SPONSORSHIP
OPPORTUNITIES
Bazaarvoice Summit 2015
June 2 – 4 | New Orleans, LA | Hilton New Orleans Riverside
summit.bazaarvoice.com
Sponsor Agenda
at a Glance
For the past eight years, the Bazaarvoice Summit has brought together some of the
world’s best brands, top marketing minds, and leading social influencers to discuss
how they’re using social to create even better companies.
Tuesday, June 2
The Summit is exclusive by design, specifically tailored to marketing executives who
know that the voice of the customer belongs at the center of every business. Attendees
love the intimate, fun, and interactive nature of the event and welcome the opportunity
to collaborate with some of our most strategic partners.
Opening Reception (on site)
Join us for the 2015 Bazaarvoice Summit, which promises to be bigger and better than
ever, with a new location at the Hilton New Orleans Riverside, massive networking and
hands-on learning opportunities, and tailored executive and power-user sessions every
day. We’ve also given sponsor opportunities an amazing facelift for 2015, so secure your
spot today.
Full Conference Day
We value your continued partnership and hope to have you as a sponsor in 2015.
Sponsor Showcase Setup
Registration
Wednesday, June 3
Premiere Party (off site)
Thursday, June 4
Half Conference Day
Sponsor Teardown
Lori Bainborough
Events Manager
[email protected]
512.551.6785
WHAT IS THE SUMMIT?
1
Join the Conversation
The Summit is where top executives, thought leaders, retailers, and brands from across
the globe gather to spark a total community conversation – a mix of thought-provoking
ideas, best practices, and unique learning experiences that build from Guest
Keynotes, Bazaarvoice-led general sessions, hands-on workshops, and educational
breakout sessions.
Last year’s breakdown:
Roles
40%
Executive/
Director
35%
Manager
Engage with Top Marketers
from Around the World
The Summit hosts approximately 700 marketing professionals from key industry
verticals such as retail, consumer brands, manufacturing, financial services,
automotive, and travel, with attendees ranging from top executives and key
decision makers to power users, analysts, and managers in all areas including
marketing, ecommerce, product, brand, and social management.
25%
Other
Client Mix
50%
Bazaarvoice
clients
21% 14%
Network Partners
customers
& other
15%
Prospects
Account Focus
29%
Enterprise
29% 16%
Other
Velocity
26%
Commercial
Vertical
46%
Manufacturing
34% 7%
Retail
Partner
9%
4%
Financial Misc.
services
EVENT OVERVIEW
2
Reach Big Audiences in the Big Easy
• New location in New Orleans!
• More attendees
• Integrated Sponsor area with the Innovation Café
for more space and more traffic
•F
ocused breakouts on what our attendees
want to know
• Pre-conference workshops
• Targeted networking time
Previous Sponsors:
Shopping
EVENT OVERVIEW
3
SPONSORSHIP
OPPORTUNITIES
Quick look
Benefit
Platinum
Gold
Silver
Investment
$25,000
$15,000
$10,000
Sponsorship Recognition at Opening Reception
on Tuesday evening
Yes
Yes
Yes
Complimentary attendee passes
5
4
3
Turnkey exhibit space
Yes: 10x20 turnkey
Yes: 8x8 turnkey
Yes: Kiosk
Event signage
Yes
Yes
Yes
Digital ad on Summit website
Yes
Yes
Yes
Listing on Summit website
Yes
Yes
Yes
Inclusion in Summit mobile app
Yes
Yes
Yes
Social media promotion
Yes
Yes
Yes
Conference bag drop (700 pieces to be provided
by sponsor)
Yes
Yes
Yes
Opportunity to present on stage in the Innovation
Cafe for a Partner Spotlight
Yes
Yes
No
Breakout session presentation opportunity
(with joint client)
Yes
No
No
Inclusion in public relations campaign
Yes
No
No
Hotel room bag drop (700 pieces to be provided
by sponsor)
Yes
No
No
Post-event attendee list
Yes
No
No
SPONSORSHIP BENEFITS
4
Á LA CARTE SPONSORSHIP
OPPORTUNITIES
Quick look
Benefit
Benefit
Investment
Investment
Shopper marketing aisle
Upon request
Power/charging station sponsor
$7,500 exclusive
Tote bag sponsor
$8,000 exclusive
Name badge lanyard sponsor
$8,000 exclusive
NEW! Scholarship sponsor
$3,500
Exhibitor only
$6,000
Add-ons
Investment
Additional branding
$1,500
Exhibitor add-ons
$1,000 - $2,000
Returning as a sponsor?
Take 10% off your package!
