1. education
2. graduate school
3. college

The University of the Philippines
GAZETTE
VOLUME XLV NUMBER 11
ISSN No. 0115-7450
TABLE OF CONTENTS
Pages i-xi
1306th MEETING, 03 MARCH 2015
PRESENTATION TO THE BOARD
A. UP Visayas Miagao Land Acquisition ………………………………………
for INFORMATION OF THE BOARD
1-4
MATTERS ARISING FROM THE MINUTES
OF THE PREVIOUS MEETING
A. 1305th BOR Meeting, 29 January 2015
1. Proposals of the Committee on the Standardization of Professorial Chairs .. 4-8
2. Fiscal Matters that Should Go Through the BOR Finance Committee
Before Going to the Board…………………………………………………. 8-9
B. 1304th BOR Special Meeting, 19 Decemberr2014
1. Approval of the Requests of Regent Senator Pia Cayetano on
Renovation/Construction of the New Football Field in UP Diliman
9-10
REPORT of the PRESIDENT and other
SECTORAL REGENTS
A.
Report of the President ……………………………………………………….. 11-14
B.
Report of the Faculty Regent …………………………………………………
14
C.
Report of the Student Regent …………………………………………………
15
D.
Report of the Staff Regent …………………………………………………… 15-16
1306th BOR Meeting
03 March 2015
UP Gazette
Volume XLV, Number 11
MATTERS SUBMITTED FOR APPROVAL BY THE
BOARD
GENERAL GOVERNANCE
A. Appointment of University Officials…………………………………………...
16-17
ACADEMIC MATTERS
A. Enhancement of the University of the Philippines’ Postgraduate and
Undergraduate Teaching Assistantships Program……………………………… 17-18
B. Proposal to Rename the Department of Agricultural Economics (DAE) in UP
Los Baños to Department of Agricultural and Applied Economics (DAAE) ….
18
C. Request of Ms. Cherry Pilapil-Añasco, College of Fisheries and Ocean
Sciences, UP Visayas to Consider her MA 298 (Special Problem) Thesis,
Entitled. “Determining the Growth and Sustainability of Coastal and Fisheries
Tourism Industry in Tibiao, Antique”, under the UP Visayas Graduate
Students’ Thesis/Dissertation Grant……………………………………………. 19
D. Appointment of Dr. Larry N. Digal as UP Scientist I for the Period CY 20142016…………………………………………………………………………….. 19
E. Establishment of the Soy and Tess Medina Professorial Chair in Computer
Science at the College of Engineering, UP Diliman…………………………... 19
F. Establishment of two (2) Professorial Chairs: The Vicente and Juanita Hao
Chin Professorial Chair in Engineering at the College of Engineering, UP
Diliman ………………………………………………………………………… 20
G. Establishment of the Nelinda Untalan Sajor Professorial Chair at the College
of Nursing, UP Manila ………………………………………………………… 20
H. Establishment of the “Mr. and Mrs. Y.C. Li Leadership Award” (“YC Li
Award”) at the College of Dentistry, UP Manila………………………………. 20-21
I. Graduation of Students of UP Diliman, UP Manila and UP Baguio Who
Completed all the Requirements for their Respective Degrees/Titles as of the
End of Summer/First Semester 2014-2015 or as of the End of the Term
Specified, as Recommended by their Respective Universities, Except Those
with Pending Disciplinary Cases …………………............................................ 21
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Volume XLV, Number 11
FISCAL MATTERS
A. Reprogramming of UP Diliman’s CY 2013 Accounts Payable in the Amount
of Seventy Three Million Eight Hundred Sixty Five Thousand Thirty One
Pesos (P73,865,031.00), duly certified available by the UP Diliman
Accounting and Budget Offices………………………………………………... 21-22
B. Payment of Productivity Incentive Allowance (PIA) in the Amount of
P2,500.00 for FY 2015………………………………………...………………. 22
C. Payment of Uniform/Clothing Allowance for FY 2015 in the Amount of
P5,000.00 for Each UP Faculty and Staff Member to be Sourced from the
General Appropriations Act 2015……………………………………………… 22
D. Release of the First Tranche of Rice Subsidy for 2015 in the Amount of
P1,500.00 per Tranche per Employee…………………...…………………….. 22-23
E.
Grant of P5,000.00 Cash Award to Each of Eighteen (18) Emergency
Personnel of the Office of Admissions for the Services Rendered for UPCAT
2015 in the Total Amount of P90,000.00 to be Charged Against the UPCAT
Trust Fund……………………………………………………………………... 23
F.
Draft Contract of Lease between the University of the Philippines and
the ASEAN Center for Biodiversity (ACB) for the Lease of an
23-24
Approximate Area of 4,000 Square Meters in UP Los Baños……………
G. Bids and Awards Committee (BAC) Resolution and Notice of Award for UPS
SPMO 2015-009 for the Procurement of 2015 Subscription for Science Direct
and Scopus in the Amount of USD 322,884.00 or P15,498,432.00 through
Direct Contracting……………………………………………………………… 24
ADMINISTRATIVE MATTERS
A. Recommendation for UP Faculty Whose Current Salary Grade and Step is 298, for Inclusion in the 2014 SAGAD Award List………………………………. 25-26
B. Requests for Temporary Waiver of Faculty Tenure Rule ……………………...
27
C. Appointment of Faculty ………………………………………………………... 27-32
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Volume XLV, Number 11
MATTERS SUBMITTED FOR CONFIRMATION
BY THE BOARD
GENERAL GOVERNANCE
A. Appointment of a University Official
Ad Interim Appointment of Prof. JUDY M. TAGUIWALO as Director,
University Center for Women’s Studies, UP System, Effective 19 February
2015 until 31 July 2015, subject to pertinent University regulations………...
32
ACADEMIC MATTERS
A. Graduation Ad Referendum of the Students for the Degree of Bachelor of
Science in Mechanical Engineering, College of Engineering, UP Diliman, as
of the End of First Semester 2014-2015……………………………………….
33
B. Agreements/Contracts
UP Diliman
1. Memorandum of Agreement among the University of the Philippines
Diliman, Bangko Sentral ng Pilipinas (BSP), Philippine Deposit Insurance
Corporation (PDIC), and the LandBank of the Philippines (LBP)………… 33
2. Memorandum of Agreement between the University of the Philippines
Diliman and the Bureau of Internal Revenue (BIR)………………………... 33-34
3. Memorandum of Agreement between the University of the Philippines
Diliman and the Department of Foreign Affairs (DFA)……………………. 34
4. Memorandum of Agreement between the University of the Philippines
Diliman and the Government Service Insurance System (GSIS)………….. 34
5. Memorandum of Agreement between the University of the Philippines
Diliman and Mindanao State University – Iligan Institute of Technology
(MSU-IIT)………………………………………………………………….. 34-35
6. Memorandum of Understanding between the University of the Philippines
Diliman and the Philippine Rubber Industries Association, Inc. (PRIA)….. 35
7. Second Variation to Collaborative Agreement between University of the
Philippines Diliman and the Southern Cross University (Australia)……….. 35
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Volume XLV, Number 11
MATTERS SUBMITTED FOR INFORMATION
A. Delegated Authority to the President subject to INFORMATION
OF THE BOARD
A. Diliman East Campus Property Notice of Assignment of Rights Under
Contract of Lease from the Ayala Land, Inc. (“ALI”) TO Ayala Land Metro
North, Inc. (“AMNI”) ………………………………………………………….
35-36
B. Delegated Authority to the President subject to INFORMATION of the Board
1. Proposed UP Manila Academic Calendar for Academic Year 2015-2016…
36
2. Request of UP Visayas for the Revisions in their Academic Calendar
2014-2015 (Semestral and Trimestral)…………………………………….. 36-37
3. Request of UP Mindanao for Rescheduling of Activities in the Approved
Academic Calendar AY 2014-2015………………………………………...
37
4. Contracts/Agreements
UP Diliman
1. Construction Agreement between the University of the Philippines
Diliman and Andrew S. Tan, doing business under the name and style
of Accuracy Builders Enterprise………………………………………..
2. Construction Agreement between the University of the Philippines
Diliman and Emerson Y. Maulit, doing business under the name and
style of Reygem Builders…………………………………………….…
38
38
3. Construction Agreement between the University of the Philippines
Diliman and Emerson Y. Maulit, doing business under the name and
style of Reygem Builders……………………………………………….
38
4. Construction Agreement between University of the Philippines
Diliman and Teresita B. Velas, doing business under the name and
style of Enrivel Construction…………………………………………...
38
5. Construction Agreement between the University of the Philippines
Diliman and Jesus Asuncion doing business under the name and style
of Jesus Asuncion Builders……………………………………………..
38
6. Construction Agreement between the University of the Philippines
Diliman and Modesto P. Villegas, doing business under the name and
style of M.P. Villegas Construction…………………………………….
38-39
7. Construction Agreement between the University of the Philippines
Diliman and Emerson Y. Maulit, doing business under the name and
style of Reygem Builders……………………………………………….
39
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8. University of the Philippines Diliman and Triple L Food Corporation
(JOLLIBEE)…………………….………………………………………
39
9. Memorandum of Agreement between the University of the Philippines
Diliman and the Networkslabs, Inc. (NLI)…………………………….. 39
10. Construction Agreement between the University of the Philippines
Diliman and Jesus Asuncion doing business under the name and style
of Jesus Asuncion Builders…………………………………………….
39
11. Deed of Donation between the University of the Philippines (Donee)
through the UP Engineering Research and Development Foundation,
Inc. (UPERDFI) and Ildefonso Medina and Teresita Calupitan-Medina
(Donors)………………………………………………………………...
40
12. Deed of Donation between the University of the Philippines (Donee)
through the UP Engineering Research and Development Foundation,
Inc. (UPERDFI) and the Borland Development Corporation………….
40
13. Deed of Donation between the University of the Philippines (Donee)
through the UP Foundation, Inc. and Dr. Enrique Sajor (Donor)………
40
UP Open University
1. General Construction Agreement between the University of the
Philippines Open University and the Black Sea Enterprises……………
40
2. Amendatory Agreement between the University of the Philippines
Open University and Fel-Aire Engineering…………………………….
40-41
3. Deed of Donation between the University of the Philippines Open
University and the International Rice Research Institute (IRRI)……….
41
OTHER MATTERS
A. Request of the Makiling Center for Mountain Ecosystems, College of Forestry
and Natural Resources, UP Los Baños to Purchase One (1) Motor Vehicles in
the Amount of One Million Five Hundred Thousand Pesos (P1,500,000.00)
Charged to University Trust Fund with Code no. 8223200……………………. 41
B. Request of UP Open University to Purchase Three (3) units of Motorbikes
with an Estimated Total Cost of Two Hundred Ten Thousand Pesos
(P210,000.00) to be Charged to UPOU Endowment Fund…………………….. 42
C. Request of President Alfredo E. Pascual for Authority to Travel to Hyderabad,
India from 16-18 April 2015 to Attend the Board of Trustees Meeting of the
International Rice Research Institute (IRRI)……………………………………
42
D. Request of President Alfredo E. Pascual for Authority to Travel to Osaka,
Japan from 29 June 2014 to 1 July 2015 to Attend the APRU Presidential
Retreat and the 19th Annual Presidents Meeting……………………………….. 42
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ADMINISTRATIVE ISSUANCES
EXECUTIVE ORDER
A. EXECUTIVE ORDER No. PAEP 15-01: Authority to Approve and Sign
Scholarship Contracts Between the University of the Philippines and UP
Students ……………………………………………………………………….. 43-44
ADMINISTRATIVE ORDERS
A. ADMINISTRATIVE ORDER NO. PAEP 15-17: Reassignment of Mr. Noel
M. Tolentino from the System Accounting Office (SAO) to the System
Budget Office (SBO)…………………………………………………………... 45
B. ADMINISTRATIVE ORDER NO. PAEP 15-18: Dr. Carla B. Dimalanta, s as
President’s Representative to the Search Committee for the Directorship of
the National Institute for Science and Mathematics Education Development
(NISMED), UP Diliman…………………………..…..……………………….. 46
C. ADMINISTRATIVE ORDER NO. PAEP 15-20: Constitution of the Search
Committee for the Chancellor of UP Baguio……………………..……............ 47-52
D. ADMINISTRATIVE ORDER NO. PAEP 15-21: Creation of an Ad Hoc
Committee to Conduct a Study on the Affiliated Foundations of the
University …………………………………………………………………..…. 52
E. ADMINISTRATIVE ORDER NO. PAEP 15-22: Appointment of TWG
members for the Bids and Awards Committee of the Procurement ServiceDepartment of Budget Management (PS-DBM) for the NIH Building
Project………………………………………………………………………….. 54
F. ADMINISTRATIVE ORDER NO. PAEP 15-23: Dr. Jose Wendell P. Capili
as President’s Representative to the Search Committee for the Dean of the
Graduate School and Dean of the School of Environmental Science and
Management (SESAM), UPLB ……………………………………………….. 55
G. ADMINISTRATIVE ORDER NO. PAEP 15-24: Reconstitution of the U.P.
System Disposal Committee…………………………………………………… 56-57
H. ADMINISTRATIVE ORDER NO. PAEP 15-26: Transfer of Remigio P.
Domingo, Jr., UPV Tacloban Guidance Service Specialist (SG 18) to UP
Cebu ………………..……………………………………………………..…... 58
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I.
ADMINISTRATIVE ORDER NO. PAEP 15-26A: Constitution of the UP GE
Task Force……………………………………………………………………... 59
J.
