1. travel
2. tourist facilities
3. hotel

©Disney
May 1-3, 2015 at the
FREQUENTLY ASKED QUESTIONS
HOTEL AND TRAVEL
(for updates be sure to check www.varsityallstar.com)
1. What is the advantage of purchasing the travel package?
It is not required that you attend The Summit on the travel package. The two main reasons teams purchase the travel
package are convenience and savings.
a) Convenience - Everything is handled for you. Disney’s Magical Express will pick you up and take you back to
the airport. There is no hassle of renting vans or cars and finding drivers. Hotel registration is smoother and
rooms are guaranteed. Varsity works together with the Walt Disney World ® Resort to block your rooms so your
entire group stays together.
If you book your own trip, you have to:
Step 1: Call travel Agency or airlines (which could take hours).
Step 2: Send in deposit for airline tickets.
Step 3: Call several hotels to get room rates and availability.
Step 4: Guarantee all rooms using person credit card for deposit.
Step 5: Request reimbursement check from the gym.
Step 6: Send your rooming list to the hotel.
Step 7: Call car rental agencies to find out rates and regulations of drivers.
Step 8: Fill out registration form for The Summit and mail in with registration fees.
If you book with Varsity you have to:
Step 1: Call A&I Travell at 1-866-719-0379 or your local travel agent to book flights.
Step 2: Send in deposits for airline tickets.
Step 3: Fill out registration forms for The Summit and mail in deposits.
b) Savings- Because of our long term relationship with the Walt Disney World® Resort, The Summit is able to
negotiate discounted rates for hotel rooms and theme park tickets.
2. What hotel are we staying at?
Accommodations will be provided at Disney’s All Star Resort, Disney’s Pop Century Resort and Disney’s Caribbean
BeachDisney’s Pop Century ResortDisney’s Pop Century Resort Resort. In the event that the Walt Disney World ® Resorts
sell out of rooms prior to registration deadlines, The Summit will make arrangements with an alternate hotel either on or
off property. PLEASE NOTE: Hotels may fill up prior to posted deadlines and may include additional costs.
3. We have parents who would like to come to the Championship. Can they sign up for The Summit travel package?
Of course! A lot of coaches meet with the parents and include them on the travel package with their team. However, we
encourage family members and friends to register with us directly. For the Family and Friends registration form,
see pages 15-18.
4. We have an uneven number of girls. Can we pay the quad rate for three girls in a room?
No. The travel package prices have been calculated according to how many people are in each room.
5. Can we have five people in a room?
No. Disney does not allow more than four people to a room.
6. We are arriving in Orlando at 10:00 a.m. on Friday, will our hotel rooms be ready?
Most hotels do not guarantee check in until 4:00 p.m. However, if there are rooms ready in your block, the hotel will
check you in early. Please be sure to communicate this to your entire group that is traveling with you.
7. Our team doesn’t leave Orlando until 6:00 p.m. on Tuesday. What can we do all day?
Hotel check out is at 11:00 a.m. If you would like, you can take a Walt Disney World ® Resort shuttle bus to Downtown
Disney-West Side to shop or to one of the Walt Disney World ® Theme Parks. The hotel will be glad to store your
luggage for you, but you will be responsible for picking it up before you depart. However, the hotel’s bellmen will not
move carry-on bags, electronics, or trophies.
8. How do I request a refund?
All refund requests must be submitted in writing to Nicole Franklin at [email protected] or faxed to
1-800-969-8295. Include the team name, amount requested, who to make the check out to, where to mail the check, and
a reason for the refund. The Varsity office will review your account and issue a refund check based upon what they see in
your file. All refund checks are processed AFTER the event is over. The average processing time for a refund is 4 weeks
from the date the request is received. Refunds are not issued unless a written request is received.
2
FREQUENTLY ASKED QUESTIONS
TICKETS AND COMPETITION
(for updates be sure to check www.varsityallstar.com)
1. When will we receive our Walt Disney World ® Theme Park tickets for the Championship?
You receive your tickets when you register with The Summit at your hotel in Orlando.
2. Do we use our 4-day PARK HOPPER® ticket for competition?
Yes. Each Walt Disney World ® PARK HOPPER® includes 3 days of tickets to enter the ESPN Wide World of Sports ®
Complex for competition. Admission to ESPN Wide World of Sports ® Complex is NOT considered a theme park
admission, and therefore does not use a day on your Park Hopper®.
Please tear out along the perforations. You may make copies of this form.
3. What does “PARK HOPPER®” mean?
A PARK HOPPER® allows you to go from Theme Park to Theme Park in one day. Example: you can use your
PARK HOPPER® ticket to enter Disney’s Hollywood Studios® in the morning and then go to Epcot® that evening,
and it is only considered one day of admission. However, these tickets are only valid for four days.
4. Will attending The Summit Celebration party take a day off of my PARK HOPPER® pass?
For the Championship Celebration Party at Disney’s Hollywood Studios®, a day will not be taken off of your
PARK HOPPER® pass. PLEASE NOTE: YOU MUST HAVE A WRISTBAND TO ATTEND THE CELEBRATION PARTY.
(Times may change slightly.)
5. If we do not use all four days of our Walt Disney World ® tickets, may we use them next year?
No. All of the discounted tickets sold at The Summit have an expiration date that is listed on the back of your ticket.
6. Do spectators have to purchase a Walt Disney World ® PARK HOPPER® ticket in order to watch competition at
ESPN Wide World of Sports® Complex?
No! If you are only going to the ESPN Wide World of Sports ® Complex, you may purchase a ticket at the door
for $25 per day per person. However, if you purchase a Walt Disney World ® PARK HOPPER® ticket from The
Summit it includes admission into the ESPN Wide World of Sports® Complex.
7. Are there discounted park tickets available for family and friends not on the travel package?
Yes, there are two different tickets.
1) 3-day PARK HOPPER® Ticket- $225.00
2) 4-day PARK HOPPER® Ticket- $255.00
3) 5-day PARK HOPPER® Ticket- $285.00
Order Forms for these tickets can be found on page 12. Walt Disney World ® PARK HOPPER® tickets are valid for
unlimited admission into the Magic Kingdom ® Park, Epcot ®, Disney’s Hollywood Studios®, and Disney’s Animal
Kingdom ® Theme Park as well as three days of admission into ESPN Wide World of Sports® Complex.