If you’re a returning sponsor from the 2014 Bazaarvoice Summit
event, we’ll give you a 10% discount on any package.
It’s our way of saying thanks! Reserve your space by December 31, 2014.
Deadline for sponsorship is April 17, 2015.
Á LA CARTE SPONSORSHIP OPPORTUNITIES
5
SPONSORSHIP PACKAGES
Platinum sponsor
$25,000 (3 available)
Complimentary full-conference registrations: Receive five complimentary full
conference registrations to use or give as scholarships for approved attendees.
Exhibit booth at the conference: Exhibit from a 10X20 turnkey booth with Wi-Fi
Internet and electrical.
It was great to connect
with so many brands
Scholarship sponsorship recognition: Get special recognition when you sponsor a
Bazaarvoice client at the Summit.
that ‘get social’ and
Company logo display:
are taking social
• Display your logo on general signage at the Summit (including conference
mobile app)
integration to the next
• Include your company description and link on the Summit website and
mobile app
level. I was inspired by
“Thank you to sponsors” recognition: Receive recognition during keynotes,
breakfasts, lunches, and the welcome night sponsor-hosted party on site.
Digital promotion: Run a digital ad run on the Summit website.
Public relations campaign: We’ll feature you in the Bazaarvoice Summit public
relations campaign.
Opportunity to present a session: Present an informational or educational 45-minute
session with a client; subject matter must relate to the topics of the conference and be
approved by Bazaarvoice.
Chaperoned email to Summit RSVPs before the conference: Start the buzz before
the Summit begins. Sponsor-provided content must be approved by Bazaarvoice.
so many stories and
conversations that
happened outside the
presentations during
the breaks and
evening events.
– 3M attendee
Post-event attendee list: Receive our attendee list in Excel format.
Partner Spotlight: Spend 15 minutes talking about your company on the Partner
Spotlight stage in the Innovation Café.
Conference bag drop: Include an item in our attendee bag. 700 pieces
to be provided by sponsor.
Hotel room drop: Provide an item to conference attendees in a hotel room drop.
Approximately 700 items provided by sponsor; distribution cost paid by Bazaarvoice.
Social media promotions: Receive two mentions in Bazaarvoice Summit social
promotions.
SPONSORSHIP PACKAGES
6
SPONSORSHIP PACKAGES
Gold sponsor
$15,000 (5 available)
Complimentary full-conference registrations: Receive four complimentary full
conference registrations.
Exhibit booth at the conference: Exhibit from an 8X8 turnkey booth with Wi-Fi
Internet and electrical.
Company logo display:
• Display your logo on signage at the Summit (secondary to platinum Sponsor)
• Include your company description and link on the Summit website and
mobile app
“Thank you to sponsors” recognition: Receive recognition during our welcomenight on-site sponsor-hosted party.
Digital promotion: Run an ad on the Summit website.
Partner Spotlight: Spend 15 minutes talking about your company on the Partner
Spotlight stage in the Innovation Café.
Conference bag drop: Include an item in attendee bag. 700 pieces to be provided
by sponsor.
Social media promotions: Receive two mentions in Bazaarvoice Summit social
promotions.
SPONSORSHIP PACKAGES
7
SPONSORSHIP PACKAGES
Silver sponsor
$10,000 (5 available)
Complimentary full-conference registrations: Receive three complimentary fullconference registrations.
Exhibit booth at the conference: Exhibit from a turnkey kiosk with Wi-Fi Internet and
electrical.
Company logo display:
• Display your logo on signage at the Summit
• Include your company description and link on the Summit website and
mobile app
“Thank you to sponsors” recognition: Receive recognition during our welcomenight on-site sponsor-hosted party.
Digital promotion: Run an ad on the Summit website.
Conference bag drop: Include an item in attendee bag. 700 pieces to be provided
by sponsor.
Social media promotions: Receive one mention in Bazaarvoice Summit social
promotions.
SPONSORSHIP PACKAGES
The level of sharing
was outstanding, the
willingness to help
others was pervasive,
and the results that
can be achieved by
this are inspirational.
– Newell Rubbermaid
attendee
8
SPONSORSHIP PACKAGES
Shopper Marketing Experience
Pricing upon request
The Bazaarvoice Shopper Marketing Experience at the Summit dynamically and
visually illustrates the value of UGC in the marketplace for attendees. Using real-world
consumer reviews pulled from participating sponsors on real product, the Bazaarvoice
Creative team graphically represents the consumer’s real-world shopping experience
through the use of digital ads, shelf graphics, aisle and shopping cart graphics, as
well as marketing place branding utilizing UGC.
