ADDENDUM NUMBER TWO THE UNIVERSITY OF NEW MEXICO Purchasing Department UNM Business Center Suite 2600 / MSC01 1240 Albuquerque, New Mexico 87131-0001 Date: March 30, 2015 Proposal Number: RFP-1710-15 Name of Contracts Specialist: Jenny Ramirez **Due Date: Monday, April 27, 2015, no later than 3:00 p.m. MDT Addendum # 2: See Below Amend the Proposal: University of New Mexico Gallup Utility Infrastructure & Fire Protection Project This addendum becomes part of the Contract Documents and modifies, as noted below, the original Bidding Documents. 1. RFP deadline has been extended to Monday, April 27 2015 no later than 3:00 p.m. MDT. 2. The Pre-Bid Sign-in sheet and Pre-Bid Meeting Agenda have been attached. 3. Can the bid date be pushed back a minimum of 3 weeks to allow for the Fire Suppression Specialist to be able to prepare the required designs for the multiple structures that are included in the project scope? The general contractor will need to be procure the design prior to bid so they can account for the impacts to the existing structures including: Ceiling modifications, wall modifications, fire rated wall penetrations, electrical/special systems tie-ins and modifications, and various other impacts that may be present due to the installation of the new systems. Answer: Revised Bid Close Date is: Monday, April 27, 2015 @ 3:00pm. 4. Can a second site visit/pre-bid be scheduled so the required specialized subcontractors (Fire Suppression, Electrical/Special System, Gypsum wall Contractor, and Ceiling Contractor) can see the interior of the buildings that are included in the project scope so they can get a clear understanding of the requirements for this project? Answer: A second site visit is scheduled for Thursday, April 2, 2015 at 10:30am. Meet at the UNM Gallup Campus Gurley Hall Foyer. 5. Sheet FP4 States that prior to bid the existing caped fire line for future use is to be field verified for exact location. Can a revised plan be provided to show is location exactly? Answer: No, the bidding contractors’ will be responsible for determining the exact location of the capped future fire sprinkler pipe. Suggest that the contractors’ investigate its location at the second scheduled site visit. 6. Sheet FP3 States that prior to bid the existing caped fire line for future use is to be field verified for exact location. Can a revised plan be provided to show is location exactly? Answer: See response to question #3 above. 7. Can a Ceiling and Wall Finish Schedules be provided for each building in the project scope so the pertinent subcontractors can price their work accordingly? General Note G on sheet FP1 states that all sprinkler heads and escutcheons are to match the existing ceilings and walls. Answer: A ceiling and wall finish schedule will not be provided. The subcontractors will be responsible for obtaining that information at the second scheduled site visit. 8. General Note H states that the contractor is to renovate the existing areas to allow for the installation of the new fire suppression system. Can the finish schedules be provided? These schedules are needed so the building modifications can be done appropriately and can match the existing areas. Answer: Finish schedules will not be provided. Reflected ceiling plans are provided to describe the existing ceiling conditions. The subcontractors will be responsible for obtaining any additional information at the second scheduled site visit. 9. The Project Manual/RFP in Section 28 31 00-1.4 G states that the equipment supplier shall provide 24 hour, 365 days per year emergency service with a qualified and statelicensed service technician. How long does will this requirement last, and whom is to bear the cost of this requirement? Answer: Through the one year warranty period of the project, the GC will be responsible for this requirement. 10. The Project Manual/RFP in section 28 31 00-1.4 I states that manufacture or his representative shall maintain within 50 miles of the installation, a staff of factory trained, state license fire technicians, together with all support parts necessary for maintenance of the system. Can this area be expanded to include the Albuquerque area? The requirement for 50 miles radius greatly limits the subcontractors that can bid and limits competitive nature of the bidding process. Answer: Concur. The 50 mile radius will be excluded from the fire alarm specification; however, please note that General Project Note #2 on Sheet G1 must be followed. 