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ENDICOTT COLLEGE RESIDENCE HALL ASSOCIATION PRESENTS:
MAh
i noy
i s Ma
2rt
0 1y!5
Discovering Teamwork
NCC S u r v i va l G u i de
!
NEACURH Minis 2015
Endicott College
March 20th-22nd
Presented: Minis 2014 RPI
March 28th – 30th
1
Ta ble of Cont e nt s
LETTER FROM THE DIRECTOR
IMPORTANT DATES
DELEGATIONS
CONFERENCE LOCATION
NEACURH SPIRIT
PHILANTHROPY PROJECT
CONFERENCE HAPPENINGS
PARLIAMENTARY PROCEDURE & SAMPLE SCRIPTS
POST CONFERENCE
PACKING LIST
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P A G E !1
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N CC S u r v i v a l G u i d e
L e t t e r f r om t he D i r e ct or
Welcome to your survival guide for the Minis 2015 Conference, Ahoy Marty: Discovering
Teamwork. The conference will be held at Endicott College on March 20 - 22, 2015. This guide will
help you prepare for the NCC Business Meeting and also give you plenty of tips on how to prepare an
aMOOSEing delegation. It is a bit long, but trust me, you’ll feel better and more prepared after reading
this guide! This Guide and the Minis 2015 Boardroom Website will be your best friends as an NCC in
the coming weeks! Misplace one of them? You’ll be able to find them on the NEACURH Website:
http://neacurh.nacurh.org/conferences/minis!
The conference staff has been hard at work preparing for your arrival and I am confident that
the conference is going to be moosetastic! The conference staff and location are just the beginning of
what makes a conference successful. It is the delegations and all of YOU that will make Minis 2015,
another incredible NEACURH event! Please encourage your delegation to take an active role in the
conference. Make sure that your delegates attend programs, participate in the Philanthropy Project, and
engage in conversations with other schools to help them share information to become better leaders.
These conversations will help students improve the quality of life back at your campus. YOU are one
of the most crucial parts of NEACURH, and as a NCC we count on YOU to make NEACURH a
success. Preparing your delegation is one of the most rewarding parts of the conference. It may seem
like a huge task while you are doing it, but getting there and seeing your delegates dressed up and
cheering always makes it all worthwhile. As a NCC, you have the opportunity to help your peers
become better leaders themselves. Remember to always have fun! With that, please take the time to
read this guide, and together
we can create a wonderful
experience in NEACURH
this conference. If you have
any questions, please don’t
hesitate to contact me or any
member of the RBD. We are
here to help you out. I look
forward to seeing you all at
Minis!
Moose Love,
Nick Chen
NEACURH Director P A G E !2
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We b s i t e
ne acu r hmi ni s20 15.w e e bly.c om
Important Date s
Feb. 6
Bid Intents Due
Feb. 9
Registration Closes
Feb. 13
Late Registration Closes
Feb. 16
Bids Due for Policy Review
Minis Alternates Notified
Feb. 22
Programming Submissions Due
Feb. 27
Bids Due
March 6
Bids released for review
RBD Choice Nominations Due
Legislation to Director
March 16
Off the Floor Bid Intents Due
March 20
Conference Check In
-Conference payment
-Affiliations
-Philanthropy Project Donations
-Passive Programs Collected
-Banner
-Display
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Delegation!
Se le cti ng a D e le gati on
Many different methods are used for selecting delegation members. Some are dictated by RHA/
NRHH constitutions, others are selected through a campus’ residence life organization. One good
method for selecting delegations is the use of an applications process. It’s good to ask a variety of
questions to show that the applicant conducted research as to what the conference is offering, as well
as what NEACURH and NACURH are all about. Additionally, it is good to include questions that are
both more traditional and other questions that provide a space for creative expression. Finally, creating
a delegation with a variety of educational and social backgrounds is a great way to bring a campus
community together and would be a good criteria to consider when selecting a delegation.
D e le g a t i on Me e t i ng s
In order to have a well-prepared delegation, it is good to include a mix of conversation topics and
tasks for the delegation to consider. Some of these topics and tasks include:
NEACURH/NACURH/Conference
overview
NCC/NRHH Rep/President role at
conference
Individual and team goal setting - what do
you want to accomplish at this conference?
