1. art and entertainment
2. theatre

Stage Business Co-ordinator
Responsible to:
Director, Old Vic New Voices
Department/Team:
Old Vic New Voices
Location:
103 The Cut, London, SE1 8NB
Hours:
9.30am – 5.30pm Monday to Friday (occasional evening
and weekend hours may be required)
Salary:
Up to £24,000 per annum (dependent on experience)
Duration:
Fixed term contract (2 years)
The Old Vic
The Old Vic has been a landmark theatre in London and the home of great productions for
nearly 200 years. The Old Vic is now entering a seminal time in its history as we draw towards
the close of Kevin Spacey’s extraordinary eleven year Artistic Directorship and launch the
inaugural season of our new Artistic Director, Matthew Warchus, in September 2015. This
offers us, our audiences, and our partners a unique period of celebration, change and
rejuvenation. Matthew will build upon all we have achieved during Kevin’s tenure, creating a
vital programme of work that will ensure our productions remain resonant and relevant to
21st century audiences, and upholding The Old Vic’s world class reputation.
As important as our work on stage, our dynamic outreach programme Old Vic New Voices has
been integral to The Old Vic’s success and it has a thriving future ahead. Through Old Vic New
Voices we support young actors, directors, writers and producers to learn their craft; we invest
in groundbreaking programmes in schools to raise aspiration among young people; and we use
theatre skills to work with charities and local organisations to enable those in the community to
participate in what we do.
The Team
The Old Vic New Voices team is led by the Director and also includes the Education and
Community Manager and the Old Vic New Voices intern. This team is supported by a network
of freelance artists and administrators.
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The Project: Stage Business
Stage Business is a new 2-year programme that will work with 150 young people aged
16 - 18 and 15 teachers across the UK each year. The project will train young people in
workshop facilitation and give them the confidence and communication skills to
improve their employability. It will also support teachers with workshops in person and
online. We will reach over 9,000 students through the young people and teachers that
we train.
Purpose of Job
The Stage Business Co-ordinator will take responsibility for the administration and coordination of the Stage Business project. An organised and self-motivated individual,
they will support the delivery of the project in schools with rigorous administrative
processes, detailed record-keeping and clear, timely communication. Working closely
with the Director of Old Vic New Voices and the project designer, the Stage Business
Co-ordinator will be the main point of contact for all stakeholders and will be
instrumental in this new theatre in education project with national reach.
Areas of Responsibility:
Administration
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To implement and maintain effective administration systems for the project
To update the project timeline and ensure all tasks are completed appropriately
To keep accurate records of spending for the Stage Business budget in accordance with
existing systems
To support the management of resources allocated to the project
To support the creation of workshops
To support the delivery of the Stage Business Digital Toolkit to allow schools to run the
programme in the future
Communication
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To maintain effective communication channels between all project stakeholders (young
people, schools, teachers, other agencies, freelance staff, creatives and The Old Vic team)
To ensure that all project information is communicated to schools and teachers in a timely
and clear fashion
To be the main point of contact for everyone involved in the project
To create an online profile for the project in conjunction with The Old Vic’s Digital Strategy
To create and maintain copy for all online outlets, particularly the website, ensuring that
information is always fresh and relevant
To ensure that schools information is accurately represented on our database, Tessitura
To work with The Old Vic’s Design Studio to create marketing material for Stage Business,
in line with Old Vic branding guidelines
To collate relevant information on the project for The Old Vic’s Development department
and campaign team
Departmental & Evaluation
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To create and deliver an evaluation framework throughout the project that measures the
key aims
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To work with a film maker and other documenters on the creation of bespoke films relating
to Stage Business where relevant
To represent Old Vic New Voices at Old Vic Development events and others as appropriate
To contribute to cross-department initiatives, such as Old Vic New Voices social media and
online outlets
To maintain a detailed knowledge of changes to the current Education system and practical
understanding of the impact on schools of these changes
Person Specification
The post holder must be able to demonstrate the following:
Essential
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Excellent written and verbal communication skills
Excellent organisational skills, and a clear head under pressure
An energetic, thorough and professional approach with a good eye for detail
Ability to work independently, as part of a team and under direction
An understanding of working within an educational context
Education to degree level in the creative arts (or equivalent experience)
Ability to work with young people
Should be willing to undergo a Full Disclosure and Barring Service check
Desirable
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Experience of administration of arts or educational projects to tight deadlines
Experience of projects with a national reach
An awareness of best practice in a theatre educational context
Experience of Tessitura or similar box office systems
A knowledge of digital media and experience of supporting online learning processes
An understanding of workshops with young people
Experience of working within a theatre building
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