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Cosmo Beauty Academy
Student Handbook
1
Contents
From the President............................................... 3
• Probation
• Re-enrollment
About Cosmo Beauty Academy......................... 4
• Dismissal
• Mission
• Leave of Absence
• Campus
• Transfer Credit
• Equipment
Student Rights.................................................... 14
Admission and Enrollment.................................. 5
• Grievance and Complaint Procedures
• Admission Requirements for All Students
• Disclosure of Educational Records and the
Privacy Act
• Admission Requirements for International Students
• Open Enrollment Policy
Student Responsibilities..................................... 15
• Orientation
• Participation
• Advising
• Attendance
• Absences and Tardiness
Schedule............................................................... 6
• Schedule Changes
• Hours of Instruction
• Lunches and Breaks
• Holidays
• Theory and Practical Application Records
• Cancellation of Classes
• Professional Image
• Programs of Study
• Dress Code
• Conduct
Cosmetology Programs...................................... 7
• Services
• Cosmetology
• Sanitation and Disinfection
• Cosmetology Manager Option
• Lockers
• Personal Salon Services
Esthetics Programs............................................... 8
• Esthetics
Fees and Refunds............................................... 21
• Esthetics Manager Option
• Program Fees
• Payment Options
Manicuring Programs......................................... 9
• Cancellations
• Manicuring
• Withdrawals
• Manicuring Manager Option
• Refunds
Staff.................................................................... 10
Graduation......................................................... 23
• Requirements for Graduation
Academic Policies...............................................11
• Requirements for State Licensure
• Grading
• Job Placement Assistance
• Satisfactory Academic Progress
• Testing
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From the President
Dear student,
Welcome to the Cosmo Beauty Academy. We were established in 2011 as a private cosmetology institution.
The Academy is approved for operation by the Ohio State Board of Cosmetology.
Our goal is to provide you with the knowledge and confidence to successfully enter the beauty industry.
According to Money Magazine, the average hairdresser/cosmetologist in the United States makes about
$35,000 annually, with income ranging from $25,000 up to $52,000. A graduate of our school should
expect her first entry-level job to make slightly more than minimum wage plus commission on salon sales and
services.
Through our programs, you can develop the basic skills for a rewarding career. An exciting feature of our
Academy is the ability to gain valuable hands-on practice in the Salon and Day Spa co-located in our
building. We believe our unique combination of practical experience and theory is important for your
success. Our competitive tuition fees and payment plans help prospective students pursue their careers in
the cosmetology industry.
Students of every nationality are welcome in our Academy. Their diverse backgrounds enrich the learning
experience for everyone. And, as an American citizen of Asian descent, I understand the unique needs of
international students.
Cosmo Beauty Academy is proud of its carefully-selected staff and instructors who bring a depth and breath
of education and work experiences from their chosen fields of study. The faculty is involved daily in their
profession and brings to the Academy the knowledge and skills required for success in today’s employment
environment.
Cosmo Beauty Academy follows a strict code of ethics and observes the standards of the Ohio State Board
of Cosmetology. It strives to maintain an honest and fair relationship with its staff, students, patrons, the state
board and other colleges. Cosmo does not recruit from other schools offering similar programs. It advertises
truthfully and makes honest representations to its students.
Now, let me introduce myself. I am a Licensed Managing Manicurist and Managing Manicurist Instructor
with 15 years of experience as the owner of Pat’s Salon and Day Spa. In addition, I hold an MSA in Business
Administration from Central Michigan University and a BA in Economics. I serve on the Review/Examination
Committee of the Ohio State Board of Cosmetology. This is an additional benefit to our students because we
understand the knowledge and skills required to pass the state certification test.
Thank you for your interest.
Pat Dinh
President/CEO
Cosmo Beauty Academy
Phone: (937) 325-2233
Fax: (937) 325-2627
E-mail: [email protected]
1113 Upper Valley Pike | Springfield, Ohio 45504 | www.ohiocosmobeautyacademy.com
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About Cosmo Beauty Academy
MISSION
• To host guest lecturers/speakers in-make-up, spa,
manicuring, facial, and hair techniques
The mission of Cosmo Beauty Academy is:
• To offer in-house seminars and demonstrations
• To produce students who will have the required
talent, skills and knowledge for both the theory
(technical) and practical portions of the course.
So that upon graduation they will be prepared
to pass the written and practical examinations
administered by Ohio State Board of Cosmetology.
• To use professional products used in training such
as Paul Mitchell, Scruples, Matrix, Kenra, and OPI
• To be involved in industry trade shows and
extracurricular activities
• To develop desirable work habits, attitude and
pride in workmanship.
• To enrich the students’ learning experiences with
in-house contests and promotions
• To provide quality progressive education preparing
student for a career in the field of Cosmetology,
Esthetics and Manicuring.
• To prepare students for the State Board with
preparatory classes
• To continuously monitor and offer constructive
feedback
• To help students obtain employment in an entry
level position upon graduation and licensing.
• To pass on the passion and knowledge to students
in both the technical and practical programs of
Cosmetology, Esthetics, and Manicuring.
Campus
The school is located at 1113 Upper Valley Pike,
one-quarter mile south of the Upper Valley Mall
in Springfield Ohio. The 7,500 sq. ft. facility
includes administrative office space, classrooms,
bathroom facilities, and a beauty college clinic
to accommodate students, instructors, and clients
receiving beauty school services. The space can
accommodate 34 students in each of the three
classrooms, and the clinic space can accommodate
up to 20 clients at any one time. Pat’s Salon &
Day Spa is co-located in the same building as the
Cosmo Beauty Academy. The operating salon allows
students to gain real-world experience.
• To educate, train, and prepare our students to
be the future leaders in the beauty and day spa
industries.
