April 13-14, 2015
Midland Horseshoe Event Center
Midland, TX
WWW.MIDLANDENERGYEXPO.COM
[email protected] • 325.673.4822 EXT. 121
WHY EXHIBIT AT THE MIDLAND ENERGY EXPO?
Business is booming in the Permian Basin. New companies and new products
are popping up like old friends on Facebook. An annual tradeshow in the region
is the perfect opportunity to network with your colleagues, learn about new
products and services, demonstrate your new products and services, and make
some deals.
There are plenty of opportunities for your company to be in front of your
customers at this show. A 10x10 booth rents for $900, but if you reserve it by
December 31st, you can reserve it for $750. You can reserve as many spaces
as you like at that rate. But at 5:00 p.m. CST on December 31st, the rate goes
to $900.
To guarantee premium booth location in the exhibit hall, sponsorship
opportunities are available. Be on the lookout for an update on the floor plan
layout, coming soon!
WHO WILL ATTEND THE MIDLAND ENERGY EXPO?
People in the oil & gas industry. This show will be marketed to industry
professionals through industry publications, direct mail, email, radio and social
media. It costs nothing for people in the oil and gas industry to walk through the
trade show April 14, and they will come to see the newest technologies. They
will come to have a drink and socialize with their peers during the preview party
on April 13. They will come to see if what you have will help them overcome a
specific issue they are having on the job site.
NEW TO MIDLAND ENERGY EXPO 2015
We are pleased to present a series of morning and afternoon educational sessions
emphasizing both the latest technological trends and key administrative and
managerial topics reflective of the current landscape of the oil and gas industry.
A tentative agenda is included within this packet.
We are building it, they will come.
April 13-14, 2015
WWW.MIDLANDENERGYEXPO.COM
[email protected] • 325.673.4822 EXT. 121
AGENDA
MONDAY, APRIL 13, 2015
Time
Activity
Setup
10:00 a.m. - 4:00 p.m.
Vendors move in
Exhibit Booths - Grady Henly
4:00 p.m. - 6:00 p.m.
Trade Show Preview Party
Trade Show Hall - heavy appetizers, beer & wine
TUESDAY, APRIL 14, 2015
Time
Activity
Setup
8:00 a.m. - 4:00 p.m.
Exhibits open
Exibit booths - Grady Henly
8:00 a.m. - 9:00 a.m.
Breakfast in exhibit hall
Breakfast burritos, coffee and sodas
Sessions
Administrative Track
Technology Track
8:30 a.m. - 9:20 a.m.
Motivating & Retaining
Employees
Accident Investigation
9:30 a.m. - 10:20 a.m.
Mergers & Acquisitions:
Preparing for Change
Briding the Gap in Flow Measurement:
Will an Abstract Suffice?
11:00 a.m. - 12:20 p.m.
Lunch in Exhibit Hall
12:30 p.m. - 1:20 p.m.
The Legal Landscape
Water Reclamation
1:30 p.m. - 2:20 p.m.
Raising Capital
Artificial Lift Technology
4:00 p.m.
Exhibit Hall tears down
*Tentative agenda as of 11/5/14
WWW.MIDLANDENERGYEXPO.COM
[email protected] • 325.673.4822 EXT. 121
SPONSORSHIP LEVELS
GOLD
Benefits include:
•
•
•
•
Company name listed as sponsor of a main function
Recognition during announcements
Full page ad in conference program*
Full page ad in March, pre-conference issue of PB
Oil & Gas Magazine*
• Full page ad in May, conference report issue of
PB Oil & Gas Magazine*
SILVER
Benefits include:
• Recognition during announcements
• Half page ad in conference program*
• Half page ad in March, pre-conference issue of
PB Oil & Gas Magazine*
• Half page ad in May, conference report issue of
PB Oil & Gas Magazine*
BRONZE
Benefits include:
• Quarter page ad in conference program*
• Quarter page ad in March, pre-conference issue of
PB Oil & Gas Magazine*
• Quarter page ad in May, conference report issue of
PB Oil & Gas Magazine*
EXHIBITOR
Benefits include:
• 10’x10’ booth on exhibit floor
• Listing in the program with company description
YOUR INVESTMENT: $10,000
• 20’x20’ premier booth space on trade show floor
• Listing in the conference program with company
description
• 10 complimentary drink tickets
• Logo printed on all conference literature: before,
during & after the event
YOUR INVESTMENT: $7,500
• 20’x10’ booth on trade show floor
• Listing in the conference program with company
description
• 8 complimentary drink tickets
• Logo printed on all conference literature: before,
during & after the event
YOUR INVESTMENT: $5,000
• 10’x10’ booth on exhibit floor
• 5 complimentary drink tickets
• Logo printed on all conference literature: before,
during & after the event
YOUR INVESTMENT: $900
• 2 complimentary drink
tickets
10’X
1
BOO 0’
T
$750 H
IF
RES
ERVE
D
BY D
EC. 3
1
WWW.MIDLANDENERGYEXPO.COM
[email protected] • 325.673.4822 EXT. 121
YES! I’d like to be a part of the Midland Energy Expo on April 13-14, 2015.
