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NATIONAL COMPETATIVE
Tender No.PDDP.179/2014/69
BIDDING
Dated:
to"
March/201S
The Commissioner, Panchayat.& Rural Development, Assam, Juripar, Panjabari,
Guwahati-781 037, Assam, INDIA invites sealed tender in the prescribed tender
form affixing court fee of Rs.8.2S (Rupees eight and paise twenty five) only from
the manufacturing companies/authorized dealers for supply of the following items:
Bi-Cycle with Carrier.
Interested manufacturing
companies/authorized
dealers
information from the official website www.pnrdassam.nic.in.
may obtain
detailed
A complete set of bidding document in English may be purchased by interest
bidders/ manufacturers from the Office of the Commissioner, Panchayat & Rural
Development, Assam, Juripar, Panjabari, Guwahati-781037, Assam, INDIA from
10-03-2015 to 23-03-2015 on all working days from 10:30 hrs. to 16:00 hrs. on
submission of a written application and upon payment of non refundable fee of
Rs.I000.00 (Rupees one thousand) only either in cash or in the form of a Demand
Draft drawn in favour of the Commissioner, Panchayat & Rural Development,
Assam, Juripar, Panjabari, Guwahati-781 037, Assam, INDIA payable at SBI,
Dispur Branch of Guwahati (Branch Code: 3030). The manufacturing companies/
authorized dealers may also download the bidding documents from official website
www.pnrdassam.nic.in. The manufacturing companies/ authorized dealers quoting
as downloaded tender from website will have to submit the tender cost of
Rs.IOOO.OO (Rupees one thousand) only as bank Draft payable as above, failing
which the tender will not be accepted and rejected straight way.
The tenders will be accepted upto 14:00 hrs. (1ST) of 24th March/201S and the
tender box will be opened at 14:30 hrs. (1ST) 24th March/20lS
in presence of the
tenderers or their authorised representatives. All bids must be accompanied by a
bid security as specified in the bid documents.
Sd/- Commissioner
Panchayat & Rural Development, Assam,
Panjabari, Juripar, Guwahati-37
Memo No. PDDP.52/20 I4/69 -A
Dated
io"
Marchl2015
Copy to.I. The Addl. Chief Secretary to the Govt. of Assam, Panchayat & Rural Development
Department, Dispur.
2. The Computer Section of this Commissionerate for uploading the Tender Notice in the
Departmental website www.pnrdassarn.nic.in immediately.
3. Notice Board of this Commissionerate,
com~
Panchayat & Rural Development, Assam,
Panjabari. Juripar, Guwahati-37
NATIONAL COMPETATIVE BIDDING
FOR
PROCUREMENT OF
Bi-Cycle with Carrier
Tender No.PDDP.179/2014/69
Dated:
io" Marchl2015
Website www.pnrdassam.nic.in
OFFICE
GOVERNMENT OF ASSAM
OF THE COMMISSIONER
PANCHAYAT & RURAL DEVELOPMENT
PANJABARI ROAD: ::JURIPAR:: :GUWAHATI-781037.
ASSAM, INDIA
PHONE NO.0361-2333659
FAX NO.0361-2333693
NATIONAL COMPETATIVE BIDDING FOR SUPPLY OF "BI·CYCLE WITH CARRIER" .
Tender No. PDDP .179/2014/69
Dated:
10th
March/2015
Section: I
The Commissioner, Panchayat & Rural Development, Assam, INDIA Invites sealed tender
affixing Court Fee Stamp of RS.8.25 on the bid form
manufacturing
companies/authorized dealers for supply of the following materials: Brief description of the materials to be supplied with technical specifications:
Approximate value of work Rs.5.00 crore
Basic Specification
"BI·CYCLE WITH CARRIER"
of Bi-cyc1e :-
1. Wheel
2. Frame
3. Handle
4. Saddle
5. Brakes
6. Tyres
7. Carrier
8. Other accessories
1.
40-635 (28 x 1112) Heavy Duty.
60 em (24") Over Size.
PH Type
PVC Top
Pull System (13 SWG) Spokes Heavy Duty.
28 x 1112 (Nylon)
Rod Type Heavy Duty.
Chain Cover, side stand, lock belt, mudguard
etc.