• Sanitary and esthetically-pleasing environment
• To offer affordable tuition
• To provide a flexible school schedules: full-time or
part-time options available
• To have organized, structured programs with
learning assistance available
Equipment
• To employ experienced staff dedicated to our
mission and the delivery of top quality education
tailored to individual needs
Our equipment is state of the art, including; five
shampoo bowls, 10 individual stations with hydraulic
chairs and electrical plugs for each station. Two
heaters for irons, four sets of flat irons and combs,
two spa pedicure chairs, two facial bed with facial
steamer, one hot tower steamer, one hot stone
massage pot, one sterilization heat station, and five
nail stations. We also have storage lockers and a
washer and dryer for student use. Computers and
copier/fax machines are available through the office.
You must ask office personnel for help if you need
copies or need to look anything up on the computer.
• To use state-of-the-art equipment for teaching
• To provide professional, personal, and business
skill development
• To teach through hands-on training that provides
the opportunity to practice on multi-textured hair,
nail, and skin
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Admission and Enrollment
It is the policy of Cosmo Beauty Academy that
no person shall be denied admission, graduation
nor any other rights and privileges due to sex,
race, ethnic origin, religion, color, age, or sexual
orientation.
• Cosmo Beauty Academy provides instruction in
English. The manucuring course is also taught in
Vietnamese. Students with English as a second
language will be assessed individually to evaluate
their proficiency in English.
admission Requirements for All students
open ENROLLMENT POLICY
Prospective enrollees are encouraged to visit the
physical facilities of the school and to discuss
personal education and occupational plans with
school personnel prior to enrolling or signing
enrollment agreements.
Cosmo Beauty Academy begins class on an open
enrollment basis. Cosmetology, Manicuring and
Esthetics students may enroll at any time for classes.
Classes begin on the first Tuesday of each month. If
an approved holiday falls on that Tuesday then class
will begin on the first Wednesday of the month.
The following are requirements for admission to
Cosmo Beauty Academy:
• Students must be at least 16 years old with a
minimum of a 10th grade education.
ORIENTATION
Upon registration, students will be scheduled for and
must attend an orientation session prior to beginning
classes. Orientation covers school policies, rules, and
regulations.
• Students must have a valid Social Security Card.
• Student are required to have a valid governmentissued identification with a picture, such as
a driver’s license from any state, a military
identification or a passport.
advising
Cosmo Beauty Academy provides academic and
employment advising to students. The school also
maintains a list of professional counselors and outside
agencies to which students in need of personal
counseling may be referred.
admission requirements for
International Students
International students must meet all of the above
requirements plus the following additional
requirements:
• International students must have proof of an
approved visa from the American Consulate
• They must provide a copy of their foreign passport
and a valid 1-94 (arrival/departure record).
• International students must show evidence of
having finances sufficient to support tuition, room,
and board.
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Schedule
Hours of instruction
PROGRAMS OF STUDY
The school is open 8:30 am–5:00 pm five days a
week from Tuesday through Saturday.
We offer three programs of study, each has an
option to prepare for the manager examination.
A typical daily schedule for a junior includes
theory class; break time; junior demo; lunch;
independent study; hands-on class; break time;
review; sanitation; inspection and time cards.
The minimum standards for each program of study
in Cosmetology, Esthetics and Manicuring are set in
accordance with the Education Code of the State of
Ohio’s Department of Cosmetology. These standards
represent the criteria necessary for obtaining a
license.
A typical daily schedule for a senior includes theory
class; break time; demo, class and clinic; flexible
lunch period; practical operations on the clinic floor;
sanitation; inspection and time cards.
Cosmetology Students
Juniors: Seniors:
The 10-minute afternoon break is taken at the
student’s discretion —
as time permits on Saturday.
There is no morning theory class on Saturday.
Weeks 1- 7
Weeks 8 - 40
1- 375 hours
375 - 1,500 hours
Esthetics Students
Juniors: Weeks 1 - 4 1 - 150 hours
Seniors:
Weeks 4 - 15 151 - 600 hours
Manicuring Students
holidays
The school is closed on Sundays and Mondays.
It is also closed on the following holidays:
• New Year’s Day
• Memorial Day
• Fourth of July
• Labor Day
• Thanksgiving Day
• Christmas
Juniors: Seniors:
A special holiday may be declared for emergencies
or special reasons.
Holy days of all religious beliefs are respected and
allowed. Depending on the day of the week the
holiday falls on; additional days may be included in
conjunction with the holiday.
cancellation of classes
In the event of inclimate weather, the Cosmo
Beauty Academy administrator may decide to close
the school. You will find notification of weather
cancellations on Channel 22 and Fox 45 News.
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Week 1
Week 2 -10
1 - 40 hours
41 - 200 hours
Subject
Cosmetology Programs
The cosmetology course curriculum consists of
1,500 hours of theory instruction and practical
training covering all phases of cosmetology.
Theory Practical
Eyebrow Arching and Hair
Removal
10
20
Make-Up
15
10
Theory instruction is instruction by demonstration,
lecture, classroom participation, or examination.
Practical operation means actual performances by
the student of a complete service on another person
or a mannequin.
Manicuring and Pedicuring:
Water and Oil Manicure
5
12
Complete Pedicure:
Artificial Nails
5
12
cosmetology
Complete Pedicure:
Acrylic (liquid and
powder brush-ons)
10
50 nails
Artificial Nail Tips
10
50 nails
Nail Wraps and Repairs
5
20 nails
Minimum Requirements for Theory and Practical
Operation
Subject
Theory Practical
Acts and Rules
20
—
cosmetology manager option
Cosmetology Chemistry
20
—
This option allows students to rent a booth at a salon
or to be a salon owner.