Sponsoring the Shopper Marketing Experience gives you access to a Bazaarvoice
Summit track session and an opportunity to talk about your brand experience with
UGC in the marketplace as well as how Bazaarvoice UGC has penetrated your
entire marketing program. Showcase your successes; speak directly to other
attendees about what works – and what could work better – with your brand’s
integrated marketing mix.
Complimentary full-conference registrations: Receive two conference passes for
your team to staff the Shopper Marketing Experience.
Display at the conference: Receive Shopper Marketing Experience aisle preferred
placement.
Company logo display:
• Display your logo on signage at the Summit
• Place logo branding on giveaways
Track session panelist opportunity: Appear as a panelist in a breakout session to
Summit attendees. Informational or educational 45-minute session; subject matter
must relate to the topics of the conference and be approved by Bazaarvoice.
SPONSORSHIP PACKAGES
9
SPONSORSHIP PACKAGES
Power/charging
station sponsor
$7,500 exclusive
Complimentary full-conference registrations: Receive two complimentary
full-conference registrations.
The thoughtful,
Company logo:
super-well-prepared
• Receive exclusive branding at the charging station, provided by
Bazaarvoice
presentations chock-full
• Include your company description and link on the Summit website and
mobile app
of specific examples,
stats on adoption,
Tote bag sponsor
$8,000 exclusive
Complimentary full-conference registrations: Receive two complimentary
full-conference registrations.
detailed strategy points
made the Summit a
GREAT use of time.
– Travelocity attendee
Company logo:
• Receive exclusive branding (in addition to Bazaarvoice Summit logo) on
bags, provided by Bazaarvoice
• Include your company description and link on the Summit website and
mobile app
SPONSORSHIP PACKAGES
10
SPONSORSHIP PACKAGES
Name badge lanyard sponsor
$8,000 exclusive
Complimentary full-conference registrations: Receive two complimentary
full-conference registrations.
Company logo:
• Receive exclusive branding on lanyards, provided by Bazaarvoice
• Include your company description and link on the Summit website and
mobile app
Scholarship sponsor (new!)
$3,500 (Unlimited)
Complimentary full-conference registrations: Receive one complimentary
full-conference registration.
Digital promotion: Run an ad on the Summit website.
Special recognition: Receive recognition in the general session on opening day for
sponsoring a Bazaarvoice client at the Summit (covers conference registration, travel,
and hotel for one Summit attendee).
Company logo:
• Place your logo on signage at the Summit
• Include your company description and link on the Summit website and
mobile app
Additional opportunities
Additional branding
$1,500
Run a digital ad on the Summit website.
SPONSORSHIP PACKAGES
11
EXHIBITOR OPPORTUNITIES
Exhibitor only
$6,000 (10 available)
Complimentary full-conference registrations: Receive one complimentary fullconference registration.
Exhibit kiosk at the conference: Exhibit from a turnkey kiosk with Wi-Fi Internet
and electrical.
Company logo: Include your company logo and link on the Summit website and
mobile app.
The level of sharing
was outstanding, the
willingness to help
others was pervasive,
Exhibitor add-ons
and the results that
$1,000 - $4,000 (10 available)
can be achieved by
Upgrade your booth or add an exhibit booth to your sponsorship package.
Prices vary based on upgrade and add-on requests.
NOTE: Exhibit hours will be in the evening on June 2 and throughout the day on June 3
and June 4. Set-up time will begin Tuesday morning, June 2. All exhibitors must be set up
by Tuesday, June 2, at 12pm.
this are inspirational.
– Newell Rubbermaid
attendee
Returning sponsor discount
10% off your package!
If you’re a returning sponsor from the 2014 Bazaarvoice Summit event,
we’ll give you a 10% discount on any package. It’s our way of saying thanks!
Reserve your space by December 31, 2014.
A note about pre- and post-show attendee lists
We’ll share the pre-conference opt-in list of all registered conference attendees two
weeks before the event in PDF format (unfortunately, the list is not available in XLS
format). This is intended to be used for individual contact, rather than as a marketing
tool. It’s a great opportunity to gain and build new client leads on site. After the show,
a post-conference opt-in attendee list in PDF format will be shared with all attendees of
the conference.
Deadline for sponsorship is April 17, 2015.
Be sure to meet the sponsorship deadline so we have enough time to include your
company logo and information on all materials. We also want to be sure we have ample time
to communicate with you about printing logistical and shipping deadlines.
