SPONSORSHIP + EXHIBITION PROSPECTUS
Contents
About the conference and awards dinner ............................................................................... 3
About community housing ...................................................................................................... 4
About the Federation................................................................................................................ 4
About the conference venue.................................................................................................... 4
Sponsorship opportunities ...................................................................................................... 5
Conference Gold Sponsor ................................................................................................... 5
Conference Silver Sponsor .................................................................................................. 6
Conference Partner ............................................................................................................... 7
Conference Awards Dinner Sponsor ................................................................................... 8
Conference Drinks Reception Sponsor ............................................................................... 9
Refreshments Sponsor ....................................................................................................... 10
Mobile Phone Charging Booth Sponsor ............................................................................ 11
Exhibition booth opportunities .............................................................................................. 12
Standard Booth ................................................................................................................... 12
Exhibition Floor Plan, Rydges World Square ....................................................................... 13
Branding opportunities .......................................................................................................... 14
Your logo on our conference notepads:............................................................................ 14
Your logo on our conference lanyard: ............................................................................... 14
Your logo on our conference pens: ................................................................................... 14
Supply the conference pens using your own stock: ........................................................ 14
Insert into delegate pack: ................................................................................................... 14
Your logo on our conference phone app, website and guide: ......................................... 15
Terms + Conditions ................................................................................................................ 16
Sponsorship + Exhibition Application Form ........................................................................ 17
PAGE 2
About the conference and awards dinner
The Federation is proud and excited to invite you to be part of the 2015 NSW Community
Housing Conference and Awards Dinner in Sydney.
Our two day conference to be held on Tuesday 5th and Wednesday 6th May is the most
significant NSW event during 2015 for anyone involved in community and affordable housing,
plus homelessness and housing related support.
The conference will be the largest yet with around 450 delegates expected to attend from
across NSW and Australia.
Hosted by the Federation every two years, our conference has a solid reputation for delivering a
combination of high quality presentations, debates, workshops and practically-focused
masterclasses which are relevant to CEOs, Directors, asset managers, housing management,
homelessness, support and community development workers, tenants, academics, public policy
practitioners and more.
The conference awards dinner to be held on Tuesday 5 May is the largest of its type in NSW
and provides a great opportunity to network in a relaxed and friendly environment. Plus the
winners of the NSW Awards for Excellence in Community Housing will be announced and
celebrated during the evening.
For the first time, the 2015 conference will feature its very own phone app delivered through
ShowGizmo. The phone app will allow delegates to fully engage with the conference and your
organisation.
There
is
also
a
dedicated
one-stop
conference
website
at
www.nswcommunityhousingconference.org.au
This year sees a broadening of the available sponsorship and promotion packages and there is
a comprehensive range of opportunities to enable you to cost effectively connect with the widest
possible audience.
Our sponsorship and promotion packages will give your organisation unique access to a full
range of stakeholders with an interest in community and affordable housing at a time of potential
new directions and growth.
The Federation aims to meet your specific sponsorship and promotional requirements and to
enquire about these unique opportunities please contact:
Terry Jones
T: (02) 9281 7144 (ext 203)
E: [email protected]
PAGE 3
About community housing
Community housing providers are not for profit managers and developers of low cost housing.
This is a dynamic, innovative and growing industry. As a result, organisations are expanding
their range of business activities, developing their workforces, securing new types of finance,
and establishing new partnerships with Government, private sector and not for profit agencies.
Our industry is on the verge of great potential change and the conference will focus on setting
new directions. This is a great opportunity for your organisation to be part of an emerging
success story.
About the Federation