11. During the pre-bid and in the pre-bid Agenda it was stated that the work hours are to be Monday – Friday 8 Hours per day, and General Note R on sheet FP1states that the Facilities are to be occupied during construction. Is it allowable to perform the work during nights and weekends? Would it be acceptable to perform the work utilizing a 10 hour day four days a week to minimize on the cost impacts of travel? Would the contractor be able to stop the access of occupancy in the areas of active construction while allowing access in the facilities of non-active construction to mitigate the safety concerns of working around and over non construction staff individuals? Answer: A 10 hour per day, four days a week Monday thru Thursday schedule is acceptable. With coordination with the UNM Team and using the Gallup Campus Calendar, a Pedestrian Traffic plan is required by the contractor. If students need to be moved, the move will be discussed and coordinated with UNM Gallup administration and the project team ahead of time. 12. During the pre-bid meeting, a cutting and patching spec was requested. Answer: Please see provided cutting and patching specs. 13. On page 26 of the RFP document it states that the past performance and qualifications are needed from the Site Utilities Subcontractor, Mechanical Subcontractor, Electrical Subcontractor, Fire Suppression Systems Subcontractor, and the Landscape Subcontractor; however, Page 122 on the RFP document states only the Mechanical, Electrical, Fire Suppression, and Landscape contractor’s qualifications and past performance are needed. Can the Subcontractor Past Performance and Qualifications list requirements be clarified so the bidding contractors know which list prevails for this RFP? Answer: RFP Page 26, Section 3. Past Performance and Qualification of SubContractors, Site Utilities Subcontractor of the RFP prevails. Add to RFP Page 122, Appendix B – Subcontractor’s Statement of Qualification, Site Utilities Subcontractor. 14. Does the City of Gallup require the traffic control plan be approved by the City of Gallup? Answer: The City of Gallup requires that the traffic control plan for City only streets and rights of ways be reviewed and certified by the City of Gallup. The application can be found on the City of Gallup website and has also been attached. 15. Does the City of Gallup have its own cut sheets for Backfilling? Answer: Please see enclosed document taken from Chapter 1. EXCAVATIONS MUNICIPAL CODE SECTION 7-7-3L BACKFILLING 16. We would like to request that the submission date be moved to later in the month, no earlier than April 27th, 2015. Answer: Revised Bid Close Date is: Monday, April 27, 2015 @ 3:00pm. 17. On page 26 and 122 of the RFP document it states that the bidding general contractor is to provide subcontractor qualifications for landscaping. After the pre-bid walk through and reviewing the site requirements based on the current utility lay out there appears to minimal disturbance to the existing landscaping with a majority of the disturbances limited to native vegetation zones. Is a landscaping subcontractor going to be required for this project even though the scope for landscaping is limited to stock piling and rebroadcasting existing gravel and reseeding disturbed areas of native vegetation zones? Answer: Pages 26 and 122 of the RFP stand as written. 18. If landscaping and a landscaping subcontractor is going to be required can a landscape plan be provided? Answer: Most of the landscaping work is to restore the landscaping as it was found/its original form prior to construction of this project. 19. On page 26 and 122 of the RFP document it states that the bidding general contractor is to provide subcontractor qualifications for an electrical subcontractor and a mechanical subcontractor. After reviewing the plans and speaking with a fire suppression specialist all the modifications to the mechanical and electrical systems can be performed by the fire suppression subcontractor. If the general contractor is able to use a single subcontractor to perform the work of the fire suppression, electrical and mechanical scopes is the general going to be required to supply/include qualifications for all three disciplines? Answer: Yes – The spirit of this section is to ensure that the University of New Mexico gets qualified licensed and certified personnel for each discipline. Acknowledge receipt of this Addendum in the space provided on the Proposal Form. Failure to do so may subject Bidder to disqualification. All other provisions of the Contract Documents shall remain unchanged. This addendum is hereby made a part of the Contract Documents to the same extent as those provisions contained in the original documents and all itemized listings thereof. UNM GALLUP CAMPUS UTILITY INFRASTRUCTURE AND FIRE PROTECTION PROJECT NON-MANDATORY PRE-BID CONFERENCE AGENDA PROJECT: UNM Gallup Campus Utility Infrastructure and Fire Protection DATE: Wednesday, March 25, 2015 TIME: 10:30am LOCATION: Gallup Campus Student Services Technical Center (SSTC) Room 270 1. Sign-In: 2. Introductions: 3. Opening Remarks: a. Distribution of RFP RFP-1710-15 with Special Conditions, Technical Specifications and Drawings – Should have been pick-up from UNM Purchasing, Jenny Ramirez. b. This job requires Payment and Performance Bonds and a Certificate of Insurance. c. Wage Decision#: MC-15-0337 B applies to this job. d. The quoted price should include the cost of bonds. NMGRT will apply to this job, but the tax IS NOT to be included in the quoted price. 