SPONSORSHIP + EXHIBITION PROSPECTUS
SPONSORSHIP + EXHIBITION PROSPECTUS Contents About the conference and awards dinner ............................................................................... 3 About community housing ...................................................................................................... 4 About the Federation................................................................................................................ 4 About the conference venue.................................................................................................... 4 Sponsorship opportunities ...................................................................................................... 5 Conference Gold Sponsor ................................................................................................... 5 Conference Silver Sponsor .................................................................................................. 6 Conference Partner ............................................................................................................... 7 Conference Awards Dinner Sponsor ................................................................................... 8 Conference Drinks Reception Sponsor ............................................................................... 9 Refreshments Sponsor ....................................................................................................... 10 Mobile Phone Charging Booth Sponsor ............................................................................ 11 Exhibition booth opportunities .............................................................................................. 12 Standard Booth ................................................................................................................... 12 Exhibition Floor Plan, Rydges World Square ....................................................................... 13 Branding opportunities .......................................................................................................... 14 Your logo on our conference notepads:............................................................................ 14 Your logo on our conference lanyard: ............................................................................... 14 Your logo on our conference pens: ................................................................................... 14 Supply the conference pens using your own stock: ........................................................ 14 Insert into delegate pack: ................................................................................................... 14 Your logo on our conference phone app, website and guide: ......................................... 15 Terms + Conditions ................................................................................................................ 16 Sponsorship + Exhibition Application Form ........................................................................ 17 PAGE 2 About the conference and awards dinner The Federation is proud and excited to invite you to be part of the 2015 NSW Community Housing Conference and Awards Dinner in Sydney. Our two day conference to be held on Tuesday 5th and Wednesday 6th May is the most significant NSW event during 2015 for anyone involved in community and affordable housing, plus homelessness and housing related support. The conference will be the largest yet with around 450 delegates expected to attend from across NSW and Australia. Hosted by the Federation every two years, our conference has a solid reputation for delivering a combination of high quality presentations, debates, workshops and practically-focused masterclasses which are relevant to CEOs, Directors, asset managers, housing management, homelessness, support and community development workers, tenants, academics, public policy practitioners and more. The conference awards dinner to be held on Tuesday 5 May is the largest of its type in NSW and provides a great opportunity to network in a relaxed and friendly environment. Plus the winners of the NSW Awards for Excellence in Community Housing will be announced and celebrated during the evening. For the first time, the 2015 conference will feature its very own phone app delivered through ShowGizmo. The phone app will allow delegates to fully engage with the conference and your organisation. There is also a dedicated one-stop conference website at www.nswcommunityhousingconference.org.au This year sees a broadening of the available sponsorship and promotion packages and there is a comprehensive range of opportunities to enable you to cost effectively connect with the widest possible audience. Our sponsorship and promotion packages will give your organisation unique access to a full range of stakeholders with an interest in community and affordable housing at a time of potential new directions and growth. The Federation aims to meet your specific sponsorship and promotional requirements and to enquire about these unique opportunities please contact: Terry Jones T: (02) 9281 7144 (ext 203) E: [email protected] PAGE 3 About community housing Community housing providers are not for profit managers and developers of low cost housing. This is a dynamic, innovative and growing industry. As a result, organisations are expanding their range of business activities, developing their workforces, securing new types of finance, and establishing new partnerships with Government, private sector and not for profit agencies. Our industry is on the verge of great potential change and the conference will focus on setting new directions. This is a great opportunity for your organisation to be part of an emerging success story. About the Federation The Federation is the peak industry body for community housing providers in NSW. The Federation leads and coordinates the industry, represents its members’ interests, and provides a wide range of good practice advice and resources to assist members to develop their businesses. Through its Centre for Training in Social Housing, the