Health and Safety/Hazardous
Substances
20
—
Theory of Electricity in
Cosmetology
5
—
Disinfection and Sanitation
10
20
The curriculum for students enrolled in this course
consists of 300 hours of preparation.
It is available only to students who have completed
the Cosmetology program.
Bacteriology, Anatomy and
Physiology
15
Wet Hair Styling
25
200
Thermal Hair Styling
—
40
Thermal Styling
20
—
Press and Curl
20
—
Permanent Waving
20
80
Chemical Straightening
20
25
Haircutting
20
80
Hair Coloring and Bleaching
—
50
Hair Coloring
40
—
Bleaching
20
—
Scalp Treatment
5
20
Facials:
Manual
5
10
Electrical
10
15
Chemical
10
15
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Esthetics Programs
The curriculum for students enrolled in Esthetics
consists of 600 hours of theory (technical) instruction
and practical operations covering all practice
constituting the care of esthetics.
esthetics manager option
The theory instruction includes demonstrations,
lectures, discussions, guest speakers, audio visuals,
and examinations. Practical operations include actual
performance by the students of a complete service on
a person or a mannequin.
The curriculum for students enrolled in this course
consists of 150 hours of preparation.
This option allows students to rent a booth at a salon
or to be a salon owner.
It is available only to students who have completed
the Esthetics program.
Esthetics
Minimum Requirements for Theory and Practical
Operation
Subject
Theory Practical
Acts and Rules
10
—
Cosmetology Chemistry
10
—
Health and Safety/Hazardous
Substances
20
—
Electricity
10
—
Disinfection and Sanitation
10
10
Bacteriology, Anatomy,
Physiology, Skin Analysis
and Conditions
15
—
Facials:
Manual
20
40
Electrical
30
60
Chemical
20
40
Eyebrow Arching and Hair
Removal: Tweezers
5
20
Wax and Depilatories
20
40
Make-Up
20
40
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Manicuring Programs
The curriculum for students enrolled in Manicuring
course consists 200 hours of theory (technical)
instruction and practical operations covering all
areas of manicurists and pedicurists.
The theory instruction includes demonstration lecture,
classroom participation, guest speaker, audiovisuals,
and examinations. Practical operations include actual
performances by the student of complete service on
another person.
Manicuring
Minimum Requirements for Theory and Practical
Operation
Subject
Theory Practical
Acts and Rules
10
—
Cosmetology Chemistry
Related to Manicuring
Practices
10
—
Health and Safety/Hazardous
Substances
15
—
Disinfection and Sanitation
10
10
Bacteriology, Anatomy,
Physiology
10
—
Water and Oil Manicures
15
40
Complete Pedicure
10
20
Application of Artificial Nails:
Acrylic: Liquid and Powder
Brush-ons
15
80 nails
Nail Tips
10
60 nails
Nail Wraps and Repairs
4
40 nails
MANICURING manager option
This option allows students to rent a booth at a salon
or to be a salon owner.
The curriculum for students enrolled in this course
consists of 100 hours of preparation.
It is available only to students who have completed
the Manicuring program.
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Staff
Administration
Pat Dinh
President/CEO
Licensed Managing Manicurist and Managing
Manicurist Instructor with 15 years of experience as
the owner of Pat’s Salon and Day Spa
Jennifer Willman
Administrative Assistant
Edward Jones
Accountant/Certified Public Accountant
instructors
Mary Best
Lead Instructor/Licensed Cosmetologist
Cosmetology Instructor and Esthetics Instructor
with 30 years of experience teaching cosmetology
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Academic Policies
Grading
Testing
Grades are based on:
At the end of each week, a test will be given. The test
will consist of written and practical criteria from the
program requirements. All tests need to be completed
and passed before proceeding to the next level.
• Academic and Clinical Work
• Attendance
Students must be on time and prepared for their
practical test with their testing supplies. Any student
absent or tardy will have to reschedule their test with
an instructor.
• Citizenship/Attitude
• Following Rules and Regulations
• Professional Appearance
Upon completing 90% of their program, students
have a mandatory “baby” board to prepare them for
state testing.
Students are evaluated on a percentile basis.
100% - 90%
89% - 80%
79% - 75%
69% - 60%
59% - 0%
=
=
=
=
=
Make-up Tests or Failed Tests
Superior Performance
Above Average
Average
Unsatisfactory
Failing
A failed or missed examination must be made up
within two weeks after the scheduled test. A list of
students who need to make up a failed or missed test
will be posted in the theory classroom.
Satisfactory Academic Progress
Probation
Satisfactory academic progress (SAP) is a measure
by which the school monitors your progress toward
completion of your program. Each student is
expected to meet minimum academic standards in
order to progress in the program and remain enrolled
in Cosmo Beauty Academy. Satisfactory academic
progress encompasses all areas of academic
achievement including attendance, test scores,
assignments, and practical performances.
A student who fails to maintain satisfactory progress
with their attendance and academics will be placed
on probation. A student placed on probation has
until the end of their next evaluation period to
come into compliance with the school’s satisfactory
academic standards. Failure to do so will result in
withdrawal from the program. A student wishing to
appeal a withdrawal decision may do so in writing.
The president will review the appeal and determine
whether the student will be allowed to remain in
school. If the student is allowed to remain, they will
have until the end of the third evaluation period
to bring their grade up to satisfactory academic
standards. Failure to do so will result in indefinite
withdrawal from the program.
• Students must maintain an overall academic grade
point average of 75% in theory and all practical
subjects. Probationary status will result in the case
of failure to do so. Failure to bring your average to
75% or higher by the end of your second quarterly
evaluation will result in your withdrawal from
school.
continued on next page
• Students must maintain an average attendance rate
of at least 75% of scheduled hours. This includes
attendance in theory classes.
