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E-rate Update
April 24, 2015
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Agenda
• What’s been done
• What’s next
• Timeline of remaining tasks
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E-Rate - What’s been done
• Form 470 posted - Issued RFP on February 5
Open Bidding Process, Contract Negotiations, Suppliers Selected:
Telecom: AT&T – Phone and Fiber Services
Wireless: AT&T, Sprint, Verizon
Cable Modem: Comcast
Wireless Ethernet: Business Only Broadband
Internal Connections: CDW
• Draft of Form 471 Funding Request sent for review March 31
Schools review/approve changes and request supplier exceptions
Reviewed changes with OCS and obtain final approval
• Final Form 471’s filed on April 16 for 233 schools
•
1250 total - Majority posted directly to website, some mailed to USAC
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E-Rate – What’s Next
• Between now and Mid-May
• Coleman Group issues Final Form 471 request to schools
• Currently reviewing all requests to identify any changes
necessary
• E-Rate uploads balance of requests to website
• Conducts first review for eligibility, calculations, process form,
discrepancies
• E-Rate sends official receipt confirmation via mail
• Sends out questions for clarification of request
• Coleman Group makes corrections to confirmation and returns to
E-Rate
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E-Rate – What’s Next
• Between now and July 1
• Schools begin planning for acquiring products/services listed
in Form 471
• Can be acquired anytime between July 1, 2015 and October 1,
2016
• For exception suppliers – notify via email your acceptance of
offer pending E-Rate approval
• Reminder – Internal Construction Funding
• Now is the time to plan those infrastructure projects
• Pre-discount Internal Connection Funding of $30/student, $150
over 5 yrs
• Respond to Best Practices Technology Survey
•
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Technology Best Practices
• Best Practices Technology Survey
• An short online survey covering 12 Classroom Technology Best
Practices
• Sends you results that show you where you are relative to other
schools on best practices
• Provides information on planning your infrastructure, security,
devise selection, budgeting, etc
• Focuses not just on technology but lets you know where you stand
on other factors that affect technology deployment (shared vision,
success measures, classroom use etc)
• Available:
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E-Rate – Funding Decision
• Funding Decisions - Now and throughout the
2015/2016 funding year
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E-Rate begins issuing funding decisions via commitment letter
• Funding decisions are generally completed over the summer but some
are delayed beyond that
Coleman Group notifies schools of funding decision as soon as it is
received
E-rate issues funding decisions on a rolling basis throughout the funding
year
Most are received in early summer but there is no guarantee of when E-rate
will issue their decision
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Service Start – E-Rate Invoicing
• July 1 – Services can be installed after funding
approved
• Once service has started and funding approved by E-rate Coleman
Group will notify E-rate by Filing a Form 486. This starts the
invoicing process to disburse the funds
• Two methods: “SPI” and “BEAR”
• SPI (Service Provider Invoice): Provider puts the discount on your
bill and is reimbursed by E-rate directly
• BEAR (Billed Entity Applicant Reimbursement): you pay bill in full
and E-rate reimburses you
• Method depends on the provider, but is usually SPI
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Timeline - Services Start
• Approved funded services may not start before July 1
• FCC Form 486 must be filed within 120 days of the
latter of:
• The service start date OR
• The date of E-rate’s funding decision
• Example:
• Circuit installed July 15.
• E-rate approves funding on September 1st.
• Form 486 must be filed no later than 120 days after September 1st.
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Invoice E-rate for funding
Timeline
• After E-rate has processed Form 486, invoicing for
approved funding can begin
• If SPI method – provider files necessary paperwork with E-rate and
the discounts will appear on your bill
• If BEAR method – you pay full amount to the provider. FCC Form
472 is filed to get reimbursed. Filing and service provider approval
no later than 120 days of the last day to receive service, i.e. 120
days after June 30, 2016.
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Recap
• Your funding requests have been filed
• E-Rate funding decisions pending E-rate review
• Your school should begin planning for using the
funds starting July 1st
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Finalize major project plans and dates
If an exception provider, contact and accept their offer pending E-Rate
funding
Contact your preferred provider for scheduling services installation/upgrade
for July 1
• Coleman Group will be filing the proper forms for your
approved funding
• Supplier invoicing of E-rate for funds follows filing of
Form 486
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Q&A
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Contact
• Stephen Weiss
[email protected]
• Bob Burton
[email protected]
• Tel. 312 850-4134
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