SIMS .net Assessment
Key Stage Wizards 2015
Creating a CTF File
for Pupils including
Leavers
Version 1.1
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REVISION HISTORY
Version
1.0
1.1
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Change Description
Updated to 7.162
Revised following Consultation
Date
25/03/2015
Step by Step – Creating a CTF File for a User Defined Group of Pupils including Leavers
1. Go to Routines | Data Out | CTF | Export CTF
Select the appropriate export type from the list of options.
2. In the Student Options area, enter a tick against ‘Include students already exported’, and
ensure that the View is set to “Current and Leavers this year”, then click Refresh
Students.
3. Right mouse click on the Year Group Column and Select Sort Ascending
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4. Eg Year 1 pupils should be at the top of the list.
Note: If you are creating a file for Year 6 pupils and want to also include some Year 5 pupils
you will need to Sort Descending so that Year 6’s appear first.
5.
If you wish to include all or most of a year group scroll down to the first pupil in the year
group and left mouse click to select - hold the shift key down continuously on your
keyboard and scroll down the list of pupils – left click on the last pupil in that year – all the
pupils in the year are highlighted.
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Release the shift key and hold the Ctrl key down continuously. Left click on any other
pupils you wish to include in the CTF file.
7. Release the Ctrl key when all the required pupils have been selected.
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8. Left Click into Destination LA/Other on the last pupil you have selected.
NB Selecting a pupil further up the list will deselect all the other pupils so make sure you click
next to the last selected pupil.
9. Select your destination from the list.
10. All the selected pupils should be showing with the authority in the Destination LA /Other
column.
11. Click on Export CTF – a confirmation will appear detailing the name of the file.
12. Select Yes – to ignore the warning about addresses and continue.
13. A confirmation will appear with the name of the file.
Sending the CTF File to Your LA
If this CTF is for Key Stage 2 results – this should be sent to the NAA (National Assessment
Agency).
All other CTFs should be returned to your Local Authority as prescribed by them.
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