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2015-16 Executive Council
Application Kit
Rules of Procedure
1.
Carefully read through your desired position’s description, with particular note to duties
& qualifications.
2.
Reach out to the current MUS Executive holding this position to gain more insight into
the role, how it functions, and the candidate it requires.
3.
Submit the following items by Saturday, February 14th at 3pm via email to
[email protected] and [email protected].
a. The scanned Applicant’s Agreement Form (page 12 of this package)
b. The scanned nomination pages with a minimum of 80 signatures from
Management students (it is recommended to have more than the minimum
required in case there are problems with some of the signatures).
c. A draft Action Plan for your position (found at
http://www.musonline.com/draftactionplan.xlsx)
4.
Be ready to be interviewed by the incoming Board of Directors on Feb 16-17-18 from
5:30pm onwards. Your specific interview time will be confirmed no later than Sunday
Feb 15 at 5:30pm.
5.
Decisions will be made on Thursday, Feb 19, after which you will be notified whether
or not you received the position. Public announcements will be made at 4a7.
6.
If selected, be available for the mandatory Executive Retreat at the McGill Gault Nature
Reserve, departing in the afternoon on Friday Feb 20, and returning the morning of Feb
22.
2
Vice-President, Academic Affairs
Term
Time
Commitment
Position
Summary
Portfolio
May 1st 2015 – April 30th 2016
Summer: 5-10/hours per week
Fall/Winter: 20-30/hours per week
The VP Academic is the primary student advocate in the Desautels
Faculty of Management on affairs regarding the BCom academic
curriculum and Career Services. The VP Academic portfolio is also
responsible for academic events such as the Achievement Awards and
Majors & Concentrations Fair, as well as overseeing Tutorial Services.
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MUS Undergraduate Academic Council (UAC)
Undergraduate Program Committee (UPC)
Academic Committee (AC) / Faculty Council (FC)
Career Services Advisory Committee (CSAC)
Desautels Management Achievement Awards (DMAA)
MUS Tutorial Services
Majors & Concentrations Fair / Meet Your Professors
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Liaise with the BCom Office and Dean’s Office on all academic affairs
Represent Desautels student body interests on a wide variety of
different committees
Create opportunities for student-professor interaction
Hire & communicate regularly with Academic Area Representatives for
insight on program-specific issues
Inform the student body of academic requirements, opportunities and
developments that pertain to the Bachelor of Commerce degree
Actively scan the external environment for opportunities to combine
technology with pedagogy in ways that enrich student experience and
enhance student learning
Connect MUS Tutorial Services to Faculty members and ensure that all
tutorial material is used with consent of the relevant professor(s)
Work closely with the MUS Ombudsperson to uphold student rights &
mediate conflicts between students and professors
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Duties
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Qualifications
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Minimum GPA of 3.0
Excellent interpersonal skills, professionalism, and multitasking abilities
Professional written & verbal communication skills
Intimate understanding of the academic landscape of Desautels
Strong analytical & critical thinking skills
Anticipated
Projects
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Establishing excellent relationship with the new Dean
Re-examination of BUSA 100 & U0 courses
3
Vice-President, Communications
Term
Time
Commitment
Position
Summary
May 1st 2015 – April 30th 2016
Summer: 5-10/hours per week
Fall/Winter: 20-30/hours per week
The VP Communications is the Chief Marketing Officer of the MUS,
responsible for upholding the MUS Branding Guidelines and ensuring
45+ clubs & committees can communicate effectively with BCom
students. As the internal spokesperson of the MUS, the VP Comm must
establish an approachable and effective rapport with the student body.
