PUYALLUP TRIBE OF INDIANS
JOB ANNOUNCEMENT
OPENS:
APRIL 21, 2015
CLOSES:
MAY 5, 2015
JOB TITLE:
SECRETARY/RECEPTIONIST/FILE CLERK
DEPARTMENT: PER CAPITA
REPORTS TO:
DIRECTOR
HOURS: FULL TIME – 40 HRS/WK
SALARY:
BASED ON SALARY MATRIX + BENEFITS
POSITION SUMMARY:
Responsible for providing general office support to department Director and department staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Answers phones, takes messages for office staff, greets visitors, answers
questions and directs visitors as needed.
2. Responsible for ordering office supplies, logging receipt of supplies and
distributing them within the department as needed.
3. Timely and accurately maintains organized filing for department to include
files, documents, correspondence, and other materials.
4. Accurately and timely maintains files for custody and other court cases.
5. Makes copies, faxes answers e-mails. Routes documents as necessary.
6. Has primary responsibility within the department for incoming and outgoing
mail. Keeps accurate log of mail coming into and leaving the department.
Responsible for filling out and sending certified mailings as necessary.
7. Orders stamps and conducts wire transfer on the stamp machine. Ensures that
the department always has the necessary amount of postage available when
needed.
8. Performs income verification letter for Tribal Members as needed and/or
requested.
9. Inputs addresses and social security numbers accurately and timely in Ceridian
PT1 and PT3.
10. Responsible for typing correspondence or other documents as assigned by
supervisor.
11. Must maintain confidentiality at all times.
12. Other duties as necessary or assigned.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
Secretary/Receptionist/File Clerk– Per Capita Dept.
5/05; update for comp survey 4.07 no changes; amended 1/2010
1
QUALIFICATIONS AND REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential functions.
Education and/or Experience
High School Diploma or G.E.D and one year of general office clerical experience including previous
filing experience is required. Must be able to type at least 45 WPM. Beginner knowledge of word
processing and database programs is required (Word, Excel and Access) in addition to accurate
production of materials and documents using the computer.
Note: Part-time work is prorated in crediting experience (e.g., if you work 20 hours per week for a 12month period you will be credited with 6 months of experience).
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write
simple correspondence.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common
fractions, and decimals.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with problems involving several concrete variables in standardized
situations.
Other Skills and Qualifications

Must be flexible, a team player, and able to deal with stressful situations. Must be willing to
cross-train with other department staff positions in order to provide team support and no
interruption of services to the community.

Must be friendly, courteous and tactful.

Must be dependable and have an ability to keep track of various tasks.

Must be able to attend trainings as required by supervisor.
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Must be a Puyallup Tribal Member.

Must be able to successfully pass a background check prior to hire, and periodically throughout
employment thereafter.
Secretary/Receptionist/File Clerk– Per Capita Dept.
5/05; update for comp survey 4.07 no changes; amended 1/2010
2
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.


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While performing the duties of this job, the employee is regularly required to use hands
to finger, handle, or feel; reach with hands and arms; and talk or hear.
The employee frequently is required to sit.
The employee is occasionally required to stand; walk; climb or balance; stoop, kneel,
crouch, or crawl; and taste or smell.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color
vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to toxic or
caustic chemicals, outside weather conditions, extreme cold, extreme heat, and risk of
radiation.
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The noise level in the work environment is usually moderate.
Work is performed in an office setting.
The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as
the need arises. This position description does not constitute a written or implied contract of
employment.
INDIAN PREFERENCE EMPLOYER AS REQUIRED BY LAW
H O W T O A P P L Y:
Submit application and resume postmarked by the closing date to:
Human Resource Department
Puyallup Tribe of Indians
3009 East Portland Avenue
Tacoma, WA 98404
Note: Applications & copies of job announcements available at Rm. # 157
or online at www.puyallup-tribe.com
Secretary/Receptionist/File Clerk– Per Capita Dept.
5/05; update for comp survey 4.07 no changes; amended 1/2010
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Ph.#: (253)573-7863
Fax#: (253)573-7963
Email: [email protected]