The Federation is the peak industry body for community housing providers in NSW. The
Federation leads and coordinates the industry, represents its members’ interests, and provides
a wide range of good practice advice and resources to assist members to develop their
businesses. Through its Centre for Training in Social Housing, the Federation is the leading
provider of social housing training in Australia.
About the conference venue
The 2015 NSW Community Housing Conference and Awards Dinner will be held at Rydges
World Square.
Rydges World Square is conveniently located in the Sydney’s CBD. It is served by excellent
transport links and is only 20 minutes from Sydney International Airport. It also provides easy
access to Darling Harbour and Sydney’s vibrant cultural, entertainment and shopping districts.
Rydges World Square offers one of the newest and largest conference and event centres in
Sydney’s CBD. Its conference facilities offers 600 square meters of flexible space all contained
on one floor which can comfortably host 500 people.
Rydges World Square has world-class accommodation with free WI-FI in all our guest rooms,
bar, restaurant and public areas plus it offers a gymnasium and 24-hour valet parking.
PAGE 4
Sponsorship opportunities
Conference Gold Sponsor
$18,000
The Conference Gold Sponsor package is designed for industry-leading companies who want to
demonstrate their prominent position. This package will guarantee substantial exposure and
acknowledgement. Named as 1 of 2 Conference Gold Sponsors, your organisation will receive:
•
Opportunity to welcome and address guests at a plenary session (5 minutes).
•
Verbal acknowledgement by the Conference MC as the Conference Gold Sponsor
during the conference opening speech.
•
A complimentary booth in a prime location of the exhibition area for the entire
conference.
•
Naming rights to one of our NSW Awards for Excellence in Community Housing to be
presented at the dinner event.
•
Complimentary registration for three delegates to both days of the conference.
•
Complimentary invitations for three delegates to the conference dinner and drinks
reception.
•
Electronic list of delegates prior to the conference.
•
A full page colour advertisement in the conference guide or the opportunity to insert your
own promotional material into the delegate packs.
•
Use of 2015 NSW Community Housing Conference and Awards Dinner logo in your
organisation’s marketing.
In addition your organisation’s logo will be included on the following conference promotional
material:
•
Conference phone app
•
Conference holding slides
•
Conference website
•
Conference banners and posters
•
Conference tickets
•
Conference guide
•
Conference dinner tickets
Your organisation’s synopsis will also be placed on the conference website with a link to your
own website.
PAGE 5
Conference Silver Sponsor
$12,000
The Silver Sponsor package is a cost-effective way to promote your organisation and ensures
significant exposure throughout the entire conference. Named as 1 of 4 Conference Silver
Sponsors, your organisation will receive:
•
Verbal acknowledgement by the Conference MC as the Conference Silver Sponsor
during the conference opening speech.
•
A complimentary booth in a prime location of the exhibition area for the entire
conference.
•
Naming rights to one of our NSW Awards for Excellence in Community Housing to be
presented at the dinner event.
•
Complimentary registration for two delegates to both days of the conference.
•
Complimentary invitations for two delegates to the conference dinner and drinks
reception.
•
A half page colour advertisement in the conference guide or the opportunity to insert
your own promotional material into the delegate pack.
•
Use of the 2015 NSW Community Housing Conference and Awards Dinner logo in your
organisation’s marketing.
In addition your organisation’s logo will be included on the following conference promotional
material:
•
Conference phone app
•
Conference holding slides
•
Conference website
•
Conference banners and posters
•
Conference tickets
•
Conference guide
•
Conference dinner tickets
Your organisation’s synopsis will also be placed on the conference website with a link to your
own website.
PAGE 6
Conference Partner
$6,000
Conference Partners will reap the rewards of a personalised package which enables them to
sponsor up to 3 different conference sessions. For example, at the 2013 Conference one
organisation was named our “Governance Partner” and another organisation our “Communities
Partner”. Named as 1 of 3 Conference Partners, your organisation will receive:
•
Verbal acknowledgement by the Conference MC as a Conference Partner during the
conference opening speech.
•
Verbal acknowledgement by the session chair at the start of three conference sessions.
•
Complimentary registration for one delegate to both days of the conference.
•
Use of the 2015 NSW Community Housing Conference and Awards Dinner logo in your
organisation’s marketing.
In addition your organisation’s logo will be included on the following conference promotional
material:
•
Conference phone app
•
Conference holding slides
•
Conference website
•
Conference guide
Your organisation’s synopsis will also be placed on the conference website with a link to your
own website.
PAGE 7
Conference Awards Dinner Sponsor
$6,000
As the sole sponsor of the NSW Awards for Excellence in Community Housing Presentation
Dinner, your organisation will receive naming rights to this well attended event. This includes:
•
The opportunity to welcome dinner guests or present one of the awards.
•
Regular reference to your organisation during the presentation dinner by the MC.
•
Complimentary invitations for two delegates to the conference dinner and drinks
reception.
•
