 5 t h r o u g h J u n e 3 0 , 2 0 1 6 , t o p r o p e r l y c a r r y o u t t h e ftmctions o f t h e d e p a r t m e n t ; a n d
W H E R E A S , M c M i i m C o u n t y h a s followed t h e proper procedures i n seeming t h e bids;
and
W H E R E A S , Scott M c D o w e l l Courthouse Maintenance Supervisor, recommends the b i d
be awarded t o the vendor w i t h the lowest bid price per i t e m meeting specifications; a n d
W H E R E A S , S h e r i f f Joe Gruy, r e c o m m e n d s t h e b i d b e a w a r d e d t o t h e v e n d o r w i t h t h e
lowest b i d price per i t e m meeting specifications.
N O W , T H E R E F O R E , B EI TR E S O L V E D B YT H E B O A R D O FC O M M I S S I O N E R S O F
M C M I N N COUNTY, TENNESSEE, MEETING I NREGULAR SESSION THIS T H E
15**" D A Y O F jnONE, 2 0 1 5 , t h a t t h i s C o m m i s s i o n d o e s h e r e b y a p p r o v e t h e r e c o m m e n d a t i o n
of the Maintenance Supervisor a n dt h eSheriff concerning the janitorial bid.
John M . Gentry
McMinn County Mayor
Attest:
Evonne Hoback, County Clerk
R E S O L U T I O N NO.
A R E S O L U T I O N TO APPROVE AND AWARD SEMI-ANNUAL
R E Q U I R E M E N T S BID F O R PAPER-PLASTICS PRODUCTS
W H E R E A S , i n order t o p r o p e r l y p e r f o r m the essential q j e r a t i o n s o f count>' g o v e r n m e n t ,
goods a n dservices must often be let for bid; a n d
W H E R E A S , the Courthouse Maintenance Department a n d Sheriff's Departmem
requests t h e purchase o f l a p e r a n d Plastic Products f r o m J u l y 1, 2 0 1 5 , t o December 3 1 , 2015, t o
properly carry out the functions o f the department; a n d
W H E R E A S , M c Vlinn C o u n t y has followed t h e proper procedures i n securing t h e bids;
and
W H E R E A S , Scott M c D o w e l l , Courthouse Maintenance Supervisor, a n d Sheriff J o e
G u y , b o t h r e c o m m e n d t h e b i d be awarded t o t h e vendor w i t h t h e lowest b i d price per i t e m
m e e t i n g specifications.
NOW, THEREFORE, B EIT RESOLVED B Y T H E BOARD O FCOMMISSIONERS O F
M C M I N N COUNTY, ENNESSEE, MEETING I N R E G U L A R SESSION THIS T H E
1 5 ^ D A Y O F J U N E 2 0 i 5i, t h a t t h i s C o m m i s s i o n d o e s h e r e b y a p p r o v e t h e r e c o m m e n d a t i o n
o f t h e M a i n t e n a n c e S u p e r vi s o r a n d t h e S h e r i f f .
John M . Gentry
McMinn County Mayor
Atte.st:
Evonne Hoback, Count' Clerk
Q)
R E S O L U T I O N NO.
A R E S O L U T I O N O A P P R O V E T H E I N C R E A S E O F T H R E S H O L D OF
F O R M A L BIDDING R E Q U I R E M E N T S FROM $ 1 0 , 0 0 0 T O $ 2 5 , 0 0 0
W H E R E A S . Tennessee Code A n n o t a t e d a n d M c M i n n Count\ F M C P o l i c y a n d Procedures
require that purchases above 3 1 0 , 0 0 0 be p u b l i c l y advertised and sealed c o n ^ j e n t i v e bids b e received; a n d
W H E R E A S , e f f e c t i v e M a y 1 8 . 2 0 1 5 . P u b U c C h a p t e r 4 5 7 aiaeads T e n n e s s e e C o d e A n n o t a t e d i t a l l o w l o c a l g o v e r n m e n t s w i t h a foil t i m e p u r c h a s i n g a g e n t , b y r e s o l u t i o n o f i t s g o v e r n i n g b o d y , t o
increase this threshold t o $ 2 ^ , 0 0 0 w i t h purchases b e t w e e n $ 1 0 , 0 0 0 a n d $ 2 5 , 0 0 0 requiring three w r i t t e n
Quotations: a n d
W H E R E A S , Finance Director, Jason I^uallen, recommends
$25,000 i n accordance w i t h Public Chapter 4 5 7 ,
iocxeasing this " B i d L i m i t " to
THEREFORE, B E IT RESOLVED B Y T H EMCMINN COUNTY BOARD O F
C O M M I S S I O N E R S M E E T I N G T H I S T H E 1 5 * D A Y O F J U N E 2015, t h a t this C o m m i s s i o n does
hereby approve the recomruendation of Finance Director Jason L u a l l e n .