Approx value of work: Rs. 5.00 Crore
Eligibility
of bidder: Only reputed ISI Branded manufacturing company (preferably -
BSA, Hero, Avon, Hercules)
or their Authorized dealer of Bi-cycle with above
mentioned specification may submit tender along with following documents:
i,
The bidder should submit a copy of their company registration certificate with
permit for manufacturing/trading the above specified Bi-cycle
with trade
license/excise registration.
ii
The bidder should have a network of dealer in the state of Assam for
Iii
The annual turnover of the bidder should be minimum Rs. 5.00 crore
delivery of Bi-cycle in all the Districts.
(average) during last 3 years in the state of Assam.
iv,
CA audit report for last 3 years along with acknowledgement receipt of
Income Tax return must be submitted.
v.
The bidder have to submit attested copy of PAN card and VAT registration
certificate.
vi.
vii.
Performance statement for last 3 years as per section IV.
The bid must be submitted by the bidder who is either manufacturer or
authorized dealer of a specific manufacturer. In case of authorized dealer, he
must submit the Certificate of Dealership. The authorization form as given at
Section III is also required to be submitted.
2. General conditions of contract:
i) A complete set of bidding documents may be purchased by an interested eligible
bidder on submission of a written application to the Commissioner, Panchayat & Rural
Development, Assam and upon payment of a non refundable fee of Rs.1000.00 (one
thousand only) In the form of cash / demand draft In favour of the Commissioner,
Panchayat & Rural Development, Assam payable at SBI, Dispur Branch of Guwahati
(Branch code:3030). Interested bidders may also download the documents from official
website www.pnrdassam.nic.in and in such cases the bidders will have to deposit non
refundable fee of Rs.1000.00 (Rupees one thousand) only as tender cost.
ll) The tender must accompany attested copies of PAN Card and VAT Registration
certificate along with Court Fee stump of Rs.8.25.
iii) The tenderers should submit trade license from appropriate authority and three
year audit reports of the firm for the Financial year 2011-12, 2012-13 & 2013-14 from
Chartered Accountant. Copies of IT Returns pertaining to the Financial years duly
acknowledged by the Income Tax Deptt. may be furnished.
iv) The bidder shall have to deposit bid security @ 2% of the work value I.e. Rs.10.00
lakhs by way of Bank Draft/Call
Deposit/Fixed
Deposit pledged in favour of the
Commissioner, Panchayat & Rural Development, Assam, payable at Guwahati. For SC/ST
the Bid Security will be 1% of the work value i.e. Rs.5.00 lakhs
In this regards Caste
Certificate may be accompanied with the tender document.
v) The tenders will be accepted up to 14:00 hrs. of
24th March/2015
vi) The Tender box will be opened at 14.30 hrs. of
24th March/2015
In presence
of the members of the State level Committee and the tanderers or their authorized
representative.
vii) The bidders will have to submit the bid documents In a sealed envelop. The
envelop should contain all the bid documents with terms and conditions and bid
security.
viii) Performance Security: Within 15 days of receipt of the notification of contract
award, the supplier shall furnish performance security @.5% of work value i.e.
Rs.25.00 lakhs before signing the deed of agreement.
vii) The purchaser reserves the right to accept or reject any or all of the tenders
without assigning any reason thereof and is not bound to accept the lowest quoted
rate.
ix) Packaging of Bi-cycle is to be done as per instruction of the purchaser.
3. Special conditions of the contract:
1. The rate should be quoted both In words and figures specifying the actual value of
materials, taxes and carriage to destination separately. The rate of carriage per unit
should be flat rate for all items as mentioned In the tender paper. The total value
per unit of the item should be quoted both in figure and words.
in the Price Schedule given at section II,
2. The materials will have to be delivered at Dist. head quarters of the Districts of
Assam and the bills will be paid by the Project Director, DRDAs. Necessary fund as
per district wise target will be released to the Project Director DRDAs. The Project
Director DRDAs will make the payment to the supplier after delivery of the BI-Cycle
as per specification.
3. After successful bidding, the selected firm must provides one sample Bi-Cycle for
inspection by Technical Person to be notified by the P&RD Department. After
approval final manufacturing Bi-cycle as per accepted sample can be commence.
4. Time of completion of the work is 3 (three) months from the date of Issue of work
order.
5. If any BI-cycle supplied by the firm is found inferior or damaged, the firm will have to
replace the Bi-cycle at their own cost within the warranty period, on the contrary the
cost of the replaced Bi-cycle will be recovered from the performance security
deposit.