Potential programming sessions to present
How everyone will share what they learned
after the conference
Teach/learn some cheers - YouTube is a
great resource too
Explain shining stars and snapping
Banner, Display, and Clothespins
brainstorming
Banner, Display, and Clothespins crafting
Exchanging phone numbers and other
contact information (GroupMe is a good
group messaging tool)
P r og r a m mi ng S e s s i on S u b mi s s i on s
It is strongly encouraged that all returning delegates submit an active programming session. Preparing a
50 minute session is a challenging, and rewarding experience that helps cultivate and sustain the growth
of the individuals who present and attend the session. Presenters will gain valuable experience that
they can transfer into a professional setting, making public speaking and presenting a less intimidating
task. They will also help foster the development of the new herd of moose that will become stronger
leaders within your campuses, NEACURH, and NACURH.
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Conf e r e nce Location
Hote l 1: che ck i n
Boston Marriott Peabody
8A Centennial Drive, Peabody, MA 01960
Tel: 978-977-9700
Website: http://www.marriott.com/hotels/
travel/bospb-boston-marriott-peabody/
Hote l 2: che ck i n
Courtyard Boston Danvers
275 Independence Way, Danvers, MA 01923
Tel: 978-777-8630
Website: http://www.marriott.com/hotels/
travel/bosdv-courtyard-boston-danvers/
*Check-In will occur at each delegation’s assigned hotel
Host: E ndi c ot t Colle ge
376 Hale Street, Beverly, MA 01915
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Tr a n s p or t a t i on t o Mi n i s
Your school will be responsible for transportation from your school to the hotel and back to your
school. While at the conference, your registration costs will cover your transportation between the
hotel and campus Friday and all day Saturday. Please check the schedule for specific times shuttles will
run.
Tr a v e li ng t o Conf e r e nce
It is recommended that you leave early enough for conference to allow yourself enough time to check
in, unpack, and get some food prior to opening ceremonies. If you must miss any classes to arrive on
time you should have your advisor write a letter to confirm that it is a valid absence.
Tip: See how long it will take for you to get from your school to the conference, and then give
yourself an extra 15 minute buffer for every hour of travel for things such as leaving late, bathroom
breaks, eating, traffic, and getting lost!
Conf e r e nce C he ck I n
Upon arrival at the conference you (the NCC), your advisor, and your NRHH Representative (if
applicable) will need to proceed to check-in where you will receive all of your delegations conference
materials and submit any banners, displays, focus project materials, passive programs, checks or
affiliation materials you owe. During this time, your delegates will be kept company by the RBD and
Conference Staff. Don’t forget that check-in also includes time to make sure that your school is fully
affiliated with NACURH. Business meetings start on Friday night.
Me a ls
Your school will be responsible for finding and funding your dinner on Friday night. Your conference
registration fees will cover your meals for Saturday breakfast, Saturday lunch, Saturday dinner, and
Sunday breakfast, which will be provided by the conference staff. In addition, there will be hospitality
rooms with snacks and the boardrooms will also have snacks during business. Please check the
schedule for meal times. Please note that delegates will most likely eat at separate times than those
attending boardrooms.
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N E ACU R H S p i r i t
Educate your delegates about the spirit and energy of NEACURH by demonstrating to your
delegation your own spirit, togetherness, and fellowship for NEACURH.
Decorate clothespins to exchange with other delegates that represent your school!
Make sure your delegation is familiar with all NEACURH Cheers (Please see our Cheer
Guide: http://neacurh.nacurh.org/conferences/cheer)
Make sure your delegation is familiar with any school-specific cheers
Make sure your delegation knows the proper times to cheer, do the NEACURH conference
clap, give a “Standing O,” and other forms of recognition
Remember: NEACURH spirit includes showing appreciation and congratulating other schools
Face paint, hair dye, and nail painting are great ways to show spirit.
Criteria for most-spirited: unity (matching shirts/costumes), cheering, goodwill, and attendance
at all conference functions
Negative or inappropriate cheering will not be tolerated and any schools/individuals engaging
in such actions will be approached by the conference staff or the Regional Board of Directors
Spi r i t and the Spi r i t Sti ck
At each conference, there is a Most Spirited School award handed out at the conference closing
ceremonies to the school that exemplified the most spirit at that particular conference. Judging includes
but is not limited to: attendance and participation at conference, program presentation and attendance,
special events, cheering, unity, and goodwill towards other schools. The award takes the form of the
spirit stick. The ever-popular spirit stick is a tradition in NEACURH. The spirit stick is awarded
throughout the conference and passed from school to school. This special stick is given out to
individuals or schools that have been very spirited. Spirit is saying thank you, congratulating other
schools, helping someone out, cheering, and being a positive presence at the conference. At the end of
the conference the most-spirited school will receive the stick as their reward and will decorate the
spirit stick for the next conference. Rules of the Spirit Stick include:
The Spirit Stick will start with the last conference’s Most-Spirited School at Opening
Ceremonies. This school will bring a new Spirit Stick to the conference.