• Courses that are incomplete, repeated and
non-credit remedial courses have no effect on
satisfactory academic progress.
• Students must adhere to all school policies.
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Academic Policies continued
Re-enrollment
Students wishing to re-enroll after a withdrawal may
do so after a period of three months, Re-admittance
after a withdrawal or cancellation must be submitted
in writing to the president. The letter will be evaluated
and a decision will be rendered within 30 days of
the date of the letter. If the student is re-enrolled, she
or he will be placed on probation for a period of 30
days and will need to bring their academic progress
back up to the Academy’s standards. If the student
fails to meet the standards they will be withdrawn
indefinitely.
Upon successful re-enrollment:
• Previous hours will be credited to the student’s
transcripts.
• Previous tuition payments will be credited to the
students balance.
• Tuition fees and costs are subject to change.
Students who are re-admitted will be contracted
according to the current tuition costs, and will be
required to pay any additional fees if applicable.
• Outstanding tuition, fees and overtime expenses
must be paid in advance or the student must make
satisfactory payment arrangements.
dismissal
If a student repeatly violates Academy rules and
regulations, they will be dismissed.
Leave of Absence
Occasionally, students may experience extended
personal or medical problems which make it difficult
to attend classes. The institute may allow a student
under such circumstances to take a leave of absence
(LOA) from the program. The leave of absence must
be requested in writing by the student and must
be pre-approved by the Academy’s president. The
written request must include the starting and ending
date of the leave of absence. A leave of absence
may be granted in accordance with the Federal
Guidelines for Leave of Absence, which states that a
leave of absence will not exceed 180 days in a
12- month period.
Students will not be assessed additional tuition
charges while on their leave of absence. The student
contract will be extended for the same number of
days that they were on a leave of absence. Students
returning from an authorized leave of absence will
retain all credit for clock hours and work projects
completed and will return to the same academic
status they held prior to their leave of absence.
Students returning from a leave of absence must
coordinate their return with the Academy.
Upon early return to school, your leave of absence
will be considered to be complete.
Students who fail to return from leave of absence on
their scheduled return date will be terminated and
will be considered dismissed as of the last day of
attendance prior to the start of the leave of absence.
Transfer credit
Students with prior credit hours from another
cosmetology school who wish to enroll into any of
our three programs must meet certain requirements.
Transfer hours from another school certified by the
State of Ohio:
• Students must meet the same enrollment
requirements as any student. Transfer students are
required to attend Cosmo Beauty Academy for a
minimum of 400 hours for Cosmetology, 150 hours
for Esthetics, and 80 hours for Manicuring.
• Students must provide acceptable proof of training,
a record of completion/withdrawal and academic
progress record from their previous school.
• Students may be required to purchase a student kit
and/or books if they do not possess the necessary
materials
continued on next page
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Academic Policies continued
Transfers from schools certified by another state:
• Students from out of state must call the State Board
of Cosmetology to have their hours converted
to Ohio’s requirements, Standard registration
fees apply, plus the student may be required to
purchase a kit and/or books if they do not possess
the necessary materials.
Transfers from schools outside the United States:
• Students with licenses or training from another
country must contact the Ohio State Board of
Cosmetology and request their hours be converted.
Prior training hours of certain countries are not
transferable to the State of Ohio. Also, training
received from an apprenticeship program is not
transferable according to the Ohio Board of
Cosmetology and therefore are not transferable to
our school.
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Student Rights
Grievance and Complaint Procedures
Students wishing to express a concern should adhere
to the following procedures:
The Academy president is the staff member is
responsible for investigation and resolution of
complaints. If a student has a complaint, it may be
presented orally or in writing directly to the school
director or it may be presented to any other member
of the staff who will promptly forward it to the
president. The president is available in the office.
• To other school officials who have educational
interest in the information
• To representatives of the Comptroller General of
the United States, the Secretary of Education or
State and local educational authorities.
• For financial aid when applicable and necessary
to determine eligibility for aid, determine the
amount of aid, determine the conditions for the aid,
and to enforce the terms and conditions of the aid.
• To State officials if required by State statute.
If you have any complaints, questions, or problems,
which you cannot work out with the school, contact:
Ohio Board of Cosmetology
1929 Gateway Circle
Grove City, OH 43123
Phone: 614-46-3834
Fax: 614-644-6880
www.cos.ohio.gov
Disclosure of Educational Records and
the Privacy Act
• To organizations conducting studies for
educational agencies or institutions to develop,
validate, or administer tests, administer student aid
programs or improve instruction. No personally
identifiable information will be released except
to representatives of the organization and the
information provided to the organization will be
destroyed when no longer needed for study.
• To accrediting agency to carry out accrediting
functions
• To parents of a dependent minor student
Students and parents of dependent minor students
have the right to review a student’s educational
records, to request amendment to a student’s
educational records, to provide consent prior to
disclosure of personally identifiable information,
and to file a complaint with the U.S. Department of
Education regarding the failure of an institution to
comply with FERPA.
Students or parents of dependent minor students
are also advised that a hearing can be requested
to challenge the contents of a student’s record, and
the student will be given the opportunity to place
a statement regarding contested information in the
record stating the nature of the disagreement.
A parent or student must make a request in writing
to review educational records. Records will be made
available in the appropriate institutional office on an
appointment basis.
No personally identifiable information will be
released to a third party without the written consent
of parent of dependent minor student or student
except:
• To comply with a judicial order or subpoena
• To meet a health or safety emergency
All disclosures of information will be recorded in the
file and will include parties receiving information and
the legitimate interests of the parties for inspection of
the records.