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First Year Involvement Team (FIT)
Website & Social Media
Mass Emails
The Bull & Bear
MUS Agenda
The Widget (Yearbook)
Brand Management
Internal Surveys
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Enforce the MUS Branding Guidelines
Oversee and manage all marketing and communications of the MUS
Maintain and update all MUS digital media, including but not limited to:
o MUS website & social media (Facebook, Twitter, Instagram)
o MUS mass email
o MUS calendar of events
Be responsible for communication between the MUS Executive, MUS
Council, and the MUS general membership
Liaise with the Desautels Communications office
Act as a marketing consultant for MUS clubs & committees
Qualifications
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Minimum GPA of 3.0
Excellent attention to detail & sense of aesthetic design
Excellent interpersonal skills & multitasking abilities
Professional written & verbal communication skills
Ability to manage a team & delegate effectively
Marketing concentration/major is an asset but not a requirement
Bilingualism is an asset but not a requirement
Experience in the Comms portfolio is an asset but not a requirement
Anticipated
Projects
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Re-evaluating the Bull & Bear’s distribution & advertising strategy
Ensuring higher compliance to MUS branding guidelines
Portfolio
Duties
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4
Vice-President, Conferences & Competitions
Term
Time
Commitment
Position
Summary
May 1st 2015 – April 30th 2016
Summer: 5-15/hours per week
Fall/Winter: 30-40/hours per week
The VP Conferences & Competitions is responsible for all case-based
competition at Desautels, both with internal events and external
delegations, as well as supporting the MUS’ themed conferences such as
EMC & FBU.
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Jeux du Commerce (JDC) / JDC Central (JDCC)
Financial Open (FO)
Happening Marketing (HM)
Desautels Case Competition (DCC)
Desautels Management Leadership Seminar (DMLS)
Desautels Preparatory Case Competition (DPCC)
MUS Case League
Desautels Entertainment Management Conference (EMC)
Desautels Fashion Business Uncovered (FBU)
Desautels Business Conference on Sustainability (DBCS)
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Manage relations with external entities (competition committees, other
student associations, CABS, and RÉFAEC)
Be the point of contact on the MUS Executive for the planning of all
internal MUS competitions & conferences, providing supervision and
direction for organizing committees
Maintain and foster relations with alumni competition coaches
Improve McGill’s competitiveness at external competitions
Qualifications
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Minimum GPA of 3.0
Excellent interpersonal skills & multitasking abilities
Ability to manage multiple teams and delegate
Strong analytical & critical thinking skills
Bilingualism in French for liaising with RÉFAEC
Past competition coordinator or conference director experience
Anticipated
Projects
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Earlier recruitment for delegations and ensuring better preparedness
Better synergizing internal competitions with external delegations
Improving conference operational effectiveness & economies of scale
Portfolio
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Duties
5
Vice-President, Corporate Relations
Term
May 1st 2015 – April 30th 2016
Time
Commitment
Summer/Fall/Winter: 20-30/hours per week (living in Montreal during
the summer is preferable)
Position
Summary
The VP Corporate Relations is responsible for positioning the MUS and
its various events to corporate partners, overseeing the Corporate Sales
Team to maximize sponsorship revenues for every event. The VP CR is
further responsible for ensuring all Accounts Receivable for the MUS, as
well as building relationships with alumni to maximize resources.
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Corporate Sales Team
Accounts Receivable
MUS Alumni Board
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Be responsible for the annual planning, execution, feedback and
evaluation process of the MUS sponsorship strategy
Ensure proper liaison, communication and coordination between all the
MUS events, portfolios and club regarding sponsorship opportunities.
Represent the MUS and engage with the business community and
alumni of the Desautels Faculty of Management
Liaise with the Desautels Advancement office for internal sponsorship
Be responsible for the appropriate and effective sales training and
development of the corporate relations team and all event directors
Approve, collect, organize, and store all contracts
Be responsible for the recording and collection of all sponsorship
Ensure the long-term continuity & transition of corporate relationships
Qualifications
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Minimum GPA of 3.0
Excellent interpersonal skills & multitasking abilities
Past sales and/or sponsorship experience is a strong asset
Professional written & verbal communication skills
Ability to manage a team and delegate
Strong analytical & critical thinking skills
Bilingualism in French is a strong asset
Anticipated
Projects
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Building a CRM to effectively track & manage the sales process
Creating a system to better track and collect accounts receivable
Expanding upon multiple-year contracts and effective stewardship
Portfolio
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Duties
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6
Vice-President, Events
Term
Time
Commitment
Position
Summary
Portfolio
May 1st 2015 – April 30th 2016
Summer/Fall: 30-40/hours per week (must be in Montreal for summer)
Winter: 20-30/hours per week
The VP Events is the Chief Risk Officer of the MUS, working with event
directors to ensure our social events are safe, collaborating productively
with stakeholders, and sustainable to continue in the future. They also
serve as a high-level event planning resource, maintaining relationships
with a variety of venues & suppliers, as well as driving the strategic vision
of the events portfolio.