When a school receives the spirit stick, they must place something onto the stick that signifies
their school, RHA, etc (e.g. a sticker, clothespin, some sort of fun trinket).
The Spirit Stick must be passed every 30 minutes throughout the weekend.
A delegation who receives the Spirit Stick late Friday night may hold it until Saturday morning
breakfast, but must pass it then.
Passing of the Spirit Stick ends 30 minutes before the banquet begins, at which time, the Spirit
Stick should be passed onto the RBD or Conference Staff to give out the Most-Spirited
School Award.
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Conf e r e nce Bi ngo a nd Shi ni ng Sta r s
Conference Bingo is a tradition where you play bingo through a sheet in your conference packet by
finding people who have a statement on the human bingo board. The first person to hand in their
completed bingo card wins! Shining stars are also a NEACURH tradition where you can write short
notes to your delegates, friends, and anyone who deserves recognition. The RBD will collect and
deliver them!
B a nne r a nd D i sp la y
Another fun and exciting team building experience! Each school has the opportunity to put together a
display and/or banner that will be seen throughout the conference. Each item should tie in the theme
of the conference, your interpretation of the theme, and relevance to your school. Awards are given
out at the banquet for first, second, and third place banners and displays. Please refer to your
NEACURH policy book for more specifics on these awards and the criteria for your banner and
display.
The banner should be no more than 3 x 5 ft. Try not to put too much weight on it because we
do want to hang it up for everyone to see. NRHH will be walking by to judge the banners, so
best of luck!
In addition to the banner, create a display (usually a 3-D model of some sort, but who am I to
limit the boundaries of art)! The display will be judged by Conference Staff.
C a se St u dy
Only first-time delegates may enter the case study contest, which will be found in your conference
binders. First-time delegates are given an issue related to residence halls to resolve using the criteria
provided. An essay must be written during the course of the conference and turned in by lunch on
Saturday. The winning entry is judged based on how it can be used on campuses, creativity, etc. and will
be awarded at the closing ceremonies. Please see the Policy Book for more information.
D e le g a t i on Bu ddi e s
Similar to Boardroom Buddies, Delegation Buddies is a way for schools to get to know each other, cheer
on another school, and exchange good will and fun. At the beginning of the conference, schools that
want to participate will put their names into a hat and then choose another school. Your delegation’s
duty is to keep the other school motivated, cheer them on, and let them know they are doing a great
job. Most schools keep their Delegation Buddy a secret until right before the banquet, when they give
their buddies a special gift (nothing too big, of course :-).
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P h i l a n t h r o p y P r oj e c t
A Me ssag e f r om t he Mi ni s P hi la nt hr op y C h a i r
Ahoy NEACURH!
As the Philanthropy Chair, I have selected two organizations that are extremely close to my heart for us to
donate too. I have been working with the Children’s Miracle Network Hospitals since I was just 15, and I can
truly say that it is one of the best organizations out there. The next organization we will be supporting is the Boys
and Girls Club. I am a former national ambassador for this program, and I have been able to see how much the
Boys and Girls Club truly touches children’s lives.
We want you to get involved with both of these organizations on your own campuses! These organizations
are all over the NEACURH region, which is why we felt these charities would help us build community across the
region. We have a lot planned for you, so please keep reading about Boys and Girls Club and Children’s Miracle
Network Hospitals through our website and their websites.
MooseLove,
Clara Emlen
Before Conference
Spirit Challenge! We will be hosting a Facebook vote for YOUR CHOICE in our pre-conference charity at the
end of February. Our conference captain, Katie Yeaton, will be donating her hair to either Pantene Beautiful
Lengths or Wigs for Kids. You vote to decide! If you have any questions about this pre-philanthropy please contact
our crew via email, [email protected]; otherwise, keep checking our conference page, NEACURH Minis
2015, for more updates!
How YOU Can Help
Material Donations
Toys: Bring a new gift from the Boston Children’s Hospital Wishlist on Amazon, or one of the gifts
below to conference check-in. We will be diving the gifts to go off to both charities at the end of
conference.