John M . Gentry,
McMinn County Mayor
Attest:
E v o n n e Hoback, C o u n t y Cierk
R E S O L U T I O N NO.
A R E S O L U T I O N TO D E C L A R E I T E M S AS SURPLUS P R O P E R T Y
W H E R E A S , M c M i m Count\ has a u t h o r i t y t o declare items as surplus that are n o longer
deemed necessar\ o r adeqiate t o properly p e r f o r m the duties o f c o u n t y g o v e r n m e n t as prescribed
by law; and
W H E R E A S , t h e M c M m n C o u n t y H i g h w a y D e p a r t m e n t r e q u e s t s a p p r o v a l t o h a v e mc
e q u i p m e n t listed o n t h e attached letters declared as surplus property a n d sell i t ; a n d
N O W , T H E R E F O R E , B EI TR E S O L V E D B Y T H E B O A R D O F C O M M I S S I O N E R S O F
MCMINN COUNTY, TENNESSEE, MEETING I N REGULAR SESSION THIS T H E
1 5 " " D A Y O F JUNE 2 0 | 5 , t h a t t h i s C o m m i s s i o n d o e s h e r e b y d e c l a r e t h e s e i t e m s a s s u r p l u s
property.
John M . Gentry
McMinn County Mayor
Attest;
Evonne Hoback, Count
Clerk
SUBJECT TO APPROVAL BY
UMP^IU.
..^
^ COMMITTEE
Resolution N o
A R E S O L U T I O N T O A P P R 0 \ T : AN A M E N D M E N T T O T H E McMINN COUNTS'
S A N I T A R Y L A N D F I L L ' S " C O N T R A C T IN L I E U O F P E R F O R M A N C E B O N D "
WHEREAS, M c M r m Count}- and the Tennessee Department
Conservation ( T D E C ) have a Contract i n Lieu o f Performance B o n d f o r
the solid waste permits held b y M c M i n n C o u n t y ; a n d
WHEREAS, these contracts
inflation adjustments; a n d
o f Environment and
financial a s s u r a n c e s f o r
must be amended annually t o accurately
reflect
annual
WHEREAS, t h e State o f Tennessee a n d M c M i n n C o u n t y desire t o a m e n d contracts f o r
the f o l l o w i n g solid waste permits:
L
2.
S N L
S N L
54-0(f03
54-0003-ext
S 369,407.00
52,344.373.00
to
to
$
337,619.04
$2,380,710.74
NOW,
THEREFfORE
BE
IT
RESOLVED
BY
THE
BOARD
OF
C O M M I S S I O N E R S O F J M C M I N N C O U N T Y , TENTSfESSEE, M E E T I N G I N R E G U L A R
S E S S I O N T H I S T H E 15"" D A Y O F J U N E 2015, t h a t t h i s C o m m i o n d o e s h e r e b y a p p r o v e t h e
amendments f o rinflation adjustments t o t h e fmancial assurances f o rsolid waste permits held b y
M c M i n n C o i m t y a n d FUR' 'HERMORE, a u t h o r i z e s t h e C o u n t y M a y o r t o e x e c u t e t h e n e c e s s a r y
d o c i u n e n t s t o f u l f i l l t h e inte n t i o n s o f t h i s r e s o l u t i o n .
