Guideline: Life of an Escrow
Based on a 30 Day Escrow
1ST WEEK - UPON OPENING ESCROW • • • • • • • • • • • • • • • • • • • • • • •
 Provide completely executed contract and any counter oﬀers (copy of signed Residential
Listing agreement from Listing Agent)
 Buyer’s deposit (contract usually states within 3 days of acceptance)
 Request New Lender info and/or pre-qualification letter
 Escrow to open title order, request CCR’S and order payoff demands / counter oﬀers
 Prepare and send Escrow addendum to both Agents for their review and approval
 Send out Escrow packages to Buyers and Sellers (copies to Agents; all reports, i.e. title,
termite, physical inspection, natural hazard, etc. should be ordered in the first week)
2ND WEEK OF ESCROW • • • • • • • • • • • • • • • • • • • • • • • • • • • • •
 Call Escrow to verify if client has returned paperwork.
 Selling Agent - check with Lender: Have they completed Loan package? Is credit report
in? Has appraisal been ordered?
 Are title report & CCR’S in? If so, has it been sent to Buyers & Agents for approval?
 Is termite in? If so, has it been reviewed and forwarded to Escrow?
 Check with Escrow to make sure payoﬀ demands, HOA demands and documents have
been ordered.
3RD WEEK OF ESCROW • • • • • • • • • • • • • • • • • • • • • • • • • • • • •
 Check in with Escrow: What is still outstanding? i.e. Receipts for reports, Buyer’s Insurance
Information, Statement of Information
 Check status of loan approval: if approved, when will docs be ordered? Can be checked
with both Escrow and Lender
 Has termite work been completed?
 Have repairs (if applicable) been completed? Will Seller pay direct or through Escrow? If
paying through Escrow submit to Escrow with Seller’s approval for payment.
 Order home protection plan (Agent requesting services should be the one to order)
with coverage as requested in the contract.
4TH WEEK OF ESCROW (LOAN) • • • • • • • • • • • • • • • • • • • • • • • • • •
 Docs should be ordered and received by Escrow for prompt closing.
 Make appointment with Buyer to sign docs, advise amount of money to bring to Escrow.
 Make one final audit with Escrow Officer (and Transaction Coordinator, if applicable) for
any outstanding items.
 Docs back to Lender, Escrow will coordinate with Lender to fund Buyer’s loan.
 Loan funds, documents record, Escrow closes!
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