1. business and industrial
2. business operations
3. management
4. project management

Job Description
JOB TITLE:
Games Delivery Officer
REPORTS TO:
Games Delivery Manager
TYPE OF CONTRACT:
Fixed term (November 2015 – 30 September 2016)
Note the Games Delivery Officer will be expected to
attend the
ParalympicsGB Team Development
Programme before this role starts on 21-22 October
2015.
SALARY:
Band B (circa £25k)
HOURS OF WORK:
Such hours as are necessary to fulfil the duties. This
will involve a minimum of 35 hours per week, and
include work in evenings and weekends as required.
LOCATION:
Pre Games: BPA Head Office in Central London. 60
Charlotte Street, London W1T 2NU
Games time (August/September 2016):
Paralympic Village, Rio de Janeiro, Brazil.
JOB PURPOSE
The Games Delivery Officer is responsible for providing world class games
delivery support to ParalympicsGB in the lead up to and during the Games. The
role will also support other events, celebrations and activities undertaken by
BPA.
KEY RESPONSIBILITIES
The Games Delivery Officer will support the underpinning operational elements
required to deliver the best prepared ParalympicsGB team to the Rio 2016
Games. A large international movement of circa 300 athletes and a wider
delegation in excess of 600 requires significant coordination.
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This role will provide full Games Delivery related administrative support to
ensure the effective planning and organising of the ParalympicsGB team’s
involvement in the Rio 2016 Games. The Games Delivery Officer will support
across all applicable areas including logistics, rate card, procurement, travel,
transport and accommodation.
This role will also have a distinct responsibility for working with BPA’s partners
adidas and ASOS in the delivery of the ParalympicsGB kit and equipment which
will entail the following:
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Manage the day to day interaction with adidas and ASOS regarding the
ParalympicsGB order placement, production tracking, order delivery and
issue resolution;
Support the 22 Summer Sport Team Leaders in any amendments to orders;
Monitor the kit budget;
Support in the definition of kit sizing sessions;
Support in the set up and delivery of each kit sizing session;
Work with the Games Delivery Manager to design and deliver a kit
warehousing solution, including a process for managing stock inventory;
Coordinate distribution of kit to all ParalympicsGB Team Members;
Liaise with the Logistics partner regarding kit distribution;
Support Team Launch event delivery including kitting out elements;
Analyse and prioritise kit elements to be shipped out to Brazil.
Other pre-Games responsibilities will include:
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Support the team to procure and then ensure the delivery of equipment, rate
card and home from home items required inside and outside the Village.
Assist the budget recharge process.
Identify and source ParalympicsGB gifts for Games-time.
Assist in the production and distribution of final information and welcome
packs.
Provide ongoing administrative support to other areas of the Operational
Delivery team e.g. domestic event delivery etc.
Games Time responsibilities:
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Establish and manage the in-village kit distribution system.
Coordinate any supplementary kit requests from other locations e.g.
ParalympicsGB Preparation Camp (Belo Horizonte) and the ParalympicsGB
Hub in Rio.
Manage the distribution of ParalympicsGB gifts.
In conjunction with the Village Manager and other HQ staff provide support
across all applicable areas including but not limited to:
o HQ set-up and break-down
o Accommodation Management
o Front of House Support
o Logistics support
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NPC volunteer coordination
Transport
Tours/Visits
OCOG engagement
This job description is not to be regarded as exclusive or exhaustive. It is
intended as an outline indication of the areas of activity and may be amended
from time to time in the light of the changing needs of the organisation through
appropriate processes of consultation and the mutual agreement of both parties.
ROLE REQUIREMENTS
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A DBS check will be required.
VALUES
The British Paralympic Association is an organisation with unique responsibilities
and roles. However we will only achieve our ambitions by working with and
through others, and by appreciation of where we fit within the wider sporting
landscape.
This partnership working internally and externally is driven by three values
highlighted in the BPA Strategic Plan for 2013/17 “Maximising Momentum”. You
will therefore adhere to:
Commitment to Excellence: A belief that everything we do must be of the
highest standard and reflective of our ambition to be best prepared and world
class.
Honest and Openness: We will proactively engage with and listen to our
partners, seeking opinion and ensuring understanding of our ambitions and
approach.
Respect and Trust: All our interactions, with each other, with key partners
and with the wider community, will be characterised by a respect for the views
of others and the integrity of our approach. We will treat all people, and issues,
with fairness and equality at all times.
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PERSON SPECIFICATION
QUALIFICATIONS
Desirable
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Educated to degree level or similar relevant technical qualification.
KNOWLEDGE AND SKILLS
Essential
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Project Management – strong organisational skills with the ability to develop and
manage multiple projects simultaneously.
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Data management – confident working with large amounts of data (collection,
collation, analysis and reporting). Efficient data analysis skills with a proven
competency in translating into presentable formats as required by the organisation.
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IT - Ability to work to an advanced level in a variety of Microsoft applications
specifically Word, ExCel and PowerPoint. Experience in planning and setting up
complex spreadsheets to manage large amounts of data.
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Budget Management – experience of managing and tracking budgets.
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Risk and Issue Management – proven experience in risk and issue management
across a diverse environment
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Communication - well developed communication skills (written and verbal).
Desirable
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Experience in coordinating events / operations.
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Experience of working in a sporting environment.
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General knowledge of disability sport.
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Experience of working with databases.
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A passion for sport.
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BEHAVIOURAL COMPETENCIES AND QUALITIES
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Ability to develop excellent working relationships with all relevant internal and
external contacts e.g. adidas, and demonstrate the ability to communicate effectively
on what are often sensitive and complex matters.
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A proven track record of working independently and taking the initiative.
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Attention to detail.
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Experience of managing a busy workload.
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Committed, enthusiastic and motivated.
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Working with integrity and honesty to gain the confidence and respect of others.
1 May 2015
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