Attest:
Evonne Hoback, C o u n t y C erk
John M . Gentry
M c M i n n County Mayor
SOBJECT TO APPROVAL BY
_£M^a£4j£aL.i£^AaiG.COMMn l b t
Resolution No.
A RESOLUTION TO APPROVE THE APPLICATION REGARDING
Fl"NDING AND P L A C E M E N T O F A R U H A L F I R E H Y D R A N T
WHEREAS,
in order to properly perform the essential means of fighting fires in
McMinn Count>, it is nebessary to provide fire hydrants to rural areas; and
WHERE-\S,
it i^ the policy of McMinn County to aid i n the funding of the
placement of 1 rural fire hydrant per year in each fire district; and
W H E R E A S , the following application has been recommended for approval by the
R u r a l F i r e Committee:
As a service to the citizens of McMinn County, the McMinn County Commission approves a grant for
payment toward the installation of ONE fire hydrant per fire district per fiscal year. The grant amount is
$3,000 per hydrant, based on available funds and approval of the Budget Committee.
_j as the a McMinn County Citizen, wish to request the placement of a fire
hydrant at the following localiion subject to approval of the Chief of the primary responding fire district:
( " * * A t t a c h sketch o f l o c a t i o n t o t h i s form)
This form stands as a Hold Harmless agreement whereas McMinn County Rural Fire is not responsible
for any fees relating to maintsnance of said fire hydrant. The undersigned applicant understands that this
hydrant, should its funding be approved by the McMinn County Commission, will be installed by the local
utility provider, and may or mpy not be maintained by the utility.
Signature:
Address:
Telephone:
Po RO)C IZ^
c^ll^
Date of Request:
0)^Lu^r,J^
^2'?'7faq
C^'^jl^
As Rural Fire District Chief, I approve this r e c o m m e n ^ t i o n ;
Fire District:
'T>'.S>^<'>cV'
Commissior District.
^ N - ^ t ^ o o ^ ^ ^ f f ^
SUBJECT TO APPROVAL BY
gi^gfi-aJC^i^ifi^
...CO^.TTEE
Resolution No.
A RESOLUTION TO APPROVE THE APPLICATION REGARDING
FUNDING AND P L A C E M E N T O F A R U R A L F I R E H Y D R . \ N T
W H E R E A S , in order to properly perform the essential means of fighting fires in
M c M i n n Count>-, it is necessary to provide fire hydrants to rural areas; and
WTHEREAS,
rt is the polic> of McMinn County to aid in the funding of the
placement of 1 r u r a l fire hydrant per year in each fire district; and
W H E R E A S , the following application has been recommended for approval by the
R u r a l Fire Committee: ^
As a service to the citizens of McMinn County, the McMinn County Commission approves a grant for
payment toward the installation of ONE fire hydrant per fire district per fiscal year. The grant amount is
$3,000 per hydrant, based on available funds and approval of the Budget Committee.
_i as the a McMinn County Citizen, wish to request the placement of a fire
hydrant at the following location subject to approval of the Chief of the primary responding fire district:
(****Attach sketch of location to this form)
This form stands as a Hoid Hannless agreement whereas McMinn County Rural Fire is not responsole
for any fees relating to maintenance of said fire hydrant. The undersigned applicant understands that this
hydrant, should its funding be approved by the McMinn County Commission, will be installed by the local
utility provider, and may or may not be maintained by the utility.
Signature:
Address:
Telephone:
Date of Request:
- Sol-WH
6?-S"-l^
As Rural Fire District Chief, I approve this recommendation:^
Fire District:
Corrsmisstor District:
Resolution No.
