1. business and industrial

Graduate Recruitment Officer Job Description
This job description provides information on everything you’ll need to know to be a Graduate
Recruitment Officer.
 Key Responsibilities
 Person Specification
 Day in the life of a Graduate Recruitment Officer
 Key Attributes
Graduate Recruitment Officers are responsible for the sourcing of sustainable employment
opportunities for learners to achieve placements. A Graduate Recruitment Officer will use a variety of
techniques including effective diagnosis, and individual and group coaching to achieve sustainable
employment for their registered learners.
Alongside working towards strict targets and guidelines in accordance to the programme obligations
and REED NCFE processes, Graduate Recruitment Officers will be expected to carry out any other duties
as may be specified by their manager from time to time to help fulfil our core purpose… to connect the
world of learning with the world of work.
Team Structure
Senior Operations
Manager
Head of Graduate
Recruitment
Graduate
Recruitment Officer
Graduate
Recruitment Officer
Graduate
Recruitment Officer
Key Responsibilities of a Graduate Recruitment Officer
Employer Development Activity
 Building the profile of the University of Greenwich among employers and extending the range of
employers recruiting at or from the University including targeting non-traditional graduate employers
and unadvertised vacancies from the “hidden” labour market.
 Marketing new and recent graduates of the University to potential employers through candidate-led
marketing, and speculative application support for individual graduates and undergraduates.
 Developing long term and sustainable relationships with employers to meet their employment needs
exclusively through University of Greenwich graduates and this “free to the employer” service.
Attending and delivering presentations, seminars and careers fairs as necessary to achieve this
objective.
 Co-ordinating and promoting internships, vacation schemes, open days and work taster schemes on
behalf of employers.
 Facilitating access to campus resources for employers and providing organisational support for events
 Organising and managing multi-employer events in particular sectors or markets, liaising effectively
with employers and carrying out effective on campus marketing
 Carrying out screening activities, co-ordinating assessment centres, providing feedback to employers
and graduates on behalf of employers
Undergraduate/Graduate Development Activity
 Coaching and supporting individuals referred by the University of Greenwich Graduate Employment
Team (GET) in order for them to understand, develop and evidence the mindset that will allow them
to compete effectively in the labour market.
 Delivering individual and group interventions with referrals from GET to address labour market
understanding, job search skills, interview skills and CV preparation
 Effective on –campus marketing to undergraduates and off-campus to recent graduates to promote
the services of this new team
Liaison with University Teams and Departments
 Marketing and delivering communications and training to University of Greenwich academic staff to
help them understand mindset concepts and the importance of employability skills within academic
delivery.
 Working collaboratively with the University of Greenwich Graduate Employment Team (GET) and
other departments and teams within the University.
 Provide regular activity-centred MI on recruitment activity undertaken to Reed management and the
University
Graduate Recruitment Officer Specification
Essential Criteria
 Must have experience of at least one of the following (preferably more than one):
1. demonstrable success in high volume graduate recruitment working in house as a graduate
recruiter
2. working successfully specifically in the field of graduate recruitment as a recruitment
consultant
3. delivery of employability support and/or coaching either individually or to groups of
individual young people or graduates
 Direct experience of managing elements of selection and assessment and will have an understanding
of appropriate employment legislation.
 Experience of organising large events with multiple organisations and individuals. Flexibility to attend
evening and out of hours events as required.
 Experience of using analysis to agree clear action plans internally or with other parties
 Demonstrable experience of working collaboratively, supportively and successfully with suppliers or
customers to improve, maintain or recover service delivery under a contract or service level
agreement
 Experience of engaging with a variety of seniority levels both internally and externally and across
different organisations
 Experience of managing negotiations to achieve positive outcomes.
 Experience of working in an office and on client site professional environment and able to give
examples of qualities demonstrated within this environment.
 Experience must have been gained within a fast-paced service focussed, client or account
management, target driven business environment. Examples of this may include Sales, Contract
Management, Agency Recruitment, Training, Account Management or any other B2B Sales/Customer
Management environment
 Clear and structured judgement and decision-making skills
 Ability to work with exemplary attention to detail, good time management skills, and the ability to
prioritise whilst meeting deadlines
 Ability to lead on relationship management to build lasting and rewarding employer and departmental
relationships
 Strong communication skills in order to make programme requirements clear whilst providing
guidance where required in a highly professional manner
 Solutions focused and able to embrace a challenge with resilience
 Flexibility and creativity, displaying patience, empathy and be able to confidently provide advice and
guidance.
 Technical skills including; strong and immediately effective communications skills, excellent IT and
administration skills (MS Word, Excel, PowerPoint), good numeracy skills and excellent written and
verbal communication/record keeping skills
 Effective negotiations skills complimented by the ability to consider strategic solutions with a
commercial focus
Desirable Criteria
 Degree or relevant equivalent qualification. Degree topics may include psychology, sociology, social
care/science. Relevant qualifications would include Information Advice and Guidance NVQs,
Brokerage Standard, Social Work qualifications or qualifications relating to work with the specific
client groups this role will involve. Level 3 or 4 NVQ would be of interest.
 Fluency in community languages. Community languages may include Cantonese, Mandarin, Hindi,
Urdu, Punjabi, Somali, Vietnamese, Dari, Yoruba, Turkish, French, Spanish, Albanian, Arabic, Bengali,
Farsi, Guajarati, Polish, Serbian and Greek (Dependent on programme).
 Experience of sales/marketing within a recruitment context
 Level A psychometric testing
 Technical skills include the ability to use technology to deliver results and knowledge of
undergraduate and postgraduate qualifications and study.