YOUR INFORMATION:
Company:
Name:
Address:
City: State: Zip:
Web Address: Email:
Phone #:
Fax #:
Company Description: (20 words or less)
10’X
1
BOO 0’
T
$750 H
IF
RES
ERVE
D
BY D
EC. 3
1
Sign me up for a:
GOLD SPONSORSHIP - $10,000
I will send the artwork for the full page ad in the program: 7x9.75
My high resolution (300 dpi minimum) logo will follow via email
SILVER SPONSORSHIP - $7,500
LIST NAMES & TITLES
FOR VENDOR BADGES:
____________________________
I will send the artwork for the half page ad: 7x4.625
My high resolution (300 dpi minimum) logo will follow via email
____________________________
____________________________
BRONZE SPONSORSHIP - $5,000
____________________________
____________________________
I will send the artwork for the quarter page ad: 3.375x4.625
____________________________
EXHIBITOR BOOTH - $900
* Register by December 31 for a $750 booth
____________________________
____________________________
PAYMENT OPTIONS:
Check Enclosed*
Please Invoice me at the following address:
Charge my:
Visa MC Account Number:
Expiration Date:
Code:
Name on Card:
Billing Address:
*Please make checks payable to Midland Energy Expo and mail to
Midland Energy Expo, Attention: Sarah Lazarowitz, 500 Chestnut
Street, Suite 2000, Abilene, TX 79602. Call 325-673-4822 ext. 121
for more information.
Email address for receipt:
Amex
EXHIBITOR AGREEMENT
1. Show Sponsorship & Management - Zachry Publications, LP’s
event – Midland Energy Expo (hereinafter referred to as the
Show) – is produced by and is the property of Zachry Publications. Each exhibitor agrees to abide by these Terms and Regulations made by Zachry Publications and by such additional Terms
and Regulations, as well as changes made at Zachry Publications’
discretion for efficient and safe operation of the Show.
2.Cancellation – An exhibitor may cancel its participation in the
Show by giving Zachry Publications notice in writing. If notice of
cancellation is received on or before February 13 ,2015, the exhibitor shall be obligated and agrees to pay a cancellation charge of
25% of the total exhibit fee.If the notice of cancellation is received
February 14, 2015 or later, 50% of the exhibit fee is due asa cancellation charge. There will be no refunds ifnotice is received after
March 31, 2015. In the event of cancellation, Zachry Publications
has the right to use the space for its own convenience, including
selling the space to another exhibitor, without rebate or allowance to the canceled exhibitor. Zachry Publications assumes no
responsibility for having included the name or description of the
canceled exhibitor in programs, news releases, publicity, or other
material.
3.Building Occupancy – In the event of the premises of the Midland
Horseshoe Arena is destroyed or damaged, or if the Show fails to
take place as scheduled, or is interrupted and/or discontinued,
or access to the premises is prevented by the reasons of strike,
lockout, injunction, an act of God, act of war, emergency declared
by any government agency or by Zachry Publications, or for any
other reason this contract may be terminated by Zachry Publications. In the event of such termination, the exhibitor waives
any and all damages and claims for damages and agrees that
the sole liability for Zachry Publications shall be to return to each
exhibitor its space payment less its prorated share of all costs and
expenses incurred and committed by Zachry Publications.
4.Safety, Fire and Health – The exhibitor must comply with all safety, fire and health ordinances regarding installation and operation
of equipment, displays, and exhibit materials. Display materials
must be flame retardant. Hazardous materials of any type are
prohibited.
5.Care of Building – No exhibitor may bring hazardous or illegal
items or substances into the Midland Horseshoe Arena. No exhibitor may permit any act by its employees, officers or agents
that will mar or deface the premises. Exhibitors must surrender
the space occupied in the same condition as at the commencement of occupancy. Exhibitor shall be solely responsible for damages its display causes to the Midland Horseshoe Arena.
6.Security – The exhibitor is solely responsible for safeguarding its
property. The exhibitor should carry adequate insurance against
all hazards. Zachry Publications and the Midland Horseshoe Arena will not be liable for damage or loss to exhibitor’s property
trough fire, theft, accident or any other cause. To help ensure the
protection of exhibitor’s equipment, only authorized personnel
or representatives of the exhibitor will be permitted in the hall
during installation or dismantling of the Show.
7.Booth arrangements – Exhibitors shall arrange their displays to use only the booth area under contract, and in
such a manner as to recognize the rights of other exhibitors and Show visitors. Distribution of pamphlets, brochures or advertising is limited to the exhibit space.
Location: Exhibitors may request a specific booth location; however booth numbers will be assigned on a first pay first reserve
basis. Zachry Publications reserves the right to reassign or realign the floor plan for the benefit of the trade show as a whole
without prior consent from the exhibitor. Height: no display, sign,
lights, product or advertising may exceed a height of 10 feet in a
standard booth. Any display design that exceeds height restrictions must have written permission from Zachry Publications.
Exhibitor must arrange for the removal of excess trash and waste
materials and is responsible for keeping the exhibit free of any
and all conditions that might be dangerous to Show visitors.
Audio and Video: The operation of sound movies or audio devices will be permitted only if sound level is kept at conversational level and is not objectionable to neighboring exhibitors.
Machines that create noise and disrupt neighboring exhibitors
may, at the discretion of Zachry Publications, be restricted.
Lighting: The use of flashing electric signs or lights, glaring lights,
or other irregular lighting effects are prohibited. Lights may not
be directed into other booths or the aisle, and not show through
show drapery.
8.Shipments – Neither Zachry Publications, nor the Midland Horseshoe Arena will handle freight shipments. Shipments to and from the Show must be handled in accordance with instructions from the Contract Decorator.
Under no circumstances will the delivery or removal of any portion of an exhibit be allowed during open Show hours without
written approval of Zachry Publications.
9.General – All matters and questions that arise which are not specifically covered by these Terms and Regulations are subject to
the decision of Zachry Publications. These Terms and Regulations may be amended, added to, and amplified by Zachry Publications at their discretion. Exhibitor agrees to abide by any and
all amendments and changes by Zachry Publications.
10.Entire Agreement – It is fully understood that the agreement
between exhibitor and Zachry Publications is fully and entirely expressed in this contract and that there is no oral or verbal
agreement of any kind whereby the Terms and Regulations of
this contract are or can be changed or modified in any way.