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Management Frosh
Winter Carnival & Hype Week / Cancer Auction
4à7 Faculty Bar
MUS Concert Series / Unifest
Bronfman Ball
CASCO
P[h]assion
5 Days for the Homeless
Desautels Engagement Committee
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Protect the existence of high-risk events through careful risk
management practices in back-end operations, participant
communications, and public relations
Liaise with McGill Security, Risk Management, Fire Prevention, the
Faculty, the SPVM, and the RACJ for any on-campus events
Liaise with other VP Events/Internals and other key stakeholders for
McGill’s Integrated Orientation Week
Liaise with, and send orders to, the current beer supplier for McGill
student associations
Continuously ensure the profitability, sustainability, and high quality of
all social events; continuously strive to further philanthropic initiatives
and fundraising records
Function as a high-level event-planning resource for other MUS
portfolios and clubs
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Duties
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Qualifications
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Minimum GPA of 3.0
Excellent interpersonal skills & multitasking abilities
Ability to manage multiple teams and delegate
Strong analytical & critical thinking skills; attention to detail
Bilingualism in French is an asset but not a requirement
Past Frosh committee and other Events portfolio experience necessary
Anticipated
Projects
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New Frosh week structure
Continuation of successful Concert Series innovations
7
Vice-President, Financial Affairs
Term
Time
Commitment
Position
Summary
Portfolio
May 1st 2015 – April 30th 2016 (transition between May 1st–31st 2016)
Summer: 20-30/hours per week (must be in Montreal)
Fall/Winter: 30-40/hours per week
The VP Finance is the Chief Financial Officer of the MUS, as well as the
Corporate Treasurer. This makes the position the head accountant of a
million dollar company; ensuring thousands of transactions are properly
recorded and reconciled for an expedient reimbursement process &
eventual audit. They are further responsible for analyzing event budgets
for risk, and determining maximum subsidies for clubs.
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Financial Services
MUS Annual Report
Audited Financial Statements
MUS Finance Committee / Ambassador Fund
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Act as Treasurer of the Management Undergraduate Society.
Enforce Article 8 of the Constitution and the Financial Policy
Work with the outgoing VP Finance to publish audited statements
Maintain fiscal responsibility and accountability of the MUS:
o Financial strategy & controls
o Systems of reimbursement
o Reporting & audits through proper bookkeeping
o Taxation with Revenu Quebec
o Banking & cash management
o Insurance policy
Assist directors & clubs on all budgeting matters
Publish an Financial Annual Report once per academic term
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Minimum GPA of 3.0
Strong background in accounting; major in Accounting is an asset
Excellent interpersonal skills & multitasking abilities
High level of organization and meticulous attention to detail
Strong analytical & critical thinking skills
Bilingualism in French is an asset but not a requirement
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Move to QuickBooks Online to better track A/R with VP CR
Audit of 2014-15 year
Adjusting overall financial strategy given new debt-free status
Streamlining processes in the portfolio such as expense requests &
funding applications
Duties
Qualifications
Anticipated
Projects
8
Vice-President, Internal Affairs
Term
Time
Commitment
Position
Summary
Portfolio
May 1st 2015 – April 30th 2016
Summer: 5-10/hours per week
Fall/Winter: 20-30/hours per week
The VP Internal is responsible for all ensuring all MUS clubs and internal
operations, such as Dave’s Store, are operating efficiently and liaising
effectively with the MUS. The VP Internal, with the President, is further
responsible for liaising with the Faculty on funding decisions for
technology & student space improvement in the building.