ADMINISTRATIVE ORDER NO. PAEP 15-28: Dr. Jose Wendell P. Capili
as President’s Representative to the Search Committee for the Directorship of
the National Institute of Molecular Biology and Biotechnology (BIOTECH),
UPLB ………………………………………………………………………….. 60
K. ADMINISTRATIVE ORDER NO. PAEP 15-29: Dr. Lourdes M. Portus as
President’s Representative to the Search Committee for the Dean of the
College of Allied Medical Professions, UP Manila …………………………... 61
L. ADMINISTRATIVE ORDER NO. PAEP 15-30A: Constitution of the
Committee to Study the Appeal Petition of 11 UP Manila College of Public
Health students (Agrimano, et. al.)…………………………………………….. 62
M. ADMINISTRATIVE ORDER NO. PAEP 15-31: Prof. Joselito G. Florendo as
President’s Representative to the Search Committee for the Deanship of the
College of Management, UP Visayas………………………………………….. 63
N. ADMINISTRATIVE ORDER NO. PAEP 15-33: First Tranche of Rice
Subsidy for 2015……………………………………………………………….. 64-70
O. ADMINISTRATIVE ORDER NO. PAEP 15-35: Early renewal of IRRI land
lease……………………………….…………………………………………… 71-81
P. ADMINISTRATIVE ORDER NO. PAEP 15-36: Dr. Elvira A. Zamora as
Officer-in-Charge of the University, 25-29 March 2015…..………………….. 82
Q. ADMINISTRATIVE ORDER NO. PAEP 15-38: Dr. Alyssa P. Alampay as
President’s Representative to the Search Committee for the Deanship of the
College of Human Kinetics, UP Dilliman……………………………………... 83
R. ADMINISTRATIVE ORDER NO. PAEP 15-39: Dr. Virginia R. Ocampo as
President’s Representative to the Search Committee for the Deanship of the
College of Mass Communication, UP Diliman………………………….…….. 84
S. ADMINISTRATIVE ORDER NO. PAEP 15-40-A: Constructor Performance
Evaluators (CPEs) for the followings: a) Design and Construction
(Renovation) of Quezon Hall Building, UP Diliman Campus, Quezon City;
and b) Upgrading of Service Entrance at Fonacier Building, UP Diliman
Campus, Quezon City…………………………………………………………. 85-86
T. ADMINISTRATIVE ORDER NO. PAEP 15-40-B: Constructor Performance
Evaluators (CPEs) for the followings: a) Construction of Proposed
Classrooms for Industrial Engineering, UP Los Baños, b) Construction of UP
Agribusiness Center for Entrepreneurship, UP Los Baños, c) Construction of
Junior Faculty Rooms (Phase 1) 2nd Floor, Molecular Biology and
Biotechnology, UP Los Baños, and d) Repair and Rehabilitation of Annex
Laboratory Building (Phase 1), UP Los Baños………………………………... 87-88
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U. ADMINISTRATIVE ORDER NO. PAEP 15-40-C: Constructor Performance
Evaluators (CPEs) for the followings: a) Construction of Gen-Set Mouse for
Third Floor Library Building, UP Los Baños, b) Construction of Rural
Economic Development and Renewable Energy Center, UP Los Baños, and c)
Construction of Proposed Extension of CE Annex Building and New Rooms,
Pili Drive, CEAT, UP Los Baños …………………………………………….. 89-90
V. ADMINISTRATIVE ORDER NO. PAEP 15-40-D: Constructor Performance
Evaluators (CPEs) for the Design and Construction of Philippine Genome
Center Building, UP Diliman Campus, Quezon City…………………………. 91-92
W. ADMINISTRATIVE ORDER NO. PAEP 15-40-E: Constructor Performance
Evaluators (CPEs) for the followings: a) Proposed Academic (Phase 1)
Building, UP Extension Program in UP Clark, b) Proposed Classroom (Phase
1) Building, UP Extension Program in UP Clark, and c) Proposed Classroom
(Phase 1) Building, UP Extension Program in UP Clark……………………… 93-94
X. ADMINISTRATIVE ORDER NO. PAEP 15-40-F: Constructor Performance
Evaluators (CPEs) for the followings: a) Proposed College of Science
Administration Building and Site Development, UP Diliman, b) Proposed
NIMBB Building, UP Diliman, and c) Proposed NIGS Supplementary Wing,
UP Diliman…………………………………………………………………….. 95-96
Y. ADMINISTRATIVE ORDER NO. PAEP 15-40-G: Constructor Performance
Evaluators (CPEs) for the followings: a) Construction of UPLB Gym
Driveway and Parking, UP Los Baños, b) Construction of UPLB Gymnasium
(Completion of Phase V, Wing B), UP Los Baños, c) Construction of Three
(3) Storey Mathematics Building, UP Los Baños, d) Strengthening of Campus
Security (Fence), UP Los Baños, and e) Construction of Philippine Tropical
Forest Science Center (Phase 1), UP Los Baños……………………………… 97-98
Z. ADMINISTRATIVE ORDER NO. PAEP 15-40-H: Constructor Performance
Evaluators (CPEs) for the followings: a) Extension of College of Arts and
Communication Building, UP Baguio, b) Extension and Repairing of Galerya
Kordilyera, UP Baguio, c) Renovation, Expansion, and Repainting of
Residence Hall, UP Baguio, d) Demolition and Conversion of Psych Building
to Additional Laboratory Rooms and Extension of Kolehiyo ng Agham
Building, UP Baguio, and e) Extension of Human Kinetics Program Building,
UP Baguio …………………………………………………………………….. 99-100
AA.ADMINISTRATIVE ORDER NO. PAEP 15-40-I: Constructor Performance
Evaluators (CPEs) for the Design and Construction (Retrofitting) of the UP
Cebu Library in Lahug Campus, Cebu City…………………………………… 101-102
BB. ADMINISTRATIVE ORDER NO. PAEP 15-40-J: Constructor Performance
Evaluators (CPEs) for the Construction of UPOU Community Hub………….. 103-104
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CC. ADMINISTRATIVE ORDER NO. PAEP 15-41: Dr. Edna Estifania A. Co as
President’s Representative to the Search Committee for the Dean of the
College and Arts and Letters, UP Diliman……………………………………. 105
DD.ADMINISTRATIVE ORDER NO. PAEP 15-42: Constitution of Special Bids
and Awards Committee (SBAC) and Technical Working Group (TWG) for
One UP, One Diploma………………………………………………………… 106-107
EE. ADMINISTRATIVE ORDER NO. PAEP 15-43: VP Gisela P. Concepcion
(07-12 April 2015) and VP Elvira A. Zamora (13-19 April 2015) as Officerin-Charge of the University……………………………………………………. 108
FF. ADMINISTRATIVE ORDER NO. PAEP 15-46: Dr. Raymundo D. Rovillos,
Hold-over Appointment as Chancellor of UP Baguio…………………………. 109
MEMORANDA
A. MEMORANDUM NO. PAEP 15-06: March 2014 HR Workshop Report …...
110
B. MEMORANDUM NO. PAEP 15-12: Amended Rules on Eligibility for
Monthly Stipends under the Socialized tuition System………………………… 111-112
C. MEMORANDUM NO. PAEP 15-13: Dr. Lilian A. De Las Llagas,
Appointment of New Representative to the UP NDC Basilan Plantations, Inc.
(UNBPI) ……………………………………………………………………….. 113
D. MEMORANDUM NO. PAEP 15-14: Draft Guidelines in Promoting Sound
Inclusion and Gender Equality in the University of the Philippines …….....….. 114-155
E. MEMORANDUM NO. PAEP 15-14A: Half day work on Wednesday, 01
April 2015…………………………………………………………………….... 156
F. MEMORANDUM NO. PAEP 15-15: Turnover from UP System to UP
Diliman of the Supervision of the Execution of the Design and Construction of
the Faculty and Staff Housing Project (Phase 1) in the Diliman Campus……... 157-158
G. MEMORANDUM NO. PAEP 15-17: “Balik PhD” faculty item for UP
Manila – College of Public Health…………….……………………………….. 159
H. MEMORANDUM NO. PAEP 15-18: Inventory of UP’s Land Acquisitions,
Disposals, and Assignment of Rights from 2010 January to 2015
February..……………………………………………………………………….. 160
I. MEMORANDUM NO. PAEP 15-18-A: Request for BOR data in connection
with PAEP Memo No. 15-18 ….……………………………………………….. 161-166
J. MEMORANDUM NO. PAEP 15-19: eUP System Shutdown on 2 April 2015
– 5 April 2015 …………………………………………………………………. 167
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HISTORICAL DOCUMENTS/SPEECHES
“Academic Leadership in Globalized, Technology-Driven World” by Alfredo
E. Pascual, President, University of the Philippines, delivered at the Academic
Leadership Conference 2015 on 9-11 March 2015, Taal Vista Hotal, Tagaytay
City ………………………………………………………………………………… 168-175
oo0oo
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DECISIONS OF THE BOARD OF REGENTS
1306th MEETING, 03 MARCH
2015
PRESENTATION TO THE BOARD
A. UP Visayas Miagao
Land Acquisition
for INFORMATION
OF THE BOARD

UP Visayas Chancellor Rommel A. Espinosa presented the UP Visayas Miagao Land
Acquisition Plan to the Board.

The presentation is relative to the various issues which the UPV Chancellor is seeking
clarification and advice from the Board, specifically, on the offer of landowners in
Miagao, Iloilo to sell their properties located within the vicinity of the UPV Miagao
campus. The sale is pursuant to the mandate of Executive Order 628 promulgated on
30 October 1980, which established the University of the Philippines in the Visayas.

President Pascual endorsed the presentation to brief the Board on the subject matter.
Highlights of the Discussion
1. In summary, Chancellor Espinosa requested the Board to consider the following
concerns:
a) The need to look at the limitation of the Chancellor for signing Deeds of Sale
(DOS) worth P100,000.00 or less since the land areas were more than one (1)
hectare and would cost more than P100,000.00.
b) The request of Brgy. Diday and Brgy. Sag-on to be excluded from the projected
development area which will be acquired by UP Visayas.
c) The request of the Municipality of Miagao to review the provisions of the
Memorandum of Agreement (MOA) between UP Visayas and the
Municipality of Miagao.
d) The query of the affected residents of Miagao on whether UP would buy them
out because they cannot sell their land to others and they cannot transfer their
tax declarations to their heirs.
2. In the past, the UP System had allotted a certain portion of its budget every year
for the purchase of lots. During the last allocation of about P12 million, which was
done during the time of former Chancellor Formacion, lands were acquired
incrementally until about a little over a million was left for land acquisition. There
is a pending offer from the Famindalan family to sell for the exact amount left in
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the budget but UP Visayas cannot make a decision because of the limitation of the
Chancellor to sign DOS.
3. Student Regent Macuha said that it would be good to review the existing
delegated authority given to the Chancellor and to consider factoring the inflation
rates in determining the limit of P100,000.00 which may no longer be appropriate.
He also pointed out that there is a School of Health Sciences (SHS) in the Master
Development Plan and asked whether there is a plan to put up another SHS in UP
Visayas.
4. Chancellor Espinosa said that the proposal for UPV Land Acquisition is still
subject for review. Modifications will be done based on the inputs of the Office of
the Vice President for Development to make sure that the plans for the UP
Visayas campus will be in accordance with its niche.
5. Faculty Regent Padilla inquired about the status of the existing lands in UP
Visayas in terms of utilizing these for income generation, and the status of the
illegal settlers in these lands.
6. Chancellor Espinosa said that the previous Memorandum of Agreement with the
former owners of the lands stipulated that the former owners can use the land and
get the produce without paying rent to the University for five (5) years. This time,
they are now paying the University while they still get the produce of the land.
Meanwhile, lands that have been reforested by alumni groups do not generate
income.
7. With respect to the illegal settlers, Chancellor Espinosa informed the Board that
there is a group of informal settlers of over 100 families in the Bakawan area
along the coastal road. Since there is a plan to use that area for an oceanarium, the
administration of UP Visayas talked to the group about the plan and the possible
relocation away from the major academic areas.
8. Staff Regent Ramirez inquired on the number of families and the specific areas
where the informal settlers are located. She wanted to know if all families would
be accommodated in the relocation plan. She learned from a meeting with the
Regional Heads and Senator Drilon that there is a school in one of the lands being
taken over by the University.
9. Chancellor Espinosa said that he does not have with him the numbers but the
Office of the Vice Chancellor for Development (OVCD) has a complete record of
the number of families considered as informal settlers including their exact
locations. The OVCD is making sure that there would be no increase in the
number of informal settlers. The prospective relocation areas for informal settlers
will be situated far from the academic areas, so as not to infringe on the normal
operations of the University.
10. Student Regent Macuha asked Chancellor Espinosa if the Diwata Shore
Oceanarium was the same park being constantly questioned by students.
Chancellor Espinosa said no and that the Student Regent might be referring to the
Love Nature Park. The Oceanarium was put up through the efforts of Atty.
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Salvador Britanico, Congressman of Banat Party List. He allocated around P20
million to start the building and UP Visayas added about P4 million to finish the
structure. The whole area would soon be operationalized for the benefit of not
only UP Visayas but also the other surrounding educational institutions.
11. Faculty Regent Padilla noticed in the map that the watershed was located within
the areas of Brgy. Diday and Brgy. Sag-on. He asked the implications of not
including these areas in the final Master Development Plan in terms of its water
resources considering that UP Visayas would not have total control over the land
area in the campus.
12. Chancellor Espinosa explained that the initial idea of allocating about 1,200
hectares was to include the watershed so that the affected community becomes
self-sufficient. However, the price of land has increased over the years, which
made many of the residents restless and started questioning what UP would do
with the land. Out of the paid lots of about 565 hectares, excluding Brgy. Diday
and Brgy. Sag-on, only about 300 hectares are being utilized for academic
operations.
13. As to the land use, Chancellor Espinosa said that the area was appointed as
property for acquisition by virtue of Executive Order No. 628 of former President
Ferdinand Marcos but it did not specify which areas UP Visayas shall occupy.
This explains why the Municipality of Miagao requested the UP Visayas
administration that they both review the provisions of the MOA and to make the
necessary modifications. The current plan was based on consultations with the
different affected barangays, including the municipal government in UP Visayas.
14. Chancellor Espinosa said that he would rely on the decision of the Board to
resolve the query of the residents for land use and whether UP Visayas should
acquire more lands. He reiterated that there is a need for UP to re-examine and
review the land acquisition plan.
15. Chair Licuanan said that there is a current move to acquire idle land from SUCs.
SUCs must have a land use plan and a definite academic use for their land to
ensure these will not be confiscated for other purposes.
16. Chancellor Espinosa said that there was no concrete plan yet for the area occupied
by Brgy. Diday and Brgy. Sag-on. The plan is only for those areas that have been
acquired by patent. He recommended that areas already acquired by UP Visayas
should be developed; however, this may draw ire from the surrounding
communities because of the inaction of UP Visayas on its promise to acquire the
lands.
17. On Student Regent Macuha’s query about the plan of the UP System regarding
this matter, President Pascual said that the Chancellor and the Vice President for
Development are already discussing the master development plan which will be
presented to the Board in appropriate time.