These tickets DO NOT include The Summit bus transportation to the parks.
8. How do I find out when and where my team competes?
A detailed order of competition will be posted at www.varsityallstar.com in mid April. The detailed order of
competition will tell you the location and exact times that your team will report backstage, take pictures,
warm up, and compete.
3
CHEER REGISTRATION FORM
THE 2015 SUMMIT
WILL BE
MAILED
•
PRINT OR TYPE IN BLUE OR BLACK INK
TO THE
ADDRESS BELOW:
PLEASE CHECK CATEGORY:
LEVELS
Gym Name
1
2
3
4 4.2 5
Small Youth
Large Youth
Team Name
Small Junior
Large Junior
Contact Person
Please Check One:
Small Junior Coed
Address for further info to be sent
Paid Bid
Large Junior Coed
Small Senior
City
At Large Bid
Large Senior
State & Zip
(
Country
)
Home Phone
(
Small Senior
)
Large Senior
Daytime Phone
(
Small Senior Restricted
)
Large Senior Restricted
Cell Phone
(
Wild Card Bid
Small Senior Coed
Large Senior Coed
Small Senior Restricted Coed
)
Fax
Large Senior Restricted Coed
Email Address
LIST YOUR FEDEX SHIPPING ADDRESS BELOW:
(NO P.O. BOXES, THIS ADDRESS WILL BE USED FOR SHIPPING)
Commuter PACKAGE
_______ total # Participants
(Participant/Coach) $275 _______ total # Coaches
Person to Receive Information
• 3 day WDW PARK HOPPER® Pass
• Registration Fees
Street Address
City/State/Zip
(
Country
)
Daytime Phone
(
• Coaches Lanyard for entrance into the rehearsal areas.
Commuter PACKAGE
(Coach ONLY) $125
)
Cell Phone
_______ total # Coaches
• 2 days admission for ESPN Wide World of Sports® Complex
• Coaches Lanyard for entrance into the rehearsal areas.
Email Address
PLEASE COMPLETE ONLY IF YOU ARE NOT
THE SUMMIT TRAVEL PACKAGE.
PURCHASING
m The Celebration Party is an additional $35 per person
(this does not include transportation).
______Number of tickets I would Like to purchase.
Hotel Name
m We would like to upgrade our tickets to four day PARK HOPPER® Passes
Name Registered Under
for an additional $30 per person.
______Number of tickets I would like to upgrade.
Hotel Address
(
)
Hotel Phone
/
/2015
Date of Check-in
CROSSOVER FEES
Advisor’s Signature
# of Coaches
4
# of Participants
$50 fee per Crossover Athlete
(Please indicate on Team Roster)
Please tear out along the perforations. You may make copies of this form.
m INFO
• PLEASE
DANCE REGISTRATION FORM
THE 2015 SUMMIT
m INFO
• PLEASE
WILL BE
MAILED
PRINT OR TYPE IN BLUE OR BLACK INK
TO THE
•
ADDRESS BELOW:
Gym Name
PLEASE CHECK CATEGORY:
Team Name
Catagories: Jazz Pom Hip Hop Kick Prep Open Variety Lyrical
Divisions
Small Mini
Contact Person
Large Mini
Address for further info to be sent
Small Youth
Large Youth
City
Junior Coed
Please tear out along the perforations. You may make copies of this form.
State & Zip
(
Country
)
Small Junior
Large Junior
Home Phone
Small Senior
(
Large Senior
)
Daytime Phone
Small Senior Coed
(
)
Large Senior Coed
)
Large Open
Small Open
Cell Phone
(
Fax
Small Open Coed
Large Open Coed
Email Address
Open Male
LIST YOUR FEDEX SHIPPING ADDRESS BELOW:
(NO P.O. BOXES, THIS ADDRESS WILL BE USED FOR SHIPPING)
Please Check One:
Person to Receive Information
Paid Bid
Street Address
City/State/Zip
(
At Large Bid
Country
)
Daytime Phone
(
)
Cell Phone
Email Address
PLEASE COMPLETE ONLY IF YOU ARE NOT
THE SUMMIT TRAVEL PACKAGE.
PURCHASING
Hotel Name
Name Registered Under
Hotel Address
(
)
Hotel Phone
/
/2015
Date of Check-in
Advisor’s Signature
# of Coaches
# of Participants
5
ACCOMMODATIONS
THE 2015 SUMMIT
Gym Name
Team Name
City
State
Country
The 2015 Summit has expanded to more Walt Disney World® Resorts! This year we will be staying at both of
WDW’s Value Resorts, Disney’s All Star Resort and Disney’s Pop Century Resort. We are also offering one of
WDW’s
Resorts
with larger
sleeping
rooms. World® Resorts! This year we will be staying at both of
The 2015Moderate
Summit has
expanded
to more
Walt Disney
WDW’s Value Resorts,
All DEADLINES
Star Resort and Disney’s Pop Century Resort. We are also offering one of
REGISTRATION
ANDDisney’s
DEPOSIT
WDW’s
Moderate
Resorts
with
larger
sleeping
rooms.
•
If
your
qualifying
competition
takes
place
in
October,
November
or December, registration and deposit are due no later than January 21, 2015
DIRECTIONS:
• If your qualifying competition takes place in October, November or December, registration and deposit are due no later than January 21, 2015
• If your qualifying competition takes place in March, registration and deposit are due no later than April 10, 2015
• If your qualifying competition takes place in January, registration and deposit are due no later than February 12, 2015
• If your qualifying competition takes place in April, registration and deposit are due no later than April 22, 2015
• If your qualifying competition takes place in February, registration and deposit are due no later than March 18, 2015
• Choose the type of room you wish to stay in (quad, triple, double or single) • Hotels may fill prior to published deadlines.
• If your qualifying competition takes place in March, registration and deposit are due no later than April 10, 2015
• All Walt Disney World® Theme Park tickets are valid April 28, 2015 – May 10, 2015
• If your qualifying competition takes place in April, registration and deposit are due no later than April 22, 2015
• Choose the type of room you wish to stay in (quad, triple, double or single) • Hotels may fill prior to published deadlines.