Personally identifiable information which is
designated as directory information includes student’s
name, address, telephone listing, date and place of
birth, major field of study, participation in officially
recognized activities, degrees and awards received
and the most recent previous educational agency or
institution attended.
For official copies of school records please contact
the school administrator or administrative assistant.
The original and copies of withdrawal/completion
records are included in the initial fees of the school
course. Any additional copies that are required at
a later day will be charged a fee of $15 in certified
funds.
14
Student Responsibilities
The following are a list of guidelines that students
must commit to and follow during enrollment at
Cosmo Beauty Academy. These guidelines were
established to provide a consistent work environment
for each student. Following these rules and
regulations will prepare you for professional work
habits. It will also create a safe focus and enjoyable
learning environment.
• All students must give applied effort each day
in order to receive school credit. Applied effort
includes; theory minimum of one hour three days
out of the week and a minimum of four practical
credits for full time students. Theory minimum of
one hour three days per week and a minimum of
two practical credits for part time students.
• Any student not giving applied effort will be asked
to clock out and go home.
Positive behavior is required to create a mutually
beneficial learning environment for all students.
Students who fail to meet the guidelines and create
challenges for other students or staff may result in
suspension or termination.
• Senior students must be in assigned classes at
the start of each class. For example: 11:00 am
Advanced Hair Cutting Class. If your name is on
the list, you must be in class by 11:00 am.
Participation
Attendance
• It is the student’s responsibility to be in their seats
and ready for instruction at the beginning of each
theory class. Coming to school without your books
or equipment means you are not ready and you
will be sent home to retrieve your supplies. Should
you fail to return, you will be marked absent
(unexcused) for the day. Coming unprepared for
school also will mark you for an unexcused tardy.
Cosmo Beauty Academy’s satisfactory academic
progress policy requires each student to follow all
his or her scheduled hours of attendance according
to their enrollment agreement. This includes leave of
absences and going over the contract.
A student exceeding the allotted time may be
withdrawn from the Academy and will have to follow
the procedures for re-enrollment. Holidays and school
closures will extend your contract the exact amount of
time that the school is closed.
• There is absolutely no usage of cell phones,
computers, mp3 players, etc., and no eating, or
personal conversations during class. This disrupts
the instruction and makes an ineffective learning
environment for your fellow students, not to
mention it is disrespectful to your instructor. If you
are excused by an instructor for disrupting the
class, you will be sent home for the day and an
unexcused absence will be placed on your record.
Each student selected a schedule on their enrollment
agreement prior to enrolling in the Cosmo Beauty
Academy. It is the student’s responsibility to arrive
at school on time and remain in school according
to your contracted schedule. You must contact
the president to report tardiness and absences.
Each student has signed an enrollment agreement
that state’s he or she will start and complete by a
specific date. Each student’s contract will include an
extra four weeks to cover for unexcused absences,
tardiness, or suspensions. All excused absences and
tardiness must have written proof. Excused absences
and tardiness will extend a student’s contract date.
• All students are given sign-off sheets for their
assigned areas. It is the student’s responsibility to
maintain, get signatures, and turn in these sheets
when they are due. Failure to do so will result
negatively on your evaluations and may place
you on probation. Also, failure to complete these
requirements on time will deny your status to preapply for your state board exam.
15
Student Responsibilities continued
absenceS AND tardiness
Any student coming in to the school after that time
without calling and receiving approval first will not
receive credit for the day. Students who do not call
before 8:30 am or show on Saturdays are clocked
out until the following Thursday. No student will be
allowed to attend school on any other schedule to
make up for absences.
Tardiness is not tolerated at Cosmo Beauty Academy.
All students must be in their seats and prepared for
class on time. If you are more than five minutes late,
you will not be allowed to attend school for that day,
and it will be marked as an unexcused absence. We
recommend that you arrive at school 15 minutes early
to prepare for class.
Absences or tardiness are excused if they are:
Schedule changes
• An absence requested and approved in advance
and signed off by an administrator
A student may request one schedule change per
enrollment. If an additional schedule change is
needed, the student will be charged a fee of $100
per schedule change.
•An illness or the illness of spouse, dependent child or
parent
Schedule changes must be requested in writing and
a change to your enrollment agreement must be
signed with the administrator before a schedule can
be
changed.
• Family death or family emergency (following
the FMLA guidelines) if the absence is called
in promptly on the morning of the absence and
documentation is provided upon return to validate
the excused absence or tardy.
Students are not allowed to leave school early unless
approval has been granted from the president.
Acceptable reasons for early dismissals are:
•A court appearance, doctor’s appointment, child’s
school function, jury duty, military obligations, or an
appointment you can provide written proof of.
• Doctor/dentist appointment
• Children’s school holidays are no exception. You
must provide day care during these holidays.
• Child’s school
Tardiness in the case of an accident will be excused if
you:
• Any reason for which you can provide written
proof.
• Have a police report; if there is an accident on the
freeway, there must be proof on the internet that the
administrator can verify.
You must request time off in writing -- preferably 24
hours in advance. Immediate family emergencies are
the exception.
• Normal traffic is not an excused tardy. All calls
for absences and tardiness must be called in to
the administrator. If calling earlier than 8:00 am,
a message can be left on the answering machine.
Saturdays are mandatory for practical operations
and client days. All students are required to attend
a minimum of 2-3 Saturdays per month according
to their schedule. Students wishing to request a
Saturday off need to do so in writing at least 1 week
in advance. Special circumstances may be (religion,
work, etc.) granted at the Directors’ discretion.
School starts at 8:30 am on Saturdays. All students
must be clocked in and prepared for the day no
later than 8:30 am WITH NO EXCEPTIONS.