Supplies Lists for the Boys & Girls Clubs:
Pencils
Bulletin Board Borders
Graph Paper
Floor Hockey Balls
Notebooks
Basketballs
Markers
Fuse beads
Construction Paper
Children’s Movies & video games
Ping Pong Balls
Lego kits (5-12 age range)
Fooseballs
Children’s Books
Air Hockey Pucks
Monetary donations
If you would like to fundraise your donation to Children’s Miracle Network Hospitals and/or Boys and
Girls Club, please bring your check to conference check-in with the appropriate organization written as
the payee and “NEACURH Minis 2015” as the memo line. We will be collecting checks and sending
them into the appropriate charity at the close of conference.
Spirit points will be awarded to all participating schools!
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Conf e r e nce H appe ni ngs
Conf e r e nce Acti v i ti e s
Upon check-in, you will receive a conference packet with all the information you will need from the
conference. You might be wondering what the events are, who attends them, etc… Here is a brief
description of the events:
Opening Ceremonies - This is the formal beginning of the conference. When you arrive at the
venue, you will be greeted by hundreds of cheering moose lovers! At opening ceremonies, there will
be a welcome from the Conference Chair, Regional Director, and a professional member of the school
where the conference is held. There will also be reminders and the spirit stick will be handed out for
the first time. Everyone attends Opening Ceremonies.
Boardrooms - At each conference there will be three separate boardrooms; NCC, NRHH, and RHA
President. Only people your school designates to represent these positions attend boardroom.
Entertainment - Entertainment options vary at each conference, but are always fun events that are
typically social or service related. Only delegates not responsible for attending boardrooms will go to entertainment.
Socials - Socials are designated break-out spaces for food, fun, and conversations. Socials range from
first-time delegate, advisors, and presidents. Only delegates not responsible for attending boardrooms will go to
socials.
Hospitality Rooms - These are rooms specifically for snacks! Only delegates not responsible for
attending boardrooms will go to hospitality rooms and boardrooms will have snacks as well.
Keynote - At each conference, there is a guest keynote speaker on Saturday morning. Only delegates
not responsible for attending boardrooms will go to the keynote.
Programming - There will be several 45 minute programming sessions ranging across a variety of
topics. All programming options will be found in the conference packet. Only delegates not
responsible for attending boardrooms will go programs. People in boardrooms can present programs,
but should find someone to take their place or you will lose your schools vote (unless you decide to
proxy to a different school).
Spirit Show Down - Just as it sounds, there will be a spirit showdown with tons of cheering!
Typically, boardrooms are not complete by this time, so usually only delegates attend.
Top Ten Programs - Based on delegate evaluations, the Top Ten Programs will present again.
Typically, boardrooms are not complete by this time, so usually only delegates attend.
Closing Ceremonies —This will be the last time we are all together and we will have moosetastic
food and lots of recognition to announce the winners of all the awards! Everyone will attend.
Dance!! To celebrate a great conference, we will end with a dance. Delegates will attend the dance and
people from boardrooms will attend as long as we complete all of our business.
Check-Out - You will need to check-out and hand in all of your conference evaluations and then you
can head home. Breakfast will be provided at this time.
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Bus i n e s s Me e t i ng s
Throughout the conference, three business meetings will occur simultaneously; NCC, NRHH
Representative, and RHA Presidents Boardrooms:
The NCC Business Meeting will consist of all NCCs and the Regional Board of Directors
(RBD). Each member school in good standing will receive one vote. NCCs meet to decide awards,
to vote on legislation, and to discuss issues regarding the direction of NEACURH as an
organization. The NCC meeting will be chaired by the Regional Director.
In the NRHH Boardroom, NRHH presidents from each chapter will be meeting to discuss
NRHH-related topics. Such topics will include new programming ideas, new recognition initiatives,
and chapter updates. They will also vote on NRHH-specific legislation and decide on the recipients
of four regional award bids. This meeting will be chaired by the Associate Director of NRHH.
NRHH presidents are also expected to be in the NCC boardroom for the selection of Director
and Associate Director Regional Board of Director positions.
The RHA Presidents Boardroom on Saturday morning is a chance for Presidents to get together
and discuss issues. RHA Presidents also vote on the First-Year Experience award and Outstanding
Advocacy Initiative bids. This boardroom is chaired by the RCC Special Projects.