Federation is the leading provider of social housing training in Australia. About the conference venue The 2015 NSW Community Housing Conference and Awards Dinner will be held at Rydges World Square. Rydges World Square is conveniently located in the Sydney’s CBD. It is served by excellent transport links and is only 20 minutes from Sydney International Airport. It also provides easy access to Darling Harbour and Sydney’s vibrant cultural, entertainment and shopping districts. Rydges World Square offers one of the newest and largest conference and event centres in Sydney’s CBD. Its conference facilities offers 600 square meters of flexible space all contained on one floor which can comfortably host 500 people. Rydges World Square has world-class accommodation with free WI-FI in all our guest rooms, bar, restaurant and public areas plus it offers a gymnasium and 24-hour valet parking. PAGE 4 Sponsorship opportunities Conference Gold Sponsor $18,000 The Conference Gold Sponsor package is designed for industry-leading companies who want to demonstrate their prominent position. This package will guarantee substantial exposure and acknowledgement. Named as 1 of 2 Conference Gold Sponsors, your organisation will receive: • Opportunity to welcome and address guests at a plenary session (5 minutes). • Verbal acknowledgement by the Conference MC as the Conference Gold Sponsor during the conference opening speech. • A complimentary booth in a prime location of the exhibition area for the entire conference. • Naming rights to one of our NSW Awards for Excellence in Community Housing to be presented at the dinner event. • Complimentary registration for three delegates to both days of the conference. • Complimentary invitations for three delegates to the conference dinner and drinks reception. • Electronic list of delegates prior to the conference. • A full page colour advertisement in the conference guide or the opportunity to insert your own promotional material into the delegate packs. • Use of 2015 NSW Community Housing Conference and Awards Dinner logo in your organisation’s marketing. In addition your organisation’s logo will be included on the following conference promotional material: • Conference phone app • Conference holding slides • Conference website • Conference banners and posters • Conference tickets • Conference guide • Conference dinner tickets Your organisation’s synopsis will also be placed on the conference website with a link to your own website. PAGE 5 Conference Silver Sponsor $12,000 The Silver Sponsor package is a cost-effective way to promote your organisation and ensures significant exposure throughout the entire conference. Named as 1 of 4 Conference Silver Sponsors, your organisation will receive: • Verbal acknowledgement by the Conference MC as the Conference Silver Sponsor during the conference opening speech. • A complimentary booth in a prime location of the exhibition area for the entire conference. • Naming rights to one of our NSW Awards for Excellence in Community Housing to be presented at the dinner event. • Complimentary registration for two delegates to both days of the conference. • Complimentary invitations for two delegates to the conference dinner and drinks reception. • A half page colour advertisement in the conference guide or the opportunity to insert your own promotional material into the delegate pack. • Use of the 2015 NSW Community Housing Conference and Awards Dinner logo in your organisation’s marketing. In addition your organisation’s logo will be included on the following conference promotional material: • Conference phone app • Conference holding slides • Conference website • Conference banners and posters • Conference tickets • Conference guide • Conference dinner tickets Your organisation’s synopsis will also be placed on the conference website with a link to your own website. PAGE 6 Conference Partner $6,000 Conference Partners will reap the rewards of a personalised package which enables them to sponsor up to 3 different conference sessions. For example, at the 2013 Conference one organisation was named our “Governance Partner” and another organisation our “Communities Partner”. Named as 1 of 3 Conference Partners, your organisation will receive: • Verbal acknowledgement by the Conference MC as a Conference Partner during the conference opening speech. • Verbal acknowledgement by the session chair at the start of three conference sessions. • Complimentary registration for one delegate to both days of the conference. • Use of the 2015 NSW Community Housing Conference and Awards Dinner logo in your organisation’s marketing. In addition your organisation’s logo will be included on the following conference promotional material: • Conference phone app • Conference holding slides • Conference website • Conference guide Your organisation’s synopsis will also be placed on the conference website with a link to your own website. PAGE 7 Conference Awards Dinner Sponsor $6,000 As the sole sponsor of the NSW Awards for Excellence in Community Housing Presentation Dinner, your organisation will receive naming rights to this well attended event. This includes: • The opportunity to welcome dinner guests or present one of the awards. • Regular reference to your organisation during the presentation dinner by the MC. • Complimentary invitations for two delegates to the conference dinner and drinks reception. • Naming rights to one of our NSW Awards for Excellence in Community Housing to be presented at the dinner event. • Use of the 2015 NSW Community Housing Conference and Awards Dinner logo in your organisation’s marketing. In addition your organisation’s logo will be included on the following conference promotional material: • Conference phone app • Conference website • Conference guide • Conference dinner tickets Your organisation’s synopsis will also be placed on the conference website with a link to your own website. PAGE 8 Conference Drinks Reception Sponsor $6,000 As the sole sponsor of the Conference Drinks Reception before the NSW Awards for Excellence in Community Housing Presentation Dinner, your