 Personal interests include interest in career and self development.
A day in the life of a Graduate Recruitment Officer
What might a typical day involve?
8.40 Arrive at work, catch up with the colleagues about what they did last night and plans for after
work. Coffee, Tea, Toast – open emails.
8.45 Respond to all priority emails, Acknowledge Job Applications. Print off evidence for any outcomes,
new job descriptions sent through.
9.00 Review previous evening to do list and quick 5min run through with the team the day’s plan of
action.
9.10 Check the schedule and print off workshop attendees – set up workshop area TV and laptop for
the day.
9.15 Send out any jobs that need advertising. Follow up calls to Students/Graduates who may be
applying for a role but still not sent through tailored CV. Send out any 2nd stage tests/assessments
to be completed.
9.40 Business Develop – Follow up on CVs sent, Job Roles, and Interviews attended. Review CV’s –
track and change and return to Students/Graduates to understand changes. Update X2.
10.00 Dependant on the day and who is on the rota for the first 2 hour workshop to commence.
Business development time for the other Officer. DROP IN 1-2-1’s start for the day. Review CV’s
– track and change and return to Students/Graduates to understand changes.
10.45 Drop in Job Search/1-2-1’s times – Job matching all taking place. Application form reviews/ Advice
updates / Review CV’s – track and change and return to Students/Graduates to understand
changes.
12.00 Dependant on the day – Second 2 hour Workshop to Commence. First Workshop Finished and
students on their way out. Advertise jobs by word of mouth to the students/graduates
12.45 Follow up on any emails received whilst in 1-2-1’s return phone calls / messages from students.
Application form reviews
13.00 Dependant on the day 2 hour workshop commences. Lunch – Tell everyone around you, you are
going for lunch…… Advise front desk so you can have 5 minutes peace and quiet!
13.30 Answer the phone for the millionth time and book student / Graduate into next workshops
available – ALWAYS informing them LATENESS is not accepted and if late they will not be admitted
into the workshop. Carry on eating – whilst reading Daily Mail and updating fellow colleagues of
what is happening with the celebrities in the world!
14.00 Dependant on the day – 2 hour Workshop Commences! Job matching cv review – TRACK AND
CHANGE / 1-2-1 drop ins, Business Development calls. X2 time. Workshop finishes – advertise by
word of mouth to all students jobs recruiting for.
15.30 Mass email out to Students and Graduates for the jobs we are recruiting for. Liaise with the
Academics to get help engaging with the students and graduates to apply for the jobs.
15.45 Decide it is time for sweets/chocolate/fizzy drinks
15.55 Realise the clock is ticking and the to do list is still not completed!
16.00 Final 2 hour workshop finishes. Review applications forms, cover letters offer advice – track and
change and resend back to students. Send over application to jobs. Start to create the following
day to do list.
17.25 Check the clock – realise you have missed the fast train home and carry on working!
BUSINESS DELIVERY
ORGANISATIONAL
Judgement and Decision Making
Performance and Sales Orientation
Professionalism and Integrity
Approach to Quality
 Researches options and opportunities (may
include discussions with Co-Members from
across the business)
 Evaluates all options and makes sound
business judgements
 Understand priorities and the importance of
deadlines and has a sense of urgency.
 Separates relevant information from
irrelevant information, and places
emphasis on business need
 Strong investigation skills, identifying
smoke screens and not accepting things at
face value
 Negotiates and sells ideas thoughts and
options
 Influences others
 Is personable and persuasive
 Is able to build rapport and relationships
quickly and successfully
 Is a strong communicator putting forward
credible arguments and perspectives
 Is proactive and self motivated
 Has an appreciation and understanding of
targets and deadlines
 Is able to work in a fast paced and
performance driven environment
 Is persistent and does not give up easily
 Delivers on promises and is reliable and
accountable
 Says what they mean and does not overpromise
 Shows professional courtesy to colleagues
 Is open and honest
 Is willing to support the Reed in Partnership
Team, providing advice and support to other
Co-Members across the business
 Takes pride in work
 Has knowledge of and adheres to company
procedures
 Achieves quality through forward
planning and foreseeing obstacles
 Has high standards for work and
maintains the high standards
 Keeps good and timely records
 Concentrates and focuses on activities
 Checks work and follows up on processes
 Has an attention to detail and maintains
attention to detail
 Is super organised, methodical and logical
when working with processes
 Manages time effectively building in a
contingency, identifying core priorities
and addressing those first
 Adheres to processes and able to identify
areas for improvement
PERSONAL QUALITIES
PROJECT FOCUS
Achievement, Challenge and Resilience
Flexible and Creative
Time and Deadline Management
Guidance and Support
 Is determined to succeed and overcome
obstacles
 Is resilient and not overly sensitive
 Knows when to challenge and when to put
their foot down
 Is self motivated
 Goes the extra mile
 Is a self starter and enthusiastic
 Is committed to developing self and is
willing to learn
 Has an adaptable working style and
approach according to business needs and
contract changes
 Is open to change and willing to try new
challenges
 Has a creative thinking style and is
willing to try several approaches
 Has an adaptable approach and tailors
communication style to the audience
 Understands the importance of meeting
deadlines
 Able to manage time appropriately and
understand the importance of
prioritisation
 Keeps an open mind at all times, able to
respond quickly to change and think on
their feet.
 Uses advanced and deep level questioning to
understand issues
 Uses active listening to check understanding
of areas of risk and in order to recommend
appropriate and useful information and
support
 Explains things clearly to Co-Members at
appropriate times and at the appropriate level
 Draws on internal and external resources to
support activities