Application for participation in
Montpelier’s Independence Day Parade
Application deadline: June 15, 2015
Parade date: Friday, July 3, 2015
Organization:_________________________________________________________________________________________________________________
Contact:________________________________________________________________________________________________________________________
Address (including Town/State/Zip): _____________________________________________________________________________________
E-mail______________________________________________________________________
Day Phone:_____________________________ Evening Phone:________________________________
INFORMATION:
DATE: Friday, July 3, 2015.
CHECK-IN: No Later than 5:00 PM at Parade Booth on corner of Elm & Spring Streets.
ASSEMBLY: 4:30-6:00 PM in the Meadows Staging Area – arrive early to avoid traffic delays.
LINE UP, MAP & INSTRUCTIONS will be mailed upon approval of your application and after June 15 deadline. Lineup
will be finalized at this time.
✰ START TIME: Immediately following the Montpelier Mile Road Race.
✰ ROUTE: From the Meadow to Spring Street, to the roundabout on Main Street; down Main to State Street; proceeding
down State Street past the State House, ending at 133 State Street. Disembark at the parking area provided or return
carefully to parking at Montpelier High School. Remember, when you leave the parade and turn onto Bailey Avenue, it
is an open road way.
✰ PARKING: We recommend the Montpelier High School; park & car pool. Final Parade instructions may include
additional parking alternatives.
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SUGGESTIONS:
✰ Bring a banner/sign/poster to show off who you are.
✰ Make your presentation memorable and interesting, but if you are planning a “surprise”, please let the parade
coordinator know in advance, for logistical purposes!
✰ Line up early. Relax and prepare; meet and greet other paraders. If you have young children in your group,
arrange to entertain them.
REQUIREMENTS: Failure to follow any of the below requirements may result in exclusion from future parades or, in extreme
circumstances, immediate expulsion from this year's parade.
✰ Only approved applicants may participate in the parade.
✰ Be ready to go at 6:00 pm sharp.
✰ Please keep the pace! NO physical stops along the Parade Route!
✰ Throwing items is not permitted for safety reasons. Candy, flags and approved items are acceptable as handouts.
✰ As always, Please, DON’T bring handouts that will become trash such as ANY sheets of paper, posters, booklets,
flyers, handbills & ANY stickers. Paper handouts are not allowed in the parade as part of Montpelier Alive’s and the
Central Vermont Solid Waste Management District’s campaign for a Zero Waste July 3 rd Festival.
✰ Trucks/floats/vehicles must have a minimum of 2 spotters on the ground for a car or pickup truck, and 4 spotters for
a large truck, trailer or float.
✰ If you have animals, clean-up is your responsibility.
Application for Parade: Friday, July 3, 2015
(page 2)
INCLEMENT WEATHER: There is no "rain date" for the parade -- it will run rain or shine unless there is extreme
weather such as lightening or strong winds. In instances of severe weather, parade officials will rely on the
determination of law enforcement as to whether it is safe to run the parade.
✰ If rainy, bring umbrellas, towels, galoshes, tarps, garbage bags, large sheets of plastic, ponchos, dry clothes, a
hot thermos – whatever makes sense for your group!
✰ If sunny, bring plenty of water, sun screen & hats!
Participant Information(use back if necessary)
Description of parade entry (i.e.: float, truck, walking group, horse w/ rider). Please be specific:
Size of group (how many vehicles and people walking):
Size of float/vehicle (approximate measurements):
Will your entry include music? YES ( ) NO ( )
What type of music?
Will you have animals?
What type and how many?
YES ( ) NO ( )
(If you have animals clean-up is your responsibility!)
Will you have handouts? *
YES( )
NO( ) If yes, describe your handouts:
*All Handouts must be approved by the Parade Coordinator. As part of our zero waste initiative, NO paper
handouts of any kind (including stickers) are allowed in Montpelier’s July 3rd Parade. Preferred handouts are
candy & patriotic items.
Special requests: If you don’t want to be placed near music, want to be next to another participant, have animals
that may be startled by large puppets or go-carts or have any other request or concerns, state them here:
Special needs :
NOTE: Montpelier Alive reserves the right to make the final decision as to who may participate in the parade. Failure to observe our
rules and guidelines may disqualify groups from future participation.
I UNDERSTAND AND AGREE THAT THE SAFETY OF OUR DISPLAY AND EQUIPMENT IS OUR RESPONSIBILITY, AND WILL INDEMNIFY AND HOLD HARMLESS THE CITY OF
MONTPELIER, MONTPELIER ALIVE AND ITS AGENTS FROM ANY PERSONAL LOSS OR HARM THAT MIGHT BEFALL DUE TO OUR PRESENCE AT MONTPELIER’S INDEPENDENCE
DAY CELEBRATION ON JULY 3, 2015.
Signed:_______________________________________________________ Date:_____________________
Print name and title:_____________________________________________
APPLICATION DEADLINE: June 15, 2015.
CONTACT: Parade Coordinator Marilyn Mode at 802-223-4647 or 212-861-5053 (c); [email protected]
MAIL TO: Montpelier Alive, 39 Main Street, Montpelier, VT 05602