• All Walt Disney World® Theme Park tickets are valid April 28, 2015 – May 10, 2015
PFOUR NIGHT TRAVEL PACKAGE
Travel package price for the four nights of April 30 (check-in) through May 4 (check-out)
or May 1 (check-in) through May 5 (check-out) includes:
PA S R
P C
PC
B
R
PFOUR NIGHT TRAVEL PACKAGE
Quad (4 per room) .....................$537 per person ............................................$615 per person
• 4 nights of hotel accomodations
LL TAR
ESORT OR OP ENTURY
ARIBBEAN EACH
ESORT
Travel package price for the® four nights of®April 30 (check-in) through
May 4 (check-out)
Triple (3 per room) .....................$593 per person ............................................$673 per person
•
day 1Walt
Disneythrough
World PARK
Passincludes:
or4May
(check-in)
May 5HOPPER
(check-out)
DoubleP
(2 AperLL room)
per person ............................................$809
per Rperson
STAR R....................$689
ESORT OR POP CENTURY
PCARIBBEAN BEACH
ESORT
(with 3 days admissions into ESPN Wide World of Sports® Complex)
Single
(1 per room) .....................$939
Quad (4
.....................$537 per person ..........................................$1208
............................................$615 per person
• 4 nights of hotel accomodations
• Bus Transportation to all scheduled
events
Triple (3 per room) .....................$593
perPRICES
personINCLUDE
............................................$673
per person
(NONE OF THE
AIRFARE.)
• 4 day Walt Disney World® PARK HOPPER® Pass
• DME Transportation to/from the airport
Most rooms
will have two double per
beds,person
however............................................$809
single rooms may have only one king bed. per person
Double (2 per* room)
....................$689
®
(with 3 days admissions into ESPN Wide World of Sports Complex)
You
may upgrade
4 Day PARK
HOPPER to a 5 Day PARKper
HOPPER
for an additional
$30 per person. Please indicate this on yourper
rooming
list.
Single
(1 peryourroom)
.....................$939
person
..........................................$1208
person
• Celebration Party
• Bus Transportation to all scheduled events
(NONE OF THE PRICES INCLUDE AIRFARE.)
• DME Transportation to/from the airport
* Most rooms will have two double beds, however single rooms may have only one king bed.
You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list.
• Celebration Party
PTHREE NIGHT TRAVEL PACKAGE
The travel package price for the three nights of May 1 (check-in) through May 4 (check-out) includes:
•
3 nights of hotel accomodations
PA S R
P C
PC
B
R
PTHREE
NIGHT TRAVEL PACKAGE
• 4 day Walt Disney World PARK HOPPER Pass
Quad (4 per room) .....................$508 per person ............................................$549 per person
®
®
LL TAR
ESORT OR OP ENTURY
ARIBBEAN EACH
ESORT
The travel package price for the three nights of May
1 (check-in) through May 4 (check-out) includes:
(with 3 days admissions into ESPN Wide World of Sports® Complex)
Triple (3 per room) .....................$545 per person ............................................$599 per person
• 3 nights of hotel accomodations
DoubleP
(2 AperLL room)
per person ............................................$696
per Rperson
STAR R....................$618
ESORT OR POP CENTURY
PCARIBBEAN BEACH
ESORT
• Bus Transportation to all scheduled
events
• 4 day Walt Disney World® PARK HOPPER® Pass
Single
(1
.....................$837
per
person
............................................$999
per
person
Quad
(4
per
room)
.....................$508
............................................$549
• DME Transportation to/from the airport
(with 3 days admissions into ESPN Wide World of Sports® Complex)
Triple (3 per room) .....................$545
perPRICES
personINCLUDE
............................................$599
per person
(NONE OF THE
AIRFARE.)
• Celebration Party
Most rooms
will have two double per
beds,person
however............................................$696
single rooms may have only one king bed. per person
Double (2 per* room)
....................$618
• Bus Transportation to all scheduled events
You
may upgrade
4 Day PARK
HOPPER to a 5 Day PARKper
HOPPER
for an additional
$30 per person. Please indicate this on yourper
rooming
list.
Single
(1 peryourroom)
.....................$837
person
............................................$999
person
• DME Transportation to/from the airport
(NONE OF THE PRICES INCLUDE AIRFARE.)
• Celebration Party
* Most rooms will have two double beds, however single rooms may have only one king bed.
You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list.
Note: If you have family members who are traveling separtely from the team we suggest you have them
register separately with the Summit. This will ensure them to have their own packet when they arrive to
in Orlando
(Walt
Disneysepartely
World® tickets,
etc.
information).
Note: If you haveregistration
family members
who are
traveling
from the
team
we suggest you have them
register separately with the Summit. This will ensure them to have their own packet when they arrive to
registration in Orlando (Walt Disney World® tickets, etc. information).
6
Please tear out along the perforations. You may make copies of this form.
• If your qualifying competition takes place in January, registration and deposit are due no later than February 12, 2015
REGISTRATION
AND DEPOSIT DEADLINES
• If your qualifying competition takes place in February, registration and deposit are due no later than March 18, 2015
ACCOMMODATIONS
THE 2015 SUMMIT
Gym Name
Team Name
City
State
Country
PTWO NIGHT TRAVEL PACKAGE
Please tear out along the perforations. You may make copies of this form.
Travel package price for the four nights of May 1 (check-in) through May 3 (check-out) includes:
• 2 nights of hotel accomodations
P ALL STAR RESORT OR POP CENTURY
PCARIBBEAN BEACH RESORT
• 3 day Walt Disney World® PARK HOPPER® Pass
Quad (4 per room) .....................$484 per person ............................................$499 per person
(with 3 days admissions into ESPN Wide World of Sports® Complex) Triple (3 per room) .....................$505 per person ............................................$538 per person
Double (2 per room)....................$554 per person ............................................$607 per person
• Bus Transportation to all scheduled events
Single (1 per room) .....................$703 per person ............................................$824 per person
• DME Transportation to/from the airport
(NONE OF THE PRICES INCLUDE AIRFARE.)