If leaving early due to illness, you must get the
approval of the administrator before leaving early.
Leaving early without approval first will be marked
as an unexcused tardy.
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Reminder: All excused absences and tardiness
will extend your contract date. You can make up
lost tardiness and absences by coming in on your
unscheduled Saturdays or outside classes and field
trips. All non-compliance to the above attendance
rules will be documented and put in your permanent
file and may place you on probation.
continued on next page
Student Responsibilities continued
Lunches and Breaks
• All weekly theory and operations records must be
written in blue or black ink. Red is reserved by the
office. Pencil is not allowed.
Lunch is 30 minutes to one hour and must be taken
between 11:00 noon to 2:00 pm. Floor students’
lunch schedules will be according to their clients’
schedules. You may not leave your client to take a
lunch break. It is the student’s responsibility to clock
in and out for lunch. Students who fail to clock out
for lunch will lose one hour. There is no lunch break
for night students or part-time day students. The
administrator must approve extended lunches.
• Any lost or misplaced weekly theory and operations
records cannot be recorded and you will lose the
credit for the week.
• All weekly theory and operations records must be
completed, signed and transferred over to a new
sheet at the end of each week. Incomplete theory
and operations records cannot be recorded and
therefore will result in your loosing operations and
theory requirements for the week.
There is no eating in the classrooms. Your lunch is to
be eaten in the break room or outside. You may not
eat in any of the classrooms, demo rooms, library,
and lobby or on the clinic floor. Full-time students are
given two 10-minute breaks each day — one in the
morning after theory and one in the afternoon at the
teacher’s discretion.
Professional Image
Your professional image is the impression you
project as a person engaged in the profession of
cosmetology, esthetics and manicuring. It consists of
your outward appearance and the conduct you exhibit
in the workplace. This image is extremely important.
Part-time day students have two 10-minute breaks
and night students get one 10-minute break. The
time for the break is at the teacher’s discretion. It is
not necessary to clock out for your break unless you
leave the school premises. Students may not leave
the school premises during school hours without the
permission of an instructor. Students who will be
leaving the school premises must clock out.
Personal hygiene is the daily maintenance of
cleanliness and healthfulness through certain sanitary
practices.
Cosmo Beauty Academy uses weekly time sheets to
keep record of your theory and practical operations
as set by Ohio State Board of Cosmetology
standards. It is the student’s responsibility to keep
your weekly operation and theory records up to
date, signed and turned in at the end of the week.
These include:
• Daily bathing, showering, shaving (men), and
freshening up through the day as necessary
• Washing your hands throughout the day as
required, such as when beginning a service with a
new client or after visiting the bathroom
• Using underarm deodorant or antiperspirant.
• Brushing and flossing your teeth, as well as using a
mouthwash or breath mints throughout the day as
needed
The following rules must be adhered to in order to
receive credit for the required hours:
Dress Code
theory and practical Operations RecordS
• Students must keep a record of hours and services
each day as required on the student daily record
of applied effort. An instructor must check all work
or credit will not be given. Records must be neat
and clear.
Students are required to adhere to the following dress
code:
• Solid black or white shirt/blouse. No sleeveless, low
cut, tank top, see-through or backless shirts allowed.
Underarms must be covered. (No cap sleeves)
• All weekly theory and operations records must be
signed by an instructor at the end of each day.
continued on next page
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Student Responsibilities continued
• Solid black or white pants, Capris, or skirts. Skirts
may be no shorter than two inches above the knee
(no denim). Pants must be solid, not faded and
have no holes in them. Hems must be neat. Cut offs
are not allowed. JEANS ARE NOT ALLOWED.
Conduct
• Shoes must be closed toed with a low heel. No flipflops, open toe sandals or high heels are allowed.
Poor conduct includes:
• Students must wear a clean, neat black or white
lab coat/apron with the school logo. Apron/lab
coat is provided in your kit.
• All students must come to school prepared, hair,
makeup and nails. Hair must be clean and styled,
nails should always be manicured and free of
snags and hangnails, make up should be put on
prior to class (not during). Exceptions are made
if student is being used as a model or receiving a
personal service.
Fridays are considered free dress days. Students are
allowed to attend school in professional attire of their
choice. Free dress does not mean dress down. No
sweats, pajamas, tank tops, see through clothes, etc.
Shoes must remain closed toe and no heel for your
safety.
Any outerwear worn on the clinic floor must be solid
black or white. (This includes sweaters and jackets).
These also need to be neat and clean. Freshmen must
wear their name badges at all times.
Students arriving to school without proper uniform
will be sent home to change. If you do not return
in the proper uniform you will be marked for an
unexcused absence. Also coming to school out
of uniform will mark you for an unexcused tardy.
If the instructor or administrator determines that
your attire is unacceptable, you must go home and
change. Also, documentation will be placed in
your permanent file and reflect negatively on your
progress quarterly evaluation.
Students are expected to conduct themselves in a
professional manner at all times. If difficulties arise,
please call an instructor.
• Failure to follow instruction or schedule, refusing
clients or behaving rudely in front of clients,
profanity, gossiping, refusing to cooperate with
or acting disrespectful to fellow students and staff
members will be counseled by administrative staff
and dismissed/expelled depending on the offense.
• Students who engage in disorderly conduct
including threats, fights, stealing, and drug use/
possession of drugs or gang activity will be
reported to the authorities and face expulsion/
withdrawal from school
• Recreational drugs, alcohol, and weapons have no
place on school grounds and possession thereof is
grounds for expulsion/withdrawal
• Visitors are allowed in the reception area only.
Maximum visiting time is 10 minutes, or student will
be clocked out for the duration of the visit.