4. Quotation responses must be received no later than Monday, April 6, 2015 at 3:00PM. Responses be delivered in a sealed envelope to the UNM Purchasing Department. 5. The Work of Project is defined by the Contract Documents and consists of the following: Scope of Work a. Kurt Spolar with DePauli Engineering – Utility Infrastructure b. Rudy Garcia, UNM Engineering and Energy Services – Fire Protection The University of New Mexico (UNM) requests written proposals from General Contractors to provide construction services for the UNM Gallup Campus Utilities Infrastructure and Fire Protection Project. This project is located within the University of New Mexico - Gallup Campus located at 705 Gurley Avenue in Gallup, New Mexico. The purpose of this project is to improve the University’s water supply system and to protect existing buildings with automatic fire sprinkler systems. Improvements include installing approximately 2,890 linear feet of 8 inch C900-07 DR18 waterline, 765 linear feet of 10 inch C900-07 DR18 waterline, 800 linear feet of 4 and 6 inch C900-07 DR 18 fire line, and 205 linear feet of Type K copper waterline. This work includes, but is not limited to; installation of gate valves, fire service assemblies, fire hydrant assemblies, water service assemblies, trenching, bedding, backfilling and tie-ins to existing waterlines and campus buildings. Water service outages to all campus building shall be kept to a minimum during construction. Fire protection work shall consist of complete scaled layouts of new sprinkler piping systems and all related system components shown on the interior floor plans of buildings including the coordination required with the ceilings, lighting, HVAC ductwork and diffusers, wiring conduit, and other obstructions. Identify the location of all walls, partitions, concealed spaces, closets, restroom areas, etc. Sprinkler coverage area shall consist of approximately 106,759 square feet in six separate buildings. Design documents shall include the pipe material description, size and wall thickness, and center to center dimension of the sprinkler heads. The location of all control valves, check valves, backflow preventers, drain pipes, air compressors, and test connections shall be shown. Details of the hanger type and location, sleeves, braces, and methods of securing the sprinkler system shall be provided. The new sprinkler systems, sprinkler main valve supervision, flow and tamper switches shall be integrated with the existing fire detection system in the buildings. 6. Project Schedule: a. Project Schedule 270 consecutive calendar days from written “Notice to Proceed” issued by the Owner or his representatives. b. Scheduling meeting to be held within 10 days of contract award to review draft of Contractor’s schedule. c. Construction Days and Times: Work Week: Monday thru Friday, 8 hours per day. d. Liquidated Damages: The Contractor agrees to pay as liquidated damages, the sum of Five Hundred Dollars ($500) for each consecutive calendar day after the stipulated contract time the work remains incomplete. 7. Schedule of Values for Contract Closeout shall be established as $50,000 in accordance with subparagraph 9.2.2. of the General Conditions. 8. Questions: 9. Adjourn: 10. Site Visit: Project walk-thru. SECTION 01 73 29 CUTTING AND PATCHING PAGE 1 OF 5 PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. 1.2 Construction Documents and general provisions of the contract, including Division 00 General Conditions of the Contract for Construction – Special Conditions and other Division 01 Specification Sections, apply to this Section. SUMMARY A. This Section includes administrative and procedural requirements for cutting and patching. B. Related Sections: The following Sections contain requirements that relate to this Section: 1. See Division 00 UNM General Conditions 2. Refer to other Sections for specific requirements and limitations applicable to cutting and patching individual parts of the Work. a. 1.3 1.4 Requirements of this Section apply to fire protection, mechanical and electrical installations. Refer to Division 21, 22, 23, and 26 Sections for other requirements and limitations applicable to cutting and patching fire protection, mechanical and electrical installations. DEFINITIONS A. Cutting: Removal of in-place construction necessary to permit installation or performance of other Work. B. Patching: Fitting and repair work required to restore surfaces to original conditions after installation of other Work. C. Cutting and patching performed during the manufacture of products or during the initial fabrication, erection, or installation processes is not considered to be “cutting and patching” under this definition. Drilling of holes to install fasteners and similar operations are also not considered to be “cutting and patching”. SUBMITTALS A. Cutting and Patching Proposal: Submit a proposal to the Project Manager describing procedures well in advance of the time cutting and patching will be performed to determine if the University and/or Architect/Engineer requires approval of these procedures before proceeding. Request approval to proceed. Include the following information, as applicable, in the proposal: 1. Describe the extent of cutting and patching required. Show how it will be performed and indicate why it cannot be avoided. 