18. President Pascual clarified that not all lands are planned to be developed for
building construction. Some may be maintained as wooded areas, similar to the
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University of Malaya in Kuala Lumpur. This is by itself a type of plan for the
utilization of the land.
19. Staff Regent Ramirez said that concerns on biodiversity and watershed should
also be considered in the campus development plan so that researchers will have
access to different species of floras and faunas thriving in the areas.
20. The Board is not being asked to make a decision as the presentation was done to
inform them of the issues they would face later on.
Board Action: NOTED
MATTERS ARISING FROM THE MINUTES
OF THE PREVIOUS MEETING
A. 1305th BOR Meeting, 29 January 2015
1. Proposals of the Committee on the Standardization of Professorial Chairs
At the 1305th BOR meeting held on 29 January 2015, Regent Gonzalez-Montinola
reiterated the need to standardize the rules on professorial chairs because a
professorial chair award is a prestigious and a serious matter. The Board then
requested the Vice President for Academic Affairs and the Vice President for
Planning and Finance to sit down together and work out the guidelines on professorial
chairs for approval of the Board.
At the 1306th BOR meeting on 3 March 2015, VP Florendo presented the
following proposals:
Proposal No. 1: For Professorial Chair Awards
Award shall be at least P120,000.00 per year. Donor gives an:
a. Upfront payment of P360,000, which will be paid out over 3 years
(with naming rights for 3 years); or
b. Endowment of P4,000,000, of which only the interest earnings will
be paid out (with naming rights of 10 years).
Proposal No .2: For Faculty Grant Awards
Award shall be at least P80,000.00 per year. Donor gives an:
a. Upfront payment of P240,000, which will be paid out over 3 years;
or
b. Endowment of P2,700,000.00, of which only the interest earnings
will be paid out.
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Highlights of the Discussion
1. Chair Licuanan asked the body whether to discuss or defer discussion on the
professorial chair due to the absence of Regent Gonzalez-Montinola who was
sick.
2. VP Florendo said that the presentation contained the proposals of the Committee
for Board discussion but the Committee still wants to discuss the proposals with
the Chancellors. It hopes to implement it by July or August 2015 in time for the
next academic year. Chair Licuanan suggested to also conduct consultations with
the faculty.
3. Student Regent Macuha said that should the Board decide to defer the matter, the
idea of bringing it to the level of the University Councils for discussion might be
considered. This was the advice he got from some members of the faculty. He
also clarified whether a status quo will be observed until the approval of the
proposal.
4. President Pascual said that the decision of the Board from the last meeting was not
to accept any offer of donation for professorial chair while the decision on
standardization is pending. However, he was thinking that the Board should
accept offers that are already in the pipeline. Thus, he requested authority from the
Board to accept the pending offers. However, he suggested alerting all
Chancellors not to commit the amount of funding until the decision on
standardization of professorial chairs is made.
5. Regent Cong. Romulo asked if the authority being proposed by the President was
only good for one (1) year so that the current and the adjusted rates would be
levelled off after a year.
6. President Pascual said that the pending offers were at current rates and terms. In
the case of an endowment of P1.5 million, the term would be indefinite. Regent
Cong. Romulo would approve granting authority to the President if it would be on
a temporary basis, i.e., one year while waiting for the decision of the Board. He
suggested speeding up the approval of the new rule to avoid discrepancies.
7. President Pascual clarified that the proposals presented by VP Florendo will still
have to go through a consultation process before the final decision. It was
presented to the Board to show the progress in the Committee’s work.
8. There were two substantive changes being proposed. First, there will be two (2)
options for donors: 1) an upfront payment of P360,000 with naming rights for 3
years; or 2) an endowment of P4,000,000 with naming rights for 10 years. The
second is the maximum limit of 10 years for naming rights for endowed chairs. In
the past, the naming rights for endowed chairs were indefinite.
9. Regent Albarracin pointed out that it might be easier to donate P360,000 than P4
million. This implies that there may be more donations of P360,000 that will be
good only for 3 years. He asked what would happen to the P4-million donation if
the professorial chair would be dissolved.
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10. President Pascual explained that the inflation will erode the value of the donation
over the years and the donors may be asked to beef up the amount to maintain the
naming rights. The Committee has yet to address that issue. He thanked Regent
Albarracin for raising this point.
11. Student Regent Macuha asked for any projection or study made on the number of
donations that the University would be getting once the increase in amounts will
be implemented. VP Florendo replied that the Committee has not done any
projection but they see that there is still a market for the P1.5-million endowment
and for the P50,000 per year professorial chairs.
12. Regent Cong. Romulo was surprised that there was no projection or study made
on the possible number of donations with the proposed amounts. He suggested
going back to the basic issue that the P25,000 or the P50,000 donations were too
small. Increasing the amount to P4 million sounded good on paper but without any
projection, such amount may send away those donors who are willing to give P1.5
million.
13. Chair Licuanan said that endowments for professorial chairs are self-sustaining
because part of their earnings plows back into the capital. She then asked why
there is a limit of 10 years for naming rights since in spirit, an endowed chair lasts
forever. Given that the current rates may no longer be sufficient, the donor can
always be asked to adjust his or her donation periodically.
14. President Pascual added that the Committee was considering two ways to go about
it. One was to keep the naming rights but not to award every year since time is
needed to accumulate enough interest earnings to pay the award. The other was to
spend the corpus overtime so that it will be useful immediately. When the corpus
is gone, the naming rights will also be gone. This answers the query of Regent
Albarracin regarding the naming rights after 10 years when the principal is still
there.
15. According to Regent Albarracin, one practical effect of the proposal was that
donors who are willing to donate P1.5 million at the outset would now opt to keep
on giving P360,000 for 3 years until the P1.5 million he had planned to give as
one amount in the first place has been fully donated.
16. President Pascual said that, theoretically, there need not be any limit on the
amount of donation. What is being set is the minimum amount of award to the
faculty. If the target amount to award a chair is P120,000 per year, then a donor
can donate P4 million principal, the amount currently needed to earn the target
award. However, if a donor gives less than P4 million principal, it should be made
clear that an annual award may not be expected. Given the very low interest rates,
constantly receiving P360,000 for pay out over 3 years is a better option for the
University than the endowment because there is always the uncertainty about the
earnings that can be made on the principal amount for endowed chairs.
17. Chair Licuanan suggested that in the consultation process, a focus group
discussion be conducted with the donors to determine their reactions and
comments on the proposed amounts.
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18. Regent Albarracin asked if the Board will suspend acceptance of donations of,
say, P600,000.00, while the matter is still pending. President Pascual said that if
the Board is moving towards a more flexible approach, acceptance may be done.
19. Regent Cong. Romulo agreed to accept the offers in the pipeline amounting to at
least P1.5 million because the P4-million donation seems unrealistic.
20. Chair Licuanan said that the Board will have to define what it considers as
“pipeline”. Essentially, it should mean that the matter has already been discussed
in the Board or has already been listed in the agenda.
21. VP Concepcion said that administrators should suggest to the donors to give
donations on a P360,000 basis because that would provide the P10,000 per month
in additional compensation to a faculty member. This level of monthly or yearly
award was based on the UP Scientific Productivity System Award or the UP Arts
Productivity System Award. If the intended donation is over P360,000, the donor
could give in units of P360,000, like P720,000 or P1,080,000. Another suggestion
that the Committee considered was to pool donations that are less than P360,000
then name the professorial chair after the donors or after the name of the
discipline. For the proposal to make an impact in the University, it should target
10 to 15 percent of the faculty members having professorial chairs.
22. Regent Cong. Romulo said he does not want to hold in abeyance the offers of
donations, even those that are not yet in the pipeline, because this will mean the
professors will lose the chance of getting additional income from these
professorial chairs. If there are some who are willing to donate, albeit in smaller
amounts, this will be better than having none at all.
23. President Pascual agreed with Regent Cong. Romulo but asked whether the
increase in the amount of professorial chairs will apply across the board because
there are chairs that pay only P50,000 per year. He asked if the Board should hold
awarding the chair until enough money is accumulated to give P120,000 per year.
Going by the logic of Regent Cong. Romulo, the System might go on awarding
the lower yearly amounts of the old professorial chairs while waiting for the final
standardization of professorial chair amounts.
24. Regent Albarracin said that while the matter is still being finalized, donors who
will give P360,000 or P4 million as endowment should not be rejected. In addition
to the comment of VP Concepcion, deserving and very exceptional faculty
members in Arts and Sciences do not have much chance of being given
professorial chair awards because there are fewer alumni donating for these
disciplines. The University should raise funds to help these faculty members.
25. President Pascual said that there is a plan to commit a part of the Centennial Fund
to the awarding of professorial chairs. There is around P200 million that can take
care of 50 faculty members and give them P120,000 additional income per year.
26. Chair Licuanan said that the initial work done by the Committee was still raw and
that it should be given more time to finalize its proposal before the Board decides.
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27. Faculty Regent Padilla and Student Regent Macuha both commended the efforts
of VP Florendo and VP Concepcion for increasing the amount for professorial
chair awards as it would be a good incentive for the faculty members of UP.
28. Chair Licuanan reiterated that the decision of the Board was to allow the
Committee more time to finalize the proposal but in the meantime, it will not turn
down anyone who is willing to donate.
Board Action: The Board allowed the Committee more
time to finalize the two proposals for Professorial
Chair Awards and for Faculty Grant Awards.
2. Fiscal Matters that Should Go Through the BOR Finance Committee Before
Going to the Board
At the 1305th meeting of the Board of Regents, Regent Albarracin, Chair of the
BOR Finance Committee, requested Vice President for Planning and Finance Joselito
Florendo to study and propose to the Finance Committee what fiscal matters should
and should not go to the Committee.
Proposal of the BOR Finance Committee:
a.
Commitment of funds over P75 million
b.
Investment Guidelines (to be developed by the Independent Trust Committee and to
be submitted to the Board for approval)
Highlights of the Discussion
1. Chair Licuanan reminded the body that the BOR Finance Committee was created
to process financial matters and to make recommendations for consideration of the
Board. The BOR Finance Committee is chaired by Regent Albarracin with
Regent Rivera and Regent Gonzalez-Montinola as members and the Vice
President for Planning and Finance as support.
2. VP Florendo reported that the BOR Finance Committee met on 26 February 2015
and proposed that the fiscal matters that should go through the BOR Finance
Committee before bringing up to the Board are issues related to allocation of
funds over P75 million and any proposal for the investment guidelines within the
University. Handling matters amounting to P75 million and below will fall under
the delegated authority given by the Board to the President.
3. On the investment guidelines, Regent Albarracin explained that the UP Charter
states the formation of an Independent Trust Committee consisting of private
sectors and mostly bankers which the President has already organized. The
Committee shall recommend investment strategies and guidelines to maximize the
value of UP funds. The BOR Finance Committee will meet with the members of
the Independent Trust Committee first to discuss the development of guidelines
before presenting these to the Board.
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4. Regent Cong. Romulo inquired on the basis of the P75 million ceiling and
whether the UP Charter allowed the Board to delegate some of its functions to the
President.
5. President Pascual explained that the increase in the limit (from P30 million to P75
million) delegated by the Board to the President was based on the inflation rate
from the time when the old limit was set up to the time the new limit was
approved. The UP Charter allows the delegation of authority but does not specify
the amount. The P75 million ceiling was approved by the Board.
6. Regent Cong. Romulo asked if the Board was only limited to approving the
investment guidelines. President Pascual replied that it would be the fund manager
who will implement the investment guidelines. The fund manager will be among
the universal banks.
7. On Regent Cong. Romulo’s inquiry if other matters such as construction contracts
have to go through the BOR Finance Committee, Regent Albarracin explained
that contracts involving more than P75 million will be reviewed by the BOR
Finance Committee before they are presented to the Board for approval. For
contracts amounting to P75 million or less,
the Board has authorized the
President to act on these and to later present the same to the Board for
confirmation.
8. Chair Licuanan said that the Board can periodically adjust the ceiling amount of
what it has earlier delegated to the President.
Board Action: APPROVED
B. 1304th BOR Special Meeting, 19 Decemberr2014
1. Approval of the Requests of Regent Senator Pia Cayetano
Renovation/Construction of the New Football Field in UP Diliman:
on
a. Authorize the UP System, through the Office of the Vice President for
Development, to take the lead in the implementation of the UP Sports
Complex initiative;
b. Set a specific timeline of six months for the completion of the football field;
and
c. Set up a Project Management Team.
The Board suggested that UP System should be in consultation with UP Diliman.
Highlights of the Discussion
1. In summary, the letter of Regent Senator Cayetano to the Board consisted of three
requests: a) the UP System will lead the implementation of the UP Sports Complex
initiative, in consultation with UP Diliman and all the other units; b) push a specific
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timeline of six (6) months to implement the project, particularly the revitalization and
restoration of the UP track oval; and c) set up a Project Management Team. She
suggested that the project management for the UP Sports Complex be undertaken by
the UP System, particularly through the Office of the Vice President for Development
headed by VP Elvira Zamora.
2. Prof. Ranjit Rye informed the Board that Regent Senator Cayetano spearheaded the
initiative of allocating P50 million to UP System for the UP Sports Complex Project.
In addition, Regent Senator Cayetano’s initiative for the last three (3) years has been
to revitalize the space on campus where the track oval and the football field are
located. By providing funds for the rehabilitation of this space, Regent Senator
Cayetano felt that she can push not just the objectives of the University but also the
wellness initiative of both Quezon City and UP for its sports constituents.
3. Regent Senator Cayetano has already given P12 million for this project two years ago
but there was no concrete action yet. This time around, she hopes that the P50 million
will be utilized in the next six (6) months.
4. President Pascual said that UP would seek the help of the Office of Senator Cayetano
to have the Special Allotment Release Order (SARO) issued as soon as possible.
5. Prof. Rye said that the Office of Senator Cayetano will closely coordinate with VP
Zamora’s office for the design of the football field and track oval, assuming that the
Board will approve the request. The Department of Budget and Management (DBM)
needed some details on how the P50 million will be utilized.
6. Chair Licuanan saw the need to refurbish the football field but she has reservations if
it can be done in six (6) months. She suggested speeding things up as much as
possible. The setting up of the Project Management Team should be handled by the
President.
7. Regent Albarracin added that the Project Management team should give a monthly
report to Regent Senator Cayetano.
8. Prof. Rye said that the Office of the Vice President for Development is already
prepared to provide the timeline because the actual master plan for the UP Sports
Complex has already been presented to the Board. He shared that Mr. Dan Palami is
willing to donate for the project management which will speed up the civil works for
the project.