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MUS Clubs
Dave’s Store
Clubs & Activities Night
Elections Committee
Environmental Consultants
Bronfman Pays it Forward
Sports Intramurals
21st Century Computer Development Fund
Student Space Improvement Fund
Recreational Equipment
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Be responsible for overseeing Dave Store’s operations, merchandizing,
and product offerings
Liaise with the MUS Clubs on all matters
Liaise with the Desautels Faculty of Management Administration
regarding technology & student space
Be responsible for MUS Elections and Referenda
Be responsible for all MUS owned equipment and property
Be responsible for sustainability initiatives throughout MUS activities
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Duties
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Qualifications
Anticipated
Projects
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Minimum GPA of 3.0
Excellent interpersonal skills & multitasking abilities
Professional written & verbal communication skills
Highly organized
Strong analytical & critical thinking skills
Professionalism to communicate with upper-level members of the
Administration
Experience in the Internal portfolio is an asset but not a requirement
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Overhaul of Dave’s Store HR & backend operations
Ensuring 100% compliance with the upcoming new Clubs policy
Following through on the MUS Student Space Improvement report
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9
Office Manager
Term
Time
Commitment
Position
Summary
Portfolio
May 1st 2015 – April 30th 2016
Summer: 5-10/hours per week
Fall/Winter: 20-30/hours per week
The Office Manager is responsible for all physical resources of the MUS,
notably room bookings, tabling, and office space. They are the primary
contact on the MUS to all clubs & committees that need tabling slots,
meeting rooms, event space, and office access, working very closely with
the Desautels building team. They are also responsible for coordinating
Executive Assistants, and ensuring meeting minutes are taken/uploaded.
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MUS Office
Meeting Minutes
Table Bookings
Room Bookings
Office Access
Executive Assistants
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Be responsible for creating a table booking schedule and
organizing/responding to hundreds of requests for slots
Ensuring MUS activities receive priority over SSMU/other clubs
Working with Building administration to secure weekly room booking
slots to reallocate on both a one-time and recurring basis
Working with Building administration to manage special event bookings
on weekends, and on the 2nd floor/Concourse
Working with the President to allocate office access to hundreds of
McGill ID cards
Overseeing the Executive Assistant team and ensuring minutes are
taken of Executive Council & MUS Council meetings
Managing the stock of office supplies for the MUS office
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Excellent interpersonal skills & multitasking abilities
Professional written & verbal communication skills
Highly organized with a meticulous attention to detail
Strong analytical & critical thinking skills
Intimate understanding of the various MUS committees & clubs
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Working with the President to manage office space deficit with removal
of some offices during construction period
Further streamlining the table & room booking request process
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Duties
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Qualifications
Anticipated
Projects
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10
Applicant’s Agreement Form
Name: _______________________________________
Position Sought: _______________________________
Academic Year for 2015-16: ______________________
Student Number: ______________________________
I hereby understand the content of the MUS Executive Council Application Kit and agree to
abide to the terms of the MUS Executive policy and the aforementioned Rules of Procedure.
Signature ____________________________________
Date ________________________________________
11
_______________________________________________________________________
Name
Student Number
________________________________________________________________________
Academic Year for 2015-16
Position Sought
We, the undersigned, confirm we are members of the Management Undergraduate Society
of McGill University, and nominate this candidate for the position noted above. We
understand that this indicates simply our confidence in the candidate’s ability to perform the
tasks of the aforementioned position.
Name
Student #
Signature
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_______________________________________________________________________
Name
Student #
________________________________________________________________________
Academic Year for 2015-16
Position Sought
We, the undersigned, confirm we are members of the Management Undergraduate Society
of McGill University, and nominate this candidate for the position noted above. We
understand that this indicates simply our confidence in the candidate’s ability to perform the
tasks of the aforementioned position.
Name
Student #
Signature
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_______________________________________________________________________
Name
Student #
________________________________________________________________________
Academic Year for 2015-16
Position Sought
We, the undersigned, confirm we are members of the Management Undergraduate Society
of McGill University, and nominate this candidate for the position noted above. We
understand that this indicates simply our confidence in the candidate’s ability to perform the
tasks of the aforementioned position.
Name
Student #
Signature
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_______________________________________________________________________
Name
Student #
________________________________________________________________________
Academic Year for 2015-16
Position Sought
We, the undersigned, confirm we are members of the Management Undergraduate Society
of McGill University, and nominate this candidate for the position noted above. We
understand that this indicates simply our confidence in the candidate’s ability to perform the
tasks of the aforementioned position.
Name
Student #
Signature
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_______________________________________________________________________
Name
Student #
________________________________________________________________________
Academic Year for 2015-16
Position Sought
We, the undersigned, confirm we are members of the Management Undergraduate Society
of McGill University, and nominate this candidate for the position noted above. We
understand that this indicates simply our confidence in the candidate’s ability to perform the
tasks of the aforementioned position.
Name
Student #
Signature
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