Though business meetings may be a large chunk of time they are very important to the survival of
NEACURH. Remember that you as the NCC hold NEACURH’s future in your hands.
Tip: Since the bids and legislation will be online prior to the conference, you will be much better
prepared (and be able to get more sleep) if you thoroughly review them before you arrive at the
conference. Mark them up with your questions and comments. Read each bid or piece of legislation
online and take notes.
Wh a t busi ne ss w i ll t he NCC D o? At this conference the following awards will be decided in NCC Boardroom: School of the Year
(SOY), Regionals 2015 Host, and Minis 2016 Host. You will also elect a new RBD, vote on legislation,
approve the NEACURH FY 16 Budget, select NEACURH’s AAFN inductees and see presentations
from the RBD, NIC, NSRO, OCM, NEACUHO, and NACURH Executives. Please note that there are
many awards that will be awarded at the recognition banquet that are selected in other boardrooms and
by the RBD.
Explore the Bid Reading Guide!
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B oa r dr oom Tr a di t i ons
Since boardroom can last a long time, we have lots of traditions to keep it fun! Here are some of them:
Note Passing - These can be formal or informal and are totally ok to pass (except during
presentations and certain pieces of business).
Snapping - If you agree with or like something that someone says all you need to do is snap your
fingers instead of voicing the same point and being redundant.
Top Ten Lists - Just as they sound, we make fun top ten lists that we read out loud!
Snaps - These are little notes you can put into our snap bucket that you think many people would
agree with. This gives public recognition to people and they are lots of fun!
Boardroom Buddies - This is an optional part of the NCC business meeting but one of the most
fun. At the beginning of the conference we will put names of people participating in a hat and
then distribute the buddies out to other NCCs and RBD members. Your duty is to keep people
motivated in the meeting by passing notes or sending them little toys. This is a great way to get to
know other NCCs. Some examples of gifts have been action figures, decks of cards, silly putty, and
candy. The names of who has who is kept secret until the end of the boardroom.
NCC Awards - At the conclusion of boardroom, the RBD will choose a couple NCCs (returning
and new) to recognize for their participation in boardroom.
Get to know the RBD - We are students too and we promise we don’t bite! Our positions are
here in order to help the region run and assist each of you!
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Pa r li a m e n t a r y Pr oce du r e
NEACURH follows Bobby Joe’s third cousin, twice removed who married into the family Rules of Order, or parli
pro, while conducting business. What’s parli pro, you ask? It is a set of rules which, if used correctly, helps a group
run a meeting without confusion and without a waste of time or effort. There are three basic ideas behind the rules:
All persons in the group are equal; the rights of one = the rights of all
The will of the majority will be carried out after the minority has had a fair chance to have its say
Focus on one topic at a time and make a decision before moving on
Nervous About Parli Pro? Don’t be! The point of the rules is to give everyone a fair chance to be heard, which
means that we will not tolerate the use of a superior knowledge of parli pro to silence others or dominate the
proceedings. Bottom line is that we use parli-pro as a tool, not a weapon, and we will help you along the way! How do I talk in boardroom? To talk in boardroom, all you have to do is raise your placard. Once you raise your
placard, you will be acknowledged by the chair of the boardroom and they will put you on the speakers list. Your
NCC will have speaking rights, so if your NRHH President wanted to talk, all you would need to do is say “I yield
to…” After you are done making your point make sure to say “yield” so we know we can move on to the next
speaker. Moving to Motion: Everything done in the boardroom must be made through a motion. To make a motion, you
say “I move to…” All motions must be seconded by another member. Seconding is done by raising your placard.
Here are some common motions:
“I move to bring ___ to the floor” This motion brings legislation, award selection, etc… to be heard by the
boardroom.
“I call the question” Means that the group has discussed the topic and is ready to vote.
“I move to waive the reading” This is a motion to not read the legislation.
“I move to amend the legislation” This allows a revision of a part of the legislation with the approval of the
voters in the boardroom.
“I move to recess until” This motion allows a break until a determined time .
“I move to adjourn” This is a motion to end the business meeting (at the very end).
“I move to groove” This is a fun one that allows us to take a quick break and dance!
Interrupting: Usually, interrupting is rude, not in NEACURH though (in certain situations). Interruptions allows
the boardroom to be fully informed and run effectively.
“Point of Personal Privilege” You need something outside of what we are discussing, i.e.. you can not hear,
lighting is too low, too cold, etc.