9. VP Zamora clarified whether the Office of the Vice President for Development would
take over from UP Diliman the UP Sports Complex Project.
10. Chair Licuanan said that it was precisely the request. With the approval of the Board,
President Pascual said that the UP System would be happy to assume the
responsibility.
11. Chair Licuanan said that the decision of the Board should be discussed with the
Chancellor.
Board Action: APPROVED
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REPORT of the PRESIDENT and other
SECTORAL REGENTS
for INFORMATION OF THE BOARD
A. Report of the President
Highlights of the Discussion
1. President Pascual reported about the series of visits he made in early February with
some of the Vice Presidents (VPAA, VPPF, and VPA) in the smaller campuses (UP
Visayas, UP Mindanao, and UP Cebu). These visits were aimed at ensuring that the
administrators, faculty, students, and administrative staff in these campuses are aware
of the strategic initiatives of the UP System and the progress being achieved at
implementation.
2. In the consultation meetings, a common question raised was the availability of
plantilla items since many of the faculty members in these units are still on contract
and lump sum. It is a major issue faced by the SUCs. President Pascual expressed
hope that this will be addressed in the 2016 budget. He said that given the constraint
on faculty items, creative solutions should be considered to achieve efficient use of
faculty resources. He explained three (3) approaches:
a.) Holding of large classes, particularly in General Education courses, to allow
distinguished professors to be more widely available to students;
b.) mainstreaming of the teaching associates and teaching fellows program to
supplement faculty resources; and
c.) using blended learning methods in which traditional face-to-face classroom
instruction is combined with the use of technology.
3. Student Regent Macuha said that students in UP Los Baños decry the so-called large
lecture class policy implemented by then Chancellor Velasco because they believe
that it affects the amount of learning and lessens the student-professor interaction. It
defeats the purpose of the outcome-based education.
4. President Pascual said that he is aware of the said issue in UP Los Baños because he
was a member of the Board when the policy was introduced. He would recall that the
opposition was not against the holding large classes per se, but on how classes were
being conducted. This time, the plan is to hold large classes for lectures by
distinguished professors and afterwards conduct small discussions to be managed by
teaching associates and teaching fellows. This is being practiced by some leading
universities in the world as well as some units of UP.
5. Chair Licuanan said that the crux of the matter was the quality of learning because
teaching in large classes is also a methodology that has been developed. However, the
matter should be discussed first with the Chancellors.
6. President Pascual informed the Board that UP has started implementing the PCARI
projects. UP is getting 7 out of 8 research projects.
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7. President Pascual also reported that the Gawad Pangulo for Progressive Teaching
and Learning award had been launched. The first award was given on 13 February
2015 to a professor from UP Manila College of Medicine, besting 3 other finalists.
8. Chair Licuanan said that she received a letter from Dr. Ramon Guillermo, President of
the All UP Academic Employees Union, about the 300 or so plantilla items that were
abolished by the University. She told Dr. Guillermo that she will ask the President
about it because there is a policy on issues delegated to the President or the
Chancellor before it reaches the Board.
9. President Pascual clarified that when the UP System sought the Board’s approval of
the 2014 Merit Promotion, it was explicitly stated in the proposal that the funds for
the promotion will come from the Miscellaneous Personnel Benefit Fund (MPBF),
which is the accumulation of the amount unspent on vacant positions and which is
held by DBM. The abolished plantilla items were carefully identified to produce the
funds for merit promotions: for the administrative staff, Salary Grades between 1 and
6; for faculty, Instructor position items that have remained unfilled for many years
and from which the University is not gaining anything.
10. Regent Cong. Romulo sought clarification about the abolished plantilla items because
he received a visit from the leadership of All UP Workers Academic Union about it.
He asked if it was a build and scrap process and if the positions can be funded easily
if there would be faculty or staff qualified to be promoted to those positions.
11. President Pascual explained that the process was similar to scrap and build but the UP
system did scrap but did not build because it obtained the funds corresponding to the
salaries for these items and distributed this as promotion money to the faculty, REPS,
and staff who were awarded salary increases. There are still a number of positions
with Salary Grades 1-6 and Instructor items being occupied by faculty and staff.
12. Staff Regent Ramirez included the issue of the 344 abolished items in her February
report and ensured that nobody was sitting on the abolished items. She added that
President Pascual had already clarified the issue with the All UP Workers Union and
the All UP Academic Employees Union.
13. Student Regent Macuha said that based on the data of the All UP Workers Union,
there were requests for authority to fill the abolished items, but because of
Administrative Order No. PAEP 13-73 the said position items were not filled. He was
aware that President Pascual made clarifications to the UP Los Baños administration
that they could fill up available vacancies, if needed and justified, now that the AO
referred to has been lifted.
14. President Pascual said that the UP System made sure that there were no requests for
authority to fill for the items that were abolished. It has been a long practice in the
University not to fill low level positions anymore.
15. Regent Cong. Romulo sought clarification on the following issues about the UP
Socialized Tuition System (UP ST System) that have constantly been brought up
during meetings of the Committee on Higher and Technical Education (CHTE):
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a)
b)
c)
d)
UP Socialized Tuition System is not actually being implemented;
There is no classification on A, B, C, D, E1, E2;
No one understands how classifications are done; and
It is impossible to fall into E2 or E1.
16. President Pascual explained that it was not only in the CHTE meeting that
misinformation about the UP ST System has been propagated but also in the
Philippine Collegian. It is not correct to say, for instance, that the assignment of level
of discount under the ST System is arbitrarily being made by the administration.
There is a computer program for the bracketing of ST applicants, who themselves
enter information about their households. The program generates the results of what
the level of tuition discount should be given to the applicants with no intervention by
the administration. No administrator has a hand in the bracketing of the students
unless it is for making decision on appeals. During the appeal process, the applicant is
given the opportunity to fully explain the financial situation of himself or herself, or
of his or her family. The decision on appeals is based on fuller appreciation of facts
that are not captured in the model used in the computer program.
17. President Pascual added that the reason why there are less poor students in the
University is not the tuition fee but the admission policy being followed in the
University, which maintains merit as the only basis for admission with no regard to
the socio-economic status of the students. Based on statistics, 25% of freshmen
admitted to UP are from the small portion of graduates coming from science high
schools and 50% coming from private schools. Private high schools account for only
about 20% of the high school student population in the country. The quality of basic
education is a big factor in determining successful UPCAT performance for high
school graduates seeking admission to UP. The affirmative action under the Iskolar
ng Bayan law is one way to overcome the admission constraint on top graduates of
public high schools, but it has to be supported by many other mechanisms, including
bridge programs, as well as tutorial and mentoring programs.
18. Student Regent Macuha clarified that the point of discussion was not about the
bracketing system being done arbitrarily but the charging of high tuition fee. The
Office of the Student Regent had been very clear on its position about the tuition and
the Socialized Tuition System.
19. President Pascual believed that the issue being raised by the students against the
Socialized Tuition System is coming from a bigger ideological position that “public
university should not charge tuition fee because education is the responsibility of the
state”. In practical terms, UP is not in a position to implement a no-tuition policy.
Given the many competing demands on the national budget resulting in UP not
getting 100% government subsidy, the ST System is the mechanism to make sure that
qualified students who cannot afford to pay anything will be able to enroll in UP and
those who can afford to pay at full or discounted rates can help fund the operations of
the University.
20. Regent Cong. Romulo said that the national budget submitted to Congress is not
enough to give education for free. The Board is advancing the cause of the students by
approving the new Socialized Tuition System, which expanded the coverage to poorer
students. The Board is trying to do as much as it can to accommodate as many
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deserving students with fewer resources. There is disservice to the Board when people
make it appear that the Board is not fighting for the cause of the students.
21. Student Regent Macuha clarified that when he attended one Committee meeting of
Regent Cong. Romulo, he cited all brackets, from A, B, C, D, and those coming from
free tuition, E1 and E2. He informed the Committee that as of December 2014, 50%
of students fall under brackets A and B, and only 8% has free tuition. He also made
students aware of the efforts and initiatives of UP to address admission issues and
democratize access to the University. Being a member of the Board, he was trying to
find a balance between the interest of the students and of the Board of Regents.
22. Regent Cong. Romulo pointed out that each of the members of the Board has the
interest of the students in mind, especially in the expansion of E1 and E2 coverage.
B. Report of the Faculty Regent
(A copy of the report is attached as Annex A.)
Highlights of the Report
1. Faculty Regent Padilla reported that he was invited to the strategic workshop of the
UP College of Medicine Regionalization Program (RP). The RP which was conceived
and approved by the Board in 1985, specifies the number of applicants from the
regions who would enter the College of Medicine. Different regions have different
criteria in assessing and recommending an applicant to the Regionalization Program.
Out of the 400 students admitted to the RP, less than 50% returned to their respective
regions.
2.
In addition, there is lack of appointments of community preceptors and community
liaison officers from UP. He suggested to the Dean and the head of the Committee on
RP to make a proposal for official appointment without compensation like an Adjunct
Professor and send it to the UP System for consideration.
3. He was absent in the Board meeting last January because he attended the ASEAN
University Network Quality Assurance in Bangkok, together with five other faculty
members. They were taught how to accomplish self-assessment reports for QA
purposes for AUN accreditation. He was surprised to learn that the neighboring
ASEAN countries are advanced in terms of establishing QA offices. It was high time
that the UP System should constitute its own QA office.
4. He also reported the concerns of the UP high schools, specifically UP High School in
Iloilo and UP Integrated School in Diliman, about the difficulty of assigning
workloads to the teachers because their academic calendars are incongruent with that
of their mother units. He also raised concern on the preparedness of these high
schools for the K-12 curriculum.
5. Lastly, he visited the Nagasaki University to strengthen the international linkage
between UP Visayas and Nagasaki University, particularly the collaboration in
mollusk and genetics ecology.
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C. Report of the Student Regent
(A copy of the report is attached as Annex B.)
Highlights of the Report
1. Student Regent Macuha extended his gratitude to Alumni Regent Rivera for
supporting the students of UP Tacloban.
2. On the statement regarding the Mamasapano incident and its call for truth and
accountability, the Office of the Student Regent (OSR) thanked UP Diliman
Chancellor Tan for endorsing and signing the said call. Students across the CUs had a
synchronized action, i.e., walk-out, silent march, or candle lighting.
3. He had a meeting with De La Salle University (DLSU) Dean for Student Affairs Dr.
Fritzie Ian de Vera together with UP Diliman Vice-Chancellor Neil Santillan and
Student Council representatives from UP Diliman and UP Manila to discuss the
preparations of UP, DLSU, and Ateneo for the ASEAN Student Leaders Forum in
June 2016. Student representatives of the Philippines in the last ASEAN Student
Leaders Forum held in Brunei agreed to hold a similar Philippine Student Leaders
Forum in June 2015 to increase the awareness of students across the country on the
ASEAN integration. They also agreed that UP and DLSU will be the main organizers
for the event.
4. The UPOU Student Council Provisional Committee is in the process of drafting and
finalizing its constitution before presenting it to the UPOU administration. The
Provisional Committee hoped to complete this initiative so that UPOU could
participate in the selection process of the next Student Regent.
5. Student Regent Macuha had a meeting with the UPLB Graduate School Dean Dr. Jose
Camacho and Dr. Willie Abasolo to discuss the UPLB Graduate Students Conference
which aims to develop graduate students to be effective leaders. He encouraged other
CUs to organize similar conferences for both graduate and undergraduate students.
6. Student Regent Macuha attended a hearing of the Committee on Higher and Technical
Education, chaired by Regent Cong. Romulo. He thanked the lawmakers for being
sympathetic to the cause of the students. Issues like the increase of CHED’s budget
for SUCs and student rights were discussed, along with other school fees. As
discussed with the President, the OSR is currently in the process of reviewing all
other school fees in the university and is planning to file a motion regarding the issue.
D. Report of the Staff Regent
(A copy of the report is attached as Annex C.)
Highlights of the Report
1. Staff Regent Ramirez organized the REPS in UP Visayas to have a scheduled
consultation with President Pascual and the Vice Presidents regarding the 2nd REPS
conference that the University is planning.
2. The search for the 4th Staff Regent is ongoing. The CU election conducted by the Ad
Hoc Committee is scheduled on 30 April 2015.
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Volume XLV, Number 11
3. She extended her appreciation to the UP Alumni Association headed by Alumni
Regent Rivera for responding to the need of a UP Visayas student who has a
schizophrenic mom.
4. In relation to the last merit promotions and the SAGAD awards, she asked the UP
System administration to consider studying the granting of additional benefits to staff
members who qualified for an increase of four (4) steps but were only given less than
four (4) steps (i.e., 1 or 2 steps) because these were the only steps left within the rank.
She hoped that the UP System administration could study how to address such cases
and to compensate the staff for what they duly deserve.
MATTERS SUBMITTED FOR APPROVAL
BY THE BOARD
The President endorsed the following:
GENERAL GOVERNANCE
A. Appointment of University Officials
UP Diliman
Dr. JOSE MARIA P. BALMACEDA as Dean, College of Science, effective 1 June
2014 until 31 May 2017 (renewal of additional assignment – second term)
UP Los Baños
Dr. ARNOLD R. ELEPAÑO as Dean, College of Engineering and Agro-Industrial
Technology (CEAT), effective 24 November 2014 until 23 November 2017 (renewal
of additional assignment – second term)
Dr. WILLIE P. ABASOLO as Dean, College of Forestry and Natural Resources
(CFNR), effective 3 March 2015 until 2 March 2018
Dr. LOTIS E. MOPERA as Director, Food Science Cluster (FSC), College of
Agriculture, effective 2 February 2015 until 1 February 2018
UP Manila
Dr. NEMUEL S. FAJUTAGANA as Dean, National Teacher Training Center for the
Health Professions (NTTC-HP), effective 3 March 2015 until 2 March 2018
Highlights of the Discussion
1. Student Regent Macuha informed the Board regarding the policy in appointing Deans
and Directors that the selection process shall start at least three (3) months before the
end of term of the incumbent. On the average, the search should only take a month to
complete to ensure that there is a smooth transition from the incumbent to the new
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Volume XLV, Number 11
leadership. Apparently, there were reports of hold-over appointments by several
Deans and Directors because the selection process is not being followed on time.