• Celebration Party
* Most rooms will have two double beds, however single rooms may have only one king bed.
You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list.
P
EXTRA NIGHTS
(Only with the four night package!)
Wednesday, April 29, 2015 • Thursday, April 30, 2015 • Tuesday, May 5, 2015
Optional Extra Nights (Wednesday, April 29, Thursday, April 30, or Tuesday, May 5). Since the hotel has very limited space available for these nights,
reservations for the extra nights will be accepted on a first come first served basis. Disregard this section if you plan to stay the regular four nights and five days.
Disney’s All Star Resort or Disney’s Pop Century Resort ..........................................$140.00 per room (regardless of occupancy)
Disney’s Caribbean Beach Resort ...............................................................................$245.00 per room (regardless of occupancy)
COMMUTER PACKAGE
(PARTICIPANT/COACH) $275
(COACH ONLY) $125
• 3 day WDW Park Hopper Pass
• Registration Fees
• Coaches Lanyard for entrance into the rehearsal areas.
• 2 days admission for ESPN Wide World of Sports® Complex
• Coaches Lanyard for entrance into the rehearsal areas.
PAID BIDS
Up to $537 credit will be given to each athlete on the Summit travel package. No credits may be used for family members or for additional tickets.
For example, if a team chooses the Quad 3 night package the athlete will receive a $508 credit.
If a Paid Bid team chooses to not stay on property then they will receive the “Commuter Paid Bid” package for free.
A $345 value per athlete.
The Paid Bid Commuter Package receives the following:
• 4 day Walt Disney World Park Hopper Pass
• Celebration Party wristband
• Registration Fees
MAILING ADDRESS:
The Summit • P.O. Box 752790 • Memphis, TN 38175-2790
OR TO FED EX YOUR REGISTRATION:
6745 Lenox Center Court • Suite 300, Memphis, TN 38115
7
Gym Name__________________________ Team Name _______________________________________
City_________________________ State_________
Division_______________________ Level _________
Total # of Coaches ________
#of Adult Medical Release Forms Needed________
Total # of Minors ________
#of Adult Medical Release Forms Needed________
ROOMING LIST
IMPORTANT: This form must be completed in order for your registration to be accepted. Reservations will be entered according to the
dates below and charged as such. List below names in full of people staying in either quad (4), triple (3), double (2), or single (1), rooms.
In parenthesis, specify one of the following for each person: (P) = Participant
(C) = Coach (F) = Family/Friend
PLEASE NOTE: Rollaway beds are not available. (PLEASE PRINT OR TYPE) m FILL IN FOR UPGRADE TO 5 DAY PARK HOPPER®. PLEASE COLOR IN FOR UPGRADE ONLY.
Age
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Please tear out along the perforations. You may make copies of this form.
SINGLES (ONE IN EACH ROOM)
CREDIT CARD PAYMENTS
THE 2015 SUMMIT
Gym Name _____________________________________________________________________________
Team Name _________________________________________ City__________________ State______ Country_______________
If any family members wish to charge their deposit or balance of payment on a credit card, we accept VISA, MasterCard,
Discover or American Express. Below list the person wishing to charge, their credit card number, expiration date and
amount to be charged along with their signature. Please send this information along with your registration.
(One form per family group.)
CREDIT CARD TYPE:
Account Number:
m VISA
m MC
m AMEX
m DISC
Exp. Date: ___/___/___
nnnn nnnn nnnn nnnn
Total Amount Charged: $________________
Security Code: ____________
m Deposit or m Balance of Payment*
Please tear out along the perforations. You may make copies of this form.
Name (Print)
Signature
(
Billing Address*
)
(
Daytime Telephone Number
)
Cell Phone Number
City, State Zip
Email Address
If this credit card payment is not for your entire group, please list person(s) and amounts to be paid with
this credit card.
List person(s) and amounts to be paid with this credit card.
Person(s)
Amount
1. ________________________________________
________________________________
2. ________________________________________
________________________________
3. ________________________________________
________________________________
4. ________________________________________
________________________________
5. ________________________________________
________________________________
6. ________________________________________
________________________________
7. ________________________________________
________________________________
8. ________________________________________
________________________________
9. ________________________________________
________________________________
10. ________________________________________
________________________________
*Please complete this form for each charge (i.e. charge your deposit in January and then complete
another charge form in February to charge your balance).
* In order for credit cards to be processed, we MUST have the billing address for the credit card being charged.
This address MUST include the zip code for the billing address.
THIS FORM MAY BE DUPLICATED.
9
CHEER TEAM ROSTER
THE 2015 SUMMIT
Gym Name ________________________________________________________________________________________________
Team Name ________________________________________________________________________________________________
Division ____________________________________________________________________________________________________
Address ____________________________________________________________________________________________________
City _______________________________________________________ State __________ Zip_________ Country __________________
Gym Owners/Coaches names you would like listed on the video screen at the event (LIMIT OF THREE PLEASE)
________________________________ ________________________________ ________________________________
TEAM ROSTERS:
Varsity will no longer be using the hand-written rosters for USA teams competing at The Summit. All Teams will submit their
rosters' through their USASF profiles like they have through the 2014-2015 season. All athletes must meet all participation,
substitution and alternate guidelines.
Submitting Rosters:
1. Log in to your USASF Organization Profile.
2. From the EVENT ROSTER page, Select ADD TO SCHEDULE
3. In the PRODUCER box select The Summit and then click on SEARCH EVENTS
4. Select The Summit 2015 to ADD TO SCHEDULE
5. Select the team and then SUBMIT TO SCHEDULE
Rules and Regulations for The Summit can be found on www.varsityallstar.com.
10
Please tear out along the perforations. You may make copies of this form.
Event where team qualified ____________________________________________________________________________________
DANCE TEAM ROSTER
THE 2015 SUMMIT
Gym Name __________________________________________________________________________________________________
Team Name ________________________________________________________________________________________________
Division ____________________________________________________________________________________________________
Catagories:
Jazz
Pom
Hip Hop
Kick
Prep
Open
Variety
Lyrical
Address ____________________________________________________________________________________________________
City _______________________________________________________ State __________ Zip_________ Country ____________________
Event where team qualified ______________________________________________________________________________________
Please tear out along the perforations. You may make copies of this form.