SPONSORSHIP PACKAGES
12
2015 SPONSOR/EXHIBITOR FORM
Please check your selection(s):
We would like to be a
sponsor of the Bazaarvoice Summit for $
We are a returning sponsor (receive a 10% discount)
We would like to purchase ad space on the Summit website for $
We would like to purchase additional exhibit space for $
NOTE: Exhibit hours will be in the evening on June 2 and throughout the day on June 3 and June 4. Set-up time begins
Tuesday morning, June 2. All exhibitors must be set up by Tuesday, June 2, at 12pm.
Your Contact Info
Name:
Organization:
Billing Address:
City, State, Zip:
Phone:
Email:
Website (for program listing):
Signature:
Payment Information
We are paying by credit card through the exhibitor/sponsor portal.
Please send an invoice, payable 30 days after this application is received by Bazaarvoice.
I HAVE READ THE TERMS AND CONDITIONS ATTACHED TO THIS FORM AND AGREE TO SUCH
TERMS AND CONDITIONS.
Deadline to sign up for sponsorship is April 17, 2015.
Please complete this form and email it to Alejandra Zubieta:
[email protected]
Direct: 512-551-6740
13
BAZAARVOICE SUMMIT 2015
TERMS AND CONDITIONS
BAZAARVOICE, INC., SUMMIT TERMS AND CONDITIONS
These terms and conditions together with the order form constitute a binding agreement (the “Agreement”)
between you (“you” or “Sponsor”) and Bazaarvoice, Inc. (“Bazaarvoice”).
1. RULES: Bazaarvoice shall make rules and regulations associated with the use of exhibit space and may amend the
same from time to time. Bazaarvoice retains exclusive and final determination in the interpretation and enforcement
of all such rules, regulations, and amendments. Such rules include, but are not limited to:
• Dress code for the Summit, including the Conference Center, is business casual or business attire at your option.
• All events at the Summit must be approved by Bazaarvoice.
• Demonstrations in the Conference Center must be consistent with and supportive of Bazaarvoice strategies.
• Demonstrations in the Conference Center that are deemed “competitive” with Bazaarvoice products or services
(direct or indirect) will not be allowed. For example, solutions and services must complement Bazaarvoice
offerings.
• Installation and Dismantle: Sponsor will be provided reasonable time to set up and dismantle its
demonstrations. Exhibit materials not removed from the hall by 5:00pm Central Time on Thursday, June 4, will
be removed by Bazaarvoice at Sponsor’s expense and liability.
• Use of Space. Sponsor may not sublet, assign, or apportion any part of the space defined in this Agreement,
nor represent, advertise, distribute literature for, or otherwise promote the products or any services of any firm
or individual except as approved in writing by Bazaarvoice. Sponsor may not display outside the confines of its
assigned space.
• Care of Premises. Sponsor shall not paste, nail, or otherwise affix any exhibit, sign, or other materials to walls,
doors, or other surfaces on the exhibit property that is supplied by Bazaarvoice or to any part of Conference
Center. Sponsor shall be liable for any damages caused by its failure to adhere to this provision.
• Souvenirs and Samples: Distribution of souvenirs and samples is permitted provided there is no interference
with other exhibits. Bazaarvoice may withhold or withdraw permission to distribute souvenirs, advertising, or
any other material it considers objectionable.
• Other rules and regulations: Sponsor shall comply with all fire laws, electrical codes, and all other applicable
rules, regulations, codes, or statutes with respect to the installation, conduct, and dismantling of its
demonstration exhibit.
2. CANCELLATION; TERMINATION; ASSIGNMENT: By Bazaarvoice. Bazaarvoice may cancel the Summit or
terminate this Agreement for any reason and at any time upon written notice to Sponsor. Bazaarvoice may also
cancel all or part of the Summit for any reason beyond its reasonable control, including strikes, lockouts, Acts of
God, governmental restrictions, enemy action, civil commotion, or unavoidable casualty. Upon cancellation or
termination by Bazaarvoice, Bazaarvoice’s sole liability to Sponsor, and Sponsor’s exclusive remedy, is to provide a
TERMS AND CONDITIONS
14
TERMS AND CONDITIONS (CONT.)
refund of the Sponsorship fee paid by the Sponsor under this Agreement. A change in the name, dates, hours, or
venue of the Social Summit does not constitute a cancellation or termination by Bazaarvoice.
