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31.03.2015, Sko
Global Supplier Quality
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
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Sampling of purchased parts is conducted by Kiekert on the electronic way. Advantages: global
availability, transparent requirements
The necessary extent of sampling is regulated in the Kiekert “Supplier Quality Guidline (QR01)”
and the “Initial Sampling Guidline” linked with it.
Kiekert provides about the e-PPAP application in the SAP system to every purchasing part
referred on index and inspection lot a sampling record and collaborations.
The collaborations contain the e-cover-sheet and all requirements (report chapters) which are
necessary for the handling of the respective sampling. It can exist to a sampling several active
collaborations.
The collaborations are made available over “Supplier Log-In” via the Kiekert web page in the
area „Quality / PPAPs del. dates“.
The supplier uploads the demanded sampling documentation in the collaborations according to
the present description.
After completion of the collaborations by the supplier and incoming of the accompanying sample
parts with original-size positioned drawing as well as copy of the PPAP cover sheet in paper
form is the sampling officially available to the PPAP department of the requesting Kiekert plant.
Kiekert evaluated the sampling within the e-PPAP application and informs the supplier
afterwards of the sampling result by e-mail.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Call up of a collaboration
1. Call up of the Kiekert homepage in the
Internet: http://www.kiekert.com/
2. Call up Kiekert supplier portal.
2.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Call up of a collaboration
3. According to the “Sample Request” select
the respective SAP Login page for the
Kiekert plant requesting the PPAP
sampling.
3.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Call up of a collaboration
4. Logon with the assigned registration data
in the Kiekert supplier portal.
4.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Call up of a collaboration
5. Click in the area „Quality / PPAPs
del.dates“ on the button “display".
5.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Call up of a collaboration
6. Select in the area "PPAP Submission date
until" a suitable date in the future.
7. Afterwards click on "Execute".
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Call up of a collaboration
8. Select sampling to the inspection lot (see
“Sample Request”). Click on the
collaboration-Icon to open the
collaboration. Should no collaboration be
preset, please contact the responsible
SQE (Q-planner) by Kiekert.
9. If necessary, select the collaboration from
the appearing PopUp and open it by
double click on the suitable line.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Call up of a collaboration
10. Collaboration view
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Collaboration tool bar
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Save changes in the collaboration. In
the display mode this button is inactive.
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Change between display and editing
mode within the collaboration. Changes in
the collaboration can be made in the
editing mode, only.
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Updating of the collaboration. In the
editing mode this button is inactive.
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Change of the status of the
collaboration.
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Data of the cover sheet display and
edit.
editing mode
display mode
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Processing of a collaboration
1. Edit cover sheet / register „Vendor“.
2. Configure cover sheet.
All fields which contain
a "*" must be filled.
1.
Remaining fields are
optional and must be
filled according to
the sampling that is
to be carried out.
3. Save cover sheet.
2.
2.
3.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Processing of a collaboration
4. By right-click on the respective
sampling chapter a button
appears for the document insert.
5. Click on „Insert document“.
6. In the PopUp click on “browse…".
7. Select file. It can be only files of
the following type in the
collaboration uploaded:
8. The file is selected by click on
"open" to the Upload.
9. Click on "Upload" => Document is
added to the respective chapter of
the collaboration.
4.
5.
7.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Processing of a collaboration
10. To every requirement listed in the collaboration, the respective sampling chapter is to be
filled in the file format “Adobe (.pdf)” (e.g. requirement: Deviation report => document:
Deviation report etc.). Several documents can be added to a requirement (e.g. appendices
to the respective sampling chapter).
Note: For the chapters “Deviation report" and “Dimensional report“ the requirement
documents are to be provided both in the file format "Excel" and "Adobe“!
10.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Processing of a collaboration
11. To the uploaded files a suitable classification of the documents is to be carried out
(e.g. Histogramm to the capability verification etc.). The classification can be
selected with right-click on the "flag" Ikon.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Processing of a collaboration
12. Save collaboration.
Note: Intermediate status can be saved also by
.
13. Click on status button and set collaboration on "Finished".
12.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Processing of a collaboration
14. If all requirements of the collaboration
are fulfilled, a security query appears
for the closing of the collaboration. If
this question is confirmed with "Yes",
the provided documents are imported
by SAP automatically in the sampling
record. The status of the collaboration
is "Finished" and the collaboration can
not be changed any more.
15. If not all requirements of the
collaboration are fulfilled, appears an
inspection protocol with the necessary
requirements which are necessary for
the finishing and must be worked on
before.
14.
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31.03.2015, Sko
Kiekert e-PPAP collaboration system
SAP sampling(-archiving)-system
 Processing of a collaboration
16. After finishing of the collaboration in the Kiekert supplier portal the sample parts as well
as a paper version of the positioned drawing must be sent in original size and under
information of the inspection lot number (copy of the completely satisfactory Excel form
of cover sheet) to the requesting Kiekert plant.
Note:
Only after physical incoming of the sample parts and documents (positioned drawing
and ISIR cover sheet) as well as finishing of the collaboration by the supplier the
sampling is officially valid in Kiekert presented. Furthermore the demands according to
the Kiekert Supplier Quality Guidline (QR01) and the Initial Sampling Guidline keep
their validity.