2. Describe anticipated results in terms of changes to existing construction. Include changes to structural elements and operating components as well as changes in the building's appearance and other significant visual elements. 3. Describe affects to integrity of weather exposed or moisture resistant element. 4. Describe affects to efficiency, maintenance, or safety of any operational element. 5. List products to be used and firms or entities that will perform Work. 6. Indicate dates when cutting and patching will be performed. 7. Utilities: List utilities that cutting and patching procedures will disturb or affect. List utilities that will be relocated and those that will be temporarily out of service. Indicate how long service will be disrupted. a. Include description of provisions for temporary services and systems during interruption of permanent services and systems, where required. 8. Where cutting and patching involves adding reinforcement to structural elements, submit details and engineering calculations sealed by an Engineer registered in the State of New Mexico showing integration of reinforcement with the original structure. 9. Approval by the Project Manager to proceed with cutting and patching does not waive the Architect/Engineer of Record’s rights to later require complete removal and replacement of unsatisfactory Work. UNM Gallup Campus Utilities Infrastructure and Fire Protection University of New Mexico SECTION 01 73 29 CUTTING AND PATCHING PAGE 2 OF 5 1.5 QUALITY ASSURANCE A. Requirements for Structural Work: Do not cut and patch structural elements in a manner that would change their load-carrying capacity or load-deflection ratio. 1. B. 1.6 a. Foundation construction. b. Bearing and retaining walls. c. Structural concrete. d. Structural steel. e. Lintels. f. Structural decking. g. Miscellaneous structural metals. h. Exterior curtain-wall construction. i. Equipment supports. j. Piping, ductwork, vessels, and equipment. k. Structural systems of special construction in Division 13 Sections. Operational Limitations: Do not cut and patch operating elements or related components in a manner that would result in reducing their capacity to perform as intended. Do not cut and patch operating elements or related components in a manner that would result in increased maintenance or decreased operational life or safety. 1. C. Obtain approval from the Architect/Engineer of the cutting and patching proposal before cutting and patching the following structural elements: Obtain Architect/Engineer’s approval of the cutting and patching proposal before cutting and patching the following operating elements or safety related systems: a. Primary operational systems and equipment. b. Air or smoke barriers. c. Water, moisture, or vapor barriers. d. Membranes and flashings. e. Fire protection systems. f. Noise and vibration control elements and systems. g. Control systems. h. Communication systems. i. Conveying systems. j. Electrical wiring systems. k. Operating systems of special construction in Division 13 Sections. Visual Requirements: Do not cut and patch construction exposed on the exterior or in occupied spaces in a manner that would, in the Architect's opinion, reduce the building's aesthetic qualities. Do not cut and patch construction in a manner that would result in visual evidence of cutting and patching. Remove and replace construction cut and patched in a visually unsatisfactory manner. WARRANTY A. Existing Warranties: Replace, patch, and repair material and surfaces cut or damaged by methods and with materials in such a manner as not to void any warranties required or existing. PART 2 - PRODUCTS 2.1 MATERIALS, GENERAL A. Use materials identical to existing materials. For exposed surfaces, use materials that visually match existing adjacent surfaces to the fullest extent possible if identical materials are unavailable or cannot be used. Use materials whose installed performance will equal or surpass that of existing materials. B. The Construction Manager shall install sleeves, inserts and hangers furnished by the trades needing same. UNM Gallup Campus Utilities Infrastructure and Fire Protection University of New Mexico SECTION 01 73 29 CUTTING AND PATCHING PAGE 3 OF 5 PART 3 - EXECUTION 3.1 INSPECTION A. Examine surfaces to be cut and patched and conditions under which cutting and patching is to be performed before cutting. If unsafe or unsatisfactory conditions are encountered, notify the Project Manager and Architect/Engineer, before proceeding with corrective action. B. Openings and chases may not be shown on the Drawings. It is the responsibility of the Construction Manager to examine the Architectural, Electrical, Heating, Cooling, Ventilating and Plumbing Drawings and to provide chases, channels or openings where needed. 