• Only emergency calls are permitted on the
business phone. For emergency calls, give the
school number to relatives so that they will not call
your cell phone and disrupt the class.
• Cell phones are not permitted beyond the break
room. Cell phones must be turned off during class
time. Text messaging will not be permitted. Anyone
using or texting during classroom time or on the
clinic floor will be asked to leave the classroom/
clinic floor.
• Smoking is permitted outside the building only and
at a minimum distance of 15 feet away from any
door entrance.
continued on next page
18
Student Responsibilities continued
SERVICES
Any equipment left in the Quats container will be
added to the schools’ supplies.
Students must take patrons when assigned to them.
Students who refuse to perform a service will be
clocked out for the day, including manicuring
services.
Station trays must be cleaned before you leave. Tools
must be placed in clean/soiled sealed containers.
Failure to do so will result in your tools being
discarded.
• Client record cards/release forms must be signed
before chemical services. All services must be
checked and signed by an instructor before patron
leaves. The client record cards must be signed by
an instructor and filed away properly.
There is a sanitation list posted throughout the school.
Each student is assigned an area to clean each day.
It is the student’s responsibility to check the list and
complete your area. An instructor will sign your time
card after the area has been checked.
• No student may leave a patron while doing a
chemical service except in an emergency and is
excused by an instructor.
Pedicure foot spas must be cleaned according to
manufactures directions and a cleaning log must be
filled out and checked by an instructor.
• Only products furnished by the college may be
used unless otherwise approved by the clinic
supervisor.
No food or drink is allowed inside the classroom
or on the clinic floor. Bottles with lids, tumblers, and
thermoses are permitted. No fast food drinks and
Starbucks cups, etc. are allowed.
• Free services are not allowed. All pricing must be
advised by instructor on the floor prior to giving the
service.
Lockers
• Receipts must be turned in to the receptionist at the
completion of the service by the student (not the
client). Any upgrades to a service must be added
on to the service ticket prior to performing the
service.
Cosmo Beauty Academy is not responsible for any
lost or stolen items. Keep your things locked up.
Lockers are available upon request.
Personal salon Services
Sanitation and Disinfection
• Personal salon services must be approved by the
clinic floor instructor as well as your instructor prior
to doing the service.
Students must keep their workstation and classroom
areas clean and sanitary at all times. Equipment,
supplies, and personal paraphernalia must be put
away at the end of each day.
• No personal service shall be performed without a
service receipt. Service receipts shall be assigned
by the receptionist or instructor on the clinic floor.
Mirrors must be free of tape, stickers, and pictures.
Counter tops must be cleaned and free of all debris.
No personal items may be left on counter areas.
Styling chairs must be cleaned each day (free
of hairspray, color, etc.) Hairs, papers, clipping,
nail clippings, etc. must be swept up after each
procedure and at the end of each day. Sanitation
and disinfection of personal equipment must be
completed and put away before you leave.
• Students will pay for chemical supplies on personal
services at 50% off patron pricing. Personal
services must be pre-paid before service can
begin. These include permanent waving, tint,
bleach and facial supplies. If students provide their
own chemical product, the service is free.
continued on next page
19
Student Responsibilities continued
• Junior students are not allowed to work on senior
students. Juniors, manicurists and estheticians may
receive personal services by senior cosmetology
students if they get the approval of their instructor
and the approval of the clinic floor instructor
and they must clock out. Estheticians wishing to
receive services with manicuring students may do
so after receiving approval of your instructor and
the manicuring instructor, they also must clock
out. Manicurists wishing to receive personal facial
services may do so after receiving approval of
their instructor and the Esthetics instructor first and
they must clock out.
• There are no personal services on Saturdays.
• Personal salon services must be rescheduled when
the service desk personnel has scheduled the
student with a service client.
• Students requesting personal services must
complete their daily requirements.
• School supplies are for teacher demos and clinic
services only. This includes gloves, foils, gel, bleach
etc. Students needing supplies for practice and
personal services will need to purchase them on
their own or from the school.
20
Fees and Refunds
program fees
If you are late past the grace period, a $10 late
fee will be added to your account and you will be
suspended until your account is paid and up to date.
The following fees are charged for each program:
Cosmetology — 1500 hours
Tuition............................................... $8,000
Kit.........................................................$600
Book..................................................... $150
Registration fee................................... $100
Students absent for 30 days in a row without a leave
of absence will be withdrawn.
Cosmetology Manager Option — 300 hours*
Tuition................................................$1,500
Esthetics — 600 hours
Tuition............................................... $4,000
Kit.........................................................$400
Book..................................................... $150
Registration fee................................... $100
You have the right to cancel this enrollment
agreement without any penalty fees or charges to
you if you cancel before midnight of the fifth business
day following the first day of class. Business day
means a day on which you were scheduled to attend
a class session. Cancellation shall occur when you
give written notice of cancellation at the address of
the school show on the top of the first page of the
enrollment agreement.
Esthetics Manager Option — 150 hours
Tuition...................................................$750
WITHDRAWALS
CancellationS
*Must complete Cosmetology prior to starting this program
*Must complete Esthetics prior to starting this program
You have the right to withdraw from a course of
instruction at any time.
Manicuring — 200 hours
Tuition................................................$1,500
Kit.........................................................$200
Book..................................................... $150
Registration fee $100
You are obligated to pay only for educational
services rendered and for unreturned equipment. The
refund shall be the amount you paid for instruction
multiplied by fraction, the numerator of which is the
number of hours which you have not received, but for
which you have paid, and the denominator of which
is the total number of hours of instruction for which
you have paid.