Naming rights to one of our NSW Awards for Excellence in Community Housing to be
presented at the dinner event.
•
Use of the 2015 NSW Community Housing Conference and Awards Dinner logo in your
organisation’s marketing.
In addition your organisation’s logo will be included on the following conference promotional
material:
•
Conference phone app
•
Conference website
•
Conference guide
•
Conference dinner tickets
Your organisation’s synopsis will also be placed on the conference website with a link to your
own website.
PAGE 8
Conference Drinks Reception Sponsor
$6,000
As the sole sponsor of the Conference Drinks Reception before the NSW Awards for Excellence
in Community Housing Presentation Dinner, your organisation will receive naming rights to this
well attended and much liked event. This includes:
•
The opportunity to address guests during the drinks reception.
•
Introduction by the Federation CEO during the drinks reception.
•
Complimentary invitations for two delegates to the conference dinner and drinks
reception.
•
Naming rights to one of our NSW Awards for Excellence in Community Housing to be
presented at the dinner event.
•
Use of the 2015 NSW Community Housing Conference and Awards Dinner logo in your
organisation’s marketing.
In addition your organisation’s logo will be included on the following conference promotional
material:
•
Conference phone app
•
Conference website
•
Conference guide
•
Conference drinks reception tickets
Your organisation’s synopsis will also be placed on the conference website with a link to your
own website.
PAGE 9
Refreshments Sponsor
$750 - $850
Everyone heads straight to the refreshments during the break and there are multiple
opportunities to sponsor 1 of 6 refreshment breaks, with the available options listed in the table
below. All refreshment breaks will be held in and around the Exhibition Space.
Tuesday 5th May
Wednesday 6th May
Morning tea
$750
Morning tea
$750
Lunch
$850
Lunch
$850
Afternoon tea
$750
Afternoon tea
$750
Entitlements include:
•
Verbal acknowledgement by the session chair at the end of the session prior to the
sponsored refreshment break.
•
The Refreshment Sponsor can display a free-standing banner in a prominent position
during the sponsored break (maximum size to be 2m high x 1 m wide).
•
The Refreshment Sponsor name and logo (A4 laminated sheet) will be displayed at each
of the refreshment stations during the sponsored break.
•
Company logo displayed on the presentation slides prior to sponsored break.
•
Use of the 2015 NSW Community Housing Conference and Awards Dinner logo in your
organisation’s marketing.
In addition your organisation’s logo will be included on the following conference promotional
material:
•
Conference phone app
•
Conference website
•
Conference guide
Your organisation’s synopsis will also be placed on the conference website with a link to your
own website.
PAGE 10
Mobile Phone Charging Booth Sponsor $2,500 - $2,000
Bring power to the people and people to your organisation. By sponsoring a state of the art
mobile phone charging booth you will connect your organisation to many conference delegates
– literally!
•
The 1.8m tall, free standing mobile phone charging booth(s) can charge up to 16
phones.
•
They will be placed in prominent positions within the Exhibition Space and will be heavily
used by delegates wanting to charge their mobile phones.
•
To meet your branding requirements the booths can be customised with a vinyl wrap
and two A2 backlit posters. (Alternative option priced below).
•
The Conference MC and session chairs will regular reference your organisation and the
mobile phone charging booth(s).
•
Your organisation can also use the 2015 NSW Community Housing Conference and
Awards Dinner logo in your organisation’s marketing.
This complete package is:
$2,500
Alternatively, the booths can be sponsored without your branding added. Instead your
organisation can supply and display your own free standing pop-up promotional stand next to
your sponsored mobile phone charging booth.
This package is:
$2,000
For either package, your organisation’s logo will be included on the following conference
promotional material:
•
Conference phone app
•
Conference website
•
Conference guide
Your organisation’s synopsis will also be placed on the conference website with a link to your
own website.
PAGE 11
Exhibition booth opportunities
Standard Booth
$2,200
The Exhibition Space is always the focal point of the conference. All the conference will be held
on one dedicated floor with booths ideally positioned close to the where the tea and lunch
breaks are served. This ensures plenty of opportunities to network with conference delegates.
Booths will be allocated on a “first in first served” basis, after Gold and Silver Sponsors’
preferences have been accommodated.
An Exhibition Booth package includes the following:
•
A 3m x 2.1m exhibition booth with 2.4m high velcro compatible panels.
•
One digital print sign of your organisation’s name per aisle.
•
Appropriate lighting and power point outlets.
•
Listing of your organisation as an exhibitor in the conference guide.
•
Complimentary registration for two delegates to both days of the conference.
•
Your organisation can also use the 2015 NSW Community Housing Conference and
Awards Dinner logo in your organisation’s marketing.
In addition to the above, your organisation’s logo will be included on the following conference
promotional material:
•
Conference phone app
•
Conference website
•
Conference guide
Your organisation’s synopsis will also be placed on the conference website with a link to your
own website.
A floor plan of the Exhibition Space at the Rydges World Square is shown over the page:
PAGE 12
Exhibition Floor Plan, Rydges World Square
PAGE 13
Branding opportunities
A range of branding opportunities