“Point of Information” You have a clarification question, (will there be food?)
“Point of Order.” You feel parliamentary procedure was not followed
“Point of Parliamentary Inquiry.” You don’t understand due to Parli-Pro rules
“Point of Clarification” You don’t understand what is going on IN GENERAL
Dissenting: Not agreeing with a motion someone makes is perfectly ok! Maybe you feel like the boardroom has
not discussed the business item enough, that the room is too divided, or maybe you still had a question or point to
make. Whenever someone makes a motion, the chair will ask for a second and then if there is any dissent. To
dissent, all you need to do is raise your placard and state your dissent. Voting: When the Chair calls for a vote, be sure to listen to all of the options PRIOR to writing down your vote.
Voting will occur in three different ways:
Secret Ballot: On your OCM pad, you will write your vote (without your schools name) and hand them to the
RBD. Then, the votes will be counted and announced.
Placard Voting: This means your vote will occur by holding up your placard.
Acclimation: This type of voting will only occur if everyone is in agreement. During acclimation, we like to
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Sample S cr i p t for Le gi sla t i on
This is NOT meant to guide your actions, but is an example of how legislation can go.
NCC 1: I move to bring Main Motion A (or B, or C, etc…) to the floor.
Chair calls for a second.
NCC 2: Seconds.
Chair calls for objections and, seeing none, indicates that the boardroom is ready to
consider MM_.
Chair: Begins reading the legislation.
NCC 3: “I Move to waive the reading of the legislation” (this is optional, and should only be done if
everyone has access to the piece).
Chair calls for a second.
NCC 4: Seconds.
Chair calls for objections and, seeing none, we move into the proponent speech.
Legislation author gives proponent speech.
Chair: We will now move into 5 minute, extendable up to three times, Q&A. (Note: When extending, you
cannot increase the time above five minutes and once you go down you cannot go back up to five minutes for
the second or third extension)
NCC 5 asks a question, author answers.
NCC 6 asks a questions, author answers.
NCC 7: “I move to end Q&A”
Chair calls for a second.
NCC 8: Seconds.
Chair calls for objections.
NCC 9 objects and states the objection: “I have a question.” (Note: Because there is an objection, either NCC 7
and NCC 8 withdraw their motion and objection, OR we vote on the MOTION – “Yes” to end Q&A as the motion
states, “No” to carry on with Q&A as per the objection…let’s assume that we vote to carry on with Q&A so everyone
has the opportunity to ask their question.)
NCC 9 asks a question, author answers.
NCC 7 moves to end Q&A.
NCC 8 seconds.
Chair calls for objections. Let’s assume there are none.
Chair: We will now move into 5 minute, extendable up to three times, discussion on the piece of legislation.
NCC 5 makes a point.
NCC 6 yields to their school’s President, who makes a point.
NCC 7 Moves to amend (Note: An amendment can be amended ONLY once)
NCC 9: Seconds.
Chair calls for objections and, seeing none, indicates that we move into a discussion on ONLY the amendment.
NCC 2: makes a point.
NCC 8: “I call the question.”
Chair asks for objections.
Chair indicates that we are now in a period of voting on the amendment. Let’s assume the
amendment passes. Now, we move back into a discussion on the piece as a whole.
NCC 1: makes a point.
NCC 8: “I call the question.”
Chair asks for objections. If there is an objection, we automatically move back into discussion. If there is
not (let’s assume there’s not), we move into a vote.
Chair indicates that we are now in a period of voting and asks NCCs to vote…in NCC Boardroom, we will typically vote
by secret ballot on our OCM Notepads or through holding up your placard. Chair will count the votes and announce the
result…and we move on!
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Sample S cr i p t for Bi d Se le cti on
NCC 1: I move to open nominations for (insert bid name here)
Chair calls for a second.
NCC 2: Seconds.
Chair calls for objections and, seeing none, indicates that the floor is open for nominations.
Chair: I will now begin accepting nominations
NCC 3: I nominate _______
Chair calls for a second.
NCC 8: Seconds.
Chair asks the nominee if they accept the nomination
NCC 5: I move to close nominations
Chair calls for a second.
NCC 4: Seconds.
Chair calls for objections and, seeing none, indicates that the floor is closed.
Chair: We will now move into 5 minute (RBD) or 10 minute (other bids) presentations for each candidate in the
order that they were nominated.