2. Student Regent Macuha observed that committees for the selection process for
Chancellors are well-represented because there is a Chair, senior and junior faculty,
representatives of REPS and administrative staff, President’s representative, and a
representative of the students. Apparently, not all CUs follow the same format
because in UP Diliman, there are committees composed of faculty members only. He
wanted to systematize all selection processes for Deans and Directors to represent all
sectors involved.
3. Chair Licuanan recalled that the argument against the basic standardization was that
there was a policy allowing different CUs to have their own method of search process.
However, the issue on whether there is enough time for the search process to proceed
to avoid hold-over appointments may be looked into.
4. President Pascual said that while everybody is aware of the rule, there are reasons for
having hold-over appointments in the University.
5. On the Deanship of the UPLB College of Forestry and Natural Resources, Student
Regent Macuha put on record that Dr. Willie Abasolo and Dr. Roberto Visco are both
student-friendly but students preferred the latter. Still, Student Regent Macuha
supports Dr. Abasolo as Dean.
6. On the Deanship of the UP Manila National Teacher Training Center for the Health
Professions, Student Regent Macuha put on record that he abstained from the
approval of the deanship of Dr. Fajutagana.
Board Action: APPROVED
ACADEMIC MATTERS
A. Enhancement of the University of the Philippines’ Postgraduate and Undergraduate
Teaching Assistantships Program
Background:
“Teaching Associates” or “Teaching Fellows”, collectively known as “Teaching
Assistants”, as defined by the UP Diliman Faculty Manual, are postgraduate students
assigned to teach undergraduate courses in the department where they are enrolled.
Considered “non-regular members” of the teaching staff, they are appointed on a yearly
contractual basis to teach part-time until the maximum residence period allowed by UP
(i.e., 5 years for masters students, 6 years for PhD students with a master’s degree upon
admission, and 8 years for those doing straight PhD). In return, they receive full-time
postgraduate study privilege. The teaching load is a minimum of 6 units and a maximum
of 9 units a semester, and the semester’s study load must be 6 to 9 units of post graduate
course work or 12 units of thesis or dissertation work.
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The UP Diliman School of Economics, which has employed the most number of
teaching fellows, has benefitted from this program. UPLB has institutionalized and
expanded the teaching associates and teaching fellows program “in order to accelerate the
recruitment of highly-qualified faculty and further encourage the development of existing
faculty”.
Highlights of the Discussion
1. Student Regent Macuha said that the issue was that the UP System abolished the 300
or so plantilla items to push for Teaching Assistants and Teaching Fellows on
contractual basis. Since the issue affects the faculty members, some members of the
Union should have been consulted about the subject matter, based on the Collective
Negotiation Agreement.
2. President Pascual said that the UP System was not introducing anything new and that
this was part of the solution to the problem of inadequate plantilla items for faculty.
Undergraduate and postgraduate students who can do classroom teaching and
laboratory supervision would be hired as Teaching Assistants or Teaching Fellows.
3. President Pascual added that some leading universities do not have Instructor items
anymore. Based on the System’s analysis, some Instructors take the position while
waiting for a regular job offer outside. Fresh graduates who want to venture outside
the University fit in the plan of having more Teaching Assistants and Teaching
Fellows to augment the faculty resources. Meanwhile, the Instructor positions will
not be abolished because these positions are made available to honor graduates whom
the University would recruit and later send for Masteral or Doctoral studies abroad.
4. Student Regent Macuha chose to abstain in the approval. He said that the program
would benefit the students, and that he understood where the anxiety of the faculty
was coming from. He abstained from the approval of the Board.
Board Action: APPROVED
B. Proposal to Rename the Department of Agricultural Economics (DAE) in UP Los
Baños to Department of Agricultural and Applied Economics (DAAE)
The addition of “Applied” reflects the Department’s expanded scope and mandate, the
internationalization of agricultural and applied economics education, and the growing
interdisciplinarity of agricultural economics.
The following fields of specialization will be offered under the renamed department:
Production Economics and Farm Management; Agricultural Marketing and Prices; Policy
and Development; Rural Finance and Institutions; Natural Resource Economics; Food
and Nutrition Economics; and Cooperatives in Rural Development. The UPLB Executive
and Management Committees approved the proposal during their joint meeting on 16
January 2015.
Board Action: APPROVED
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C. Request of Ms. Cherry Pilapil-Añasco, College of Fisheries and Ocean Sciences, UP
Visayas to Consider her MA 298 (Special Problem) Thesis, Entitled. “Determining
the Growth and Sustainability of Coastal and Fisheries Tourism Industry in Tibiao,
Antique”, under the UP Visayas Graduate Students’ Thesis/Dissertation Grant
The Guidelines of the Graduate Students’ Thesis/Dissertation Grant states that only
Master in Science (MS) and Doctor of Philosophy (Ph.D.) research projects are entitled to
this grant. However, as argued by Ms. Pilapil-Añasco, though the subject (MA 298) is
labelled as “Special Problem”, the scope of work is just the same as that of a Thesis,
hence, either can produce the required ISI-journal publication.
Because of this contention, UP Visayas will soon consider some changes in said UP
Visayas Guidelines to cover not only MS and PhD theses, but also, MA Graduate
Students’ Special Problem Theses.
Board Action: APPROVED
D. Appointment of Dr. Larry N. Digal as UP Scientist I for the Period CY 2014-2016
The UP Scientific Productivity System Committee is recommending Dr. Larry Digal
as UP Scientist I for the period CY 2014-2016. It is also recommended that Dr. Digal be
granted the monetary award approved by the BOR in July 2014.
Board Action: APPROVED
E. Establishment of the Soy and Tess Medina Professorial Chair in Computer Science
at the College of Engineering, UP Diliman
Donor
:
Ildefonso Medina and Teresita Calupitan-Medina
Support Fund
:
Beneficiary Unit
:
The Donor commits to remit to the Donee an award of P72,
000.00 per year for five (5) years to be given to the appointed
professor as chair holder, effective Academic Year 2014-2015.
College of Engineering, UP Diliman
Other Details
:
Donated sum shall be utilized solely and exclusively for the
purpose intended by the DONOR. The awarding shall closely
and consistently observe University policies and processes on
scholarships.
Fund Management
:
U.P. Engineering Research and Development Foundation, Inc.
(UPERDFI)
Board Action: APPROVED
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UP Gazette
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F. Establishment of two (2) Professorial Chairs: The Vicente and Juanita Hao Chin
Professorial Chair in Engineering at the College of Engineering, UP Diliman
Donor
:
Boarland Delopment Corporation
Support Fund
:
The Donor commits to remit to the Donee an award of P120,
000.00 per year for the first chair and P72, 000.00 for the
second chair. Awards will be given for five (5) years and will
commence effective UP Diliman Academic Year 2014-2015
Beneficiary Unit
:
College of Engineering, UP Diliman
Other Details
:
Donated sum shall be utilized solely and exclusively for the
purpose intended by the DONOR. The awarding shall closely
and consistently observe University policies and processes on
scholarships.
Fund Management
:
U.P. Engineering Research and Development Foundation, Inc.
(UPERDFI)
Board Action: APPROVED
G. Establishment of the Nelinda Untalan Sajor Professorial Chair at the College of
Nursing, UP Manila
Donor
:
Dr. Enrique E. Sajor
Support Fund
:
USD 30,000
Conditions
:
The implementation of this award shall be in accordance with
the pertinent rules of the University
Fund Management
:
U.P. Foundation, Inc. (UPFI)
Board Action: APPROVED
H. Establishment of the “Mr. And Mrs. Y. C. Li Leadership Award” (“YC Li Award”)
at the College of Dentistry, UP Manila
The YC Li Award shall be implemented where its fund earnings shall be given as
follows:
1)
2)
3)
As an annual Service Award to the Dean of the UP Manila College of Dentistry for
serving as such dean;
The award shall be given in two parts: at the end of the first and of the second
semesters of each school year, provided rendered service is for every whole month;
The award shall come from the earnings of the Award fund, not its principal; and
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1306th BOR Meeting
03 March 2015
4)
UP Gazette
Volume XLV, Number 11
Other terms the UP Manila Chancellor may include from time to time.
This Award is funded by a gift of Dr. Dennis K.W. Li, DMD ’71 cum laude of USD
30,000.00 to UP Manila Development Foundation, Inc. (Dr. Li had also donated to UP
Foundation, Inc. in February 2009 for the “Dr. and Mrs. Dennis K.W. Li Professorial
Chair in Dentistry”.)
Mr. and Mrs. Y.C. Li are the parents of Dr. Li.
Board Action: APPROVED
I. Graduation of Students Who Completed all the Requirements for their Respective
Degrees/Titles as of the End of Summer/First Semester 2014-2015 or as of the End of
the Term Specified, as Recommended by their Respective University, Except Those
with Pending Disciplinary Cases
UP Diliman (Approved by the UP Diliman University Council at its 134th meeting
held on 16 February 2015)
UP Manila (Approved by the UP Manila University Council at its 95th meeting
held on 10 February 2015)
UP Baguio (Approved by the UP Baguio University Council in its 54th meeting
held on 16 February 2015)
Board Action: APPROVED
NOTE: The Board gave an omnibus approval for ACADEMIC MATTERS from
Items B - I.
FISCAL MATTERS
A. Reprogramming of UP Diliman’s CY 2013 Accounts Payable in the Amount of
Seventy Three Million Eight Hundred Sixty Five Thousand Thirty One Pesos
(P73,865,031.00), duly certified available by the UP Diliman Accounting and Budget
Offices, for the following purposes:
A.1.a. General Administration & Support Services
Personal Services
To cover obligations for the Service Recognition Pay (SRP) of
retired administrative personnel in CY 2016
MOOE
A. OUR – Back Encoding Project Phase II
P5,000,000
B. OVCRD Research Grants for Faculty
6,800,000
C. MOOE requirements: Maintenance of
UPD facilities & Other
1,000,000
P21,756,556.09
12,800,000.00
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Volume XLV, Number 11
B.1.a. Construction Outlay
To cover urgent repairs and rehabilitation of UP Diliman buildings
and other infrastructure projects
B.1.b. Equipment Outlay
To cover obligation for the purchase of air-conditioning units,
Computers, printers and other equipment needs of UPD
24,308,474.91
TOTAL
P73,865,031.00
15,000,000.00
Board Action: APPROVED
B. Payment of Productivity Incentive Allowance (PIA) in the Amount of P2,500.00 for
FY 2015
 P2,000 to be sourced from the General Fund
(funds expected to be released by the DBM in March 2015)
 P500 to be sourced from the Revolving Fund (RF) or the CU/autonomous unit, as
authorized by the UP BOR
As in the past, the Office of the Vice President for Administration (OVPA) requests
authority to issue the appropriate guidelines including coverage and schedules on the
coordinated release of the 2015 Productivity Allowance (PIA) 2015.
Board Action: APPROVED
C. Payment of Uniform/Clothing Allowance for FY 2015 in the Amount of P5,000.00
for Each UP Faculty and Staff Member to be Sourced from the General
Appropriations Act 2015

P5,000 to be sourced from the General Fund
(funds expected to be released by the DBM in April 2015)
As in the past, the Office of the Vice President for Administration (OVPA) requests
authority to issue the appropriate guidelines including coverage and schedules on the
coordinated release of the 2015 Uniform/Clothing Allowance and the Rice Subsidy.
Board Action: APPROVED
D. Release of the First Tranche of Rice Subsidy for 2015 in the Amount of P1,500.00
Per Tranche Per Employee
As in the past, the Office of the Vice President for Administration (OVPA) requests
authority to issue the appropriate guidelines including coverage and schedules on the
coordinated release of the 1st tranche of Rice Subsidy for 2015.
Highlights of the Discussion
1. Since the original proposal for the Board was to approve the release of the 1st and 2nd
tranches of rice subsidy for 2015, Staff Regent Ramirez asked if the Board can only
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1306th BOR Meeting
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UP Gazette
Volume XLV, Number 11
release the first tranche of rice subsidy amounting to P1,500 per employee and hold
the release of the second tranche, in anticipation of a possible increase under the
Collective Negotiations Agreement, which is currently being negotiated. Any
additional amount would be much appreciated by the staff.
2. Vice President Amante said that although the negotiations have not yet ended, the
administration would be willing to grant the request.
3. President Pascual said that it might be an incentive for the Union to come to terms
with the Administration as soon as possible.
Board Action: APPROVED
E. Grant of P5,000.00 Cash Award to Each of Eighteen (18) Emergency Personnel of
the Office of Admissions for the Services Rendered for UPCAT 2015 in the Total
Amount of P90,000.00 to be Charged Against the UPCAT Trust Fund
In its efforts to release the UPCAT 2015 results, the Office of Admissions relied on
the services of Emergency Personnel. In recognition of their role in the posting of results
not later than the 2nd working week of January, the Office of Admissions would like to
request the grant of an incentive award in the amount of P5,000.00 for each employee,
who served for at least five (5) months, and an award prorated accordingly, for the rest.
The Board of Regents approved a similar request in its 1294th meeting held on 13
December 2013.
Board Action: APPROVED
F. Draft Contract of Lease between the University of the Philippines and the ASEAN
Center for Biodiversity (ACB) for the Lease of an Approximate Area of 4,000
Square Meters in UP Los Baños
Rental fee
: P80,000.00 per month, subject to escalation rate of 5% per
annum starting January 2018
Duration of lease : 25 years, effective upon signing of contract of lease
Highlights of the Discussion
1. Student Regent Macuha asked if the area of about 4,000 square meters covered by the
contract of lease is located at the Makiling Forest Reserve in UP Los Baños.
2. Chancellor Sanchez explained that the leased area is not part of the Makiling Forest
Reserve because the actual Makiling Forest Reserve is located at the heart of the
College of Forestry.
3. Vice President Amante informed the Board that he had visited the place and he could
vouch that the leased area will not affect the Makiling Forest Reserve.
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1306th BOR Meeting
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UP Gazette
Volume XLV, Number 11
4. Student Regent Macuha said that he had also seen the area but he wanted to be
clarified as there might be a change in the location of the project.
5. Chancellor Sanchez said that since the center is primarily for biodiversity, the
building will be designed in such a way that the trees are part of the architectural site
development plan of the leased area.
6. Student Regent Macuha asked about the technical and research partnership between
UPLB and ACB and the relatively low rental fee of P20.00 per square meter per
month.
7. According to Chancellor Sanchez, the partnership was part of the Memorandum of
Agreement between ACB and UPLB. As for the rental fee of P80,000.00 per month,
there is an escalation rate of 5% per year.
