GET INVOLVED!
GET INVOLVED! Dear MMSA Members, The MMSA Board of the Directors 2015-2016 is eager to start working for the upcoming term. Therefore we would like to issue a call for Secretaries, Assistants and other roles within the MMSA. Below please find a description for the available posts. Any interested applicants are to send a motivational letter coupled with previous MMSA involvement, to the current VPi on [email protected]. All applications will be subsequently passed on to the respective standing committee or office heads. Deadline for applications is Monday 20th April 2015 23:59pm. Candidates for the post will be chosen by the respective heads and approved by the Board of Directors based on their previous MMSA work, their motivation and their skills related to the respective post. For more information, please do not hesitate to contact me or the respective SC/Office heads directly. Kindly note that another call for coordinators and teams will be issued towards the start of summer. We look forward to working with all of you in what should be another successful and productive MMSA term! Gerd Xuereb Vice President for Internal Affairs ’15-’16 o.b.o MMSA Board of Directors ’15-‘16 Table of Contents MMSA Executive Board Vice President for Internal Affairs Office ............................................................................... 3 Finance Office ......................................................................................................................... 5 MMSA Team of Officials Public Relations Office............................................................................................................ 7 Leisure Office ..........................................................................................................................8 Standing Committee on Medical Education ..........................................................................9 Standing Committee on Reproductive Health including AIDS ........................................... 10 Standing Committee on Public Health ................................................................................. 11 Standing Committee on Human Rights and Peace ............................................................. 13 Standing Committee on Peer Education and Training ........................................................ 14 PREO - Incomings .................................................................................................................. 16 Electives Office ..................................................................................................................... 18 Vice President for Internal Affairs Office The Projects Support Team The Projects Support Team will be chosen by the Vice President for Internal Affairs and approved with a two-thirds majority by a Board of Director vote. The Project Support Team, constructed from three members, must ensure that only quality projects are undertaken and that standards are maintained at all times. The primary role of the Projects Support Team will be to determine the events within the MMSA Calendar. Towards the start of term, a meeting will be held between the Executive Board, the Projects Support Team and Standing Committee Heads to streamline the quantity of projects. Throughout the year, the Project’s Coordinator will also be solely responsible for adding events to the calendar, and ensuring that focus is given to the quality, as opposed to the quantity. Preference will be given to applicants who have an extensive experience within the MMSA. The Project Coordinator The Project Coordinator will be responsible to ensure that the quality of the projects undertaken is maintained throughout the term. The Project’s Coordinator will also be expected to abide by the current bylaws pertaining to his/her role as described in section 7.2.2.3. The Project Support Person The Project Support Person will be responsible to provide support to the Standing Committee heads and coordinators in the running of events The Project Promoter The Project Promoter will be responsible to promote all events in collaboration with the Vice President for Internal Affairs and the class representatives. Looking forward to working with you all! Should you require any further information, please do not hesitate to contact me. Gerd Xuereb Vice President for Internal Affairs Finance Office Finance Secretary The financial secretary will help the financial officer in both the internal and external aspects of the financial sector. The secretory shall be involved in all aspects of finance and be responsible in the absence of the financial officer. The assistant will also help out drafting the marketing plan of the year alongside the financial officer. Internal Finance Assistant The internal Finance assistant is responsible to help the treasurer with all MMSA work related to the internal budgeting, finance, merchandise and bookkeeping of the MMSA. The assistant will make sure that all MMSA events take place within the budget allocated per event. S/he will also be responsible with the treasurer in drafting the quarterly and annual budgets and reports. Merchandise Assistant The merchandise assistant will give his/her input in the new merchandise as well as give and outline any potential ideas on merchandise which MMSA could issue. The merchandise assistant is expected to discuss such ideas as to how MMSA can increase revenue by. Internal Finance Secretary Assistant The internal finance assistant will be responsible of collecting any cash given to Subcommittees as well as distributing cash to them. This is to ensure