organisation will receive naming rights to this well attended and much liked event. This includes: • The opportunity to address guests during the drinks reception. • Introduction by the Federation CEO during the drinks reception. • Complimentary invitations for two delegates to the conference dinner and drinks reception. • Naming rights to one of our NSW Awards for Excellence in Community Housing to be presented at the dinner event. • Use of the 2015 NSW Community Housing Conference and Awards Dinner logo in your organisation’s marketing. In addition your organisation’s logo will be included on the following conference promotional material: • Conference phone app • Conference website • Conference guide • Conference drinks reception tickets Your organisation’s synopsis will also be placed on the conference website with a link to your own website. PAGE 9 Refreshments Sponsor $750 - $850 Everyone heads straight to the refreshments during the break and there are multiple opportunities to sponsor 1 of 6 refreshment breaks, with the available options listed in the table below. All refreshment breaks will be held in and around the Exhibition Space. Tuesday 5th May Wednesday 6th May Morning tea $750 Morning tea $750 Lunch $850 Lunch $850 Afternoon tea $750 Afternoon tea $750 Entitlements include: • Verbal acknowledgement by the session chair at the end of the session prior to the sponsored refreshment break. • The Refreshment Sponsor can display a free-standing banner in a prominent position during the sponsored break (maximum size to be 2m high x 1 m wide). • The Refreshment Sponsor name and logo (A4 laminated sheet) will be displayed at each of the refreshment stations during the sponsored break. • Company logo displayed on the presentation slides prior to sponsored break. • Use of the 2015 NSW Community Housing Conference and Awards Dinner logo in your organisation’s marketing. In addition your organisation’s logo will be included on the following conference promotional material: • Conference phone app • Conference website • Conference guide Your organisation’s synopsis will also be placed on the conference website with a link to your own website. PAGE 10 Mobile Phone Charging Booth Sponsor $2,500 - $2,000 Bring power to the people and people to your organisation. By sponsoring a state of the art mobile phone charging booth you will connect your organisation to many conference delegates – literally! • The 1.8m tall, free standing mobile phone charging booth(s) can charge up to 16 phones. • They will be placed in prominent positions within the Exhibition Space and will be heavily used by delegates wanting to charge their mobile phones. • To meet your branding requirements the booths can be customised with a vinyl wrap and two A2 backlit posters. (Alternative option priced below). • The Conference MC and session chairs will regular reference your organisation and the mobile phone charging booth(s). • Your organisation can also use the 2015 NSW Community Housing Conference and Awards Dinner logo in your organisation’s marketing. This complete package is: $2,500 Alternatively, the booths can be sponsored without your branding added. Instead your organisation can supply and display your own free standing pop-up promotional stand next to your sponsored mobile phone charging booth. This package is: $2,000 For either package, your organisation’s logo will be included on the following conference promotional material: • Conference phone app • Conference website • Conference guide Your organisation’s synopsis will also be placed on the conference website with a link to your own website. PAGE 11 Exhibition booth opportunities Standard Booth $2,200 The Exhibition Space is always the focal point of the conference. All the conference will be held on one dedicated floor with booths ideally positioned close to the where the tea and lunch breaks are served. This ensures plenty of opportunities to network with conference delegates. Booths will be allocated on a “first in first served” basis, after Gold and Silver Sponsors’ preferences have been accommodated. An Exhibition Booth package includes the following: • A 3m x 2.1m exhibition booth with 2.4m high velcro compatible panels. • One digital print sign of your organisation’s name per aisle. • Appropriate lighting and power point outlets. • Listing of your organisation as an exhibitor in the conference guide. • Complimentary registration for two delegates to both days of the conference. • Your organisation can also use the 2015 NSW Community Housing Conference and Awards Dinner logo in your organisation’s marketing. In addition to the above, your organisation’s logo will be included on the following conference promotional material: • Conference phone app • Conference website • Conference guide Your organisation’s synopsis will also be placed on the conference website with a link to your own website. A floor plan of the Exhibition Space at the Rydges World Square is shown over the page: PAGE 12 Exhibition Floor Plan, Rydges World Square PAGE 13 Branding opportunities A range of branding opportunities $1,750 - $650 Your logo on our conference notepads: $1,750 Your organisation’s name and logo exclusively printed on our conference notepads. (Please note that your logo can be printed in up to three colours, in one position) Your logo on our conference lanyard: $1,750 Your organisation’s name and logo exclusively printed on our conference lanyard. (Please note that your name and logo will be printed in one colour) Your logo on our conference pens: $1,400 Your organisation’s name and logo exclusively printed on our conference pens. (Please note that your name and logo will be printed in one colour) Supply the conference pens using your own stock: $1,150 Your organisation’s own pens for inclusion into the delegate pack. Insert into delegate pack: $1,150 Include an insert into the delegate pack to promote your organisation. (Please note that the cost of printing the insert is not included) In addition to all the branding opportunities listed above, your organisation’s logo will be included on the following conference promotional