8. Vice President Zamora explained that the Philippines is host to the ASEAN Center for
Biodiversity. The ACB has been in UP Los Baños for quite a while but it is housed
within a building used by the Department of Environment and Natural Resources
(DENR), which is why ACB would like to have its own building. The rental fee of
P20.00 per square meter was based on the BIR zonal valuation and the ROI of one
percent (1%), which is about P30.00 per square meter. However, the fee was
negotiated to P20.00 per month because of the benefits UPLB would get from the
presence of the center and for allowing UPLB to use 20% of the space.
9. Student Regent Macuha requested the deletion of the “Makiling Forest Reserve” from
the summary of decisions of the Board to avoid confusion.
Board Action: APPROVED
G. Bids and Awards Committee (BAC) Resolution and Notice of Award for UPS SPMO
2015-009 for the Procurement of 2015 Subscription for Science Direct and Scopus in
the Amount of USD 322,884.00 or P15,498,432.00 through Direct Contracting
The contractor, Elsevier BV Netherlands, is the publisher of Science Direct and
Scopus. The University has been subscribing to Elsevier B.V. Netherland’s Science
Direct and Scopus since 2011, and subscription to these databases have greatly benefited
UP’s academic community.
The Office of the Vice President for Legal Affairs (OVPLA) has reviewed the BAC
Resolution and the Notice of Award and found the documents in order, subject to the
approval of the Board of Regents in accordance with paragraph 13.5 of the Powers and
Functions of the Board of Regents (Page 4 in the Handbook on Existing Delineation of
Authority in the University, 2008)
Board Action: APPROVED
NOTE: The Board gave an omnibus approval for FISCAL MATTERS from Items A
to C, E, and G.
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UP Gazette
Volume XLV, Number 11
ADMINISTRATIVE MATTERS
A. Recommendation for the following UP Faculty, Whose Current Salary Grade and
Step is 29-8, for Inclusion in the 2014 SAGAD Award List
The following have been recommended by their units for merit promotion from their
current rank (Professor 10/11) to Professor 12:
UP Diliman
College
Unit
UPDEPP
CAL
CAL
CS
CS
CS
CS
CS
SSTAT
COE
COE
CSSP
CSSP
AC
Name
DSCTA
DAS
CHEM
CHEM
CHEM
MSI
NIP
ICE
EEI
SOCIO
PSYCH
Current
Rank
Mallari, Julieta
Calingacion, Belen
Mirano, Flora Elena
Cariño, Flerida
Pascual, Cherrie
Ratilla, Eva Marie
McGlone, Maria Lourdes
Sarmago, Roland
Bersales, Lisa Grace
Zarco, Mark Albert
Guevara, Rowena Cristina
Samson, Laura
Sycip, Lynna Marie
Baviera, Aileen
Prof. 11
Prof. 10
Prof. 10
Prof. 11
Prof. 11
Prof. 10
Prof. 10
Prof. 11
Prof. 10
Prof. 11
Prof. 11
Prof. 10
Prof. 10
Prof. 11
Name
SG
Recommended
Rank
SG
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
Prof. 12
Prof. 12
Prof. 12
Prof. 12
Prof. 12
Prof. 12
Prof. 12
Prof. 12
Prof. 12
Prof. 12
Prof. 12
Prof. 12
Prof. 12
Prof. 12
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
29-8
UP Los Baños
Seq
No
College
1
CPAF
Department/
Unit / Office
IGRD
2
3
4
5
6
7
8
9
10
CAS
IBS
CA
CEAT
CA
CFNR
CA
CEM
CAS
CA
CSC
CHENG
CSC
FPPS
CSC
DAE
IBS
CPC
Rank
Cardenas, Virginia R.
Mendioro, Merlyn S.
Mendoza, Teodoro C.
Movillon, Jovita L.
Namuco, Leon O.
Razal, Ramon A.
Angeles, Domingo E.
Lantican, Flordeliza A.
Sese, Maribel D.
Velasco, Luis Rey I.
Prof. 10
Prof. 10
Prof. 10
Prof. 10
Prof. 10
Prof. 10
Prof. 11
Prof. 11
Prof. 11
Prof. 11
SG
Step
29
29
29
29
29
29
29
29
29
29
8
8
8
8
8
8
8
8
8
8
UP Manila
Seq
No
Unit/
College
1
CM
CM
2
DBM Unique
PSI No.
UPSB-PROF662-2008
UPSB-PROF655-2008
Name
Rank
Bonzon, Dolores
D.
Prof. 10
Dans, Antonio
Miguel L.
Prof. 11
SG- No. of
Step Increase
Rank
SGStep
29-8
2
Prof. 12 29-8
29-8
1
Prof. 12
29-8
25 | Page
1306th BOR Meeting
03 March 2015
CM
3
CM
4
5
CN
6
CPH
UP Gazette
Volume XLV, Number 11
UPSB-PROF654-2008
UPSB-PROFPT635-2010
UPSB-PROF623-2010
UPSB-PROF616-2009
Maano, Clarita
Corazon C.
Sio-Aguilar,
Juliet O.
Tuazon, Josefina
A.
Belizario,
Vicente Y.
Prof. 11
29-8
1
Prof. 12
29-8
Prof. 11
29-8
1
Prof. 12
29-8
Prof. 10
29-8
2
Prof. 12
29-8
Prof. 10
29-8
2
Prof. 12
29-8
UP Visayas
Seq
No
1
2
3
4
Unit/
Colleg
e
CFOS IA
CFOS
-IFPT
CFOSIA
UPVT
CHuma
nities
& PE
DBM
Unique
PSI No.
PROF6-92006
PROF6-72006
PROF6-112006
PROF6171-2001
Name
Rank
SGStep
Salary
Corre, Valeriano,
Jr. L.
Peralta, Jose P.
Prof.11
29-8
P78,916
Prof. 11
29-8
P78,916
Serrano,
Augusto, Jr. E.
Sugbo, Victorio
N.
Prof. 11
29-8
P78,916
Prof. 11
29-8
P78,916
Remarks
Extended
beyond 65
Retire
-ment
Date
4 Aug
2016
2 Jun
2020
23 Oct
2022
1 Jun
2014
UP Baguio
Seq
No
College
Department
/ Unit /
Office
1
CSS
DHph
2
CSS
DHph
Name
Rank
Florendo, Ma. Prof. 10
Nela B.*
Mendoza,
Prof. 10
Julius D.*
Salary
Difft’l
Annual
SG
Step
Annual
Salary
Proposed
SG-step
Annual
Salary
29
8
946,992
29-8
946,992
0
29
8
946,992
29-8
946,992
0
* Both are recommended for 2 ranks steps (from Prof 10 to Prof 12) but already on sagad due to longevity
Highlights of the Discussion
1. Staff Regent Ramirez reiterated her request for the administration to study the
additional compensation for the staff who deserve to get a 4-step merit increase but
were only able to avail of one or two steps because they have reached the ceiling within
the rank.
2. President Pascual said that the promotion the faculty member received will be given
annually until they retire and the SAGAD Award is a one-time payment.
Board Action: APPROVED
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Volume XLV, Number 11
B. Requests for Temporary Waiver of Faculty Tenure Rule in Favor of the Following:
UP Los Baños
Asst. Prof. DJ DARWIN R. BANDOY, Assistant Professor 2, College of Veterinary
Medicine, effective 1 January 2015 until 30 June 2015
Asst. Prof. RONNIE D. DOMINGO, Assistant Professor 2, College of Veterinary
Medicine, effective 1 January 2015 until 31 May 2015
Asst. Prof. NORMA G. MEDINA, Assistant Professor 1, College of Agriculture,
effective 01 January 2015 until 31 July 2015
Asst. Prof. MARK KEYLORD S. ONAL, Assistant Professor 1, College of Engineering
and Agro-Industrial Technology, effective 1 January 2015 until 31 May 2015
Asst. Prof. JOHN ERINORIO M. PEREZ, Assistant Professor 3, College of Public
Affairs and Development, effective 1 January 2015 until 31 July 2015
Asst. Prof. PAOLO ROMMEL P. SANCHEZ, Assistant Professor 1, College of
Engineering and Agro-Industrial Technology, effective 1 January 2015 until 31 July
2015
Asst. Prof. RICARDO M. SANDALO, Assistant Professor 1, College of Human
Ecology, effective 1 January 2015 until 31 May 2015
Asst. Prof. PAUL MICHAEL O. TARNATE, Assistant Professor 1, College of
Engineering and Agro-Industrial Technology, effective 1 January 2015 until 31 July
2015
UP Manila
Assoc. Prof. NONETTE A. CUPINO, Associate Professor 3 (Part-time), College of
Medicine, effective 28 October 2014 until 31 July 2015
UP Cebu
Asst. Prof. CHERRYLYN P. ALOTA, Assistant Professor 1, Science Cluster, effective
1 June 2014 until 29 June 2014
Board Action: APPROVED
C. Appointment of Faculty
Note: These proposed appointments have gone through the standard University peer review process from
the Department to the College, the Constituent Universities concerned, and the University System.
In cases where there was doubt about the process followed or about the fairness of the
recommendations, the papers were returned to the unit concerned for review and recommendation.
C.1 Transfer to Permanent Status
UP Diliman
Asst. Prof. KRISTINE F. ASPIRAS, Assistant Professor 1, School of Urban and
Regional Planning, effective 3 March 2015
Asst. Prof. CARMEN BETTINA S. BULAONG, Assistant Professor 1, College of
Architecture, effective 3 March 2015
Assoc. Prof. ANTOINETTE R. RAQUIZA, Associate Professor 2, Asian Center,
effective 3 March 2015
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UP Gazette
Volume XLV, Number 11
UP Los Baños
Asst. Prof. JESSA P. ATA, Assistant Professor 1, College of Forestry and Natural
Resources, effective 3 March 2015
Asst. Prof. DJ DARWIN R. BANDOY, Assistant Professor 2, College of
Veterinary Medicine, effective 3 March 2015
Asst. Prof. MARILYN S. COMBALICER, Assistant Professor 6, College of
Forestry and Natural Resources, effective 3 March 2015
Asst. Prof. RONNIE D. DOMINGO, Assistant Professor 2, College of Veterinary
Medicine, effective 3 March 2015
Asst. Prof. DHINO B. GEGES, Assistant Professor 1, College of Human Ecology,
effective 3 March 2015
Asst. Prof. MARLON R. LAT, Assistant Professor 1, College of Arts and
Sciences, effective 3 March 2015
Asst. Prof. NORMA G. MEDINA, Assistant Professor 1, College of Agriculture,
effective 3 March 2015
Asst. Prof. TONI-JAN KEITH P. MONSERRAT, Assistant Professor 1, College
of Arts and Sciences, effective 3 March 2015
Asst. Prof. LERJUN M. PEÑAFLOR, Assistant Professor 5, College of
Agriculture, effective 3 March 2015
Asst. Prof. JOHN ERINORIO M. PEREZ, Assistant Professor 3, College of
Public Affairs and Development, effective 3 March 2015
Asst. Prof. RICARDO M. SANDALO, Assistant Professor 1, College of Human
Ecology, effective 3 March 2015
UP Manila
Assoc. Prof. MA. LOURDES ROSANNA E. DE GUZMAN, Associate Professor
3 (Part Time), College of Medicine and Attending Psychiatrist, Philippine
General Hospital, effective 3 March 2015
Asst. Prof. MARIA MARGARITA M. LOTA, Assistant Professor 5 (Part Time),
College of Public Health, effective 3 March 2015
Asst. Prof. ANDREA B. MARTINEZ, Assistant Professor 1, College of Arts and
Sciences, effective 3 March 2015
UP Visayas
Asst. Prof. ROSABELLA B. MONTES, Assistant Professor 1, Division of Natural
Sciences and Mathematics UPV Tacloban College, effective 3 March 2015
UP Mindanao
Asst. Prof. JUNALDO A. MANTIQUILLA, Assistant Professor 1, College of
Science and Mathematics, effective 3 March 2015
UP Baguio
Asst. Prof. MAILEENITA A. PEÑALBA, Assistant Professor 2, College of Social
Sciences, effective 3 March 2015
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Volume XLV, Number 11
C.2 Extension of Appointment Beyond Compulsory Retirement Age of 65
UP Diliman
Prof. JUDY M. TAGUIWALO, Professor 3, College of Social Work and
Community Development, effective 19 February 2015 until 31 July 2015
UP Los Baños
Prof. VIRGINIA C. CUEVAS, Professor 12, College of Arts and Sciences,
effective 1 January 2015 until 30 June 2015
UP Manila
Prof. JOSE C. GONZALES, Professor 12, College of Medicine, and Attending
Surgeon, Philippine General Hospital, effective 19 February 2015 until 31
July 2015
C.3 Appointment Beyond Compulsory Retirement Age of 65
UP Manila
Prof. DULA F. PACQUIAO, Visiting Professor, College of Nursing, effective 5
January 2015 until 31 March 2015
C.4 Transfer from Part Time to Full Time Status
UP Manila
Prof. JESUS N. SAROL, JR., Professor 5 (SG 27-6), National Teacher Training
Center for the Health Professions, effective 3 March 2015
C.5 Original Appointment
UP Diliman
Asst. Prof. REBEKKA VOLMER, Assistant Professor 6, Archaeological Studies
Program, effective 1 January 2015 until 31 December 2015
Board Action: APPROVED
Highlights of the Discussion
ON THE EXTENSION OF APPOINTMENT BEYOND COMPULSORY RETIREMENT AGE OF
DR. JOSE GONZALES AS PROFESSOR 12, COLLEGE OF MEDICINE, UP MANILA
1. Staff Regent Ramirez informed the Board that she had been receiving letters regarding
the problem of the Philippine General Hospital (PGH) personnel with PGH Director Dr.
Jose Gonzales. The All UP Workers Union and other groups like PGH Nurses
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UP Gazette
Volume XLV, Number 11
Association and, apparently, the Head Nurses filed complaints against Dr. Gonzales. The
Staff Regent had the impression that his extension as a faculty member was like allowing
him to continue with his appointment as PGH Director.
2. Based on the documents requested by Student Regent Macuha from the Office of the
Secretary of the University, this was the third time that his extension of appointment as
faculty is being requested. The first extension was granted by the Board at its 1284th
meeting held on 4 December 2012 and the second was granted at its 1298th meeting held
on 30 June 2014, extending him until 18 February 2015.