that there is a person from the finance team responsible for collecting hard cash from Subcommittees. External Finance secretary The external Finance assistant is responsible to help the treasurer with all MMSA work related to the external representation and marketing of the MMSA like sponsorships, contracts and grants. The assistant will also make sure that all MMSA events that have been agreed on with sponsors are taking place with the agreed times and the sponsors are well represented. The assistant will also help out drafting the marketing plan. Sponsorship Assistant The sponsorship assistant will be required to work with the finance officer to get sponsorships for MMSA as well as to look up potential sponsorship deal from which MMSA can benefit from, as well as coming up with potential sponsorship packages which are sustainable in the long run. Fundraising Assistant A fundraising assistant will help out the external finance secretary in identifying platforms that can be developed to increase base earnings. Matthew Pizzuto Finance Officer Public Relations Office PR Secretary The PR Secretary will work with the PRO on each project of the PR Team to varying degrees. The secretary is expected to take minutes of meetings when required and give advice and opinions regarding the PRO’s plans. Along with the PRO, the PR Secretary will also co-ordinate with members of the PR Team to ensure the quality of the work produced by the PR Team and refer them to the PRO for any help. The PR Secretary should also take over the role of the PRO when the PRO is not available (particularly during the month of August 2015). IT Officer The IT Officer is required to manage the MMSA Facebook pages and Website. The IT Officer will also correct any issues that might crop up with the Website or Facebook pages and help update the Website and add new features with help from the Public Relations Officer. The IT Officer will also help in the addition of a new feature to the MMSA App. Stefano Corso Public Relations Officer Leisure Office Leisure Team After an extremely successful year the leisure team has decided to expand by opening a call for anyone interested in joining #theleisureteam. MMSA-Leisure now faces a new term ahead, a term in which we aim to take the events to the next level and raise the bar even higher than it already is! As a team we have the responsibility of coming up with the very best events on campusnothing less than our dearest MMSA members deserve to have on the event calendar for the coming months. As part of the leisure team, one is not only required to help out on the day of the event and promote the event itself, but also to come up with innovative and creative ideas and work together with the team to make them happen! As a team we do look forward to welcoming new members! If you happen to have experience within this sector please do mention it while applying! Samuel Attard Leisure Officer Standing Committee on Medical Education SCOME Secretary The SCOME Secretary is responsible for liaising with Medical Students and the Medical Education Officer. He/she ought to be a very organised, diligent and passionate student, with MEDIK-T and preferably even TNT/NPET experience. The main roles of the SCOME Secretary will include: • Attending all SCOME Team meetings as well as meetings with externals • Taking down the meeting minutes • Acting as the SCOME head whenever the Medical Education Officer is abroad, by attending any meetings, ensuring the smooth running of events and keeping the Medical Education Officer up to date with ongoing events The Medical Education Officer and the SCOME Secretary will brainstorm on each SCOME event during the summer months and coordinate MEDIK-T and the SCOME sessions for TRD together. Together, they will also work to form an outstanding team of SCOMEdians for the upcoming term! Put in simple terms. The SCOME Secretary will be involved in everything the Standing Committee has to do; helping the Medical Education Officer and the SCOME Team achieve all of SCOME’s aims, and ensure that we have a great term, and make a difference for the student body. Paul Cassar MMSA Medical Education Officer Standing Committee on Reproductive Health including AIDS SCORA Secretary The SCORA secretary will be working hand in hand with the SRHO to ensure that all the members of the SCORA team are being involved in decisions regarding the different SC campaigns. This post is not just an administrative position but it is of utmost importance that the applicants are also willing to contribute to new ideas to share with the rest of the team. The secretary will also have the following roles: 1. Attending team meetings alongside with the SRHO, as well as taking down minutes during the meeting. 2. Chairing any meetings in the absence of the SRHO 3. Relaying any feedback gathered from MMSA members regarding any SCORA campaigns to the SRHO and the whole SCORA team 4. Helping the SRHO with instilling a mentality of effective teamwork and communication within the SCORA team. 5. Liaising with other standing committees in order to have better promotion of SCORA events as well as participation in events led by other standing committees. Experience within SCORA is considered a valuable asset to this post, but all applicants must show passion and motivation towards this standing committee. Determination and commitment is key. Maria Christina Tabone MMSA Sexual Health and Reproductive Health Officer Standing Committee on Public Health SCOPH Secretary The SCOPH Team will include a SCOPH Secretary. The main roles of the SCOPH Secretary will include: • Attending