Gym Owners/Coaches names you would like listed on the video screen at the event (LIMIT OF THREE PLEASE)
________________________________ ________________________________ ________________________________
TEAM ROSTERS:
Varsity will no longer be using the hand-written rosters for USA teams competing at The Summit. All Teams will submit their
rosters' through their USASF profiles like they have through the 2014-2015 season. All athletes must meet all participation,
substitution and alternate guidelines.
Submitting Rosters:
1. Log in to your USASF Organization Profile.
2. From the EVENT ROSTER page, Select ADD TO SCHEDULE
3. In the PRODUCER box select The Summit and then click on SEARCH EVENTS
4. Select The Summit 2015 to ADD TO SCHEDULE
5. Select the team and then SUBMIT TO SCHEDULE
Rules and Regulations for The Summit can be found on www.varsityallstar.com.
11
TICKET ORDER FORM
THE 2015 SUMMIT
NOTE: Transportation is NOT included with purchase of these tickets.
Gym Name
Team Name
Address
City, State, Zip
(
Country
) _____________ (
Home Phone
) _______________ (
Work Phone
) __________________
Cell Phone
THIS FORM IS FOR
FAMILY AND FRIENDS NOT
PURCHASING THE SUMMIT
TRAVEL PACKAGE.
WALT DISNEY WORLD ® TICKETS AVAILABLE FOR PURCHASE
Squad members not attending on
the travel package DO NOT
need to complete this form.
m FOUR DAY PARK HOPPER® - $255.00 each*
Every family needs to fill out a
form. Please do NOT combine
families on one order form.
Email Address
m THREE DAY PARK HOPPER® - $225.00 each
Number Needed _________
(Summit Transportation is not included) Includes Three Days admission to ESPN Wide World of Sports®.
All Walt Disney World® Theme Park Tickets are valid April 28 - May 10, 2015.
Number Needed _________
(Summit Transportation is not included) Includes Three Days admission to ESPN Wide World of Sports®.
All Walt Disney World® Theme Park Tickets are valid April 28 - May 10, 2015.
m FIVE DAY PARK HOPPER® - $285.00 each*
Number Needed _________
(Summit Transportation is not included) Includes Three Days admission to ESPN Wide World of Sports®.
All Walt Disney World® Theme Park Tickets are valid April 28 - May 10, 2015.
m COUNTER SERVICE MEAL VOUCHERS - $16.00 each
Number Needed _________
(One entreé, dessert and beverage per voucher - at designated Theme Park dining locations. Lunch or Dinner Only)
m SUNDAY EVENING CELEBRATION PARTY AT DISNEY’S
HOLLYWOOD STUDIOS® - $35.00 each**
(The Summit Transportation is not included)
Number Needed _________
**Disney transportation will not be available. Refunds will not be given for Celebration wristbands.
* Prices are reflected on page 3 of this book.
Tickets can be picked up in Orlando at the Disney All Star Resort in the Summit registration area on Wednesday,
April 29th through Friday, May 1st, or on Saturday morning May 2nd, in the designated championship office.
METHOD OF PAYMENT
I authorize the Summit to charge my
m VISA m MC m AMEX m DISC in the amount of $_________ for tickets.
Account Number
nnnn nnnn nnnn nnnn
Security Code _______________
Expiration Date_________________
Name on Credit Card ________________________________________________________________
Card Holder Billing Address* __________________________________________________________
Card Holder City, State, Zip ____________________________________________________________
Card Holder Daytime Phone (______) ________________
Cell Phone (______) ________________
Card Holder Signature ________________________________________________________________
Card Holder Email Address
This form and full payment are
due in the
The Summit Office by
April 16, 2015.
Credit Card orders may be faxed
to: 1-800-969-8295 or
1-901-387-4379
If confirmation is not received within
2 weeks, verification should be directed
to [email protected].
No extra ticket orders will be
accepted after April 16, 2015.
After the deadline, tickets may be
purchased in Orlando at Celebrity
Hall at Disney’s All Star Resort.
(limited available)
ORDERS THAT ARE NOT PAID IN
FULL WILL NOT BE PROCESSED!
TICKETS ARE VALID
APRIL 28, 2015
through
MAY 10, 2015
____________________________________________
* In order for credit cards to be processed, we MUST have the billing address for the
credit card being charged. This address MUST include the zip code for the billing address.
12
• • • YOU
MAY MAKE COPIES OF THIS FORM
• • •
Please tear out along the perforations. You may make copies of this form.
Pick-Up Name
AIRPORT
TRANSPORTATION
If you need transportation to and from the Orlando International Airport (MCO), you
must read this information carefully. We will be emailing you a transportation form with
important instructions for setting up your transportation to and from the airport. This form
will be included in your registration confirmation email. We will also send you an email
reminding you when it is time to send this information to Disney.
Please tear out along the perforations. You may make copies of this form.
H
H
H
H
H
H
Transportation between Orlando International Airport (MCO) and the Walt Disney World®
Resorts will be provided by Disney's Magical Express. Attendees utilizing another airport will need
to find alternate transportation.
Disney's Magical Express provides motorcoach transportation to/from the Walt Disney World®
Resort and special luggage delivery service.
Disney's Magical Express requires a reservation. Each guest must be registered at a Walt
Disney World® Resort prior to contacting Disney's Magical Express.
After registering for the event, each team will be provided with specific details to book their
Disney's Magical Express reservation. Reservations need to be completed 14 days prior to arrival.
Guests will be asked to provide a mailing address and inbound/outbound flight information.
Disney's Magical Express will mail Airport Transportation Booklets which include detailed
arrival instructions and special luggage tags.
Disney's Magical Express luggage service is not available after 10:00 pm. If you or your team
arrives after 10:00 pm you will be responsible for claiming your luggage and bringing it with you
on the Disney's Magical Express buses.
13
Registration is also available online at www.varsityallstar.com.
THE NEXT TWO PAGES ARE FOR FRIENDS & FAMILY REGISTERING
SEPARATELY FROM THE TEAM.
Tear out the next three pages and give them to friends and family who
would like to attend the The Summit on our Travel Package!
Please feel free to make copies of these pages!