3. The third request for extension as faculty had the following justification: “Dr. Jose C.
Gonzales is being recommended for renewal of extension of service beyond Age 65 in
view of his appointment as Director of the Philippine General Hospital, the training
hospital of the UP Manila College of Medicine. This renewal of extension will allow him
to continue his programs crucial to the upliftment of PGH. PGH being the training
hospital of the medical students of the UP Manila College of Medicine, the reforms he
instituted will have an impact on their learning, i.e. knowledge, attitude and skills. Dr.
Gonzales will still continue to participate in the undergraduate programs, such as
bedside preceptorials and small group discussions. He will also be consulted and be
involved in management courses given in the College.”
4. Student Regent Macuha claimed that the main justification for Dr. Gonzales’ extension of
appointment as faculty member was his being the Director of the Philippine General
Hospital. He appealed to the Board not to approve the extension of his appointment
because the Board also has an obligation to the PGH personnel. He noted that there have
been cases filed by them against Dr. Gonzales.
5. President Pascual clarified that Dr. Gonzales was being recommended for extension of
appointment as a regular faculty member of the College of Medicine. Under the existing
rules in the University, a faculty member who has gone beyond the age of 65 may be
extended for reasons related to his/her academic responsibility and not just so he/she may
continue as an administrator.
6. President Pascual added that only when complaints and charges are proven can an
administrator be removed from his administrative position but up to this date, Dr.
Gonzales has not been found guilty of any complaint or charge.
7. According to President Pascual, based on the letter of Dean Agnes Mejia of the College
of Medicine, Dr. Gonzales was being extended for the following reasons:
a) “As former Chair of the Regionalization Program, Dr. Gonzales instituted the legal
contract and the Summer Immersion Programs and remains to be an active adviser
to the students. The UP College of Medicine is indebted to his vigor, dedication,
and commitment to the program. He is actively involved in the selection process of
the admissions committee, an important entry step to make this a successful return
service initiative. Though there are other members of the committee, he remains to
be the best advocate of this program.
b) In the Department of Surgery, being the most senior in the TCVS and still active in
open heart surgery, Dr. Gonzales has performed the most number of surgeries to
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Volume XLV, Number 11
date in PGH. As such he is a most sought mentor for the surgical residents and
fellows. His expertise in PGH is the envy of others. He should be allowed to
impart his skills and surgical judgment in spite of his retirement age. His
willingness to be part of the Department of Surgery’s training program and service
is unquestioned being a just adviser or facilitator of young surgeons. He is involved
in the OSI curriculum through lectures in the undergraduate program.”
8. President Pascual added that Dr. Gonzales is a hands-on Director and he has introduced
many reforms, including the modernization of the hospital.
9. Staff Regent Ramirez said that Dr. Gonzales cannot continue on demoralizing and
demeaning the staff in PGH. The staff’s main point of argument was the justification for
his extension based on his position as PGH Director.
10. President Pascual explained that the recommendation of the College was for Dr. Gonzales
to be extended as a faculty until 31 July 2015 to finish the semester.
11. Regent Albarracin inquired whether the extension of Dr. Gonzales as a faculty would
mean an obligation to extend him as Director of PGH because those are two separate
matters.
12. President Pascual said that the Board appointed him as PGH Director for a second term
that will be good for a 3-year period ending 31 December 2015 but he is being
recommended to be extended as a faculty member until the end of July this year to finish
the current semester.
13. Student Regent Macuha raised two points. The first point was that Dr. Gonzales should
have trained someone in his two-year extension. The second point was that the College of
Medicine could always hire him if he really wishes to continue his service as Professorial
Lecturer. The main issue here is that if he would be extended until 31 July 2015, it would
be possible that he would be extended as well until 31 December 2015 as Director of
PGH.
14. Chair Licuanan clarified that a possible compromise would be that his extension as a
faculty member ends when the semester of teaching is over.
15. Faculty Regent Padilla said that as a compromise, the Board could extend him as faculty
until 31 July, which will be the end of his directorship as well. This will give time for the
UP Manila Chancellor to do the search process for the next PGH Director.
16. Student Regent Macuha suggested that while the search process for the next PGH
Director is being conducted, an Officer-in-Charge may be appointed. This has already
been done during the time when the Board held in abeyance its decision on the first
appointment of Director Gonzales as PGH Director.
17. Chair Licuanan said that there is a very strong recommendation from the College of
Medicine to extend him as Professor until 31 July 2015. What the Regents were saying
was that he will continue as Director until 31 July 2015.
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18. Chair Licuanan reiterated that only when there are very serious cases filed against Dr.
Gonzales with justification can the Board remove him before July. Otherwise, the Board
does not have the authority to end his Director’s term without due process.
19. Student Regent Macuha said that it was not also the first time that the Board denied a
request for extension of a regular faculty appointment beyond age 65. President Pascual
clarified that the Board has not denied any request for extension with a strong
recommendation or endorsement from the administrators of the University, including the
APFC, the Dean, the Chancellor, and the Vice President for Academic Affairs. There has
to be a very strong basis for the Board to overturn the recommendation.
20. Both Student Regent Macuha and Staff Regent Ramirez registered their objections to the
extension of Dr. Gonzales until July 2015. Since majority of the Board approved the
extension of the faculty appointment of Dr. Gonzales until 31 July 2015, Student Regent
Macuha requested to put on record that there would be no more extensions as faculty
member for Dr. Gonzales beyond that.
NOTE:
The Board gave an omnibus approval for ADMINISTRATIVE MATTERS from
Items B, C.1- C.2 (except Dr. Jose Gonzales’ appointment) and C.3- C.5.
MATTERS SUBMITTED FOR CONFIRMATION
BY THE BOARD
The Board CONFIRMED the following:
GENERAL GOVERNANCE
A. Appointment of a University Official
Ad Interim Appointment of Prof. JUDY M. TAGUIWALO as Director, University
Center for Women’s Studies, UP System, Effective 19 February 2015 until 31 July
2015, subject to pertinent University regulations
Entitlements
Honorarium:
RA
:
TA
:
ALC
:
P5,856.00 per month
P10,000.00 per month
P10,000.00 per month (if no vehicle is assigned to the office)
9 units
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Volume XLV, Number 11
ACADEMIC MATTERS
A. Graduation Ad Referendum of the Following Students for the Degree of Bachelor of
Science in Mechanical Engineering, College of Engineering, UP Diliman, as of the
End of First Semester 2014-2015:
1)
2)
3)
4)
5)
6)
7)
Ayson, Carl Francis R.
Bruno, Karen Aubrey E.
Corteza, Noel Jr. D.
Duran, Kazel Anne R.
Panuncialman, Dio G.
Reyes, Renee Lyn F.
Roxas, John Kevin L.
Their graduation has been recommended by the faculty members of the College of
Engineering in their letter dated 4 February 2015 and by the University Council, ad
referendum.
The University Registrar certifies that these students have completed all the
requirements for graduation. This request is made because they have to submit their
application for the Mechanical Engineering Board Examination on 16 February 2015,
the deadline set by the Professional Regulatory Commission (PRC).
B. Agreements/Contracts
Note:
These agreements have gone through the standard University processes from the Constituent
Universities (CU’s) concerned and the University System. In cases where there were irregularities
in the processes, the documents were returned for review of or to exact compliance by the
concerned.
UNIT
TITLE
1
UP
Diliman
2
PROJECT / AMOUNT /
DURATION
Memorandum
of
Agreement Project: Design and conduct training
among the University of the
Philippines Diliman, Bangko Duration: Three (3) years
Sentral ng Pilipinas (BSP),
Philippine Deposit Insurance Implementing Unit: UP Institute of
Corporation (PDIC), and the
Small Scale Industries
LandBank of the Philippines
(LBP)
Memorandum
of
Agreement Project: Conduct of Mandatory
between the University of the
Continuing Legal
Education
Philippines Diliman and the
(MCLE) Seminar
Bureau of Internal Revenue (BIR)
Implementing Unit: Law Center
Amount: P2,000.00 per incumbent
BIR lawyer-participant with a
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UP Gazette
Volume XLV, Number 11
minimum of 100 participants
per
seminar,
additional
P2,000.00 per BIR lawyerparticipant in excess of the
minimum
number
of
participants and P5,000.00
each for non-incumbent BIR
lawyers.
3
Duration: 26-29 August 2014 and 0505 September 2014
Memorandum
of
Agreement Project: Conduct of Mandatory
between the University of the
Continuing Legal Education
Philippines Diliman and the
(MCLE) Seminar
Department of Foreign Affairs
(DFA)
Implementing Unit: Law Center
Amount: DFA shall pay UP the
amount of P220,000.00 for a
maximum of fifty (50)
participants
UP
Diliman
Duration: 17 and 24 October, 14
November and 12 December
2014
4
Memorandum
of
Agreement Project: Conduct of Mandatory
between the University of the
Continuing Legal Education
Philippines Diliman and the
(MCLE) Seminar
Government Service Insurance
System (GSIS)
Implementing Unit: Law Center
Amount: GSIS shall pay UP the
amount of Five thousand five
hundred pesos (P5,500.00) per
participant
Duration: 8 – 11 December 2014
5
Memorandum
of
Agreement Project: Joint Collaboration to
between the University of the
Enhance
Science
and
Philippines Diliman and Mindanao
Mathematics Education within
State University – Iligan Institute
Mindanao, through the conduct
of Technology (MSU-IIT)
of training, among others, on
Lesson Study
Implementing Unit: UP National
Institute for Science and
Mathematics Education (UP
NISMED)
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Volume XLV, Number 11
Duration: Three (3) years
6
Memorandum of Understanding Project: Rubber Materials R&D
between the University of the
Consulting Facility
Philippines Diliman and the
Philippine
Rubber
Industries Implementing Unit: College of
Association, Inc. (PRIA)
Engineering
Duration: Five (5) years
7
UP
Diliman
Second Variation to Collaborative Project: Coral Reef Restoration Using
Agreement between University of
Mass Coral Larval Reseeding
the Philippines Diliman and the
Southern
Cross
University Implementing Unit: UP Marine
(Australia)
Science Institute
The amendment, in accordance with
Clause 21 of the Agreement, is as
follows;
Completion
date:
Amend
30
November 2014 to 30 June
2015
NOTE:
The Board gave an omnibus confirmation for Item Nos. 1–2 and Item No. 3 and
its sub-items nos. 1-7.
MATTERS SUBMITTED FOR INFORMATION
OF THE BOARD
The Board NOTED the following:
A. Diliman East Campus Property Notice of Assignment of Rights Under Contract of
Lease from the Ayala Land, Inc. (“ALI”) TO Ayala Land Metro North, Inc.
(“AMNI”)
The Ayala Land, Inc. (“ALI”) will be assigning its rights and obligations under the
Contract of Lease (the “Contract”) which was acknowledged by the parties before Notary
Public Anna Celeste P. Bernad of Makati City on June 22, 2011 and entered in her
Notarial Book as Doc. No. 363; Page No. 74; Book No. II; Series of 2011 by the
University of the Philippines (“UP”) and Ayala Land, Inc. (“ALI”), To Ayala Land
Metro North, Inc. (“AMNI”), which is an Affiliate of ALI. The assignment shall take
effect on January 1, 2015.
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Volume XLV, Number 11
ALI is allowed to assign its rights and obligations under the Contract to AMNI
without the prior written approval of UP, but only upon prior written notice to UP
pursuant to the following provisions of the Contract:
Section 7.2 Assignment
No assignment or other transfer of any rights and obligations hereunder by any Party shall be
valid without the prior written approval of the other Party; provided that, a Party is allowed to assign its
rights and obligations under this Lease Agreement to any Affiliate by providing the other party a prior
written notice only. x x x
B. Delegated Authority to the President, subject to INFORMATION of the Board
1. Proposed UP Manila Academic Calendar for Academic Year 2015-2016
The President approved the UP Manila academic calendar 2015-2016 on 30
January 2015.
2. Request of UP Visayas for the Following Revisions in their Academic Calendar
2014-2015 (Semestral and Trimestral):
ACTIVITY
FROM
Comprehensive
February
Examination of the
2015
Master of
Management Program
of UPV Tacloban
College
TO
10 and 12
April 2015
Deadline for colleges
to submit the
approved list of
candidates for
graduation (for First
Semester 2014-2015)
16 February
2015
06 March
2015
Comprehensive
Examination of the
Master of
Management and
Master of Education
programs of the
College of
Management and
College of Arts and
Sciences
21 & 23
February
2015
11 & 13
April 2015
JUSTIFICATIONS
Given the new academic calendar, it
is consistent to also move the
Second Semester Comprehensive
Examination two (2) months
forward. Additionally, this change in
schedule was also requested by the
prospective examinees, giving them
more time to prepare for the
examination.
The adjustment is necessary to give
the colleges enough time to hold
their college faculty assembly prior
to the University Council meeting to
approve the
candidates for
graduation for First Semester 20142015
This is advantageous on the part of
the students since they will have
longer time to review for the
examination.
The Comprehensive Examination
committee and the Colleges
concerned will still have ample time
to check the papers and release the
results before the deadline for
submission of the approved list of
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UP Gazette
Volume XLV, Number 11
candidates for graduation on 08 June
2015 and the University Council
meeting (06 June 2015) to approve
candidates for graduation for the
Second Trimester, 2014-2015.
The faculty and staff involved in the
preparation of the comprehensive
examination on 21 & 23 February
will be busy in connection with the
celebration of the 68th Anniversary
of UP Presence in Iloilo.
University Council
Meeting
11 March
2015
14 March
2015
Conflict in the schedule of the
Academic Leadership Conference
The President approved the revised academic calendar on 25 February 2015.
3. Request of UP Mindanao for Rescheduling of Activities in the Approved
Academic Calendar AY 2014-2015
ACTIVITY
University
Council Meeting
FROM
09 March
2015
TO
23 March
2015
REASONS
To
enable
our
Faculty
Administrators and Senior Faculty
members to attend the 10-11 March
2015 UP System Academic
Leadership Conference
42nd University
Council Meeting
22 June 2015
19 June
2015
In view of the rescheduling of the
18th Commencement Exercises at an
earlier date
18th Commencement 26 June 2015
Exercises
24 June
2015
Original schedule is in conflict with
UP Manila
41st
The President approved the revised academic calendar on 5 February 2015.