1. C. 3.2 3.3 After installing Work into openings, channels and/or chases, the Construction Manager shall close same. If finishes are to be restored, the new Work shall match the original and shall be done by the trade customarily responsible for the particular kind of Work. The Construction Manager shall verify dimensions for built-in Work and/or Work adjoining that of other trades before ordering any material or doing any Work. Discrepancies shall be submitted to the Project Manager before proceeding with the Work. PREPARATION A. Temporary Support: Provide temporary support of Work to be cut. B. Protection: Protect existing construction during cutting and patching to prevent damage. Provide protection from adverse weather conditions for portions of the Work that might be exposed during cutting and patching operations. C. Avoid interference with use of adjoining areas or interruption of free passage to adjoining areas. D. Avoid cutting existing pipe, conduit, or ductwork serving the building but scheduled to be removed or relocated until provisions have been made to bypass them. PERFORMANCE A. B. General: Employ skilled workmen to perform cutting and patching. Proceed with cutting and patching at the earliest feasible time and complete without delay. 1. Cut existing construction to provide for installation of other components or performance of other construction activities and the subsequent fitting and patching required to restore surfaces to their original condition. 2. Do perform cutting and patching to integrate elements of Work. Provide penetrations of existing surfaces. Provide samples for testing. Seal penetrations through floors, walls, ceilings and roofs, as applicable; restore or preserve fire-rated and smoke-barrier construction. Construction and finishes shall match original Work. Cutting: Cut existing construction using methods least likely to damage elements retained or adjoining construction. Where possible, review proposed procedures with the original Installer; comply with the original Installer's recommendations. 1. In general, where cutting, use hand or small power tools designed for sawing or grinding, not hammering and chopping. Cut holes and slots as small as possible, neatly to size required, and with minimum disturbance of adjacent surfaces. Temporarily cover openings when not in use. 2. To avoid marring existing finished surfaces, cut or drill from the exposed or finished side into concealed surfaces. 3. Cut through concrete and masonry using a cutting machine, such as an abrasive saw or a diamondcore drill. a. After coring, contractor shall pack and grout openings around sleeves or work penetrating the floor or deck. b. CMU Removal: remove units that are damaged or require removal to accommodate new work. Carefully remove entire units joint to joint, without damaging surrounding masonry in a manner that permits replacement with full size units. 1) Support and protect remaining masonry that surrounds removal area. Maintain reinforcement and adjoining construction in an undamaged condition. UNM Gallup Campus Utilities Infrastructure and Fire Protection University of New Mexico SECTION 01 73 29 CUTTING AND PATCHING PAGE 4 OF 5 2) Clean surrounding removal areas by removing mortar, dust, and loose particles in preparation for replacement. 4. Comply with requirements of applicable Division 33 Sections where cutting and patching requires excavating and backfilling. 5. Woodwork: cut and or remove to a panel or joint line. 6. Sheet metal: remove back to joint, lap, or connection. Secure loose or unfastened ends or edges and seal watertight. 7. Glass: remove cracked, broken, or damaged glass and clean rebates and stops of setting materials. 8. Plaster: cut back to sound plaster on straight lines, and back bevel edges of remaining plaster. Trim existing lath and prepare for new lath. 9. Gypsum wallboard: cut back on straight lines to undamaged surfaces with a least two opposite cut edges centered on supports. 10. Where services are required to be removed, relocated, or abandoned, by-pass utility services, such as pipe or conduit, before cutting. Cut-off pipe or conduit in walls or partitions to be removed. Cap, valve, or plug and seal the remaining portion of pipe or conduit to prevent entrance of moisture or other foreign matter after by-passing and cutting. 