all SCOPH meetings with the SCOPH Team and with other externals. The SCOPH Secretary will be expected to take down meeting minutes during such events as well as making them available for all members of the SCOPH Team. • Acting as the SCOPH head whenever the Public Health Officer is abroad by attending any meetings, ensuring the smooth running of events and keeping the Public Health Officer up to date with ongoing events. • Coordinating HealthFest 2016, at the end of the term, together with the Public Health Officer. • Assisting the Public Health Officer in the coordination of the SCOPH workshops and SCOPH in TRD. • Assisting the Public Health Officer with any administrative work. • Working hand in hand with the rest of the SCOPH team to ensure that the aims of this standing committee are met during the term. • Together with the Public Health Officer, the SCOPH Secretary will also be involved in the planning of the SCOPH calendar for the upcoming term as well s discussing the applications of the members who would like to form part of the SCOPH Team. The SCOPH Secretary must be motivated and passionate towards the Standing Committee on Public Health. Preference will be given to anyone who has helped out in any SCOPH events. Beat the Burn (2 coordinators required) Beat the Burn is a SCOPH campaign which started three years ago and focuses on the importance of proper sun protection. This campaign involves travelling to different localities in Malta and Gozo and summer schools to create awareness. Furthermore, a number of different projects have been carried out to boost this campaign, such as a video, a magazine publication, and most recently, a song. This project is highly successful and has been the joint recipient of the IFMSA Dr. Melhim Bou Alwan award. We are looking for two highly motivated and hard working individuals who are willing to coordinate this campaign in summer. The coordinators are required to: • • • Be available throughout the whole summer (therefore not going abroad for a long time, such as an exchange). Be innovative and creative in order to come up with new ideas to further expand this campaign and build upon the previous Beat the Burn Campaigns. To continue our efforts for other medical student associations overseas to adopt the Beat the Burn Campaign as one of their campaigns, especially after the newly-enacted IFMSA Programs. SCOPH Goes Local Coordinator (2 coordinators required) This post entails the coordination of all the health checks (blood pressure, blood glucose and BMI testing) that the MMSA will be carrying out throughout the year. It includes contacting the local council/company and setting up a date and time for the health checks, recruiting MMSA members to help out, making sure that all the equipment needed for the health check is available and attending the event itself. There will be approximately one health check event per month. The coordinators must have good leadership and communication skills. This post entails a lot of work all year round, therefore the chosen coordinators must be available most of the time and fully committed to the post. Jordy Borg MMSA Public Health Officer Standing Committee on Human Rights and Peace SCORP Secretary Applicants for the post of SCORP Secretary must be motivated to attain the targets of the Standing Committee on Human Rights & Peace. This will involve close liaison with the Human Rights & Peace Officer. The main roles of the SCORP secretary will include: • Attending SCORP event preparatory meetings • Take meeting minutes • Assisting the Human Rights & Peace Officer in the coordination of the SCORP workshops and SCORP in TRD. • Organisation of SCORP Weekend, together with the Human Rights & Peace Officer • Assisting the Human Rights & Peace Officer with any administrative work • Ensuring the smooth running of the campaigns Should you have any questions or require any more details do not hesitate to contact me. Amigo Coordinators There will be a total of 2 Amigo coordinators during the year, but only one call is being released for now, in view of starting up the campaign during summer. Therefore summer availabilities will be given great importance. The role of the Amigo coordinator will involve: • Communication with voluntary organisations to develop opportunities for medical students to carry out voluntary work • Set up a regular volunteering program to be carried out throughout the year • Provide international voluntary opportunities Sarah Xuereb MMSA Human Rights & Peace Officer Standing Committee on Peer Education and Training SCOPET Secretary Previously called the Peer Education Coordinator, the SCOPET Secretary will now fulfill a similar role as in other standing committees. This will involve close liaison with the Peer Education & Training Officer in the general running of SCOPET, in terms of: • General administrative tasks, such as production and processing of Event Reports & Points Forms • Taking meeting minutes where necessary • Booking sessions with institutions around the island • Organization of Peer Education Weekend • Organization of TNT (if already TNT Certified) • Various workshops and external events organized throughout the year For this reason, it is of utmost importance that the SCOPET Secretary is willing to work closely with the Peer Education & Training Officer throughout the year and has very good teamwork skills. It is mandatory for the SCOPET Secretary to have a certification in Peer Education (as obtained from MMSA’s Peer Education Weekends) and preferably an IFMSA-Certified Trainer. It is important to note that due consideration will