Candidate A presents for __ MINUTES
Chair: We will now move into 5 minute (RBD) or 7 minute (other bids) extendable up to three
times,
Q&A. (Note: When extending, you cannot increase time above five minutes and once you go down, you cannot go
back up to five minutes for the second or third extension)
NCC 3: I move to end Q&A
Chair calls for a second.
NCC 4: Seconds.
Chair calls for objections and, seeing none, indicates that Q&A is complete)
Candidate A Leaves the Boardroom
Chair: We will now move into a Pro/Con on the Candidate (each pro and con should be under 5 words!!)
Pro – NCC 1 states a pro
Con – NCC 2 states a con
Pro – NCC 3 states a pro
Con – NCC 4 states a con
Pro – NCC 5 states a pro
Con – No one states a con
Pro – NCC 6 states a pro
Con – No one states a con
Pro – NCC 7 states a pro
Con – No one states a con (Because that is the third unanswered Pro or Con, we move onto the
next
candidate)
We repeat the above process for Candidate B. Once we have reached the third unanswered
Pro or Con for the last bid on the floor, we move into a period of discussion on ALL bids
Chair: We will now move into 5 minute (RBD) or 7 minute (other bids) discussion on all of the candidates,
extendable up to three times. (Note: You must talk about all candidates)
NCC 5 makes a point.
NCC 6 yields to their NRHH President, who makes a point.
NCC 7: I move to vote
Chair calls for a second.
NCC 2: Seconds.
Chair calls for objections and, seeing none, indicates that Discussion
is complete and we will move into a vote.
VOTING!!!
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Po s t Co n f e r e nc e
First things first - catch up on sleep and homework!!!
Wh a t d o w e d o w i t h i n for m a t i on l e a r n e d ?
Make sure you coordinate a follow up meeting for reflection of the conference. You and your delegates
will walk away from this conference with a lot of energy, spirit, and inspiration, and new information.
The key is finding ways to use that information at your school. Here are some examples of things
schools do after the conference:
Have delegates turn in reports on the programs and roundtables they attended.
Have delegates make a group presentation to your RHA or NRHH explaining what they
learned and what they gained from the conference experience.
Have delegates present the programs they attended at the conference somewhere on campus or
to your RHA or NRHH.
Create a local Resource File Index (RFI) to keep track of all you learned at the conference. This
way, years later, these programs can affect your campus even if they can’t right now.
The most important part of the conference is the information affecting leaders on your
campus so make sure that you bring the valuable information back home to your campus.
Now w h a t ? Begin preparing your delegation for NACURH 2015 at North Dakota State University: Once
Upon a Time | For more information, please visit: http://nacurh2015.com/
Transition your incoming NCC(s)/NCC-IT’s
Maintain connections to other NCC
Let the RBD know of things you would like to see occur in the region!
If your school really liked the conference, you should definitely consider bidding to host a
conference in the future!
Ca n you th in k of s o m e t h i ng yo u wo u l d l ike
to be ad de d to this G u i d e ? I f s o, e ma i l all of
yo u r sugge stion s t o yo u r N E ACUR H D i r ect or
— n e ac u rh d ir e c t o r @ n a c u r h .o rg
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Pa c k i n g l i s t
NCC S p e ci f i c
Toi le t r i e s
Conference check
Deodorant
Affiliation Check (if needed)
Contacts /glasses (if applicable)
Bid reading and evaluations
Tooth brush
Legislation reading
Tooth paste
Extra pens for note writing
Medicine (headaches, colds, vitamins, etc...)
Laptop or tablet and charger
Shampoo/Conditioner/Body Soap (if you
SPIRIT!
do not want to use the hotel's)
D e le g a t i on Sp e ci f i c
Clothespins (decorated)
Hair styling products
Makeup (if applicable)
Banner
El e ct r on i cs
Display
Cell phone & charger
Passive Programs
Camera & Camera charger
C l ot hi ng
Costumes/Spirit Gear
School apparel
Computer & Charger (if needed)
iPod/Charger (transportation ride)
R e c og n i t i on / S p i r i t
Shirts & pants
Ideas for Shining stars
Sweatshirts/jacket
Clothespins
Underclothes
Face paint
Socks
Ribbon
Shoes
SWAG for swap shop
Pajamas
Boardroom Buddy gifts
Semi-Formal Banquet Attire
Random recognition things
Dancing Clothes
$$ if you want to buy regional merchandise
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