ATTN: The Summit
P.O. BOX 752790
MEMPHIS, TN 38175
14
FEDEX ADDRESS:
6745 LENOX CENTER COURT,
SUITE 300
MEMPHIS, TN 38115
• If your qualifying competition takes place in October, November or December, registration and
deposit are due no later than January 21, 2015
• If your qualifying competition takes place in January, registration and deposit are
due no later than February 12, 2015
• If your qualifying competition takes place in February, registration and deposit are
due no later than March 18, 2015
• If your qualifying competition takes place in March, registration and deposit are
due no later than April 10, 2015
• If your qualifying competition takes place in April, registration and deposit are
due no later than April 22, 2015
Please tear out along the perforations. You may make copies of this form.
HHHH FRIENDS AND FAMILY REGISTRATION INFORMATION HHHH
FRIENDS AND FAMILY REGISTRATION
THE 2015 SUMMIT
Varsity encourages Friends and Family to attend The Summit! We want to offer you the same great travel packages that
teams are offered. We HIGHLY recommend that you set up your own registration by filling out all portions of the front and
back of these forms. ONE CONTACT PER PACKAGE. Please send only one registration form per group.
Your Name
Mailing Address
FedEx Address
City, State, Zip
(
City, State, Zip
)
(
Home Phone
)
(
Daytime Phone
)
Cell Phone
Email Address
Gym/Team that you are supporting
Please tear out along the perforations. You may make copies of this form.
ROOMING LIST:
IMPORTANT: This form must be filled out completely in order for your registration to be accepted. Reservations will be
entered according to the dates below and charged as such. List below names in full of people staying in either quad (4),
triple (3), double (2), or single (1), rooms. In parenthesis, specify one of the following for each person:
(P) = Participant
(A) = Advisor (F) = Family/Friend PLEASE NOTE: Rollaway beds are not available.
(PLEASE PRINT OR TYPE) m FILL IN FOR UPGRADE TO 5 DAY PARK HOPPER® PLEASE COLOR IN FOR UPGRADE ONLY.
SINGLES (ONE IN EACH ROOM)
Depart Date Ticket
Upgrade
Arrival Date
P/A/F
Age
1.
(
)(
)(
)(
)
1.
(
)(
)(
)(
)
m
m
SINGLES (ONE IN EACH ROOM)
Depart Date Ticket
Upgrade
Arrival Date
P/A/F
Age
1.
(
)(
)(
)(
1.
(
)(
)(
)(
m
)m
)
DOUBLES (TWO IN EACH ROOM)
DOUBLES (TWO IN EACH ROOM)
1.
(
)(
)(
)(
2.
(
)(
)(
)(
m
)m
1.
(
)(
)(
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)
2.
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)
QUADS (FOUR IN EACH ROOM)
TRIPLES (THREE IN EACH ROOM)
1.
(
)(
)(
)(
2.
(
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3.
(
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AIRPORT TRANSPORTATION
If you need transportation to and from the Orlando International Airport (MCO), you must read this information carefully. We will be emailing
you a transportation form with important instructions for setting up your transportation to and from the airport. This form will be included in
your registration confirmation email. We will also send you an email reminding you when it
is time to send this information to Disney.
H Transportation between Orlando International Airport (MCO) and the Walt Disney
World® Resort will be provided by Disney's Magical Express. Attendees utilizing another
airport will need to find alternate transportation.
H Disney's Magical Express provides motorcoach transportation to/from the Walt Disney World®
Resort and special luggage delivery service.
H Disney's Magical Express requires a reservation. Each guest must be registered at a Walt Disney World®
Resort prior to contacting Disney's Magical Express.
H After registering for the event, each team will be provided with specific details to book their Disney's Magical Express reservation.
Reservations need to be completed 14 days prior to arrival. Guests will be asked to provide a mailing address and inbound/outbound flight
information.
H Disney's Magical Express will mail Airport Transportation Booklets which include detailed arrival instructions and special luggage tags.
15
FRIENDS AND FAMILY REGISTRATION
THE 2015 SUMMIT
Gym Name
Team Name
City
State
Country
The 2015 Summit has expanded to more Walt Disney World® Resorts! This year we will be staying at both of
WDW’s Value Resorts, Disney’s All Star Resort and Disney’s Pop Century Resort. We are also offering one of
The 2015Moderate
Summit has
expanded
to more
Walt Disney
WDW’s
Resorts
with larger
sleeping
rooms. World® Resorts! This year we will be staying at both of
WDW’s
Value Resorts,
All DEADLINES
Star Resort and Disney’s Pop Century Resort. We are also offering one of
REGISTRATION
ANDDisney’s
DEPOSIT
ACCOMMODATIONS
DIRECTIONS:
WDW’s
Moderate
Resorts
with
larger
sleeping
rooms.
• If your qualifying competition takes place in October,
November
or December, registration and deposit are due no later than January 21, 2015
•
your qualifying
qualifying competition
competitiontakes
takesplace
placeininOctober,
February,November
registration
deposit registration
are due noand
laterdeposit
than March
18,no2015
• IfIf your
or and
December,
are due
later than January 21, 2015
•
If
your
qualifying
competition
takes
place
in
March,
registration
and
deposit
are
due
no
later
than
April
10,
2015
• If your qualifying competition takes place in January, registration and deposit are due no later than February 12, 2015
•
registration
and and
deposit
are due
no later
thanthan
AprilMarch
22, 2015
• IfIf your
your qualifying
qualifying competition
competition takes
takes place
place in
in April,
February,
registration
deposit
are due
no later
18, 2015
•
Choose
the
type
of
room
you
wish
to
stay
in
(quad,
triple,
double
or
single)
•
Hotels
may
fill
prior
to
published
• If your qualifying competition takes place in March, registration and deposit are due no later than April 10, 2015deadlines.
®
Theme
Park
tickets
are valid
April 28,and
2015
– May
•
Walt
Disney World
• All
If your
qualifying
competition
takes
place
in April,
registration
deposit
are10,
due2015
no later than April 22, 2015
• Choose the type of room you wish to stay in (quad, triple, double or single) • Hotels may fill prior to published deadlines.