be given to applicants who have substantial experience in SCOPET and who are available to work in summer. Your experience and availability in the summer months must be clearly stated in the application letter. Session Manager There will be a total of 2 Session Managers during the year, but only one call is being released for now, in view of giving the potential opportunity to a first year to join the team when the new academic year commences. The session managers will work alternately, taking it in turns to: • Issue calls for sessions • Recruit medical students to deliver the sessions • Produce an Event Report for the sessions Your experience and availability in the summer months must be clearly stated in the application letter. Teddy Bear Hospital Coordinators There will be a total of 3 Teddy Bear Hospital Coordinators during the year, but only two calls are being released for now, in view of giving the potential opportunity to a first year to join the team when the new academic year commences. These coordinators will have the same roles as the session managers above, but solely for Teddy Bear Hospital sessions. An alternate roster is not imposed here, meaning that work will be delegated between the coordinators as desired by them. Your experience and availability in the summer months must be clearly stated in the application letter. Should you have any further queries, please do not hesitate to contact me. I greatly look forward to working with you! Karl Bonello MMSA Peer Education & Training Officer PREO - Incomings In order to enhance the smooth running of the exchange program, assistants are required. These assistants will be in constant communication and will work together with me as incomings officer. Since most work will take place during summer please include whether you intend to travel abroad during the summer months and the duration of your holiday in the motivation letter. Contact Team (2 assistants required) Following the success the Buddy system has had over the past years this idea will also be introduced in the exchange system. The contact team would be responsible for: • Sending out calls for exchange buddies, i.e. medical students who will be in Malta for at least one month during summer in order to act as buddies and meet up with foreign students to orient them with the University Campus and Mater Dei. • Making sure that the exchange buddies address and report any queries or issues which might arise during the foreign students’ stay and making sure buddies are keeping in contact with the foreign students. • Making sure that the Welcome pack has been distributed to the students by the buddies. • Ultimately they will also make sure buddies collect feedback from students. Lodging Team (2 assistants required) The role of these assistants will be: • Ensuring students are well established in their apartments and address any lodging queries or complaints which might arise during their stay. • Communicate with apartment owners should the need arise e.g. in the case of appliances not working etc. • Looking for more student accommodations, if required, which are both close to each other, making it easier for students to meet up and close to University and MDH. Transport Assistant (1 assistant required) The role of this assistant will be: • Enacting the pick-up system, thus ensuring students are accompanied from the Malta International Airport to their apartment. • Organising transport for leisure activities. • Looking for transport companies offering optimal service at affordable prices. Leisure Exchange Team (2 assistants required) These assistants will work together in order to create a varied calendar of events thereby ensuring incoming students get a good taste of Maltese culture in an effort to make their short stay in Malta as memorable as possible. Research Assistant (1 assistant required) Seeing the need for extending the SCORE program in Malta, a motivated research enthusiast would be ideal for this post. This would basically entail contacting local researchers at the University of Malta and MDH in order to try to increase research opportunities Madeleine Bonnici MMSA Exchange and Research Officer Electives Office Electives officer assistant (2 assistants required) The role of the Assistant Electives Officer will be to work closely with the Electives officer for the smooth running of the electives programme. S/he is expected to be committed, motivated and dedicated to the team all year long and carry out the duties of the Electives Officer should the Electives Officer be abroad or due to absence . The job would be to help the Electives Officer with the emails, liaising with medical school, helping out with the pick-ups of incoming students and with the accommodation. Moreover s/he should be flexible with regards to time management, to cater for any problems which might arise Electives Financial representative The financial representative role will include sending and receiving invoices regarding payments for the electives students along with insuring the smooth running of the programme. He/ she is expected to be committed and dedicated and be flexible with regards to time management and be around in Malta during most times of the year. Electives Accommodation Coordinator Role includes overseeing and arranging the accommodation placements for the electives students and resolving any issues which might come up regarding accommodation. He/ She will be working closely with the electives officer and is expected to be committed and motivated. Bader Ali MMSA Electives Officer
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