material: • Conference phone app • Conference website • Conference guide Your organisation’s synopsis will also be placed on the conference website with a link to your own website. Your organisation can also use the 2015 NSW Community Housing Conference and Awards Dinner logo in your organisation’s marketing. PAGE 14 Branding opportunities continued… Your logo on our conference phone app, website and guide: $650 Your organisation’s logo on our conference phone app, website and guide. Your organisation’s synopsis will also be placed on the conference website with a link to your own website. Your organisation can also use the 2015 NSW Community Housing Conference and Awards Dinner logo in your organisation’s marketing. PAGE 15 Terms + Conditions SPONSORSHIP & BRANDING BOOKING PAYMENT CONDITIONS 1. The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the Conference and all prices in this document are inclusive of the GST. 2. Sponsorship will be allocated only on receipt of a signed Sponsorship & Exhibition Booking Form. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required amount, payable within 14 days of the date of the tax invoice. 3. Cheques should be made payable to the NSW Federation of Housing Associations. 4. All monies due and payable must be received (and cheques cleared) by the Conference Managers prior to the 27/4/15. No company will be listed as a Sponsor or Exhibitor in any Conference material until full payment and a booking form have been received by the Conference Managers. 5. CANCELLATION POLICY: In the event of cancellation, an Administration fee of 10% of the total fee applies for cancellations prior to 27/4/15. No refunds will be made for cancellations after this date. No Sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except upon prior written consent of the Conference Managers. 6. Sponsorship monies will facilitate towards the successful planning and promotion of the Conference in addition to subsidising the cost of management, communication, invited speakers, guide and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the Conference. 7. It is a condition of participation that company details may be shared with suppliers and contractors of the event to assist with planning. EXHIBITION BOOKING & PAYMENT CONDITIONS 1. The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the Conference Managers and all prices in this document are inclusive of the GST. 2. Exhibition space will be allocated only on receipt of a signed Sponsorship & Exhibition Booking Form. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required amount, payable within 14 days of the date of the tax invoice. 3. Cheques should be made payable to: NSW Federation of Housing Associations. 4. All monies due and payable must be received (and cheques cleared) by the Conference Managers prior to the 27/4/15. No exhibitor will be allowed to neither begin bump-in operations nor be listed as an exhibitor in the on-site publications until full payment and a booking form have been received by the Conference Managers. 5. Public and Liability insurance to a minimum of A$10 million must be taken out by each exhibitor at their own expense. A copy of the company's public liability certificate must be submitted to the Conference Managers at the time the Sponsorship & Exhibition Booking Form is submitted. 6. CANCELLATION POLICY: In the event of cancellation, an Administration fee of 10% of the total fee applies for cancellations prior to 27/4/15. No refunds will be made for cancellations after this date. 7. The Conference Managers reserve the right to rearrange the floor plan and / or relocate any exhibit without notice. The Conference Managers will not discount or refund for any facilities not used or required. 8. No exhibitor shall assign, sublet or apportion the whole or any part of their booked space except upon prior written consent of the Conference Managers. 9. It is a condition of participation that company details may be shared with suppliers and contractors of the event to assist with planning. [ ] Yes, I have read and agree to the conditions of sale above Authorised by: ____________________________________ Date: ______________ PAGE 16 Sponsorship + Exhibition Application Form This form should be completed and returned with your payment to: [email protected] Organisation name (marketing purposes): Organisation name (invoicing purposes): Contact name: Position: Address: Telephone: Email: Website: TAX INVOICE NSW Federation of Housing Associations Suite 301, 64-76 Kippax Street Surry Hills NSW 2010 ABN: 86 488 945 663 DATE: Sponsorship opportunities All amounts include GST / Conference Gold Sponsor $18,000 Conference Silver Sponsor $12,000 Conference Partner $6,000 Conference Awards Dinner Sponsor $6,000 Conference Drinks Reception Sponsor $6,000 Refreshments Sponsor – Lunch – Day 1 or Day 2 $850 Refreshments Sponsor – Morning tea or Afternoon tea – Day 1 or Day 2 $750 Mobile Phone Charging Booth Sponsor with sponsor logo applied to booth Mobile Phone Charging Booth Sponsor (use your own promotional board) /2015 $2,500 $2,000 All amounts include GST Exhibition booth opportunities Standard booth (Refer to map on page 13 for locations) Booth Preference $2,200 All amounts include GST Branding opportunities Your logo on our conference notepads $1,750 Your logo on our conference lanyard $1,750 Your logo on our conference pens $1,400 Supply the conference pens using your own stock $1,150 Insert into delegate pack $1,150 Your logo on our conference phone app, website and guide $650 Total Amount Including GST PAYMENT DETAILS Payment by company cheque (made payable to: NSW Federation of Housing Associations) Payment via EFT MasterCard Acc No: 1180 72842 VISA BSB: 633 000 Ref: SPON or EXHIB (Credit card payments attract a 3.5% surcharge.) Credit Card Number: ___________/__________/__________/_________ Expiry Date: ______/________ Signature of card holder:_______________________________________ Date:____________________ This form should be completed and returned with your payment to: [email protected]
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