• All Walt Disney World® Theme Park tickets are valid April 28, 2015 – May 10, 2015
PFOUR NIGHT TRAVEL PACKAGE
Travel package price for the four nights of April 30 (check-in) through May 4 (check-out)
or
May 1 (check-in) NIGHT
through May 5 (check-out)
includes: PACKAGE
PA S R
P C
PC
B
R
PFOUR
TRAVEL
Quad (4 per room) .....................$537 per person ............................................$615 per person
• 4 nights of hotel accomodations
LL TAR
ESORT OR OP ENTURY
ARIBBEAN EACH
ESORT
Travel package price for the four nights of April 30 (check-in) through May 4 (check-out)
®
Triple (3 per room) .....................$593 per person ............................................$673 per person
•
day 1Walt
Disneythrough
World® PARK
Passincludes:
or4May
(check-in)
May 5HOPPER
(check-out)
STAR R....................$689
ESORT OR POP CENTURY
PCARIBBEAN BEACH
ESORT
DoubleP
(2 AperLL room)
per person ............................................$809
per Rperson
®
(with
3 days
admissions
into ESPN Wide World of Sports Complex)
Quad (4
.....................$537 per person ..........................................$1208
............................................$615 per person
•4
nights
of hotel
accomodations
Single
(1 per room) .....................$939
•
Transportation
all scheduled
events ® Pass
®
Triple (3 per room) .....................$593
perPRICES
personINCLUDE
............................................$673
per person
(NONE OF THE
AIRFARE.)
• Bus
4 day
Walt DisneytoWorld
PARK HOPPER
Double (2 per* room)
....................$689
• DME
Transportation
to/from
the
airport
Most rooms
will have two double per
beds,person
however............................................$809
single rooms may have only one king bed. per person
®
(with 3 days admissions into ESPN Wide World of Sports Complex)
You
may upgrade
4 Day PARK
HOPPER to a 5 Day PARKper
HOPPER
for an additional
$30 per person. Please indicate this on yourper
rooming
list.
Single
(1 peryourroom)
.....................$939
person
..........................................$1208
person
•
Party to all scheduled events
• Celebration
Bus Transportation
(NONE OF THE PRICES INCLUDE AIRFARE.)
• DME Transportation to/from the airport
• Celebration Party
* Most rooms will have two double beds, however single rooms may have only one king bed.
You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list.
PTHREE NIGHT TRAVEL PACKAGE
The travel package price for the three nights of May 1 (check-in) through May 4 (check-out) includes:
•
3 nights of hotel accomodations
PTHREE
NIGHT TRAVEL PACKAGE
PA S R
P C
PC
• 4 day Walt Disney World PARK HOPPER Pass
®
®
LL TAR
ESORT OR OP ENTURY
ARIBBEAN BEACH
RESORT
Quad (4through
per room) .....................$508
per person ............................................$549
per person
The travel package price for the three nights of May 1 (check-in)
May 4 (check-out)
includes:
®
(with
3
days
admissions
into
ESPN
Wide
World
of
Sports
Complex)
Triple
(3
per
room)
.....................$545
per
person
............................................$599
per person
• 3 nights of hotel accomodations
P
A
LL room)
S
TAR R
ESORT OR POP CENTURY
P
C
ARIBBEAN BEACH
ESORT
Double
(2
per
....................$618
per
person
............................................$696
per Rperson
•
Bus
Transportation
to
all
scheduled
events
• 4 day Walt Disney World® PARK HOPPER® Pass
Quad (4
.....................$508 per person ............................................$999
............................................$549 per person
Single
(1 per room) .....................$837
• DME
Transportation
to/from
the
airport
(with 3 days admissions into ESPN Wide World of Sports® Complex)
Triple (3 per room) .....................$545
perPRICES
personINCLUDE
............................................$599
per person
(NONE OF THE
AIRFARE.)
•
Party to all scheduled events
Double (2 per* room)
....................$618
Most rooms
will have two double per
beds,person
however............................................$696
single rooms may have only one king bed. per person
• Celebration
Bus Transportation
You
may upgrade
4 Day PARK
HOPPER to a 5 Day PARKper
HOPPER
for an additional
$30 per person. Please indicate this on yourper
rooming
list.
Single
(1 peryourroom)
.....................$837
person
............................................$999
person
• DME Transportation to/from the airport
(NONE OF THE PRICES INCLUDE AIRFARE.)
• Celebration Party
* Most rooms will have two double beds, however single rooms may have only one king bed.
You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list.
Note: If you have family members who are traveling separtely from the team we suggest you have them
register separately with the Summit. This will ensure them to have their own packet when they arrive to
in Orlando
(Walt
Disneysepartely
World® tickets,
etc.
information).
Note: If you haveregistration
family members
who are
traveling
from the
team
we suggest you have them
register separately with the Summit. This will ensure them to have their own packet when they arrive to
registration in Orlando (Walt Disney World® tickets, etc. information).
16
Please tear out along the perforations. You may make copies of this form.
• If your qualifying competition
takes place in DEADLINES
January, registration and deposit are due no later than February 12, 2015
REGISTRATION
AND DEPOSIT
FRIENDS AND FAMILY REGISTRATION
THE 2015 SUMMIT
Gym Name
Team Name
City
State
Country
ACCOMMODATIONS DIRECTIONS:
PTWO NIGHT TRAVEL PACKAGE
Please tear out along the perforations. You may make copies of this form.
Travel package price for the four nights of May 1 (check-in) through May 3 (check-out) includes:
• 2 nights of hotel accomodations
P ALL STAR RESORT OR POP CENTURY
PCARIBBEAN BEACH RESORT
• 3 day Walt Disney World® PARK HOPPER® Pass
Quad (4 per room) .....................$484 per person ............................................$499 per person
(with 3 days admissions into ESPN Wide World of Sports® Complex) Triple (3 per room) .....................$505 per person ............................................$538 per person
Double (2 per room)....................$554 per person ............................................$607 per person
• Bus Transportation to all scheduled events
Single (1 per room) .....................$703 per person ............................................$824 per person
• DME Transportation to/from the airport
(NONE OF THE PRICES INCLUDE AIRFARE.)
• Celebration Party
* Most rooms will have two double beds, however single rooms may have only one king bed.