By Sponsor. If Sponsor wishes to terminate this Agreement, Sponsor must send a notice of cancellation in writing to
Bazaarvoice at 3900 North Capital of Texas Highway, Suite 300, Austin, TX 78746 via certified mail, return receipt
requested. In the event Sponsor cancels on or before March 2, 2015, Sponsor shall pay fifty percent (50%) of the
total Sponsorship fee. In the event Sponsor cancels after March 2, 2015, Sponsor shall pay one hundred percent
(100%) of the total Sponsorship fee, which the parties agree is a genuine pre-estimate of the liquidated amount of
damages that would be suffered by Bazaarvoice in the event of such cancellation. Failure to occupy the exhibit space
by 5:00pm Central Time on Tuesday, June 2, 2015, constitutes a cancellation by Sponsor.
No Assignment by Sponsor. The rights granted by this contract are personal in nature. Sponsor may not assign this
Agreement to any third party without the written consent of Bazaarvoice.
3. PAYMENT: You shall pay the sponsorship fee in full 30 days after the signed agreement is returned and
countersigned by Bazaarvoice but, not after 30 days before the start of the conference, June 2, 2015.
4. LOGO USAGE: Sponsor agrees to grant to us a nonexclusive, nontransferable, personal license to use your
corporate name and logo (“Your Logo”) solely in connection with your participation at the Summit in accordance
with the following terms and conditions: a. Bazaarvoice may use Your Logo (i) in connection with identifying your
representative(s) at the conference center who are participating in the Summit; (ii) in pre-conference materials
advertising or promoting the Summit; and (iii) in post-conference materials referencing and/or describing the Summit.
a. Bazaarvoice may use Your Logo (i) in connection with identifying your representative(s) at the Summit who are
participating in the Summit; (ii) in pre-conference materials advertising or promoting the Summit; and (iii) in postconference materials referencing and/or describing the Summit.
b. You will supply us with Your Logo, including digital files and/or artwork or Your Logo as you wish your corporate
name and logo to appear in promotional materials, by March 2, 2015. Where applicable, we shall use the
appropriate trademark symbol (either TM or ®, in a superscript following your trade name).
We agree not to use Your Logo in any manner that may reasonably be considered to be in poor taste, disparaging,
or unlawful. If we use Your Logo in any other manner than in accordance with this license, this license shall become
null and void, after notice to us of such unauthorized use, and a reasonable period of time for us to cure such
unauthorized use.
5. LIABILITY: Neither Bazaarvoice nor the Summit venue shall be liable for any damages, injury, or loss to Sponsor’s
properties, persons conducting or otherwise participants in the conduct of the exhibit, or invitees to the Sponsor’s
exhibit space where such damage, injury, or loss does not arise from the gross negligence or intentional misconduct
of Bazaarvoice. Sponsor shall indemnify Bazaarvoice against and hold it harmless from any complaints, damages,
or liabilities resulting from the negligence or conduct of Sponsor, or its employees, agents, or representatives in
connection with its exhibit in the Summit venue. Furthermore, in consideration of your participation in the Summit
and intending to be legally bound, you confirm and agree that you release Bazaarvoice from all liability in connection
with sporting or other social activities relating to the Summit. BY SIGNING THIS AGREEMENT, YOU GIVE UP YOUR
TERMS AND CONDITIONS
15
TERMS AND CONDITIONS (CONT.)
RIGHTS TO BRING COURT ACTION TO RECOVER COMPENSATION FOR ANY INJURY TO YOURSELF OR YOUR
PROPERTY OR FOR ANY DEATH ARISING OUT OF YOUR PARTICIPATION IN SUCH ACTIVITIES DURING THE EVENT
UNLESS SUCH INJURY OR DEATH RESULTS FROM THE GROSS NEGLIGENCE OR INTENTIONAL MISCONDUCT
OF BAZAARVOICE. LIMITATION OF LIABILITY: Bazaarvoice shall not be liable for any indirect, incidental, special, or
consequential damages, or damages for loss of profits, revenue, data, or use incurred by Sponsor, whether in action
in contract or tort, even if the party has been advised of the possibility of such damages. Bazaarvoice’s liability for
damages hereunder shall not in any event exceed the amount of the fees paid by Sponsor under this Agreement.
6. PUBLICITY AND PRESS RELEASES: Any press release or other publicity in relationship to the Summit by
Sponsor must be approved by Bazaarvoice, including any use of Bazaarvoice logos or other Bazaarvoice assets.
7. GOVERNING LAW; VENUE: This Agreement is governed by the laws of the State of Texas (excluding any rule or
principle that would refer to and apply the substantive law of another state or jurisdiction). Further, the parties agree
that any claim or cause of action under or relating to this Agreement shall be brought in the state or federal courts
located in Austin, Texas and the parties agree to submit to the exclusive personal jurisdiction of such courts.
TERMS AND CONDITIONS
16