$1,750 - $650
Your logo on our conference notepads:
$1,750
Your organisation’s name and logo exclusively printed on our conference notepads.
(Please note that your logo can be printed in up to three colours, in one position)
Your logo on our conference lanyard:
$1,750
Your organisation’s name and logo exclusively printed on our conference lanyard.
(Please note that your name and logo will be printed in one colour)
Your logo on our conference pens:
$1,400
Your organisation’s name and logo exclusively printed on our conference pens.
(Please note that your name and logo will be printed in one colour)
Supply the conference pens using your own stock:
$1,150
Your organisation’s own pens for inclusion into the delegate pack.
Insert into delegate pack:
$1,150
Include an insert into the delegate pack to promote your organisation.
(Please note that the cost of printing the insert is not included)
In addition to all the branding opportunities listed above, your organisation’s logo will be
included on the following conference promotional material:
•
Conference phone app
•
Conference website
•
Conference guide
Your organisation’s synopsis will also be placed on the conference website with a link to your
own website.
Your organisation can also use the 2015 NSW Community Housing Conference and Awards
Dinner logo in your organisation’s marketing.
PAGE 14
Branding opportunities continued…
Your logo on our conference phone app, website and guide:
$650
Your organisation’s logo on our conference phone app, website and guide.
Your organisation’s synopsis will also be placed on the conference website with a link to your
own website.
Your organisation can also use the 2015 NSW Community Housing Conference and Awards
Dinner logo in your organisation’s marketing.
PAGE 15
Terms + Conditions
SPONSORSHIP & BRANDING BOOKING PAYMENT CONDITIONS
1.
The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by
the Conference and all prices in this document are inclusive of the GST.
2.
Sponsorship will be allocated only on receipt of a signed Sponsorship & Exhibition Booking Form. A letter of
confirmation will be provided to confirm the booking, together with a tax invoice for the required amount,
payable within 14 days of the date of the tax invoice.
3.
Cheques should be made payable to the NSW Federation of Housing Associations.
4.
All monies due and payable must be received (and cheques cleared) by the Conference Managers prior
to the 27/4/15. No company will be listed as a Sponsor or Exhibitor in any Conference material until full
payment and a booking form have been received by the Conference Managers.
5.
CANCELLATION POLICY: In the event of cancellation, an Administration fee of 10% of the total fee
applies for cancellations prior to 27/4/15. No refunds will be made for cancellations after this date. No
Sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except upon
prior written consent of the Conference Managers.
6.
Sponsorship monies will facilitate towards the successful planning and promotion of the Conference
in addition to subsidising the cost of management, communication, invited speakers, guide and
publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the
activities of the Conference.
7.
It is a condition of participation that company details may be shared with suppliers and contractors of the
event to assist with planning.
EXHIBITION BOOKING & PAYMENT CONDITIONS
1.
The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by
the Conference Managers and all prices in this document are inclusive of the GST.
2.
Exhibition space will be allocated only on receipt of a signed Sponsorship & Exhibition Booking Form. A
letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required
amount, payable within 14 days of the date of the tax invoice.
3.
Cheques should be made payable to: NSW Federation of Housing Associations.
4.
All monies due and payable must be received (and cheques cleared) by the Conference Managers prior
to the 27/4/15. No exhibitor will be allowed to neither begin bump-in operations nor be listed as an
exhibitor in the on-site publications until full payment and a booking form have been received by the
Conference Managers.
5.
Public and Liability insurance to a minimum of A$10 million must be taken out by each exhibitor at their
own expense. A copy of the company's public liability certificate must be submitted to the Conference
Managers at the time the Sponsorship & Exhibition Booking Form is submitted.
6.
CANCELLATION POLICY: In the event of cancellation, an Administration fee of 10% of the total fee
applies for cancellations prior to 27/4/15. No refunds will be made for cancellations after this date.
7.
The Conference Managers reserve the right to rearrange the floor plan and / or relocate any exhibit
without notice. The Conference Managers will not discount or refund for any facilities not used or required.
8.
No exhibitor shall assign, sublet or apportion the whole or any part of their booked space except upon
prior written consent of the Conference Managers.
9.
It is a condition of participation that company details may be shared with suppliers and contractors of the
event to assist with planning.
[
] Yes, I have read and agree to the conditions of sale above
Authorised by: ____________________________________ Date: ______________
PAGE 16
Sponsorship + Exhibition Application Form
This form should be completed and returned with your payment to: [email protected]
Organisation name
(marketing purposes):
Organisation name
(invoicing purposes):
Contact name:
Position:
Address:
Telephone:
Email:
Website:
TAX INVOICE
NSW Federation of Housing Associations
Suite 301, 64-76 Kippax Street
Surry Hills NSW 2010
ABN: 86 488 945 663
DATE:
Sponsorship opportunities
All amounts
include GST
/