A R E S O L U T I O N T O D E C L A R E I T E M S AS S U R P L U S P R O P E R T Y
AND P L A C E T H E M F O R S A L E A T P U B L I C A U C T I O N
WHEREAS, M c M i n n C o u n t y has authority t o declare items as surplus that are
n o longer deemed necessary o r adequate t o properh perform t h e duties o f county
g o v e r n m e n t as prescribed b y l a w ; a n d
W H E R E A S , M c M i n n C o u n t y desires t o declare a 1.01 acre p a r c e l o f l a n d l o c a t e d
o n C o u n t \ R o a d 3 1 6 a s s u r p l u s p r o p e r t y a n d p r o v i d e i t f o r s a l e by p u b l i c a u c t i o n .
WHEREAS, this property w a s donated b y R . M . C o m p a n y , L L C , as a potential
l o c a t i o n f o r a n e w fire s t a t i o n i n M c M i n n C o u n t y ' s 9 ' ' ' F i r e D i s t r i c t ; a n d
WHEREAS, the n e w l y established N o r t h M c M i n n Fire Department, w h i c h
serves t h e 9'^ F i r e District, is i n t h e process o f securing a separate parcel o f l a n d f o r t h e
construction o f its n e w station; a n d
WHEREAS, N o r t h M c M i n n F i r e D e p a r t m e n t h a s requested M c M i n n C o u n t y sale
the parcel acquired f r o m R . M . C o m p a n y , L L C , a n d donate t h e funds f r o m said sale t o
N o r t h M c M i r m t o b e u s e d t o w a r d t h e c o n s t r u c t i o n o f a n e w fire s t a t i o n ; a n d
WHEREAS, N o r t h M c M i n n Fire Department understands it m u s t present a deed
for t h en e w l y acquired property before t h e 1.01 acre parcel is auctioned; a n d
NOW, T H E R E F O R E , B E I T R E S O L V E D B Y T H E B O A R D O F
C O M M I S S I O N E R S OF McMINN C O U N T Y , T E N N E S S E E , M E E T I N G IN
S P E C I A L S E S S I O N T H I S T H E 15'" D A Y O F J U N E , 2015, t h a t t h i s C o m m i s s i o n
h e r e b y a p p r o v e s t h e sale o f the 1.01 acre tract located o n C o u n t y R o a d 3 1 6 , a n d
f u r t h e r m o r e authorizes t h e c o u n t y m a y o r t o grant t h e funds attained f r o m t h e sale o f the
property t o N o r t h M c M i n n F i r e D e p a r t m e n t after advertised appropriately as a d o n a t i o n
to a not-for-profit agency.
John M . Gentry
McMinn County Mayor
Attest:
Evonne Hoback. County Clerk
15
Resolution No.
A R E S O L U T I O N T O CONFIRM T H E APPOINTMENT O F C H E R Y L INGRAM T O T H E
McMINN C O U N T Y R E G I O N A L PLANNING COMMISSION
WHEREAS. M c M i n n C o u n t y has a regional planning commission t oprovide for the r e v i e w o f
the proposed development o f property i n M c M i n n C o u n t y subject t o t h e rules a n d regulations o f said
regional planning commission; and
WHEREAS, state l a wgrants authority t o t h e Count>' M a y o r t o appoint m e m b e r s
regional planjiing c o m m i s s i o n upon confinnation b y the county legislative body: a n d
tothe
W H E R E A S , J o h n M . G e n t r y a s M c M i n n C o u n t > ' M a y o r , n o m i n a t e s C h e r y l I n g r a m t o fill t h e
unexpired four year t e r m o f J i m Davis t o theM c M i n n County Regional Planning C o m m i s s i o n d u e t o
expire July 1,2016.
|
NOW, T H E R E F O R E , B E I T R E S O L V E D B Y T H E BOARD O F COMMISSIONERS
O F M c M I N N C O U N T Y , T E N N E S S E E , M E E T I N G I N R E G U L A R S E S S I O N O N T H I S 15"'
D A Y O F J U N E , 2015, t h a t t h i s c o m m i s s i o n d o e s h e r e b y c o n f i r m t h e a p p o i n t m e n t o f C h e r y l I n g r a m
to t h eM c M i n n Count\ Regional Planning C o m m i s s i o n .
John M . Gentr>'
M c M i n n County Mayor
Attest:
Evonne Hoback, County Clerk