6. Warranty period will be 12 (Twelve) months for all the materials except rubber and
leather items from the date of supply of the Bi-cycle.
7. The matter of "C" Form required for the manufacturer of the other states will. have
to be taken up by the bidders with the taxation department and "C" Form will not
be provided by the P & RD department. Road Permit also would not be issued
by the purchaser.
10.
The time of completion of work is 3 (Three) months from the date of issue of
the work order. For-any delay beyond 3 (Three) months
from the date of issue of
work order penalty will be imposed as given below:
a. For 1 to 30 days: - 2% of the work value of balance quantity.
b. For 31 to 60 days: - 4% of the work value of balance quantity.
c. For 61 to 90 days: - 6% of the work value of balance quantity.
d. Beyond 90 days the work order will be cancelled
and security
deposit will be liable to be forfeited.
9. The bidder should mobilize adequate resources for timely completion of the work
order. If delivery does not start within a reasonable time from the date of work
order and does not continue uninterruptedly the purchaser will have the right to
cancel the work order. Moreover, regular and continuous supply must be ensured
throughout the period of completion of work.
12. One Agreement Deed will have to be executed by the bidders before issue of
work order mentioning the terms and condition of the tender.
Schedules
of requirement:-
a. Section II: Price Schedule)
b. Section III : Bidders authorization form.
c. Section IV : Pro-forma for performance statement.
The summary of various activities regarding this tender notice are given below:
SI.No
BID REFERENCE
DATE & TIME
4
Date of commencement of issue of bid
document
Last date and time of issue of tender
document
Date, time and venue of pre bid
conference
I
Last date and time for submission of bid
17-03-2015 at 2-00 P.M. in the
office of the Commissioner, P&RD.
Up to 2.00 P.M. of 24,n March/2015
5
Date and time for opening of tenders
2-30 P.M. on 24'" March/2015
6
Place of issue of bid documents and bid
submission
Office
of
P&RD,Assam.
1
2
3
10-03-2015 to 23-03-2015
23-03-2015
~
the
Commissioner,
(Dr. K.K. Dwivedi,IAS)
Commissioner
Panchavat and Rural Development,Assam
(SECTIONII )
PRICE SCHEDULE FOR BI-CYCLEWITH CARRIER
(The Specifications must be identical to the Specifications given in the Tender notice)
SI
No
Items
Specific
ations
Actual price
of one unit
of the
material
Per Unit
Taxes (Sales,
VAT, Entry)
1
1
2
3
2
3
4
5
Per unit
Carriage
charge to
different
block
head
quarters
6
Signature of Bidder:
Name:
Business address:
Telephone No.jContact No.
Place:
Mobile:
Date:
_
Per Unit Total
Price
(inclusive of all
taxes and
carriages)
Total Price
in Words
for one unit
7
8
SECTIONIII
Bidder's Authorization Form
No.
_
dated
_
To
Commissioner, Panchayat and Rural Development, Assam
Panjabari, Juripar
Guwahati, Assam-37
Dear Sir:
Ref :- Your Tender Notice No.PDDP.179/2014/69
dated
10-03-2015.
We M/S
reputed
are established and
of
manufacturers/dealer
Bi-cycle
having
factories
at
___________________
(address to factory) do hereby authorize
M/S
{Name
business partner/dealer/agent)
address
to supply items to be supplied
authorized business partner/dealer/agent
of
authorized
under this bid. The
can pick up orders at the rate quoted in the bid.
The authorized business partner/dealer/agent
__________
and
can collect payment directly in favor of M/S
for their supply.
We hereby extend our full guarantee for quality
supply by the above authorized partner/dealer/agent
goods and services offered for
against the Tender Notice under
reference.
Yours faithfully,
(Name)
(Name of Bidder)
Note: This letter of authority should be on the letterhead of the manufacturer and should be signed
by a person with competent authority. It should be included by the Bidder in its bid.
SECTION IV
Proforma for Performance Statement (for a period of last Three)
Bid No.
Date of opening
Time
Hours
Name of the Firm
Order
placed by
(full
address of
Purchaser)
1
Order
No.
And
Date of
delivery
period
Description
and
quantity
of ordered
Equipment
Value of
Order
Actual
date of
completion
of delivery
Remarks
indicating
reasons
for late
delivery,
if
any
Was the supply
Satisfactory? (Attach
a certificate from the
pu rchaser /Consignee)
2
3
4
5
7
8
Signature and Seal of the Bidder