Manicuring Manager Option — 100 hours
Tuition...................................................$500
*Must complete Manicuring prior to starting this program
If you obtain equipment as specified in the
agreement as a separate charge, and return it in
good condition within 30 days following the date of
your withdrawal, the school shall refund the charge
for the equipment paid by you. Good condition is
described above. If you fail to return the equipment in
good condition within this 30-day period, the school
may offset against the refund the documented cost to
the school for that equipment. You shall be liable for
the amount, if any, by which the documented cost for
equipment exceeds the pro-rated refund amount. The
documented cost of the equipment may be less than
the amount charge, and the amount the school has
charged in the contract.
PAYMENT OPTIONS
Student payment plans are set during your
interview process with the administrator. Your
payment schedule has also been agreed to by the
administrator and each student on your Enrollment
Agreement.
Students who are on an in-house payment plan
have an interest-free monthly payment due each
month on the anniversary of their start date. Cosmo
Beauty Academy allows a six-day grace period. For
example, if you started on the first of the month, your
payment is due on the first and is late on the seventh.
continued on next page
21
Fees and Refunds continued
In any event, you will never be charged for more
than the equipment charged stated in your enrollment
agreement. If the amount you have paid is more than
the amount that you owe for the time that you have
attended, then a refund will be made within thirty (30
days of withdrawal.)
If a course is canceled subsequent to a student’s
enrollment, the Academy shall at its option:
• Provide a full refund of all monies paid
• Provide completion of the course.
If the student fails to return the equipment within this
30-day period, the school may retain its documented
cost for the equipment from a refund due to the
student. The school shall refund any amount
exceeding the documented cost of the equipment
within 30 days after the period within which the
student is required to return the equipment. The
student may retain the equipment.
If any portion of your tuition was paid from the
proceeds of a loan, then the refund will be sent to
the lender or to the agency that guaranteed the loan,
if any. Any remaining amount of refund will first be
used to repay any student financial aid programs
from which you received benefits, in proportion to the
benefits received. Any remaining amount will be paid
to you.
Any applicant not accepted by the Academy shall be
entitled to a refund of all monies paid. If you cancel
this enrollment agreement before the first scheduled
day of the beginning of your class you will be entitled
to a full refund of any monies paid.
Students may be terminated for failure to comply
with school rules and regulations governing conduct
attendance, satisfactory academic progress or failure
to honor financial obligation.
If a student is granted a leave of absence and fails
to return, then a refund will be issued as if no Leave
If the amount that you owe is more than the amount
of absence had been granted. Students who fail to
that you have already paid, then you will have to
return will be terminated. In the case of mitigating
make arrangements to pay for it. Students whose
circumstances beyond the control of the student, the
entire tuition and fees are paid by a third party
Academy shall make a settlement, with the student,
organization are not eligible for a refund.
which is reasonable and fair to both.
Calculating your Refund refunds
The pro-rated refund is based on the calculation of
The institute shall refund any amount paid by the
hours attended. After 50% completion of scheduled
student within 30 days after it receives the notice of
hours, the refund will be determined under the school
cancellation minus a registration fee if applicable, not discretion. For the purpose of determining the amount
to exceed ($100), or any unreturned equipment. You you owe for the time you attended, you shall be
can do this by mail, or hand delivery.
deemed to have withdrawn from the course when
any of the following occurs:
If the institute gave the student any equipment,
the student shall return the equipment within 30
• If you notify the school of your withdrawal or the
days following the date of notice of cancellation.
actual date of withdrawal.
Equipment refers to textbooks, supplies, materials,
tools, electronic devises, or any other goods related
• If the school terminates your enrollment agreement.
to the agreement for the course of instruction.Pre• If you fail to attend classes for 30 consecutive
opened or pre-packaged equipment may not be
days. In this case, the date of withdrawal shall be
returned due to sanitary reasons.
deemed to be the last date of recorded attendance.
If the Academy is permanently closed and no longer
offers instruction after the student enrolled, the student
shall be entitled to a pro-rated refund of tuition.
The school shall notify the student in writing of the
date on which the refund was made, the amount
of the refund, the method of calculating the refund,
and the name and address of the entity to which
the refund was sent within ten days of such refund.
Posting this notice in the US Postal Service shall be
deemed constructive notice for this purpose.
22
Graduation
Upon successful completion of all course
requirements and assignments, a diploma will be
issued. The proof of training document is your official
transcript for course completion.
Job Placement Assistance
In accordance with state law, we do not guarantee
job placement as an inducement to enrollment.
However, it is one of our main objectives to provide
training that will make graduates employable upon
becoming licensed by the Ohio State Board of
Cosmetology. Our staff and instructors work together
with many of the local salons and spas to find
employment for our graduates.
Requirements for Graduation
• Completion of the required number of hours of
training including theory hours and practical
operations as prescribed by the Board of
Cosmetology for the State of Ohio
Graduates are encouraged to discuss their
employment needs with the school supervisors and
the president. Students are also encouraged to stay
in touch with the school whenever they are in need of
employment.
• Completion of all chapter tests and required
assignments with an overall academic grade
average of 75%
• Payment of all tuitions and fees
We also offer salon internships as 10% of total
scheduled program hours.
Ohio statute requires that a student, who successfully
completes a course of study, be awarded an
appropriate diploma or certificate verifying the fact.
Requirements for state Licensure
• Applicant must be at least 16 years of age.
• The applicant must have completed the tenth grade
or its equivalent.
• The applicant must complete all requirements and
clock hours for their prescribed course.
• The applicant must submit the required forms for
the examination and pay all required fees.
• The applicant must be able to travel to the
examination facility in Grove City, Ohio.
• Each applicant must have a government-approved
picture identification card and a valid social
security number.
• Students will not be able to obtain a license or
employment without a valid social security number
• International students must have proof of
authorized work permit or temporary social
security number from the United States Immigration
Services.
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