4. Contracts/Agreements
(Delegated Authority to the President subject to information of the Board [cost not exceeding
P75 Million Pesos, 1286th BOR Meeting, 28 February 2013])
Note: These agreements have gone through the standard University processes from the Constituent
Universities (CUs) concerned and the University System. In cases where there were
irregularities in the processes, the documents were returned for review of or to exact
compliance by the concerned.
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1306th BOR Meeting
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CU
1
2
3
UP
Diliman
4
UP Gazette
Volume XLV, Number 11
Title of Parties to the
PROJECT / AMOUNT /
Contract/s
DURATION
Construction Agreement between Project: Proposed Re-Roofing and
the University of the Philippines
Miscellaneous Works at Hardin ng
Diliman and Andrew S. Tan,
Rosas
doing business under the name
and style of Accuracy Builders Amount: P15,588,997.76
Enterprise
Duration: One Hundred Twenty
(120) Calendar Days
Construction Agreement between Project: Proposed Renovation of
the University of the Philippines
Bocobo Lecture Hall, College of
Diliman and Emerson Y. Maulit,
Law
doing business under the name
and style of Reygem Builders
Amount: P2,027,419.17
Duration: One Hundred Twenty
(120) Calendar Days
Construction Agreement between Project: Proposed CSSP Garden,
the University of the Philippines
Storm Drainage Rehabilitation and
Diliman and Emerson Y. Maulit,
Covered Walkway, Palma Hall
doing business under the name
and style of Reygem Builders
Amount: P980,775.43
Duration: Ninety (90) Calendar
Days
Construction Agreement between Project: Proposed Renovation of
University of the Philippines
Third Floor Offices at Bocobo
Diliman and Teresita B. Velas,
Hall, College of Law
doing business under the name
and style of Enrivel Construction Amount: P5,701,603.94
Duration: One Hundred Fifty (150)
Calendar days
5
Construction Agreement between Project: Proposed Communication
Research Room Renovation, Plaridel
the University of the Philippines
Hall,
College
of
Mass
DIliman and Jesus Asuncion
Communications
doing business under the name
and style of Jesus Asuncion
Amount: P2,156,958.03
Builders
Duration:
Days
6
Ninety (90)
Calendar
Construction Agreement between Project: Proposed Trenching for
DILNET located at Fine Arts
the University of the Philippines
Communication
manhole
to
Diliman and Modesto P. Villegas,
Centennial
Dorm,
Jacinto
St.
UP
doing business under the name
Diliman
and style of M.P. Villegas
Construction
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Volume XLV, Number 11
Amount: P2,647,993.88
Duration:
Days
7
Ninety (90)
Calendar
Construction Agreement between Project: Proposed Repair of Gym
the University of the Philippines
Roof Vent and Miscellaneous
Diliman and Emerson Y. Maulit,
Works, located at the Main Gym,
doing business under the name
College of Human Kinetics (CHK)
and style of Reygem Builders
Amount: P405,061.17
Duration: Sixty (60) Calendar Days
8
Contract of Lease between the Leased Premises: Jubilant Building,
University of the Philippines
Commonwealth Avenue, Philcoa,
Diliman and Triple L Food
Quezon City
Corporation (JOLLIBEE)
Rental Rate: P485,163.84 inclusive
of 12% vat/ monthly
Duration: Three years (3) from 28
August 2012 to 27August 2015
UP
Diliman
9
Memorandum of Agreement* Project:
Refurbishment
and
between the University of the
improvement of the Instructional
Philippines Diliman and the
Laboratory, Room 27 of the
Networkslabs, Inc. (NLI)
Electrical
and
Electronics
Engineering Institute (EEEI)
Building
*(This is a donation of NLI. Deed Amount: P3,776,458.00
of Donation to the UP College of
Engineering, EEEI will be Duration: NLI shall commence work
on the Project not later than 1
executed upon completion of the
February 2015 and shall use
project. UP will assume the
reasonable endeavors to complete
operational maintenance of the
the same on or before 30 April
laboratory
after
the
2015
refurbishment.)
10 Construction Agreement between Project: Proposed Replacement of
the University of the Philippines
Walkway and Pavement at
Diliman and Jesus Asuncion
Gonzalez Hall, Main Library, UP
doing business under the name
Diliman
and style of Jesus Asuncion
Builders
Amount: P3,957,978.02
Duration: One Hundred Fifty (150)
Calendar Days
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11 Deed of Donation between the Project: Establishment of the Soy
University of the Philippines
and Tess Medina Professorial
(Donee)
through
the
UP
Chair in Computer Science,
Engineering
Research
and
College of Engineering
Development Foundation, Inc.
(UPERDFI)
and
Ildefonso Amount: P72,000.00 per year for
Medina and Teresita Calupitanfive (5) years
Medina (Donors)
Effectivity: Academic Year 20142015 and committed to donate
same amount every year for five
years
UP
Diliman
12 Deed of Donation between the Project: Establishment of two (2)
University of the Philippines
The Vicente and Juanita Hao
(Donee)
through
the
UP
Chin Professorial Chair in
Engineering
Research
and
Engineering
Development Foundation, Inc.
(UPERDFI) and the Borland Amount: P120, 000.00 per year for
Development Corporation
the first chair and P72,000.00 for
the second chair
13 Deed of Donation between the
University of the Philippines
(Donee)
through
the
UP
Foundation, Inc. and Dr. Enrique
Sajor (Donor)
Effectivity: Academic Year 20142015 and committed to donate
same amount every year for five
years
Project: Establishment of the
Nelinda
Untalan
Sajor
Professorial Chair, College of
Nursing
Amount: USD 30,000
1
General Construction Agreement Project: Supply of Labor and
between the University of the
Materials for Repainting
Philippines Open University and
and Renovation of UP
the Black Sea Enterprises
Open
University
Multimedia Office
Amount: P344,950.00
UPOU
2
Duration: Sixty days (60)
Amendatory Agreement between Service Maintenance Agreement
the University of the Philippines shall be amended as follows:
Open University and Fel-Aire
Engineering
UPOU shall pay the amount of Five
Hundred Pesos (P500.00) per unit
or lot price of Forty Four Thousand
Five Hundred Pesos (P44,500.00)
for one quarter.
40 | Page
1306th BOR Meeting
03 March 2015
UP Gazette
Volume XLV, Number 11
Section 2. Section VII of the Service
Maintenance Agreement shall be
amended as follows:
This Contract shall take effect
on 15 August 2014 until 14
November 2014
UPOU
Section
3.
The
foregoing
amendments
to
the
Service
Maintenance Agreement shall take
effect immediately.
Amount: P44,500.00
Duration: 15 August 2014 until 14
November 2014
3 Deed of Donation between the Donation: one (1) unit 1991 Toyota
University of the Philippines Open
Double Cab Pick-up
University and the International
Rice Research Institute (IRRI)
NOTE:
The Board gave an omnibus notation for Items A, B.1–B.3, and Item B.4 and all
its sub-items.
OTHER MATTERS
A. Request of the Makiling Center for Mountain Ecosystems, College of Forestry and
Natural Resources, UP Los Baños to Purchase One (1) Motor Vehicles in the
Amount of One Million Five Hundred Thousand Pesos (P1,500,000.00) Charged to
University Trust Fund with Code no. 8223200
With the proposed transformation of the Makiling Center for Mountain Ecosystems
(MCME) into the Philippine Center for Tropical Forest Science (PhilTrop), the staff
expects to be more actively involved in research and extension programs on climate
change and disaster risk reduction, watershed management biodiversity conversion, social
forestry and natural resources governance and ecotourism. All activities implementing
these programs would require extensive field work and the staff would need this type of
vehicle to facilitate mobility and for more effective and efficient patrols to be conducted
in the Makiling Forest Reserve.
Board Action: APPROVED
41 | Page
1306th BOR Meeting
03 March 2015
UP Gazette
Volume XLV, Number 11
B. Request of UP Open University to Purchase Three (3) units of Motorbikes with an
Estimated Total Cost of Two Hundred Ten Thousand Pesos (P210,000.00) to be
Charged to UPOU Endowment Fund
The motorbikes will be used for messengerial services in Los Baños, and in Learning
Center Offices in Diliman and Manila. The new units shall replace the old defective units
which were purchased in 1997 and assessed to be unserviceable.
Board Action: APPROVED
C. Request of President Alfredo E. Pascual for Authority to Travel to Hyderabad,
India from 16-18 April 2015 to Attend the Board of Trustees Meeting of the
International Rice Research Institute (IRRI)
The President requests permission to travel on official time to Hyderabad, India from
16-18 April 2015, exclusive of travel time to attend the Board of Trustees Meeting of the
International Rice Research Institute (IRRI) of which the UP President is ex-officio
member.
Except for the salary of the President, there will be no other government expense
involved in the trip because IRRI will cover all costs related to the travel.
The President also requests permission to use official passport and be exempted from
payment of travel tax.
Board Action: APPROVED
D. Request of President Alfredo E. Pascual for Authority to Travel to Osaka, Japan
from 29 June 2014 to 1 July 2015 to Attend the APRU Presidential Retreat and the
19th Annual Presidents Meeting
The President requests permission to travel on official time to Osaka, Japan from 29
June to 1 July 2015, exclusive of travel time to attend the APRU Presidential Retreat and
the 19th Annual Presidents Meeting.
The President would like to request return airfare, hotel accommodation, pre-travel
allowance, cost of unsponsored meals and allowance intended for incidentals, all to be
taken from UP International Linkages Fund, plus his salary during the period.
The President also requests permission to use official passport and be exempted from
payment of travel tax.
Board Action: APPROVED
NOTE:
The Board gave an omnibus approval for OTHER MATTERS from Items A-D.
oo0oo
42 | Page
EXECUTIVE
ORDER
ADMINISTRATIVE
ORDERS
MEMORANDA
HISTORICAL DOCUMENTS/
SPEECHES
BOARD OF REGENTS
UNIVERSITY OFFICIALS
UP SYSTEM
Hon. PATRICIA B. LICUANAN, Chair
Chair, Commission on Higher Education
Hon. ALFREDO E. PASCUAL, Co-Chair
President, University of the Philippines
Hon. PIA S. CAYETANO
Prof. ALFREDO E. PASCUAL, MBA
Doctor of Pedagogy (honoris causa)
President
Prof. GISELA P. CONCEPCION, PhD
Vice President for Academic Affairs
Chair, Senate Committee on Education, Arts and Culture
Hon. ROMAN T. ROMULO
Prof. JOSELITO G. FLORENDO, IMSME
Vice President for Planning and Finance
Chair, House Committee on Higher and Technical Education
Hon. PONCIANO E. RIVERA, JR.
President, UP Alumni Association
Hon. MAGDALENO E. ALBARRACIN, JR.
Member
Hon. GIZELA M. GONZALEZ-MONTINOLA
Member
Hon. PHILIP IAN P. PADILLA
Faculty Regent
Prof. MARAGTAS SV AMANTE, PhD
Vice President for Administration
Prof. ELVIRA A. ZAMORA, DBA
Vice President for Development
Prof. J. PROSPERO E. DE VERA III, DPA
Vice President for Public Affairs
Prof. HECTOR DANNY D. UY, LLB, MNSA
Vice President for Legal Affairs
Hon. NEILL JOHN G. MACUHA
Student Regent
Prof. LILIAN A. DE LAS LLAGAS
MSc. (Trop. Med.), PhD, LLB
Secretary of the University and of the BOR
Hon. ANNA RAZEL L. RAMIREZ
Staff Regent
*******
CONSTITUENT UNIVERSITIES
Prof. LILIAN A. DE LAS LLAGAS
MSc. (Trop. Med.), PhD, LLB
Secretary of the University and of the BOR
PROF. MICHAEL L. TAN, PhD
Chancellor, UP Diliman
PROF. FERNANDO C. SANCHEZ, JR., PhD
Chancellor, UP Los Baños
PROF. CARMENCITA D. PADILLA, MD, MPH
Chancellor, UP Manila
PROF. ROMMEL A. ESPINOSA, PhD
Chancellor, UP Visayas
PROF. GRACE J. ALFONSO, PhD
Chancellor, UP Open University
The University of the Philippines
Gazette
is
Published by the
Office of the Secretary of the University
University of the Philippines
Quezon Hall, UP Diliman Campus, Quezon City
PROF. SYLVIA B. CONCEPCION, PhD
Chancellor, UP Mindanao
PROF. RAYMUNDO D. ROVILLOS, PhD
Chancellor, UP Baguio
PROF. LIZA D. CORRO, LLB
Dean, UP Cebu
OFFICE OF THE SECRETARY OF THE UNIVERSITY
AND OF THE BOARD OF REGENTS
Lilian A. De Las Llagas
MSc. (Trop. Med.), PhD, LLB
Secretary of the University and of the Board of Regents
(Professor of Public Health, UP Manila)
Virginia R. Ocampo
MSc., PhD
Assistant Secretary of the University
(Professor of Entomology, College of Agriculture, UPLB)
S T A F F
Ms. Carla V. Noroña
Executive Assistant III
Mr. Glenn D. Bilbao
Administrative Officer I
Ms. Rosalinda G. Navaja
Board Secretary III
Mr. Jose Jude A. Yapit
Administrative Assistant II
Ms. Mary A. Espejo
Administrative Officer V
Mr. Dante C. Ceguerra
Administrative Assistant II
Ms. Anna Marie R. Demeterio
Administrative Officer V
Mr. Cenon E. Maximo
Administrative Assistant I
Ms. Jovita P. Fucio
Board Secretary II
Mr. Cesar R. Nilo
Administrative Assistant I
Ms. Karisha Anne E. Cruz
Researcher
Ms. Virginia A. Olivera
Administrative Aide IV
Ms. Candelaria A. Bachini
Senior Administrative Assistant I
Mr. Angelito A. Santos
Administrative Aide IV
Ms. Zenaida A. Ballarta
Senior Administrative Assistant 1
Mr. James M. Aliwalas
Driver
Ms. Marissa P. Guzman
Administrative Assistant V
Mr. Emmanuel P. Labrador, Jr.
Custodial Worker
The University of the Philippines
GAZETTE
Editors
Prof. Virginia R. Ocampo
Prof. Lilian A. De Las Llagas
Consultant
Prof. Patricia R. P. Salvador-Daway
Production Staff
Rosalinda G. Navaja
Marissa P. Guzman
Web Administrators
Glenn D. Bilbao
Anna Marie R. Demeterio

Published by the Office of the Secretary of the University
University of the Philippines
Quezon Hall, UP Diliman Campus, Quezon City