Conference Gold Sponsor
$18,000

Conference Silver Sponsor
$12,000

Conference Partner
$6,000

Conference Awards Dinner Sponsor
$6,000

Conference Drinks Reception Sponsor
$6,000

Refreshments Sponsor – Lunch – Day 1 or Day 2
$850

Refreshments Sponsor – Morning tea or Afternoon tea – Day 1 or Day 2
$750

Mobile Phone Charging Booth Sponsor with sponsor logo applied to booth

Mobile Phone Charging Booth Sponsor (use your own promotional board)
/2015
$2,500
$2,000
All amounts
include GST
Exhibition booth opportunities
 Standard booth (Refer to map on page 13 for locations) Booth Preference
$2,200
All amounts
include GST
Branding opportunities
 Your logo on our conference notepads
$1,750
 Your logo on our conference lanyard
$1,750
 Your logo on our conference pens
$1,400
 Supply the conference pens using your own stock
$1,150
 Insert into delegate pack
$1,150
 Your logo on our conference phone app, website and guide
$650
Total Amount Including GST
PAYMENT DETAILS

Payment by company cheque (made payable to: NSW Federation of Housing Associations)

Payment via EFT

MasterCard

Acc No: 1180 72842
VISA
BSB: 633 000
Ref: SPON or EXHIB
(Credit card payments attract a 3.5% surcharge.)
Credit Card Number: ___________/__________/__________/_________ Expiry Date: ______/________
Signature of card holder:_______________________________________ Date:____________________
This form should be completed and returned with your payment to: [email protected]