11. Do not proceed with patching until after construction operations requiring cutting in immediate area are complete. C. Patching: Patch with durable seams that are as invisible as possible. Comply with specified tolerances. 1. Where feasible, inspect and test patched areas to demonstrate integrity of the installation. 2. Restore exposed finishes of patched areas and extend finish restoration into retained adjoining construction in a manner that will eliminate evidence of patching and refinishing. 3. Where removing walls or partitions extends one finished area into another, patch and repair floor and wall surfaces in the new space. Provide an even surface of uniform color and appearance. Remove existing floor and wall coverings and replace with new materials, if necessary, to achieve uniform color and appearance. 4. Where patching occurs in a smooth painted surface, extend final paint coat over entire unbroken surface containing the patch after the area has received primer and second coat. 5. Sheet metal: replace removed or damaged sheet metal items as required for new work. 6. Glass: install matching glass and re-seal exterior window assemblies. 7. Ceilings: Patch, repair, or re-hang existing ceilings as necessary to provide an even-plane surface of uniform appearance. a. Cut, patch, and repair plaster as necessary to accommodate new work and to restore to match adjacent undisturbed surfaces. Install new lath materials to match existing and fasten to supports at 6” centers. Provide a 6” lap where new lath to adjoin existing lath. Fasten new lath as required for new work. Restore paper backings as required. Apply a bonding agent on cut edges of existing plaster. Apply three coat plaster of the type, thickness, finish, texture, and color to match existing. Repair or replace work to eliminate evidence of new work. b. Gypsum wallboard: fasten cut edges of wallboard. Install patches with at least two opposite edges centered on supports and secure at 6” centers. Tape and finish joints and fastener heads. Patching shall be non-apparent when painted or finished. c. Replacement of existing acoustical tile ceiling (renovations): work shall include removal and replacement of existing acoustical tile ceilings (panels and grid) where applicable. Remove and replace acoustical tile ceilings (panels only) where applicable. d. Removal, storage, and repositioning of existing tile ceiling (renovations and alterations): Where panels/grid members must be removed to accommodate work in existing ceiling space, carefully remove, store and protect such items from construction damage. Prior to removing, tag any panels or grid that are damaged, and notify the Project Manager. Carefully reposition panels and grid once overhead work in ceiling is completed. UNM Gallup Campus Utilities Infrastructure and Fire Protection University of New Mexico SECTION 01 73 29 CUTTING AND PATCHING PAGE 5 OF 5 e. Acoustical ceiling finished condition: After installation, the acoustical ceiling system shall be free from any discoloration, dirt, smudges, scratches, chips, blemishes, and/or any misalignment. All damaged materials shall be replaced so that a new uniform acoustical ceiling system is provided. 8. Exterior Building Enclosure: Patch components in a manner that restores enclosure to a weather tight condition. 9. Patch CMU: Replace damaged or removed units into bonding and coursing pattern of existing. Lay replacement units with completely filled bed, head, and collar joints. Butter ends with sufficient mortar to fill head joints and shove into place. 10. Concrete: maintain cut edges in a moist condition for twenty four (24) hours prior to the placement of new concrete. In lieu of this an epoxy adhesive may be provided. Finish placed concrete to match existing unless noted otherwise. Concrete shall have a compressive strength of 3,000 psi where installed to repair and/or match existing improvements, unless noted otherwise. 11. Painting: apply paints to produce surface films without cloudiness, spotting, holidays, laps, brush marks, roller tracking, runs, sags, ropiness, or other surface imperfections. Provide surfaces with prime coat and top coat, latex, interior, color to match adjacent surfaces. 3.4 CLEANING A. Clean areas and spaces where cutting and patching are performed. Completely remove paint, mortar, oils, putty, and similar items. Thoroughly clean piping, conduit, and similar features before applying paint or other finishing materials. Restore damaged pipe covering to its original condition. When cutting and patching in occupied areas clean affected areas daily/immediately after completion of the cutting/patching work. EN D O F S E CT IO N 0 1 73 29 UNM Gallup Campus Utilities Infrastructure and Fire Protection University of New Mexico
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