You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list.
P
EXTRA NIGHTS
(Only with the four night package!)
Wednesday, April 29, 2015 • Thursday, April 30, 2015 • Tuesday, May 5, 2015
Optional Extra Nights (Wednesday, April 29, Thursday, April 30, or Tuesday, May 5). Since the hotel has very limited space available for these nights,
reservations for the extra nights will be accepted on a first come first served basis. Disregard this section if you plan to stay the regular four nights and five days.
Disney’s All Star Resort or Disney’s Pop Century Resort ..........................................$140.00 per room (regardless of occupancy)
Disney’s Caribbean Beach Resort ...............................................................................$245.00 per room (regardless of occupancy)
COMMUTER PACKAGE
(PARTICIPANT/COACH) $275
(COACH ONLY) $125
• 3 day WDW Park Hopper Pass
• Registration Fees
• Coaches Lanyard for entrance into the rehearsal areas.
• 2 days admission for ESPN Wide World of Sports® Complex
• Coaches Lanyard for entrance into the rehearsal areas.
PAID BIDS
Up to $537 credit will be given to each athlete on the Summit travel package. No credits may be used for family members or for additional tickets.
For example, if a team chooses the Quad 3 night package the athlete will receive a $508 credit.
If a Paid Bid team chooses to not stay on property then they will receive the “Commuter Paid Bid” package for free.
A $345 value per athlete.
The Paid Bid Commuter Package receives the following:
• 4 day Walt Disney World Park Hopper Pass
• Celebration Party wristband
• Registration Fees
MAILING ADDRESS:
The Summit • P.O. Box 752790 • Memphis, TN 38175-2790
OR TO FED EX YOUR REGISTRATION:
6745 Lenox Center Court • Suite 300, Memphis, TN 38115
17
If any family members wish to charge their deposit or balance of payment on a credit card, we accept VISA, MasterCard, Discover or American Express. Below list the
person wishing to charge, their credit card number, expiration date and amount to
be charged along with their signature. Please send this information along with your
registration.
(One form per family group.)
CREDIT CARD TYPE:
m VISA
m MC
Total Amount Charged: $_________________
Account Number:
m AMEX
m DISC
Exp. Date: ___/___/___
Security Code: ______________
nnnn nnnn nnnn nnnn
m Deposit or m Balance of Payment*
Name (Print)
Signature
Billing Address*
Daytime Telephone Number
For cancellations received on or before
March 5, 2015, all monies will be
refunded with the exception of the one
hundred dollars ($100.00) per person
deposit. For cancellations between
March 6, 2015 and April 11, 2015,
an additional $100.00 per person
penalty will apply to cover hotel and
entertainment guarantees. Cancellations
received after April 11, 2015 will result
in a FULL FORFEITURE of all monies paid.
All cancellations must be in writing to
The Summit. We will not accept
cancellations by phone. Deposits from
cancellations cannot be applied
toward your balance.
Cell Phone Number
I have read the cancellation policy and
understand and accept its contents.
I have also advised all participants,
parents and chaperones of my group
of this cancellation policy.
City, State Zip
Email Address
If this credit card payment is not for your entire group, please list
person(s) and amounts to be paid with this credit card.
Person(s)
Amount
1. ________________________________________
____________
2. ________________________________________
____________
3. ________________________________________
____________
4. ________________________________________
____________
5. ________________________________________
____________
6. ________________________________________
____________
7. ________________________________________
____________
8. ________________________________________
____________
9. ________________________________________
____________
10. ________________________________________
____________
*Please complete this form for each charge (i.e. charge your deposit
in January and then complete another charge form in
February to charge your balance).
Balance of payment due by April 16, 2015.
18
CANCELLATION
POLICY:
________________________________________
Main Contact Signature
____________________________________________
Date
Each adult traveling on the travel
package and each participant’s
parent must sign below. “We have
read the cancellation policy and
understand and accept its contents.”
Your application will not be entered
without all signatures.
______________________________
______________________________
______________________________
______________________________
______________________________
Please tear out along the perforations. You may make copies of this form.
CREDIT CARD PAYMENT:
REGISTRATION ONLINE
HAS BEEN UPDATED.
PLEASE READ,
VERY IMPORTANT!!
NEW THIS YEAR!
All Teams must be recorded as attending before any spectators will be allowed to register for
that team. Coaches enter your “attending team list” or Roster as soon as possible.
If you are the Main Coach registering your team:
1. Create an account (you will need your customer number after logging in)
2. Select if your team is on the package or commuting (if you have some doing both click on package)
3. Enter in the names of your attending participants and coaches or your attending Roster
(list ages for competitors)
4. You may register your team as commuters or on a hotel package from the Roster list
5. You may add spectators to your rooms (do not put spectators on your Roster)
6. You may upgrade tickets or order additional tickets by clicking on “details” by each person’s name
7. You do not have to register everyone on your Roster (some participants may be rooming with their
parents or commuting and need to register individually)
8. Pick your division for your team (s) and assign participant names to teams
9. Go to the summary page, make sure everything is correct and hit submit
10. You have the option to pay on line or “pay later”. Note, if you “pay later”, rooms are not guaranteed
until we receive payment
If you are a spectator or coach and you are registering yourself, family & friends
(separate from team’s rooming list):
1. You will need the Reservation Number from the Main Coach in order to register
2. Create your sign on and enter in the reservation number
3. You may enter your names for rooms and/or pull from the roster if you are also registering a
participant or coach that is not rooming on the team’s rooming list
4. You may upgrade tickets or order additional tickets by clicking on “details” by each person’s name
5. Go to the summary page, make sure everything is correct and hit submit
6. You have the option to pay on line or “pay later”. If you “pay later”, rooms are not guaranteed until
we receive payment
If you are registering your child as a “Commuter”:
1. You will need the Reservation Number from the Main Coach in order to register
2. Create your sign on and enter in the registration number
3. Click button that says “Commuter”
4. Pull your child’s name from the roster
5. If you would like to upgrade your participant’s tickets or order additional tickets for yourself or other
family members, click on “Details”
6. Go to the summary page, make sure everything is correct and hit submit
visit varsityallstar.com
for more information
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